Amendment 1 WebEHRS.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0001

SUMMARY OF CHANGES:

The purpose of this amendment is to:

1. Answer pre-proposal inquiries;

2. Extend the proposal due date to Tuesday October 12, 2021 at 02:00 pm pacific time.

See continuation page.

Indian Health Service – Division of Engineering Services 701 Fifth Avenue, Suite 1650 Seattle, WA 98104

SEE BLOCK 6.

75H70121R00039

1 3

09/02/2021

08/12/2021

75H70121R00039, Amendment A0001

1. Responses to PPI:

Question No. 1: What is timeline for getting FedRamp Certification completed?

Answer: (RFP Combined Synop page 19) If a FedRAMP compliant ATO has not been granted, the Contractor shall submit a plan to obtain a FedRAMP compliant ATO within three months of the award date of this contract.

Question No. 2: What is the FedRamp impact level (e.g., Low, Moderate, or High) required?

Answer: WebEHRS is considered Low impact.

Question No. 3: Are multiple responses from a vendor acceptable for the RFP?

Answer: IHS is looking for the vendor’s best solution based upon the requirements of the RFP. One offer is expected from a potential offeror.

Question No. 4: Per section C-1-K on FedRamp certification, does the bid have to have an active FedRamp ATO to be considered? We are currently going through the FedRamp process with a provisional ATO expected to be awarded early 2022. If offers do have to have an active FedRamp ATO does that allow for an open and fair competition?

Answer: Offerors may find additional details in section H.3 CONTRACTS INVOLVING CLOUD SERVICES. For example, “If a FedRAMP compliant ATO has not been granted, the Contractor shall submit a plan to obtain a FedRAMP compliant ATO within three months of the award date of this contract.”

Question No. 5: Section C, SOW, page 5 of RFP document, “b. Calculate Resource Requirements Methodology (RRM) figures to determine workload. The RRM value is based on the number of establishments and the work-day factor associated with each type of establishment as well as other pre-defined factors. (Calculation methodology for RRM is available upon request).” Q: Can IHS please provide us with the calculation methodology for RRM?

Answer: See the attachment 1 to this Amendment which is provided for the offeror’s reference only.

Question No. 6: Section L.2.2 ADDITIONAL PROPOSAL PREPARATION INSTRUCTIONS, page 51 of RFP document, “Element 15. Offerors shall provide a FedRAMP Provisional Authority to Operate (P-ATO) or Joint Authorization Board (JAB) authorization documentation or demonstrate how they will host their solution on IHS servers meeting the FedRAMP requirements.” Q: How will IHS evaluate a cloud option? Does this have to be hosted by IHS or can we propose a FedRAMP compliant cloud solution?

75H70121R00039, Amendment A0001

Answer: IHS is looking for the vendor’s best solution based upon the requirements of the RFP. The solution may be hosted on IHS servers or the offeror can provide a FedRAMP Provisional Authority to Operate or Joint Authorization Board (JAB) authorization documentation. The offeror may consider demonstrating how their solution is FedRAMP compliant.

Question No. 7: Section G.5. PERFORMANCE PERIOD, page 8 of RFP document, “BASE PERIOD: November 7, 2021 to November 6, 2022” Q: What is the anticipated go-live date?

Answer: As soon as technically feasible; offeror may include approximate timeline needed to develop desired product.

Question No. 8: Section G.5. PERFORMANCE PERIOD, page 8 of RFP document, “BASE PERIOD: November 7, 2021 to November 6, 2022” Q: Can IHS provide any information about the implementation timeline for this project?

Answer: As soon as technically feasible; offeror may include approximate timeline needed to develop desired product.

Question No. 9: Section G.5. PERFORMANCE PERIOD, page 8 of RFP document, “BASE PERIOD: November 7, 2021 to November 6, 2022” Q: What is the transition period for this procurement into the new award?

Answer: As soon as technically feasible; offeror may include approximate timeline needed to develop desired product.

Question No. 10: Will IHS grant an extension to the due date for proposals?

Answer: The proposal due date is extended to Tuesday October 12th at 2:00 PM pacific time.

Question No. 11: Will IHS be answering questions on a rolling basis?

Answer: Responses will be provided by the Government as needed through the issuance of Amendments to the combined synopsis/solicitation. All questions are due no later than 10 calendar days prior to proposal due date.

2. The proposal due date for this solicitation is extended to Tuesday October 12, 2021 at 2:00 pm pacific time.

All other terms, conditions, and requirements remain unchanged.