8-25004 PSERN Mandatory Bid Form.pdf

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Attached to
Prime Generation for Emergency Radio Sites
Solicitation number
25004
Issued by
Washington

About this file

This document is a Bid Form for the Public Safety Emergency Radio Network (PSERN) Prime Generation Multiple Sites project, issued by a Washington State entity. The bid is due on September 05, 2025 at 12:00 PM (PT), with bidders required to provide fixed-price services for all work described in the Contract Documents. The bid form is a fixed-price submission that requires bidders to complete a comprehensive bid schedule covering all aspects of the project, with the expectation of strict compliance with all contract requirements.

The bid requires bidders to include comprehensive pricing that covers profit, labor, and all direct and indirect overhead costs, such as transportation and administrative expenses. Washington State Sales Tax will be applied separately and should not be included in the initial pricing. Bidders must complete a mandatory Bidder Responsibility Criteria section, which includes providing details about their Washington State Contractor's License, UBI number, industrial insurance coverage, employment security details, and tax registration. Additionally, bidders must certify under penalty of perjury that they have not violated specific labor and wage laws within the three years preceding the bid solicitation, and the bid offer remains binding for 60 days from the date of bid opening.

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Text version

-13- BID FORM

PSERN

BID FORM – FIXED PRICE

PROJECT: Prime Generation Multiple Sites

BID DUE DATE: September 05, 2025 at 12:00 PM (PT)

NAME OF FIRM SUBMITTING BID: __________________________________

Having carefully examined all of the Contract Documents enclosed herein, the undersigned shall perform all Work in strict compliance with all Contract Documents and shall execute the Small Works Contract attached hereto and incorporated herein by reference, for the amount set forth below in the Bid Schedule.

BID SCHEDULE

The Bidder agrees to provide the service in compliance with the scope of work described in the Contract Documents for the following prices as indicated below.

Fixed pricing specified by the Bidder shall include profit, labor, and all direct or indirect overhead costs such as transportation, general and administrative costs, etc.

Bid Items: Fixed Price

All Work described in the Contract Documents, complete

Total Bid Price

Washington State Sales Tax applies to all services. Do not include in pricing above.

We authorize Owner to correct any obvious mathematical errors that may appear on our Bid Schedule.

Bids shall constitute offers to Owner, which shall be binding and irrevocable for 60 days from the date of bid opening.

We acknowledge Addenda numbers _______ through _______ have been delivered to us and have been taken into account as a part of our Bid.

[SIGNATURE PAGE FOLLOWS]

-14- BID FORM

By signing below, I certify under penalty of perjury under the laws of the State of Washington and verify that it is true and correct that Bidder has not been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of Chapter 49.46, 49.48, or 49.52 RCW within the three year period preceding the date of this bid solicitation.

Dated:

Signature

Street Address By

City, State, Zip Title

Telephone Bidder’s Contractor License No.

MANDATORY BIDDER RESPONSIBILITY CRITERIA (must be completed and submitted with Bid):

• Washington State Contractor's License No.

• Date of Issue Expiration Date

• Current UBI No.___________________

• Industrial Insurance Coverage? ___ Yes ___ No

• Employment Security Department No._______________________

• State Excise Tax Registration No.__________________________

• Have you ever been disqualified from bidding under RCW 39.06.010, contractor registration, or RCW 39.12.065(3) prevailing wage rates? ___ Yes ___ No

• Have you maintained compliance with apprenticeship utilization requirements pursuant to RCW 39.04.360(1)(e)? ___ Yes ___No

• Have you received public works/prevailing wage training pursuant to RCW

39.04.360(1)(f), or are otherwise exempt? ___ Yes ___No

I. REQUEST FOR BID
II. INSTRUCTIONS TO BIDDERS AND GENERAL TERMS AND CONDITIONS
1. Contract Documents: The term “Contract Documents” as used herein and in the Small Works Contract means the Small Works Contract and any modifications thereto; this Invitation to Bid and Attachment A hereto together with any addenda issued by Owner ...
2. Questions and Interpretation of Contract Documents: Requests for an interpretation or other questions regarding this Project shall be made in writing via the Bonfire Portal by no later than the date set forth on page 1 of this Invitation to Bid. ...
3. Addenda: No alteration or modification of the terms and conditions of these Contract Documents will be binding unless included in a written addendum issued and approved by Owner. Bids shall reflect performance according to the addenda. Addenda wi...
4. Bid Form: No Bid shall be considered except those submitted on the Bid Form included with the Contract Documents. Substitutions will not be accepted during the bid process. Incomplete proposals may not be accepted or considered at the discretion...
5. Reserved
6. Signature: Each Bid must be signed by the Bidder with the Bidder’s usual signature. Bids by partnership must be signed by one of the managing partners, followed by the partner’s printed name. Bids by corporations must be signed by an officer hav...
7. Non-Collusion: By bid signature Contractor certifies that the Bid is non-collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from propos...
8. Submission of Bids: To receive consideration, Bids must be submitted prior to the specified time for opening clearly marked with company name, address, telephone number, title of bid, and time of opening. Bid proposals must be submitted electroni...
No oral, telephonic or facsimile Bids or modifications will be accepted or considered.
9. Late Bids and Modification of Bids: Any Bid or modification of a Bid received at Owner after the stated time and date for the bid closing will not be accepted or considered. Owner is not responsible for any technical issues submitting bids. Propon...
10. Withdrawal of Bids: Any Bidder may withdraw their Bid, either personally or by written request, at any time prior to the time set for the Bid submittal deadline.
11. Bid Price: The bid price shall include everything necessary to perform and complete the contract, including, but not limited to, furnishing all materials, equipment, tools, plant, and other facilities and all management, superintendent’s labor, a...
12. Prevailing Wages: This project is a Public Work as defined in RCW 39.04.010. The Contractor shall comply with all state laws relating to employment and wages. The hourly wages to be paid laborers, workers, or mechanics shall not be less than th...
13. Reserved
14. Examination of Site and Contract Documents: The submission of a Bid shall constitute an acknowledgment upon which Owner may rely that the Bidder has thoroughly examined and is familiar with the Contract Documents, including addenda, work site ide...
15. Lowest Responsible Bidder: It is the intent of Owner to award a contract to the lowest responsible bidder. Before award, the Bidder must meet the following state responsibility criteria and, if applicable, supplemental responsibility criteria to...
a. State Responsibility Criteria. The Bidder must meet the following state responsibility criteria:
1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW.
2. Have a current Washington State Unified Business Identifier (UBI) number.
3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).
4. If applicable:
(a) Have Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51 RCW;
(b) Have a Washington State Employment Security Department number, as required in Title 50 RCW; and
(c) Have a Washington State Department of Revenue state excise registration number, as required in Title 82 RCW.

b. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this Project, the criteria are included in “Attachment A.” The Bidder may make a written request for Owner to modify any or all of the supplemental criteria. Modifica...

16. Subcontractor Responsibility: The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontract...
a. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW.
b. Have a current Washington State Unified Business Identifier (UBI) number.
c. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).
d. If applicable:
1. Have Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51 RCW;
2. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and
3. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW
e. Have an electrical contractor license, if required by Chapter 19.28 RCW;
f. Have an elevator contractor license, if required by Chapter 70.87 RCW;
g. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).
17. Non-Responsive Bids: Any documents supplementing or deviating from the expressed requirements of the Contract Documents may result in the rejection of Bid as non-responsive. Illegible handwriting on the Bid Form may also result in the rejection ...
18. Bid Errors: Except for automatic corrections that must be made by Owner, a Bidder who wishes to claim error after the Bids have been opened and tabulated shall submit a notarized affidavit signed by the Bidder, accompanied by original worksheets ...
19. Bid Protest: Any Bidder may file a written protest against award of the contract to the lowest responsible bidder within two working days of bid opening. A protest submittal shall be delivered to Owner at 19717 62nd Ave S, E102, Kent, WA 98032 w...
20. Award of Contract: Owner reserves the right to reject any or all Bids, to accept the Bid of the lowest responsive, responsible bidder, to call for new Bids, or waive any informalities in the bidding. Upon award of the contract, the successful Bi...
21. Notice to Proceed: Contractor shall not commence work until a Notice to Proceed has been issued by Owner. A Notice to Proceed will be given after the Contractor has submitted a completed W-9 form and after the Contract has been executed by Owner...
22. Retainage: RCW 60.28.011 states that public improvement contracts shall provide, and public bodies shall reserve, Contract Retainage not to exceed five (5) percent of the moneys earned by the Contractor.
23. Applicable Law and Forum: Contractor shall comply with all federal, state and local laws, rules, regulations applicable to its performance. The Contract shall be governed by and construed according to the laws of the State of Washington. Any su...
Maloney Provide and install the following:
We authorize Owner to correct any obvious mathematical errors that may appear on our Bid Schedule. Bids shall constitute offers to Owner, which shall be binding and irrevocable for 60 days from the date of bid opening.
We acknowledge Addenda numbers _______ through _______ have been delivered to us and have been taken into account as a part of our Bid.

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