8-01 Invitation to Bid - FY26 Q1 Bid Package 01 - Giovanni Cabrales.pdf

Date: 11/7/2025 Bid To: Various Trades

From:

Calvin Olszak

Henry Granados Segio Lopez

Regional Tech

Manager:

cmolszak@cps.edu 773-395-8160 hgranados1@cps.edu 773-329-6745 slopez3@cps.edu 773-251-7878

School Addresses:

Avondale-Logandale: 3212 W George St, Chicago, IL 60618 Henry: 4250 N Saint Louis Ave, Chicago, IL 60618

Talman: 5450 S Talman Ave, Chicago, IL 60632 Sandoval: 5534 S Saint Louis Ave, Chicago, IL 60629 Ashburn: 8300 S St Louis Ave, Chicago, IL 60652

Columbia Explorers: 4520 S Kedzie Ave, Chicago, IL 60632

Walk-Thru:

11/12 09:00 Avondale-Logandale 11/12 11:00 Henry

11/13 08:30 Talman 11/13 10:30 Sandoval 11/13 12:30 Ashburn

11/14 09:00 Columbia Explorers

Mandatory site visit for all bidders.

BID DUE

DATE:

Tuesday, November 25, 2025

@ 2:00 PM

Bids must be received through the following link:

https://cps.bonfirehub.com/opportunities Chicago Public Schools

Department of Procurement

The Vendor proposal shall be submitted with the attached Bid Cover Sheet completed in its entirety.

➢ Warranty information, when applicable, shall be included & submitted.

➢ All work shall be performed on regular-time; no work shall be performed during overtime unless explicitly requested.

➢ If bid price is over $25,000, bidder must be signatory to relevant union, per terms of the Various Trades

Contract and Project Labor Agreement.

➢ If bid price is over $75,000, you MUST include your MBE/WBE subs and relevant forms at time of bid.

➢ Reference Bid Cover Sheet for bond requirements.

Project

FY26 Q1 Bid Package 01 Camera Project - Due 11/25/2025

Scope of Work https://cps.bonfirehub.com/opportunities

The Contractor shall furnish all necessary labor, materials, equipment, tools, and services required to complete the work as specified in the contract documents, specifically for the installation and upgrade of a new Genetec Security Camera system for each school included in this bid package. This includes, but is not limited to, the procurement, delivery, installation, and proper functioning of all components necessary to achieve a complete and operational system. The Contractor shall ensure that all materials and equipment meet the specified standards and are suitable for their intended purposes. The Contractor is responsible for coordinating all aspects of the work to ensure timely and efficient completion of the work.

● Avondale-Logandale: 3212 W George St, Chicago, IL 60618

● Henry: 4250 N Saint Louis Ave, Chicago, IL 60618

● Talman: 5450 S Talman Ave, Chicago, IL 60632

● Sandoval: 5534 S Saint Louis Ave, Chicago, IL 60629

● Ashburn: 8300 S St Louis Ave, Chicago, IL 60652

● Columbia Explorers: 4520 S Kedzie Ave, Chicago, IL 60632

Details and Requirements:

1) The Vendor shall perform an upgrade of identified existing systems to Genetec Security Center 5.11

Enterprise Flat System, identified as System ID# GSC-240718-377401.

2) Install and configure the Genetec Security Center 5.11 software on the server and on a maximum of four (4) client workstations per school.

3) The Vendor shall label cameras within the Genetec Security Center 5.11 application, in accordance with the standard CPS naming convention outlined in the CPS OSSS - Video Configuration Flat System Partition GSC

5.11 Specification.

4) The Vendor shall document the locations and names of all cameras on the shared network spec sheet provided by CPS OSSS.

5) The Vendor shall remove all identified existing cameras, disconnect power to all removed cameras, DVRs, encoders and cap the power connections.

6) The Vendor shall remove and salvage any abandoned camera mounts, DVRs and video encoders not being used. All cameras, equipment, and mounts that are removed shall be returned to CPS Safety and Security unless otherwise directed by Safety and Security at the time of removal.

7) The Vendor shall furnish and install new Axis cameras as reviewed on site during the mandatory walkthroughs.

8) The Vendor shall furnish and install door contacts, wiring to the identified I/O camera, and programming in the Genetec system for bookmarking and event actions. All doors noted to receive a door contact are to receive a GRI 4532D-36 Series Miniature Overhead Door Switch with DPDT (36" Armored Cable).

9) The Vendor shall integrate all new and existing cameras into the upgraded Genetec Security 5.11 Enterprise Flat System, ensuring that the configuration is set to view and record all cameras in accordance with the CPS Video Configuration Design Specification. The Vendor shall reference the last page of the SOW for details regarding the additional cameras.

10)Vendor shall provide (1) Cat-6 data drop per new camera tied to CPS network infrastructure (closest network concentrator box to camera). At existing analog cameras noted to be removed and replaced with a new IP camera, remove coaxial cable and replace with Cat-6 cable. Cable test results must be provided upon request.

11)Network equipment will be provided by CPS as needed (switches and servers).

12)The Vendor will contact Genetec directly and obtain licensing pricing for new cameras to be installed and existing cameras to be migrated. Jason Atwood E: jatwood@genetec.com C: 708-310-0256 13)The Vendor shall provide two (2) hours of training on the Genetec Security Center application to school staff at each school and provide CPS with documentation confirming the completion of said training. Such documentation shall include the names of the school staff trained and the date of training completion.

14)Materials and installation must comply with CPS Standards and Specifications as listed on:

a) Division 02 - Existing Conditions

b) Division 26 - Electrical

c) Division 27 - Communications

d) Division 28 - Electronic Safety & Security

15)Contractor shall be solely responsible for performing their own takeoff and field-verifying dimensions.

16)Contractor must review and analyze all project documents, including drawings, specifications, and any other mailto:jatwood@genetec.com documents provided. Any errors, omissions, or inaccuracies in the Contractor's takeoff shall be the sole responsibility of the Contractor, and no additional compensation or time extensions shall be granted for such errors, omissions, or inaccuracies.

17)Change orders for base scope will not be accepted. For any additional scope of work not originally included in the Contract Documents, the Contractor’s overhead and profit shall be limited to a maximum of fifteen percent (15%) for all change orders, amendments, or modifications to the original contract. Contractor shall provide a detailed breakdown of these costs for approval by CPS prior to commencing the additional work.

18)Contractor shall be responsible for obtaining and securing all necessary permits required for the completion of the project.

19)Contractor shall secure the job site overnight in the event that the work is not completed within a single day.

20)If building or CPS properties are damaged during construction, contractor to replace and/or repair as necessary.

21)Provide necessary labor and materials to fix/correct issues preventing the completion of any project.

22)All work shall be coordinated with the Board authorized representatives to complete in an agreed upon time frame.

23)Contractor shall be responsible for the daily removal and proper disposal of all materials demolished and any construction debris generated during the performance of the work.

24)All questions and requests for information must be submitted no later than two (2) business days prior to the bid closing date.

25)A request for an environmental review must be submitted no later than two (2) weeks after the PO has been issued. It is strongly suggested that an Environmental certification holder (RRP Certified) be a present member for the construction crew.

26)The Vendor shall provide the Project Manager with weekly/bi-weekly progress updates. These updates shall include the status of the work completed, any issues encountered, and the progress relative to the project schedule. The updates shall be submitted in writing, outlining tasks completed, tasks in progress, and tasks planned for the upcoming week. Additionally, the Vendor shall promptly notify the Project Manager of any potential delays or obstacles that may impact the project timeline.

27)All work related to this project must be completed by 03/31/2026.

Please submit RFIs to Gio Cabrales gcabrales3@cps.edu mailto:gcabrales3@cps.edu