8-2. Submission Instructions - UTD20260112-AN.pdf
PDF 127 KB Posted
- Attached to
- Chartered Transportation Services
- Solicitation number
- UTD20260112-AN
- Issued by
- Dallas County, Texas
About this file
This document contains submission instructions for suppliers responding to a Request for Proposal issued by the University of Texas at Dallas for Chartered Transportation Services. The solicitation seeks qualified vendors to provide chartered transportation on an as-needed basis for students, faculty, and staff across multiple service categories: Charter-Motor Coach and Mini Coach Bus Transportation for Athletics and Field Trips, and Professional Chauffeured Transportation Services using SUVs, sedans, and vans. The question period runs from April 24, 2026 at 9:00 AM CDT through May 1, 2026 at 5:00 PM CDT. Proposals must be submitted via the Euna Procurement portal (https://utdallas.bonfirehub.com/opportunities/227452) no later than May 22, 2026 at 5:00 PM CDT. The initial contract term is one year with options to renew for four additional one-year terms, allowing for a potential five-year contract period.
Suppliers must submit multiple required documents including a Cost Proposal, General Questionnaire, Terms and Conditions acknowledgment, Signature Page, Addenda Acknowledgment Form, Technical Proposal, Certificate of Insurance (COI), and Commodity Codes documentation. All submissions must be in PDF format except for the Cost Proposal and COI, which accept multiple file types including .csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .png, .tiff, .txt, .rtf, .doc, .docx, .dwg, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, and .zip files. The maximum upload file size is 1000 MB per submission. Bidders are strongly advised to complete the uploading and finalization process at least one day before the closing time. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
When preparing your submission on Euna Procurement you will first be asked to select which Decisions you are going to submit to. Based on what you choose Euna Procurement will build a list of Requested Information that you need to provide.
This project has multiple Decisions that you can submit to listed below:
• Chartered Transportation Services → Professional Chauffeured Transportation Services
• Chartered Transportation Services → Charter-Motor Coach/Mini Coach Bus Transportation for Athletics/ Field Trips
Requested Information
Name Type # Files Requirement Instructions
Cost Proposal
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, Multiple Required, PCTS, CCCBTfAFT
When submitting 'Cost Proposal' you will need to provide a Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, Name Type # Files Requirement Instructions
.wmv, .zip) .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) for:
PCTS,
CCCBTfAFT that you are bidding on.
General Questionnaire
File Type: PDF (.pdf) Multiple Required
Terms and Conditions
File Type: PDF (.pdf) Multiple Required
Signature Page File Type: PDF (.pdf) Multiple Required
Addenda Acknowledgemen t Form
File Type: PDF (.pdf) Multiple Required
Technical Proposal - RFP
File Type: PDF (.pdf) Multiple Required
COI
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 95294
Transportation Services: Elderly, Handicapped, Incapacitated, Prisoners, Juries, Students. Etc.
NIGP 96113
Chartering Services for Aircraft, Boats, Buses, School Buses, and other Transportation
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://utdallas.bonfirehub.com/opportunities/227452
The Question period for this opportunity starts Apr 24, 2026 9:00 AM CDT. The Question period for this opportunity ends May 01, 2026 5:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 22, 2026 5:00 PM CDT. We strongly recommend that you give yourself sufficient time https://utdallas.bonfirehub.com/opportunities/227452 and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas - Dallas uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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