1-PSERN ITB 25004 SOW.pdf

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PSERN

Prime Generation Multiple Sites

INVITATION TO BID #25004

PROJECT TITLE: Prime Generation Multiple Sites(“Project”)

Sites:

Maloney - 74800 NE NFD 6840 Rd, Skykomish, WA - N 47 41 40.15, W 121 20 15.09

McDonald - 36500 SE 295th Street, Ravensdale, WA - N 47 20 10.07, W 121 51 29.23

Sobieski - N 47 40 55.60, W 121 19 43.63

Site Visit 08/27/2025 at 8:00am (PT) Skykomish Ranger Station – HWY

08/28/2025 at 8:00 am (PT) DNR Gate at 33832 SE Courtney Rd, Ravensdale

Deadline for Questions 09/03/2025 at 12:00PM (PT)

BID PROPOSAL DEADLINE AND OPENING: 09/05/2025 at 12:00pm (PT)

I. REQUEST FOR BID

Notice is hereby given that Bids will be received by the Puget Sound Emergency Radio Network Operator (PSERN) through the MRSC Bonfire Portal.

Proposals, Bid Form, Responsibility Criteria, Supplemental Criteria, and all other documents must be submitted through the MRSC Bonfire portal.

PSERN seeks a Contractor to complete the Project referenced above. The work shall include, but is not limited to, furnishing all labor, service, equipment, and materials including generators and ATSs, necessary to create an N+1 redundant generator configuration at three mountain sites (Maloney, McDonald, and Sobieski).

Attachment A to this Invitation contains the following:

• Plans and Specifications

• Bid Form

• Supplemental Bidder Responsibility Criteria

• Small Works Contract, including Performance and Payment Bond

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Project Site Visit:

Bidders are encouraged to sign up for the visit to the Project Site. Please contact Adrian Englet to confirm your attendance:

Adrian Englet 253-300-6178 or Adrian.Englet@psern.org

II. INSTRUCTIONS TO BIDDERS AND GENERAL TERMS AND CONDITIONS

1. Contract Documents: The term “Contract Documents” as used herein and in the Small Works Contract means the Small Works Contract and any modifications thereto; this Invitation to Bid and Attachment A hereto together with any addenda issued by Owner before bid opening; and the Plans, Specifications or other documents furnished by Owner to define scope and/or responsibility for execution of the Work. Any conflicts between various parts of the Contract Documents shall be resolved by giving precedence to the Contract Documents in the order provided above with the Small Works Contract having highest priority. Substitutions of any of the Contract Documents will not be accepted during the bid process.

2. Questions and Interpretation of Contract Documents: Requests for an interpretation or other questions regarding this Project shall be made in writing via the Bonfire Portal by no later than the date set forth on page 1 of this Invitation to Bid. Any interpretation deemed necessary by Owner will be in the form of an addendum to the Contract Documents. No oral interpretations will be made to any Bidder as to the meaning of the Contract Documents, and any oral communication is not binding upon Owner. Where a response or addendum from Owner cannot be obtained prior to deadline for questions, it is understood that the Bidder has made provisions for a more costly method before submitting the Bid. Where conflicts or omissions occur in Plans, Specifications, or other related Contract Documents (such as manufacturer’s instructions, reference standards, and regulatory agencies and codes), Bidders shall assume the more stringent requirements and verify with Owner before beginning work.

3. Addenda: No alteration or modification of the terms and conditions of these Contract Documents will be binding unless included in a written addendum issued and approved by Owner. Bids shall reflect performance according to the addenda. Addenda will be posted on the Bonfire Portal and the firms notified that are being solicited for Bids. All such addenda shall become part of the Contract Documents. Each Bidder shall include on the Bid Form specific acknowledgment of receipt of all addenda issued during the bidding period.

4. Bid Form: No Bid shall be considered except those submitted on the Bid Form included with the Contract Documents. Substitutions will not be accepted during the bid process.

Incomplete proposals may not be accepted or considered at the discretion of Owner.

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5. Reserved

6. Signature: Each Bid must be signed by the Bidder with the Bidder’s usual signature. Bids by partnership must be signed by one of the managing partners, followed by the partner’s printed name. Bids by corporations must be signed by an officer having authority to sign, followed by the officer’s printed name and position.

7. Non-Collusion: By bid signature Contractor certifies that the Bid is non-collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

8. Submission of Bids: To receive consideration, Bids must be submitted prior to the specified time for opening clearly marked with company name, address, telephone number, title of bid, and time of opening. Bid proposals must be submitted electronically using the MRSC Roster Bonfire Portal. Note that proponents will need to create a free account on MRSC Rosters to submit bids and ask any questions.

No oral, telephonic or facsimile Bids or modifications will be accepted or considered.

Bids remain confidential until bid opening after which Bids are considered a public record subject to public disclosure under Chapter 42.56 RCW. Bid results will be made available as soon as practical following the bid opening at the time and date specified.

Owner is not responsible for any cost incurred in response to this Invitation to Bid.

9. Late Bids and Modification of Bids: Any Bid or modification of a Bid received at Owner after the stated time and date for the bid closing will not be accepted or considered.

Owner is not responsible for any technical issues submitting bids. Proponents having difficulty with the Bonfire portal are encouraged to reach out to MRSC Support. Technical difficulties are the responsibility of the bidder to resolve prior to the bid closing. Owner will not accept late bids due to technical difficulties.

10. Withdrawal of Bids: Any Bidder may withdraw their Bid, either personally or by written request, at any time prior to the time set for the Bid submittal deadline.

11. Bid Price: The bid price shall include everything necessary to perform and complete the contract, including, but not limited to, furnishing all materials, equipment, tools, plant, and other facilities and all management, superintendent’s labor, and service, except as may be provided otherwise in the Contract Documents. The Bid shall remain in effect for sixty (60) calendar days after the bid opening. Bidders shall not include retail sales tax in the Bid.

12. Prevailing Wages: This project is a Public Work as defined in RCW 39.04.010. The Contractor shall comply with all state laws relating to employment and wages. The hourly wages to be paid laborers, workers, or mechanics shall not be less than the prevailing rates for an hour’s work in the same trade or occupation for the county in which the

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Project is located. The State of Washington prevailing wage rates applicable for this public works project may be found at the following website address of the Department of Labor and Industries and is made part of the contract:

https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx. The applicable effective date for prevailing wages for this Project is the bid submittal date.

The filing of Prevailing Wage forms with the State Department of Labor and Industries shall be at no additional cost to Owner.

No payment will be made on the contract until the Contractor and each and every subcontractor has submitted a ‘Statement of Intent to Pay Prevailing Wages’ that has been approved by the Department of Labor and Industries. No final payment or release of any retainage will be made until the Contractor and each and every subcontractor has submitted an ‘Affidavit of Wages Paid’ following L&I filing requirements, and that has been approved by the Department of Labor and Industries. Intents and Affidavits must show the locations where work is performed.

Contractor and subcontractors are responsible for filing forms pursuant to L&I requirements. At time of bid these requirements were known to be as follows:

Contractor shall file an Intent to Pay Prevailing Wages upon execution of the contract. An Affidavit of Wages Paid is filed after completing each work order under the contract. A final Affidavit is to be filed by Contractor at contract close out.

A combined Intent and Affidavit form is not allowed for work under on-call, maintenance or open order contracts.

13. Reserved

14. Examination of Site and Contract Documents: The submission of a Bid shall constitute an acknowledgment upon which Owner may rely that the Bidder has thoroughly examined and is familiar with the Contract Documents, including addenda, work site identified in such documents, and all applicable statutes, regulations, ordinances, and resolutions dealing with or related to the work and services to be provided herein. The failure or neglect of a Bidder to examine such documents, work site(s), statutes, regulations, ordinances, or resolutions shall in no way relieve the Bidder from any contract obligations. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any Contract Documents, work site(s), statutes, regulations, ordinances, or resolutions.

15. Lowest Responsible Bidder: It is the intent of Owner to award a contract to the lowest responsible bidder. Before award, the Bidder must meet the following state responsibility criteria and, if applicable, supplemental responsibility criteria to be considered a responsible bidder. The Bidder is required to submit documentation demonstrating compliance with the criteria. If Owner determines the Bidder does not meet the Bidder

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responsibility criteria and is therefore not a responsible Bidder, Owner shall notify the Bidder in writing with the reasons for its determination. The Bidder may appeal the determination within 48 hours of receipt of Owner’s determination and Owner will consider any additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, Owner will not execute a contract with any other Bidder until two days after the Bidder determined to be not responsible has received the final determination.

a. State Responsibility Criteria. The Bidder must meet the following state responsibility criteria:

1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW.

2. Have a current Washington State Unified Business Identifier (UBI) number.

3. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

4. If applicable:

(a) Have Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51 RCW;

(b) Have a Washington State Employment Security Department number, as required in Title 50 RCW; and

(c) Have a Washington State Department of Revenue state excise registration number, as required in Title 82 RCW.

b. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this Project, the criteria are included in “Attachment A.” The Bidder may make a written request for Owner to modify any or all of the supplemental criteria.

Modification of supplemental criteria shall be at Owner’s discretion. Any modifications to the supplemental criteria shall be made by addenda prior to bid opening Bidder will provide written documentation that the Bidder or relevant Subcontractor meets the requirements listed in Attachment A with the bid form and by the deadline listed above. Submit qualifications documentation with the Bid Form.

16. Subcontractor Responsibility: The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

a. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW.

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b. Have a current Washington State Unified Business Identifier (UBI) number.

c. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

d. If applicable:

1. Have Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51

RCW;

2. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and

3. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW

e. Have an electrical contractor license, if required by Chapter 19.28 RCW;

f. Have an elevator contractor license, if required by Chapter 70.87 RCW;

g. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

17. Non-Responsive Bids: Any documents supplementing or deviating from the expressed requirements of the Contract Documents may result in the rejection of Bid as non-responsive. Illegible handwriting on the Bid Form may also result in the rejection of Bid as non-responsive.

18. Bid Errors: Except for automatic corrections that must be made by Owner, a Bidder who wishes to claim error after the Bids have been opened and tabulated shall submit a notarized affidavit signed by the Bidder, accompanied by original worksheets used in preparation of the Bid, requesting relief from the Award. The affidavit shall describe the specific error(s) and certify that the worksheets are the originals used in the preparation of the Bid.

The affidavit and worksheets must be received by Owner before 5:00 PM Pacific local time on the next business day following the day of the Bid opening or the claim of error will not be considered. Owner will review the certified worksheets to determine’ the validity of the claimed error. If the claim of error is allowable under applicable law, the Bidder will be relieved of responsibility. Thereafter, at the discretion of Owner, all Bids may be rejected or an award made to the next lowest responsive, responsible Bidder.

19. Bid Protest: Any Bidder may file a written protest against award of the contract to the lowest responsible bidder within two working days of bid opening. A protest submittal shall be delivered to Owner at 19717 62nd Ave S, E102, Kent, WA 98032 with the words “Bid Protest” prominently and clearly displayed on any outer cover containing the protest notice as well as the notice itself. The following minimum information must be included in the written protest notice: 1) the name, address, and phone number (including area code) of the Bidder; and 2) the Bidder contact person’s name and telephone number (including area code); and 3) a statement(s) describing the nature of the protest; and

4) the Owner project title.

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If Owner intends to award the contract to other than the lowest responsible bidder, a notice of intent to award shall be sent to all Bidders. Any Bidder other than the selected Bidder may protest the award using the procedure outlined above within five working days of mailing the notice or two working days of actual receipt by electronic facsimile or personal delivery.

No contract shall be executed earlier than two working days (excluding holidays and weekends) from the date a written protest is received.

20. Award of Contract: Owner reserves the right to reject any or all Bids, to accept the Bid of the lowest responsive, responsible bidder, to call for new Bids, or waive any informalities in the bidding. Upon award of the contract, the successful Bidder will receive a Notice of Award and Contract Documents. The awarded Bidder must sign and return all Contract Documents to Owner within five (5) business days. If not returned within five

(5) business days, Owner retains the right to cancel the award and go to the next lowest responsive, responsible bidder.

21. Notice to Proceed: Contractor shall not commence work until a Notice to Proceed has been issued by Owner. A Notice to Proceed will be given after the Contractor has submitted a completed W-9 form and after the Contract has been executed by Owner and the Contractor, and where applicable, by any State or Federal agencies responsible for funding any portion of the Project. The time allowed for Completion of the work shall begin as of the date specified in the Notice to Proceed, or if no date is specified, the next working day following the date of the Notice to Proceed.

22. Retainage: RCW 60.28.011 states that public improvement contracts shall provide, and public bodies shall reserve, Contract Retainage not to exceed five (5) percent of the moneys earned by the Contractor.

For projects with retainage requirements, the Contractor will complete and furnish to Owner a Retainage Instruction form. Retained funds are held until released by Owner upon compliance with all other State and Federal requirements. Owner shall not release retainage until it has received release from the State Department of Revenue, Employment Security, any liens, and receipt of approved Affidavits of Wages paid for the Contractor and each and every subcontractor.

Owner will issue payment on the retainage amount forty-five days after Owner has accepted the contract as complete or upon receipt of all necessary releases, whichever is later.

23. Applicable Law and Forum: Contractor shall comply with all federal, state and local laws, rules, regulations applicable to its performance. The Contract shall be governed by and construed according to the laws of the State of Washington. Any suit arising from here shall be brought in King County Superior Court.

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PSERN

INVITATION TO BID

ATTACHMENT A

PROJECT TITLE: ITB 25004 Prime Generation Multiple Sites BID PROPOSAL DEADLINE: Friday, September 05, 12:00PM (PT)

This Attachment A contains:

(1) Plans and Specifications

(2) Bid Form

(3) Supplemental Bidder Responsibility Criteria

(4) Small Works Contract, including Payment and Performance Bond

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Plans and Specifications

Prime Generation Multiple Sites

Location:

Maloney –

74800 NE NFD 6840 Rd, Skykomish, WA - N 47 41 40.15, W 121 20 15.09

McDonald –

36500 SE 295th Street, Ravensdale, WA - N 47 20 10.07, W 121 51 29.23

Sobieski –

N 47 40 55.60, W 121 19 43.63

Scope of Work for each site:

Maloney Provide and install the following:

Two 36kW single phase MQ generators with trailers Generators must have

External fuel connections Block heater (jacket water heater) Remote start Low coolant and oil shutdown Alarming Battery charger Trailer mounted package (electric brakes) Cam-lock connectors and cables

Provide one outdoor ASCO ATS and install to H-frame:

GEN to GEN 150amp See one-line diagram Initial start up Provide and install fuel lines:

Fuel lines need to be conduit to protect from elements (falling ice and debris) Connect to above ground 6000-gallon fuel tank Prime fuel lines Verify lines are not leaking Anti-Syphon solenoid

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McDonald:

Provide and install in the following:

Two 20 kW single phase MQ generators with trailers.

Generators must have:

External fuel connections Block heater (jacket water heater) Remote start Low coolant and oil shutdown Alarming Battery charger Trailer mounted package (electric brakes) Cam-lock connectors and cables

Provide one outdoor ATS and install to H-frame.

GEN to GEN 100amp See one-line diagram Initial start up Provide and install fuel lines Fuel lines need to be conduit to protect from elements (falling ice and debris).

Connect to above ground 4000 gallon fuel tank.

Prime fuel lines Verify lines are not leaking

Anti-Syphon solenoid

Sobieski:

Provide and install the following:

Two 36kW single phase MQ generators Generators must have external fuel connections Block heater (jacket water heater) Remote start Low coolant and oil shutdown Alarming Battery charger Cam-lock connectors and cables

Remove existing generators from CONNEX box.

Install both generators into the existing CONNEX box.

Provide one ASCO 150 amp ATS and install Remove existing Thomson ATS from building generator room.

Install new ATS in same location as Thomson.

If possible utilize existing conductors to generators.

See one-line diagram Initial start up Provide and install fuel lines to new generators.

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If possible, utilize existing fuel lines.

6000 gallon AST with anti-syphon solenoid 5000 gallon UST with Day tank Prime fuel lines Verify lines are not leaking

Schedule To avoid the risk of the site becoming inaccessible due to weather, all work must be completed no later than the middle of December 2025. The vendor shall provide an estimated schedule based on lead times for equipment and material to accommodate this time constraint.

b. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this Project, the criteria are included in “Attachment A.” The Bidder may make a written request for Owner to modify any or all of the supplemental criteria. Modifica...