8-3- SGPD Campus Project RFP.pdf

26-294 SGPD Campus Project

PROJECT OVERVIEW

The City of St. George is seeking qualified general contractors to perform alterations to three existing buildings comprising the St. George Police Department (SGPD) Campus. The project involves interior reconfigurations, mechanical system upgrades, and exterior improvements across all three structures:

the Alpha, Bravo, and Charlie Buildings.

Design documents have been prepared by FFKR Architects and will be provided to contractors upon solicitation. All work shall be performed in strict accordance with those construction documents, applicable building codes, and any City of St. George specifications referenced therein.

BUILDING IDENTIFICATION AND PHASING

The three buildings subject to alteration are designated as Alpha (Old City Hall), Bravo (Police Building), and Charlie (Storage Building). Bravo and Charlie buildings will be closed to operations for the duration of construction, allowing full access without occupancy constraints. Some operations will take place in the Alpha building during the remodel.

Work shall proceed in a defined sequential order as follows:

1. Bravo Building First phase of construction; all alterations within this structure shall be substantially complete before primary work commences on the next building.

2. Alpha Building Second phase of construction; work proceeds following substantial completion of the Bravo Building.

3. Charlie Building Third and final phase of construction; work proceeds following substantial completion of the Alpha Building.

The contractor shall develop and submit a phasing and sequencing schedule consistent with this order.

The schedule shall account for all interdependencies between building systems, inspections, and closeout milestones at each phase. The City of St. George reserves the right to review and approve the construction schedule prior to the Notice to Proceed.

INTERIOR RECONFIGURATION

Interior reconfiguration work applies to all three buildings and shall be executed in accordance with the construction documents provided by FFKR Architects. The scope of interior work includes, but is not limited to, the following:

• Demolition of existing non-structural interior walls, partitions, ceilings, flooring, and other interior finishes as indicated on the drawings.

• Construction of new interior partition systems, including framing, drywall, and associated blocking for wall-mounted equipment and fixtures.

• Reconfiguration of interior floor plans to accommodate updated functional requirements for police department operations, including areas such as administrative offices, interview rooms, evidence storage, locker rooms and secure access corridors, as delineated in the construction documents.

• Installation of new interior doors, frames, and hardware, including access control-ready door assemblies as specified.

• Painting and interior finish work throughout all reconfigured spaces, consistent with the finish schedule included in the construction documents.

• Millwork, casework, and built-in furnishings as specified.

• Coordination and installation of all rough-in conditions required for technology, security, and communication systems, even where final equipment installation may be performed by separate contractors under the direction of the City of St. George.

MECHANICAL SYSTEM UPGRADES

Mechanical upgrades shall be performed throughout all three buildings as identified in the construction documents. The contractor shall be responsible for the complete removal of existing mechanical systems and components as shown on the demolition drawings, and the installation of new and upgraded systems. Mechanical scope includes, but is not limited to, the following:

• Removal and disposal of existing HVAC equipment, ductwork, diffusers, grilles, and associated components designated for replacement.

• Supply and installation of new HVAC systems sized and configured for the reconfigured floor plans, including air handling units, rooftop units, exhaust fans, and associated equipment as specified.

• Installation of new diffusers, registers, and grilles consistent with the ceiling design in reconfigured spaces.

• Plumbing demolition and new rough-in for relocated or new fixtures, including lavatories, toilets, urinals, janitor sinks, drinking fountains, and any specialty plumbing fixtures.

• Sanitary drain, waste, and vent modifications consistent with fixture relocations and new plumbing layouts.

• Testing, balancing, and commissioning of all new and modified mechanical systems prior to substantial completion.

• Coordination with the City of St. George and applicable utility providers for any required service upgrades or connections.

EXTERIOR IMPROVEMENTS

Exterior improvement work shall be performed on all three buildings in accordance with the construction documents. The exterior scope addresses both functional and aesthetic conditions and includes, but is not limited to, the following:

• Selective demolition of existing exterior elements designated for removal or replacement, including windows, doors, cladding, and hardscape features as shown on the drawings.

• Installation of new exterior doors and frames, including vehicle sally port entries, secure personnel entries, and any other specialized openings required for law enforcement facility operations.

• Exterior wall repairs, patching, or cladding modifications required to accommodate new openings or to restore areas affected by demolition.

• Exterior painting or coating application as shown on the finish schedule and exterior elevations.

• Site and hardscape improvements immediately adjacent to each building, including concrete flatwork, curbing, ramp modifications, accessible route improvements, and pavement patching or replacement as indicated.

• Fencing, gates, or security perimeter improvements at or adjacent to each building as specified.

GENERAL CONSTRUCTION REQUIREMENTS

The contractor shall be responsible for all work necessary to complete a fully functional, code-compliant, and operationally ready set of buildings for the City of St. George Police Department. General project requirements include the following:

• The contractor shall obtain all required permits from the City of St. George and any other applicable permitting authority prior to commencing work in each phase. Permit fees shall be the contractor's responsibility unless otherwise stated in the construction documents.

• All work shall conform to the construction documents prepared by FFKR Architects, applicable International Building Code editions adopted by the City of St. George, NFPA standards, ADA accessibility requirements, and all other codes and standards in force at the time of construction.

• Site security measures shall be maintained at all times, given the law enforcement function of the campus. The contractor shall coordinate with the City of St. George to establish and maintain appropriate site access protocols, temporary fencing, and security measures around the construction site.

• The contractor shall be responsible for protecting all existing structures, systems, and site improvements not identified for demolition or alteration. Any damage caused by contractor operations shall be repaired at no additional cost to the City of St. George.

• All construction debris, hazardous materials encountered, and demolition waste shall be managed, transported, and disposed of in accordance with local, state, and federal regulations.

The contractor shall include an allowance or plan for any hazardous materials abatement identified in the construction documents or discovered during demolition.

• Submittals, shop drawings, and product data shall be provided in accordance with the submittal schedule and requirements outlined in the construction documents.

• Substantial completion inspections, punch list completion, and final closeout documentation shall be coordinated with the City of St. George for each building phase separately and for the overall project.

• Project closeout shall include the delivery of as-built drawings, operation and maintenance manuals, equipment warranties, and all required certifications to the City of St. George.

Evaluation Criteria:

1. Base Bid Price and Cost Proposal (Pass/Fail Threshold, then Ranked) Contractors must submit a complete, itemized cost proposal covering all labor, materials, equipment, permits, and other costs necessary to complete the alteration of the Alpha, Bravo, and Charlie Buildings in their entirety. The cost proposal must reflect pricing for all three phases of construction in sequential order, consistent with the phasing requirements established for this project. Pricing shall be broken down by building phase and by major work category, including interior reconfiguration, mechanical system upgrades, and exterior improvements. Any unit prices, allowances, or alternates requested in the solicitation documents must be included.

Proposals that are incomplete, fail to address all phases, or omit required cost breakdowns will be considered non-responsive.

2. Relevant Experience and Qualifications of the Firm Contractors must demonstrate documented experience completing general contracting work of comparable scope and complexity, specifically involving multi-building alteration projects on active or security-sensitive campuses. Experience in law enforcement, public safety, government, or institutional facility construction will be weighted most favorably.

Contractors must provide a minimum of three completed project references within the past ten years that reflect similar work, including interior reconfiguration, mechanical system replacement, and exterior improvements performed. References must include project name, owner contact information, contract value, project duration, and a description of the work performed. The City of St. George will evaluate the relevance and complexity of submitted project experience against the specific demands of constructing and phasing work across a functioning police department campus.

3. Key Personnel Qualifications and Project Team Contractors must identify and provide resumes and credentials for all key personnel proposed for this project, including the Project Manager, Superintendent, and any other individuals with primary responsibility for project execution. The Project Manager must demonstrate prior experience managing public facility alteration projects of comparable scope. The Superintendent must demonstrate hands-on field experience with interior renovation, mechanical system installation, and exterior improvement work on occupied or security-sensitive facilities. Any proposed subcontractors for major trade work, including mechanical, plumbing, and any specialty systems, must be identified with corresponding licensing documentation and relevant project experience. The City of St. George will evaluate whether the proposed team has the depth, experience, and availability to successfully manage this project from Notice to Proceed through final closeout.

4. Project Approach, Phasing Plan, and Schedule Contractors must submit a narrative describing their overall approach to executing this project, with particular attention to the sequential phasing of work across the Bravo, Alpha, and Charlie Buildings. The narrative must address how the vendor will manage the phasing transitions between buildings, coordinate inspections and substantial completion milestones at each phase, and maintain operational access to the site. Contractors must also submit a preliminary construction schedule that demonstrates a realistic and logical sequence of work, including key milestones for each building phase, submittal review periods, mechanical system testing and commissioning, and final project closeout. The schedule must reflect an understanding of the interdependencies between building systems and phases. The City of St. George will evaluate the clarity, feasibility, and thoroughness of the proposed approach.

5. Site Security and Safety Plan Given the law enforcement function of the St. George Police Department campus, contractors must demonstrate a clear understanding of the site security and safety requirements unique to this project. The site security component of the submission must describe how the contractor will establish and maintain access control protocols in coordination with the City of St. George, including temporary fencing, worker credentialing, and management of deliveries and contractor vehicle access within an active police facility environment. The City of St. George will evaluate whether the proposed safety and security measures reflect an informed and responsible approach to working on a law enforcement campus without disrupting department operations.

6. Financial Stability and Bonding Capacity Contractors must provide evidence of sufficient financial stability and bonding capacity to undertake a project of this scale. Contractors must submit documentation confirming the ability to obtain performance and payment bonds at the required bond amounts, a current letter from a licensed surety confirming bonding capacity, and a general financial reference from a banking institution or bonding agent confirming the firm's financial standing. The City of St. George will evaluate whether the vendor has the financial resources necessary to mobilize, sustain multi-phase construction operations, manage cash flow across three building phases, and fulfill all contractual obligations through project closeout without financial interruption.

7. References and Past Performance General Contractors must provide a minimum of three professional references from public agency owners, architects, or construction managers on comparable completed projects. References must be from parties with direct knowledge of the contractor's performance in areas including quality of work, schedule adherence, communication and responsiveness, management of subcontractors, and compliance with contract requirements. The City of St. George will contact the submitted references as part of the evaluation process and will assess the contractor's track record of successfully delivering projects on time, within budget, and to the owner's satisfaction.

Negative reference responses or inability to provide verifiable references may result in a reduction in score for this criterion.

Questions:

1. Describe your firm's experience managing multi-building alteration projects on active or security-sensitive campuses, including phased construction across multiple structures, and how you ensured site security and operational continuity. Provide details of at least three projects in the past ten years. For each, mention the owner, a contact for reference, the contract value, the construction duration, and how the project scope compares to the SGPD Campus Project.

2. Identify the Project Manager and Superintendent for the SGPD Campus Project, detailing their experience managing multi-phase public facility projects, including law enforcement, safety, government, or institutional facilities. Also, list proposed subcontractors for major trades like mechanical and plumbing, including licensing and relevant project experience.

3. This project involves removing all HVAC and plumbing systems in three buildings, then installing new systems suited to the updated floor plans. Describe your firm's experience with phased mechanical demolition and installation, and explain how you ensure systems are fully commissioned and verified before each building phase's completion. List proposed subcontractors, provide their Utah licensing documentation, detail their experience with similar projects, and specify if commissioning is done in-house or via a third-party agent.

4. Describe your firm's approach to submittal management on a multi-phase project with sequential building completions, including how you would develop and maintain a submittal log, establish a submittal schedule aligned with the construction phases, and coordinate with the FFKR design team and the City of St. George to prevent procurement delays from impacting the construction schedule.

5. Provide at least three professional references from public agency owners, architects, or construction managers on comparable completed projects. For each reference, provide the contact’s name, title, organization, phone number, and email address, and describe the nature of each reference's direct involvement in the referenced project.