B05 Amendment No. A0003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0003

The purpose of this amendment is to:

1) Answer questions from prospective offerors

2) Issue pre-proposal/virtual site visit meeting agenda

3) Extend the proposal due date from June 08, 2020 2:00PM CDT to June 22, 2020 2:00PM CDT.

Indian Health Service (IHS) Division of Engineering Services (DES) 1301 Young Street, Suite 840 Dallas, TX 75202

75H701-20-R-00032

AL-17-A79 & AL-17-A82

1 4

06/02/2020

05/08/2020

SF30 CONTINUATION OF BLOCK NARRATIVE

SUMMARY OF CHANGES

The solicitation is hereby amended to address the following:

1. Respond to inquiries received in addressing the solicitation package. The questions and answers are being consolidated and are presented and answered as follows:

QUESTIONS FROM AMENDMENT A0001

QUESTION 0001: On sheet 01 of 13, for the South Tulie Canyon water main, the vicinity map indicates that there is an existing pump house at the north end of the line and another at the south end, both to be refurbished.

Sheet 11 of 13 shows only one existing pump house. How many existing pump houses are there to be refurbished?

RESPONSE PROVIDED: Sheet 01 incorrectly shows that the south pumphouse needs to be refurbished.

Please see revised Sheet 01 of Attachment 2 – South Tularosa Drawings. As per Sheet 11, only the north pumphouse is to be refurbished under this contract.

QUESTION 0002: On sheet 11 of 13, details show the pump house as existing with a small addition to be built by others. Supplemental Technical provisions, page 4/46 say the scope of this project include furnishing all labor, materials and incidentals to construct a new pump house. Which is correct?

RESPONSE PROVIDED: Per the scope of work, bid schedule, and drawings, constructing a new pumphouse is not part of the contract. All references to new pumphouse have been removed. See revised

Attachment 01 - Supplemental Technical Provisions.

QUESTION 0003: Will there be a mandatory/non-mandatory pre-bid meeting? If so when do you anticipate scheduling?

RESPONSE PROVIDED: Pre-bid meeting will be held on May 27, 2020 at 9AM Mountain Time. The meeting will be held via zoom. Please see FAR Clause 52.236-27 above for further information. While the pre-bid meeting is not mandatory, it is highly encouraged for all prospective offerors to attend.

Individual site visits won’t be held, but you are allowed to drive to the site at your convenience.

QUESTION 0004: Per H.22 of the RFB, what type of Permits/Licenses will be required of the contracting company to obtain?

RESPONSE PROVIDED: As stated in FAR 52.236-7, the Contractor without any additional expense to the Government, is required to obtain any necessary licenses and permits for the performance of the work.

This is the responsibility of the firm to investigate the permits/licenses required.

QUESTION 0005: Per H.9 and H.43 of the RFB, are badges and a security clearances mandatory for the contracting company's staff, or does this pertain to other contracts?

RESPONSE PROVIDED: Per Clause H.9, all personnel are required to wear security badges. Per

Clause H.43, only the superintendent is subject to pass the IHS background investigation and security clearance review, but the contractor is still responsible, at his discretion, for completing investigations and background checks for all employees, including sub-contractors and their employees that perform work under this contract on the job site.

QUESTION 0006: Is there a Tribal TERO tax for this project?

RESPONSE PROVIDED: No, there is no Tribal/TERO tax for this project.

QUESTIONS FROM AMENDMENT A0002

QUESTION 0007: Sheet 12 of 13, Site Electrical. What is the distance between the source of the 480 volt, 3 phase power and the pumphouse. There is no dimension or scale, just a one-line schematic.

RESPONSE PROVIDED: Contractor is responsible for verifying location of all existing utilities. Refer to sheet 2 of 13, general notes 2, “The contractor shall visit the site and determine the actual conditions with regard to the existence of fences, driveways, trees, sidewalks, culverts, utilities …”

QUESTION 0008: Is there any Tribal tax or fee to be paid for this project?

RESPONSE PROVIDED: No, there is no Tribal/TERO tax for this project. The contractor will need to contact Mr. Chris Little, Mescalero Utility Department, (575) 973-2304 for water consumption fees.

QUESTION 0009: Sheet 13 of 13, detail 1A, Typical Trench Section. As there is no geotechnical report, how are we to determine whether or not special embedment will be required?

RESPONSE PROVIDED: B01 Attachment 10 – Technical Provisions, Section 01, TP-107.A, Section 5 and TP107.B specifies that special pipe embedment is not anticipated. If special pipe embedment is required after award, a request for proposal will be issued and a modification will be done to the contract to incorporate this change.

QUESTIONS FROM AMENDMENT A0003

QUESTION 0010: Do either of you know what the liquidated damages will be on this project (Mescalero Well

Connection & Water Main Extension, Solicitation Number 75H701-20-R-00032)? I need that to order the bid bond.

RESPONSE PROVIDED: Liquidated damages will not be assessed on this project.

QUESTION 0011: Can the due date for questions be revised to 4 days after the site visit?

RESPONSE PROVIDED: Per this Amendment, the due date for questions is now COB Monday, June

15, 2020. Site visit information will be forthcoming in the next Amendment.

QUESTION 0012: I’m reviewing the chlorination spec – their requesting a dosing pump that does 2 GPM – 60

GPM, this is extremely large. I don’t have a pump that can do 3600 GPH on the high end. Do you think they have a typo and it should be 2-60 GPH??...which is still a HUGE range. Their tank called out is 55 Gallons, so they’d be pumping that down completely in less than a min. Could this be a typo please confirm?

RESPONSE PROVIDED: The 2gal/min to 60 gal/min is a rating for the carrier pipe. The dosing pump shall be able to treat a pipeline carrying water flowing at 2gal/min to 60 gal/min.

This amendment extends the proposal due date/time from Monday, June 08, 2020, 2:00 pm CDT to Monday, June 22, 2020, 2:00PM CDT. Inquiries are to be sent by email to Shaukat.syed@ihs.gov and must be received no later than COB Monday, June 15, 2020 to allow time for response.

mailto:Shaukat.syed@ihs.gov

NOTICE TO OFFERORS: Offerors must acknowledge receipt of any and all amendments by number and date on their cover letter in their offer or by submitted a signed copy of the SF30. All other terms and conditions remain unchanged.

END OF SUMMARY OF CHANGES

AGENDA

Pre-Proposal/Virtual Site Visit Meeting

Project Name: Mescalero South Tularosa Water Main, Orosco Drive Water Main

Location: Virtual, Weblink:

Date: May 27, 2020 at 9 am MST

1. Offerors Sign-in – please use Zoom chat feature to present the following information:

Your name, company, phone number and email

2. Introductions: Bradley Sherer, Project Engineer, IHS Division of Sanitation Facility Construction

a. Mescalero Apache Tribe

Chris Little, Mescalero Utility Department

b. Indian Health Service

Shaukat Syed, Contract Specialist

Jennifer Scroggins, Contracting Officer

Bradley Sherer, P.E., Contracting Officer Representative

c. Prospective Contractors

General Hydronics Utilities, LLC., Alamogordo, NM

3. Bidding & Contract Requirements

a. Solicitation Issued: May 8st

b. Proposals Due: June 8, 2020

c. Project Funded by I.H.S.

d. Instruction to Offerors

Pre-proposal teleconference o Zoom meeting o Conference call for audio participation

Verbal responses at the pre-proposal conference will not be binding.

Tribal fees for materials, water, etc.

o Construction water sources

4. Project Scope – 2 work site areas, no sequence of construction required

a. South Tularosa Well Connection and Water Main

Construction of approximately 5,079 linear feet of 6-inch PVC water main

Abandonment and replacement of 4 PRV vaults

Renovation of one chlorination pumphouse: new piping, valves, controls, electrical, and chlorination system.

a. Orosco Drive Water Main Extension

Construction of approximately 2,790 linear feet of 6-inch PVC water main.

Rock Excavation is anticipated

Construction of new water service lines: saddle tap, service line, meter and can.

5. Contract Overview: Review Solicitation 75H701-20-R-00032

a. Type of Contract – Total Small Business Set-Aside

b. Construction contract will be between the Indian Health Service and the successful Contractor.

c. No Tribal Taxes or TERO Fees

d. Period of Performance: 120 calendar days from issuance of NTP.

e. Items to be submitted with proposal - all documents featured in Section L of the RFP.

f. Daily Reports and Logs – Contractor is required to maintain and submit throughout the entire course of the project.

g. Direct all formal inquiries regarding the bidding documents and technical clarifications in writing to Contract Specialist AND Contracting Officer.

h. Contracting Officer will transmit to all prospective Offerors of record such Addenda as Project

Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding.

i. All inquiries are due by close of business Friday, May 29,2020

j. Addenda to date: 2___________________________

6. Technical Information/Requirements (Highlights Only)

a. Safety – The successful Contractor will be required to assign a competent person to ensure that construction is performed in accordance with all OSHA safety requirements, especially trench safety and fall protection for this project.

b. Testing & Deliverables – Contractor to coordinate and pay for all of the following:

i. Soil Compaction Testing (TP-109)

ii. Concrete Testing (TP-207)

iii. Water Main Pressure Test

iv. Water Main Disinfection and Bacteriological

c. Record Drawings (STP 4.0) – The Contractor shall provide a set of As-Constructed Drawings (aka

Red-Lines), a professionally certified Electronic As-Built Survey, and Map of Definite Location.

d. Rock Excavation (TP-106, Section B) - Rock excavation is not anticipated for this project. If it is encountered, a unit price will be negotiated.

e. Groundwater (TP-106, Section C) – Dewatering is not anticipated for this project. If it is encountered, a price will be negotiated.

f. Warning Tape and Tracer Wire – Required on all water main segments.

7. Utility Coordination

a. Mescalero Utility Department

Chris Little, Director

Phone: (575) 973-2304

Email:

8. IHS Contacts. :

Shaukat Syed, Contract Specialist

IHS-DES

1301 Young Street, Suite 840

Dallas, TX 75202

Phone: (214) 767-3934

Email: Shaukat.Syed@ihs.gov

Jennifer Scroggins, Contracting Officer

IHS-DES

1301 Young Street, Suite 840

Dallas, TX 75202

Phone: 214-767-6613

9. Contractor Questions – Please submit all questions by in writing by COB Friday, May 29, 2020 to

Shaukat.syed@ihs.gov.

10. Conference call will be conducted June 8 with the Mescalero Apache Tribe to determine process for contractors to visit the construction sites.

mailto:Shaukat.Syed@ihs.gov mailto:Shaukat.syed@ihs.gov