8-02 Special Provisions 2026-05-11.pdf

Marion Oaks 2026 MSTU Roadway Improvement Project

PROJECT SPECIFIC SPECIAL PROVISIONS

SP-1. SPECIFICATIONS AND COORDINATION OF DOCUMENTS

Work shall be in accordance with the Citizen Standards Policy 09-01, Marion County Land

Development Code, FDOT Standard Specifications for Road and Bridge Construction, latest edition, and FDOT Design Standards, latest edition. In case of a discrepancy or conflict, the specification to follow will be the strictest/most conservative as determined by the PROJECT ENGINEER or his designee.

SP-2. LIQUIDATED DAMAGES: Liquidated Damages shall be assessed at a rate of $250 per day.

SP-3. CONTRACTOR shall submit the following items within seven (7) days of the Notice of Award, and prior to issuance of the Notice to Proceed (NTP):

a. Proof of Insurance,

b. Construction Schedule that complies with CONTRACT time,

c. List of SUB-CONTRACTORS,

d. List of Suppliers,

e. List of Emergency Telephone numbers,

f. Detailed MOT plan,

g. Submittals (Asphalt Mix Design, Pipe Specs, Structures, Etc.),

h. Copy of MOT certification,

i. Any other document required by the contract and not listed above.

SP-4. PROJECT MANAGEMENT: The CONTRACTOR shall appoint one individual to act as the CONTRACTOR's representative in regard to the contract. Contact numbers for this individual and for a secondary or back-up person shall be provided to the COUNTY. Daily Reports (DR) or Weekly Progress Reports shall be completed by the MSTU Project Coordinator or authorized representative and must be signed by the CONTRACTOR. Quantities identified on the DRs shall be compared to invoices submitted by the CONTRACTOR for accuracy prior to payment being made to the CONTRACTOR.

SP-5. PROJECT CORRESPONDENCE: All project correspondence and communications written or verbal shall be conducted between the CONTRACTOR and OWNER thru the MSTU Project Coordinator. Written correspondence shall be in email form and shall be addressed to the MSTU Project Coordinator with the EOR and MSTU Assessment Director copied. Any verbal communication between the CONTRACTOR and OWNER or EOR shall be done through the MSTU Project Coordinator. If the CONTRACTOR has design/contract questions or clarifications that need to be made with the either the EOR or MSTU Assessment Director then the CONTRACTOR shall request of the MSTU Project Coordinator that a meeting be held to discuss the issues that need clarification. This meeting, whether it be in person, via email, or over the phone shall be inclusive of all parties involved in the management and execution of the project.

The CONTRACTOR shall refrain from making contact with the EOR or MSTU Assessment Director regarding design clarifications or changes without the MSTU Project Coordinator initiating the meeting and being present during the meeting. Whenever practical, the use of email is preferred form of communication for the project correspondence and it is recommended that all verbal communications regarding design or contract related issues be followed up with a confirmatory email to the parties involved. The contractor will be required to respond to any phone, verbal, or electronic communication from the Department Director, the Project Coordinator, or any higher authority such as an Assistant County Administrator, by the close of business the next day.

SP-6. CONTRACTOR STAFF AND EQUIPMENT: At the pre-construction meeting the CONTRACTOR will be required to provide a list of all pieces of heavy motorized equipment expected to be used on the project, and with a list of the names of the employees of the following positions for each project:

a. Project Manager

b. Superintendent

c. Foreman

d. Equipment Operators

SP-7. DAYS AND HOURS OF OPERATION: The COUNTY’s scheduled work week is Monday thru

Friday 8:00 A.M. to 5:00 P.M. All work the MSTU Department contracts out and performs is exclusively within subdivisions with heavy residential traffic and occupancy. For this reason a strict enforcement of the COUNTY’s scheduled start and end time hours shall be observed. No equipment shall be allowed on roadways before 8:00 A.M and all equipment shall be removed from roadways by 5:00 P.M. No exceptions to this policy shall be considered or made. In addition, no work on weekends or County observed holidays is allowed.

SP-8. FINAL PUBLIC HEARING: This is a road assessment project which is subject to a final public hearing with the B.O.C.C. at a date and time to be scheduled after the bid opening. Formulate bids accordingly to account for the extended time required for this procedure so that your pricing is still applicable at the time of the Notice to Proceed.

SP-9. TEMPORARY FACILITIES: The CONTRACTOR will be required to have portable toilets on the project before any work is permitted. In addition all silt fencing, project signs, MOT (TTC) will be in place before any work commences. The CONTRACTOR will not be required to maintain a Field Office.

SP-10. GEOTECHNICAL TESTING: Geotechnical testing shall be paid for by the County. It is the responsibility of the Contractor to inform the Project Coordinator of a request for testing 24 hours in advance. The Project Coordinator will schedule and coordinate the sampling and testing.

Failed tests or stand-by time for the geotechnical testing company shall be back charged to the CONTRACTOR. The County shall facilitate the modified proctor for the onsite material and the Contractor’s backfill material. All MSTU asphalt paving operations now require asphalt plant monitoring for the duration of paving. The scheduling of this monitoring shall be requested at least 48 work day hours in advance by the contractor to the MSTU Project coordinator. Any rescheduling or cancellation of paving operations after the 48 work day hour time period will be subject to a $250.00 cancellation and rescheduling charge deducted from the project contract amount. The only exception to this policy will be a weather event that has prevented paving operations from occurring on the day it had been scheduled.

SP-11. QUALITY ASSURANCE: Any defects or deficiencies in materials or workmanship that are deemed by the ENGINEER or the COUNTY as needing immediate correction shall be addressed within 30 days of written notification. Failure to correct the deficiencies within 30 days will result in the deduction of time against the overall contract term of completion.

SP-12. STANDARD CLEARING AND GRUBBING: This item is to include removal and disposal of all vegetation and debris back to the described plan limits. Included in this item is the removal of all roots and organic materials within the roadway, and roots within the clearing limits. This item will also include the grading and shaping of existing areas disturbed by clearing and grubbing operations. Any excess fill removed or imported fill needed are considered incidental and shall not be additionally compensated. .This item also includes removal of all grass and weeds along existing driveways that are not removed by blading operations. These are to be removed chemically. Blading to exspose egde of pavement will be done by a grader. No paving will be permitted on road sections that have not had all grass and weeds removed thru blading or chemical treatment.

SP-13. TEMPORARY STORAGE OF CONSTRUCTION MATERIALS: Temporary storage of road construction materials, surplus material or clean fill from a county or state permitted roadway construction project may be allowed by a “Temporary Use Permit” issued by the Planning/Zoning Manager and with the approval of the MSTU Department under the following conditions:

a. Written permission of the property owner (on permit)

b. Permission of the MSTU Director after review with the Office of the County Engineer

(MSTU requirement)

c. Submittal of a sketch showing access to the storage site and location of the storage area with photos attached (on permit)

d. Setback of the storage area shall be a minimum of 50 feet from all property lines or setbacks of the property’s zoning classification, whichever is the greatest (on permit)

e. The property shall be restored substantially to original condition within 90 days after completion of the project. (on permit)

f. A final acceptance letter from the property owner after work is complete (MSTU

Requirement)

SP-14. ASPHALT: Asphalt for this project shall be a SP 9.5 TL - C mix design that is on the current FDOT approved design mix list. The source materials and quality control lab must also be on the current FDOT approved list. Asphalt that does not meet this criteria will not be accepted.

Asphalt placement is considered a critical event. Due to the size of this project two (2) paving crews will be considered when two criteria are met.

1. The Project Coordinator is notified 48 hours in advance when two crews will be onsite.

2. The contractor will split tickets, so each crew has their own set of tickets with they’re own tonnage so spread rates can be easily calculated.

SP-15. METHOD OF MEASUREMENT and BASIS OF PAYMENT: Except for items noted in the Bid

Form to be paid in Lump Sum, the Method of Measurement and the Basis of Payment shall be per unit price for each item identified in the Bid Form for each item completed, inspected and accepted by the COUNTY.

SP-16. RETAINAGE, FINAL RETAINAGE RELEASE PAYMENT AND FINAL WAIVER OF BOND:

Retainage will be withheld in accordance with Florida Statutes until the project has reached final completion and an acceptance letter has been provided to the COUNTY by the ENGINEER.

Projects not involving an ENGINEER will be deemed complete when final inspection is made and there are no outstanding items needing repair. Final completion is defined as having all work complete, all punch list items corrected, Final Inspection complete and acceptance letter issued, if applicable. Upon final completion the CONTRACTOR shall submit the final invoice requesting release of retainage along with final waivers of bond from all subcontractors who performed work on the project. Retainage shall not be partially or fully released until all waivers of bond have been submitted to the COUNTY and verified.

SP-17. DEWATERING:

a. The Contractor shall obtain and pay for all required dewatering permits. The cost for dewatering and any required permitting shall be included in the price for the dewatering bid item price. No additional payment or compensation will be made for pumping and any other difficulties or delays encountered due to water intrusion onsite.

b. The Contractor, with his own equipment, shall do all pumping necessary to create a firm and unyielding sub-base and base to allow for proper compaction of the roadway.

c. The Contractor shall, for the duration of the Contract and with his own equipment, pump out water. Operating areas shall be kept dry at all times. The extent of pumping required in non-operating areas will be determined by the Engineer.

d. The Contractor shall discharge water only to approved areas identified on the Stormwater Pollution Prevention Plan. Contractor shall take all measures necessary to avoid and prevent the discharge of turbid water. Including but not limited to applying for an Industrial Waste Discharge exemption from FDEP.

SP-18. SITE RESTORATION: Any damage to the existing facilities or surrounding grounds will be restored by the contractor to an acceptable condition as directed by the MSTU Department. All sodding shall be pallet sod and is to match existing sod type. No additional compensation shall be made for site restoration.

END OF SPECIAL PROVISIONS