2-B. Cost Proposal- Athletics and Field Trips.pdf
PDF 175 KB Posted
- Attached to
- Chartered Transportation Services
- Solicitation number
- UTD20260112-AN
- Issued by
- Dallas County, Texas
About this file
This is a Cost Proposal document for Chartered Transportation Services submitted to the University of Texas at Dallas (UTD), a state institution in Texas seeking vendors to provide charter bus transportation for athletics and field trips on an as-needed basis. The solicitation establishes a pool of awarded vendors through a Request for Proposal process, with an initial contract term of one year and four optional one-year renewal periods. The proposal requires vendors to submit itemized rate information for two vehicle types: Mini Coaches accommodating 30 to 40 passengers and Motor Coaches accommodating 56 passengers. Proposers must provide detailed pricing for five one-way trip scenarios originating from UTD's campus in Richardson, Texas, including trips to Dallas Love Field (16 miles), DFW Airport (25 miles), Downtown Dallas (19 miles), Downtown Arlington (38 miles), and Downtown Fort Worth (48 miles), as well as roundtrip pricing for various intercity destinations within Texas and across state lines to locations such as San Angelo, Lawton, Portales, Lubbock, Wichita Falls, Edmond, Austin, San Antonio, Alpine, Laredo, Kingsville, Denton, Odessa, Tyler, Canyon, and Silver City.
Vendors must submit pricing that clearly separates base rates from fuel costs, with fuel costs not embedded in the base rate structure. The rate card must include minimum fares, per-mile charges, service fees, and any other applicable charges such as Wi-Fi, tolls, airport fees, roundtrip discounts, and early payment incentives. Proposers are required to provide additional operational details including advance notice requirements for scheduling, customer service hours of operation, website URL, and primary contact information for quote requests. For roundtrip scenarios, vendors should specify if pricing differs for out-of-state travel compared to intrastate trips. All pricing submissions must include itemized breakdowns of associated fees, and the total cost calculations will be used for evaluation purposes. The proposal emphasizes that blank sections will not be accepted, requiring complete submission of all pricing scenarios to be considered for the awarded vendor pool.
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Cost Proposal
ITEMIZED RATE INFORMATION FOR
CHARTERED TRANSPORTATION SERVICES FOR ATHLETICS/FIELD TRIPS
Provide Rates University will be charged during the term of the Agreement.
Vendors shall submit pricing that clearly separates the Base Rate from Fuel Costs. Fuel costs must not be embedded in the base rate.
RATE TYPE MINI COACH-30 to 40 Passengers
MOTOR COACH-56 Passengers
Minimum Fare
Base Fare
Per Mile
Service Fee
Fuel Charges (Please indicate how configured)
Other Fees
Please ensure to include the following details:
Advance notice required before scheduling services Customer service hours of operation Website URL Primary contact for quote requests
Proposer may provide additional rate card outlining all applicable UTD fixed rates offered.
These can include any of the following:
Day Rates Night Rates/Overnight Rates Any Additional Vehicle Charges Wi-Fi Charges Toll Fees Airport Fees Roundtrip fees or discounts Additional Driver Fees and when are applicable
UTD Early Payment Discount
Scenarios
Proposer will use the rate amounts provided in Itemized Rate Information to provide one-way pricing for the following scenarios.
For each scenario, assume that the ride will originate from the UTD Campus at 800 West Campbell Rd, Richardson, TX 75080.
*The Total Cost will be used for evaluation purposes. Please ensure this section is completed and not left blank.
Drop-Off Location Vehicle Type Estimated Distance
Total Fare for One-Way Ride
Scenario 1: UTD to Dallas Love Field Motor Coach, 56 Passengers 16 miles
Scenario 2: UTD to DFW Airport Motor Coach, 56 Passengers
25 miles
Scenario 3: UTD to Downtown Dallas Motor Coach, 56 Passengers 19 miles
Scenario 4: UTD to Downtown Arlington Mini Coach, 30 -
40 Passengers 38 miles
Scenario 5: UTD to Downtown Fort Worth Mini Coach, 30 -
40 Passengers 48 miles
Total Cost (Include an itemized breakdown of all associated fees listed within your total cost)
Intercity within Texas or Across State Lines.
Departure Times, Days, and Game Times will vary.
Proposer will use the rate amounts provided in Itemized Rate Information to provide roundtrip pricing. If pricing is different for out of state, please provide a breakdown.
Assume that the ride will originate from the UTD Campus at 800 West Campbell Rd, Richardson, TX 75080.
Roundtrips from Dallas, TX to
Trip Vehicle: Motor Coach, 56 Passengers
San Angelo, TX One Day Trip Two Day Trip
Three Day Trip
Lawton, OK One Day Trip
Portales, NM One Day Trip
Lubbock, TX One Day Trip
Wichita Falls, TX One Day Trip
Edmond, OK One Day Trip
Austin, TX One Day Trip
San Antonio, TX One Day Trip
Alpine, TX Two Day Trip
Laredo, TX Two Day Trip
Kingsville, TX Two Day Trip
Denton, TX One Day Trip
Odessa, TX One Day Trip
Tyler, TX One Day Trip
Canyon, TX One Day Trip
Silver City, NM Two Day Trip
| Cost Proposal |
| Scenarios |
| MINI COACH30 to 40 PassengersMinimum Fare: |
| MOTOR COACH56 PassengersMinimum Fare: |
| MINI COACH30 to 40 PassengersBase Fare: |
| MOTOR COACH56 PassengersBase Fare: |
| MINI COACH30 to 40 PassengersPer Mile: |
| MOTOR COACH56 PassengersPer Mile: |
| MINI COACH30 to 40 PassengersService Fee: |
| MOTOR COACH56 PassengersService Fee: |
| fill_9: |
| fill_10: |
| MINI COACH30 to 40 PassengersOther Fees: |
| MOTOR COACH56 PassengersOther Fees: |
| Total Fare for OneWay Ride16 miles: |
| Total Fare for OneWay Ride25 miles: |
| Total Fare for OneWay Ride19 miles: |
| Total Fare for OneWay Ride38 miles: |
| Total Fare for OneWay Ride48 miles: |
| Total Fare for OneWay RideTotal Cost Include an itemized breakdown of all associated fees listed within your total cost: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_2: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_3: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_4: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_5: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_6: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_7: |
| Vehicle Motor Coach 56 PassengersOne Day Trip Two Day Trip Three Day Trip_8: |
| Two Day Trip Three Day Trip: |
| Two Day Trip Three Day Trip_2: |
| Two Day Trip Three Day Trip_3: |
| One Day Trip Two Day Trip Three Day Trip: |
| One Day Trip Two Day Trip Three Day Trip_2: |
| One Day Trip Two Day Trip Three Day Trip_3: |
| One Day Trip Two Day Trip Three Day Trip_4: |
| Two Day Trip Three Day Trip_4: |
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