B05 Amendment 4.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

00004

Andrew Hart, Supervisory Contracting Officer

The purpose of Amendment 00004 to solicitation 75H70122R00079 is the following:

1. Incorporate SOW Rev 1, dated 10/21/2022.

2. Change the offer due date to 12:00pm Pacific on 10/28/2022.

3. All other terms and conditions remain unchanged.

4. See SF30 Continuation Page.

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

See Item 6

TBD

75H70122R00079

GP21TM203H6

1 8

10/21/2022

09/12/2022

Solicitation No: 75H70122R00079

Project Name: Belcourt Replace Dry Coolers Design-Build

Project Location: Quentin N. Burdick Memorial Health Care Facility Belcourt, ND

IHS Project No: GP21TM203H6

SOW REV 1

10/21/2022

1. Project Description

The contractor shall furnish all labor, equipment, materials, and testing for the design and construction of new dry coolers. The new dry coolers will be designed to be placed on the rooftop of the Quentin N Burdick Hospital located in Belcourt, ND.

2. Background: The dry coolers were previously located on the rooftop. In the past, the dry coolers were moved off the roof and located on the ground on the west side of the facility. The current dry coolers have issues collecting dirt and other air-born debris. Recently, difficulties maintaining humidity levels inside the hospital operating room, have led the facility to use water sprinklers to temporarily increase the cooling capacity of the dry coolers. As a result of the sustained use of water sprinklers, the radiator fins have accumulated a calcium build up that reduces the overall efficiency of the dry coolers. The facility needs to replace the existing dry coolers and move them to the facility rooftop. New dry coolers will help prevent operating room shut downs and prevent debris build up inside the dry coolers. The steel structure, which previously supported rooftop dry coolers, remains on the rooftop. The design should take the existing structure into consideration for use with the new dry coolers.

3. Related Documents

a. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

b. IHS Architecture and Engineering Design Manual – 2019

c. FGI 2018 – Healthcare Facility Design Guide

d. NFPA 101 Life Safety Code – 2012

e. NFPA 70 National Electric Code (NEC)

f. ASHRAE 170

g. ASHRAE Fundamentals Handbook 2017

h. NFPA 99 Healthcare Facilities Codebook, 2012

4. Common Acronyms or Definitions

a. IHS – Indian Health Service

b. CMS – Centers for Medicare & Medicaid Services

c. TM – Turtle Mountain

d. QNBMHCF – Quentin N. Burdick Memorial Health Care Facility

e. BAS – Building Automation System

f. Metasys – Name of the existing BAS

g. CO – Contracting Officer

h. COR – Contracting Officer’s Representative

i. PM – Project Manager

j. IGCE – Independent Government Cost Estimate

k. BIM – Building Information Model

l. LOD – Level of Design

m. CAD – Computer Aided Design

n. RFI – Request For Information

5. Scope of Work (SOW) The scope of this project includes all design, demo, new installation, commissioning and clean up of the products described below. The Design Builder shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

a. Materials: All materials shall be stored and handled according the manufacturers’ recommendations.

All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

b. Design: The Design Builder shall develop all drawings, plans, and specifications for the complete construction documents as defined below.

6. Scope of Design: The Design Builder shall provide a design for new dry coolers at the Quentin N Burdick Memorial Health Facility. The design shall include the demolition of the existing dry cooling units. The dry coolers should be designed to fit on the rooftop and utilize the existing red iron structure that previously held the old dry coolers. See Appendix A for aerial photo. The dry coolers shall be designed to meet the cooling capacity of the existing chillers (plus 10%) and incorporated facility and HVAC equipment. Adiabatic fluid coolers are not allowed.

a. The existing coolers are Chandler fluid coolers. Direct Drive Fluid Coolers, model HFS-998. The existing chillers are Trane RTWD Series R™ 130 Ton Water-Cool. Model # RTWD130F2A02A1B2AA2A1A1Y1D1A10001000000B70010BD--------2000. See Appendix B for existing documentation.

b. The new fluid coolers shall have cotton wood screens and the controls shall match the existing controls on the facilities BAS, JCI’s Metasys system which shows input & output temperatures of both dry coolers. They shall also have temperature and pressure 3” analog gauges on the inputs & outputs directly next to the unit(s). The new system shall have all associated piping insulated and jacketed and the new system shall be flushed and cleaned. The new piping shall penetrate the roof in mechanical room, run along the roof on Dura-Blok rooftop supports, next to roof parapet and then turn 90 degrees and run to the dry fluid coolers. See Tab A. Where the piping crosses the walkway, an aluminum 2-step grip strut, 40” wide minimum, will need to be provided. The crossover is to be similar to EGA 1-piece mini crossover 2-step grip strut, aluminum 500lb capacity – MINICO-19-AL. The crossover shall be anchored to roof pan deck and a qualified roofer is to ensure no leaks and to ensure the roof warranty stays intact. Glycol will be need at the proper ratio to fill the new system. Do not reuse any of the old fluid. Suggested dry cooler is the Guntner V dry cooler with a working fluid of 30% Ethylene Glycol. Size to be designed by the mechanical engineer.

c. The design shall phase the construction to prevent the shutdown of existing HCVAC equipment to the maximum extent possible. The design shall be completed by a licensed professional mechanical engineer. The design shall also include a review of both the structural and electrical and provide at a minimum a signed report by the engineer. The design shall be accomplished in accordance with current NFPA 101 Life Safety Codes, International Fire Codes, International Building Codes, International Energy Conservation Codes, Uniform Plumbing Codes, National Electric Code, and American Society of Heating Refrigerating and Air Conditioning Engineering guidelines. Past construction documents are available upon request for the Design Builder. However, these construction documents are not necessarily representative of the current state of the facilities equipment and will need to be verified in the field by the contractor.

7. Design Submission Requirements:

a. Qualifications: Engineers registered/licensed to practice in their professional field in North Dakota shall prepare the design of all drawings and specifications. The engineer shall maintain during the contract and for a period of at least 10 years after the completion of the project, professional liability insurance for issues arising from the performance of the engineer’s services caused by any negligent acts, errors or omissions for which the A/E is legally liable. Final construction documents and any subsequent design changes shall be stamped by licensed engineers licensed in the state of North Dakota.

b. Design Development Site Visit: The Design Builder shall attend a site visit after award to review the existing facility equipment and develop a conceptual design.

c. Design Concept Review Meeting: The Design Builder shall attend a scheduled planning meeting after award to gather information and to discuss conceptual design and facility requirements.

d. Design Deliverables: The Design Builder shall provide mechanical HVAC design drawings, that shall include both demolition and installation. The mechanical design shall include stamp and signed plan sheets for the demolition and installation of the old and new system. The design shall also include a review of both the structural and electrical and provide at a minimum a signed report by the engineer.

The design shall include a plan for demolition of existing equipment and construction of new dry coolers. The design shall utilize existing equipment, structures, and utilities to the maximum extent possible. The deliverable from this effort will be a set of new construction documents outlining the necessary construction to accomplish the scope of work for this project. Submit full design to the COR for approval prior to moving on to the construction.

e. 100% Design Review Meeting: The contractor shall attend a 100% design review meeting with the COR and any necessary IHS personnel.

8. Demolition: The Design Builder shall remove and properly dispose of the existing dry cooling units, all associated HVAC piping and equipment to include the removal and proper disposal of the dry cooler fluid. The demolition also includes the removal and disposal of all the old piping and hangers and any refrigerant left in the piping that once served the old units on the roof. The old units with refrigerant were removed in 2012. The existing dry coolers are located on the west side of the Quentin N Burdick Memorial Health Facility. The existing dry coolers shall be removed once the new dry coolers are fully functional. Removing dry coolers prior to construction completion will result in an unacceptable facility shut down. Demolition does include the removal of the chain-link fencing and any anchors to be cut flush to the ground that is around the existing dry coolers.

9. Construction: The construction shall be according to the approved design from above. Contractor shall work to the extent possible, any and all work to limit the down time of the HVAC chiller system.

10. Commissioning: The Design Builder shall commission the dry coolers upon completion of their construction.

The systems in the building will be operated in their different modes of operation to ensure the facility operates properly as a whole. This testing provides both Owner with documentation that the building was operating properly at turnover. The commissioning will ensure the installed dry coolers meet the needs required by the facility. The Commissioning Authority shall schedule and direct the testing once all construction checklists have been completed by the Commissioning Authority. The Commissioning Authority will provide all participating parties, including the project officer, a performance test plan in advance of scheduled testing.

Skilled technicians shall be provided by the appropriate contractor familiar with the system and building to execute the functional performance testing of the control system and perform functional performance testing of the equipment. The Design Builder shall assign representatives with expertise and authority to act on its behalf and shall schedule them to participate in and perform commissioning process activities including, but not limited to, the following:

a. Evaluate performance deficiencies identified in test reports and, in collaboration with entity responsible for system and equipment installation, recommend corrective action.

b. Cooperate with the Commissioning Authority for resolution of issues recorded in the Issues Log.

c. Integrate and coordinate commissioning process activities with construction schedule.

d. Review and accept construction checklists provided by the Commissioning Authority.

e. Complete paper construction checklists as work is completed and provide to the Commissioning Authority as requested.

f. Review and accept commissioning process test procedures provided by the Commissioning Authority.

g. Complete commissioning process test procedures.

11. Installation: The Design Builder shall construct new dry coolers on the rooftop of the Quentin N Burdick Memorial Health Facility in accordance with the IHS approved construction design documents. The new dry coolers shall meet the cooling capacity of the existing chillers along with the incorporated facility and HVAC equipment.

12. Addition Facility Requirements: Contractor shall comply with the requirements of the hospital’s Facility Manager, Infection Control Officer and Safety Officer. Contractor shall communicate with facility staff to ensure construction does not interrupt essential hospital activities. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting, the infection control risk assessment (ICRA), and pre-construction risk assessment (PCRA) are completed.

13. Clean Up: Jobsite shall be cleaned daily. The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. Debris from the project area shall be placed in covered containers inside the project workspace and then removed from the project area to a disposal location. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

14. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer. Photo are to be taken before construction begins for documentation the sites original condition by the contractor.

15. Additional Facility Requirements: PROTECTION OF ROOF is paramount. The roof EPDM roof was replaced in 2021. Contractor shall protect the roof from all potential hazards during construction. New walk off mats shall be installed around the new dry coolers prior to construction and permanently installed for use by the maintenance staff. A professional roofer with experience with EPDM roofs, shall be utilized for all new roof penetrations and/or roof patches. PATCHING HOLES. Once the existing dry coolers are removed and disposed of, there will be holes through the building wall and floor that will need to be patched. Patch with like materials as to the makeup of the wall or floor.

16. Submittals: Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

a. Design Drawings and specifications

b. Dry Coolers and associated equipment and materials.

17. Schedule/Meetings

a. The general contractor shall submit a detailed schedule to the COR for approval within (14) calendar days of the contract award date.

b. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

c. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

d. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete.

e. Final Completion: One final completion meeting shall be held following determination that the project is complete.

18. Miscellaneous

a. TERO/EPA: The contractor is required to acquire and maintain a tribal business license before any work will commence. The contractor shall comply with the Tribal Employment Rights Ordinance (TERO) and pay TERO and EPA fees.

19. Construction Materials and Storage

a. All materials shall be stored and handled according the manufacturers’ recommendations.

b. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

c. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

d. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

20. Project Officer: Brad Weekley will be designated as the Contracting Officer’s Representative (COR) for this Order. His address and telephone are:

Brad Weekley, General Engineer Great Plains Area Indian Health Service Division of Facilities Management & Engineering 2050 36th Ave SW, Ste. 102 Minot, ND 58701 Office: 701-420-9201 Brad.Weekley@IHS.gov

21. Closeout Documents

The Contractor shall submit one hard copy and one electronic set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

22. See SOW Tab A and Tab B below.

mailto:Brad.Weekley@IHS.gov

SOW TAB A

SOW TAB B

EXISTING DOCUMENTATION LIST

1. Selected existing building Mechanical Sheets M-1 through M-6 (note these shows both the previous chillers and air-cooled condensers. They were demolished in 2012 and replaced.)

2. Existing submittal information for both the existing chillers and the fluid coolers.