Attachment 11 Question and Answers 75F40124R00001_A00001.pdf

Attachment 11 75F40124R00001_A00001 Irvine, CA FDA LOSDO QUESTIONS AND ANSWERS.

PG,

SECTION,

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Questions Answers

1 5.33.14 etc.

Janitorial, Floor Cleaning, and other related Questions

A. Is the janitorial staff responsible for cleaning the labs and penthouse?

B. What is the duration of time for carpet cleaning and window cleaning?

C. Does the janitorial team responsible to clean the walk-in refrigerators and freezers?

D. In section 5.33.14 – Please explain what day/time the buffing of the flooring of the second floor 2? Confirm Stripping and waxing and Carpet Shampooing Cannot take place during Normal Duty hours listed on page 22, 1.12.1?

E. What solution is currently used on the floors?

F. What is the Square Foot of each building broken down by carpet versus hard floors? and Provide square footage of any floors that need stripping and waxing?

Right square footage of all carpets? Provide square footage of all four that need buffing? There is no workload data to match with Schedule and Frequency.

Question: Will the government provide workload data to include room inventory with floor types?

G. Please confirm who will be responsible for clearing the office and Laboratory floors for the buffing, stripping, and waxing and carpet shampooing?

H. Strip and Wax - Shows currently “AS” on page 80 with two months listed, however is there a maximum

A. Yes, See section 5.33.14 Cleaning Schedule and Frequency.

B. See section 5.33.14 Cleaning Schedule and Frequency

C. The Janitorial Team is not responsible to clean the walk-in Refrigerators and Freezers.

D. Stripping and waxing is conducted during weekend (Friday night 5pm -1:30am) and Saturday-Sunday (6am - 2:30pm) This is scheduled in phases.

E. Eco-friendly cleaning solutions are acceptable; however, MSDS of all solution needs to be submitted to the COR prior to use for approval.

F. The square foot of the various flooring at FDA Irvine LOSDO building is the following : Carpet area sq ft estimate.- 42000 square feet, VCT area sq ft estimate.- 38000 square feet, and concrete are 12,000 square feet. The square footage of the various type flooring is provided for the Workload data question, and total estimate square footage with each type of flooring.

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Questions Answers number of times Stripping and waxing will be required annually?

I. Please provide the number of glass panels and describe their accessibility (do we need a lift to reach them, what floor are they on, etc.) that are to be cleaned every six months per paragraph two of number 5.33.8 of the SOW.

J. The 5.33.8 Windows and Glass Wash state both sides of all interior and exterior building glass annually;

however, section 5.33.14 Cleaning Schedule and Frequency states “S-A Nov/May” Please clarify the frequency of window cleaning.

K. Please provide the total square footage of the windows.

L. Please provide the current subcontractor for window cleaning.

M. What types, size, and quantity of wastebins are on site?

G. Space owners are responsible; they will be notified ahead of time to accommodate scheduled dates.

H. Once a year is the scheduled timeframe.

However, there might be some as needed situations.

I. Yes, a lift is needed to reach the glass panels.

J. Annual PMs are required. See Combined Synopsis Solicitation and all amendments.

K. See 5.8.2 Estimated square footage (sq. ft.)

of the glass windows is about 55000sqft

L. The Contractor shall provide their own Subcontractors.

M. See Combined Synopsis Solicitation, Attachments, and amendments.

2 NONE Will the list of site visit attendees be made public Yes, It is posted with this amendment. It is labeled

“Irvine LOSDO SITE ROSTER” 3 Attachment

A. Provide pictures of the janitorial closets, all landscaping areas, and pest control areas.

B. Pictures of the split systems?

C. Can we receive pictures of the outside areas that require maintenance?

A. See Attachment 12 for Pictures.

B. Attachment 12 Pictures C. See Attachment 12 and Attachment 13

Landscaping map

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Questions Answers

4 Attachment

Provide the schedule of all maintenance services. See Attachment 14 Equipment Maintenance Schedule

5 None Is the building up to date on all permits and certificates for all equipment that requires reporting from the Insurance Company, EPA, SCAQMD, State and City entities?

See Combined Synopsis Solicitation and Section D.7

6 None The 2 Chillers are 20 years old and does the FDA plan on replacing them from their budget?

Yes, the FDA plans on replacing the chillers in the nearest future.

7 None Fire Suppression System, and Related Questions:

A. Does this contract require a 3rd party monitoring service for fire alarm, or is there a central monitoring station on-site?

B. Who is responsible for 3rd party fire alarm monitoring?

C. When was the last annual fire alarm test?

D. When was the last 5-year fire sprinkler test?

E. Who has been hired by the incumbent contractor to provide Fire Alarm Services?

F. What type of fire alarm annunciation system do they have and are they up to date with annual Alarm testing, who does their service?

G. Is the Emergency Generator and UST up to date with permits, and does it only supply power to the Exit signs and enough lighting to evacuate the building??

H. How many fire dampers?

Answers A. Yes, The contractor shall be responsible in the

Operation and Maintenance Firm-fixed price line item as per the Combined Synopsis Solicitation.

B. Contractor shall provide its own subcontractor.

C. The last annual fire alarm test was in September 2023.

D. The last 5-year fire Sprinkler Test was September 2023.

E. Contractor shall provide its own subcontractor.

F. Sound alarm and strobe light indicators. Yes, annual fire alarm system testing is up to date.

The Contractor shall provide its own subcontractor.

G. Yes, emergency generator is up to date on all permits. The property does not have a UST.

The emergency generator supplies only main

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Questions Answers building systems and fire life safety equipment.

H. Approximately 60 Fire Dampers

8 None Are the Elevators up to date on all permits and tests that need to be done on an annual, 5-year basis?

Yes, all elevators are up to date on all required permits and certification.

9 None Can the government verify what is in their budget to replace or repair as far as mechanical equipment and ecstatically of the building if any??

No, not at this time.

11 Attachment D.1.3 (d)

Attachment 5 mentions a "Quality Control Manager, which may be a collateral duty." What does that mean? That position does not appear on the pricing spreadsheet.

It's a collateral duty in relation to operation and maintenance of the facilities.

Language updated on Attachment 5.

“The Contractor shall assign the role of Quality Control Manager to personnel, which may be a collateral duty. The Quality Control Manager shall monitor functions and respond to user problems.”

12 SOLAR PANELS:

A. Please provide the total number of solar panels and total square footage of panels.

B. What cleaning solution is currently used for the solar panels?

C. Will the FDA be financially responsible for obsolete solar panels?

D. Is there a specific protocol for solar panel replacement of discontinued equipment?

SOLAR PANELS ANSWERS:

A. Solar panels on roof estimated size 47700 sq ft Front parking lot and rear of the building 2577 PV modules

B. De-ionized water and follow manufacturer guidance on cleaning procedure.

C. Current solar panels are no longer in production; however, if a compatible panel for replacement are identified and

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Questions Answers

E. During the site walk, we got the impression we have to clean the solar panels however we can't find any mention of cleaning them in the synopsis. Can you please confirm whether we have to clean them and if so, how many times per year? If so, can you also send us pictures of the three areas with solar panels? What PMs are required for the solar generation facility and how many units are there

F. What is the manufacture of the solar panel systems on the property?

approved by FDA, the Government will be financially responsible for replacing defective solar panels.

D. For damaged solar panels that cannot be repaired/replaced follow proper guidelines to remove/bypass damaged panel from array. (Guidelines will be provided in such situation)

E. Yes, the solar panels are required to be cleaned. Cleaning reoccurrence is annually. No pictures available at this time of the solar panels. Instead, the estimated square footage.

F. LG

12 Can we receive a redacted copy of the work schedule? Not available at this time.

13 Section

F.2.4 page 152, 153

Will the Government allow offers to provide CPARS in lieu of PPQs

See F.2.4 Factor 4: Past Performance

14 Will the government provide Historical fuel use? Yes, after award of Contract 15 Will the government provide boiler water make-up usage? Yes, after award of contract.

16 What is the target operating cycles for the cooling tower chemistry?

Not available at this time due to installation of new cooling tower in progress

17 Will the government provide Historic Chemical usage? Yes, after award of contract 18 Incumbent Questions/Staffing

A. In the incumbent contractor performing up to an acceptable level to FDA?

B. Do incumbents currently possess required certifications?

A. Not Applicable.(N/A), B. Certifications are required please see the

Combined Synopsis Solicitation 75F40124R00001.

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Questions Answers

C. Would the Government please confirm the incumbent contract name and contract number?

D. How many full time and part time employees does the incumbent contractor have on their staffing plans, or onsite. Request: Please provide a seniority roster of the incumbent employees – original date of hire, and position. Previous incumbent, are we prohibited from contacting employees to maintain their employment?

E. Does FAR 52.207-3, Right of First Refusal of Employment, apply to this contract since we are required to provide resumes for key personnel in this proposal?

F. How many current FTE?

G. Operations Room in the basement will the toolbox remain?

C. Penobscot Support Services, LLC, Contract Number: 75F40118D10042.

D. The Incumbent Contractor Full and Part time Employees/Seniority roster (list) shall be provided as per the Combined Synopsis Solicitation 75F40124R00001 after the award of the IDIQ. The information shall be provided upon award. See Answer E.

below to answer the question further by adding the FAR clause 52.207-3.

E. Added Clause FAR 52.207-3 To Combined Synopsis Solicitation.

F. The Contractor shall refer to the Attachment 8, Pricing Table and Combined Synopsis Solicitation along with all amendments.

G. All toolboxes belong to the incumbent.

19 Is this contract different from the previous one? Yes, see CB Synopsis Solicitation and all amendments. The difference is the statement of work is definitized. Additional detail is captured to be firm-fixed price. Taken out of non-routine and under the operation and maintenance line item.

20 Is there a CBA in place, if so, what local union performs the work?

No CBA and no union at this location.

21 When was the last IR scan? January 2024 22 When was the last switchgear/Breaker maintenance performed?

January 2024

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23 Is the contractor responsible for third party elevator inspections(QEI Inspector)?

Yes, the contractor shall be responsible to ensure the elevator inspections are completed under the Operation and Maintenance Firm-fixed price line item. As per the Combined Synopsis Solicitation.

24 Is there permanent load bank equipment installed on the site? No, there is no load bank equipment installed on the Irvine FDA LOSDO site.

25 How many lab hood exhaust fans? There are 3 exhaust fans per wing, so 9 exhaust fans in total, Is kitchen equipment In Scope? The contractor is responsible for the utilities, garbage disposal and cleaning of the space as per the Combined Synopsis Solicitation.

27 Who is currently performing pest control? Contractor shall provide its own subcontractor.

28 Will the government provide a copy of sign in sheet?

As a follow-up, can you say whether a list of companies attending the site visit will be published on SAM.gov?

Yes, a redacted copy of the Irvine LOSDO Site Visit on Jun 27, 2024, posted with this amendment. see Attachment 16.

29 Will the government provide a historic estimate of daily wastewater discharge amounts.

There is a tracker for the wastewater discharge pump hours

30 Does wastewater treatment require that the operator be licensed through EPA or State of California to treat water?

Yes

31 How many back flow preventers are in the contract? There are 6 backflow preventers.

32 Solicitation states the contractor shall provide chemicals necessary to ensure proper wastewater discharge ph. The amount of chemical required is dependent upon process conditions beyond the control of the contractor. Is the cost of the pH adjustment chemical to be included in the firm, fixed price for preventive maintenance, or is this reimbursable by the government?

Yes, the cost shall be included in the FFP, as this is part of the operation and maintenance of the facility.

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33 Can annual generator load testing be accomplished under building load or is a mobile load bank required?

Yes, annual generator load test can be accomplished under the building load.

34 What is the production capacity in gph or gpd of the reverse osmosis? What size (diameter and length) membranes are used in the reverse osmosis unit and are what type are they?

(Cellulose Acetate, Thin Film Composite, etc.?)

5 gallons per min. Thin Film Composite 4"x40"

35 Solicitation states the contractor shall be responsible for re-bedding resin beds and tanks in the water purification system.

Should the cost of the replacement resin be included in the firm, the water purification system. Should the cost of the replacement resin be included in the firm, fixed price or is it reimbursable by the government?

Yes, the contractor shall be responsible as it is part of operating and maintenance of the facility.

The pricing shall be firm-fixed price under the Operation and Maintenance Line item for the Base and all options.

36 Is the contractor responsible for the monthly cost of refuse and recycling hauling in the firm, fixed price?

Yes, the contractor shall be responsible as it is part of operating and maintenance of the facility.

37 With regard to attachment 8 pricing table, please clarify how the “sample non- routine price table” tab is to be used for the pricing submission.

Attachment 8 Pricing Table OC-2024-116543 061120246/29/2024: The labor category in the Labor Category Pricing Table indicates Janitor Lead as 11210 and Janitor/Ground Maintenance Laborer as 11150. However, the After Hours (Overtime) Table indicates the Janitorial/Ground

Attachment 8 Pricing Table is updated.

In Attachment 8 Tab Sample non-routine price tab is to be used for the pricing .

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Maintenance as 11210. Please clarify which labor categories are correct.

Janitor 11210 (Lead), Landscaping/Ground Maintenance Laborer(11150), Janitor/ Ground Maintenance Laborer 11150, Janitor/Ground Maintenance Laborer 11150, After Hours Table: Janitorial(Lead), Landscaping/Ground Maintenance (Lead), Janitorial/Ground Maintenance (11210), Janitorial/Ground Maintenance (11210), Janitorial/Ground Maintenance (11210)

38 Does FAR 52.207-3, Right of First Refusal of Employment, apply to this contract since we are required to provide resumes for key personnel in this proposal?

Clause has been added to CB Synopsis Solicitation. FAR 52.207-3.

39 A. In section D.1.2.1 (page 47 of 173) the RFP states the following: D.1.2 GENERAL SPECIFICATIONS

1.2.1 The selected Contractor shall provide

documentation proving success in operating and maintaining a facility of comparable square footage and complexity as the LOSDO/PFFL/PMML within the last three years. The Contractor shall show the ability to operate a scientific research facility with varying disciplines. In the evaluation criteria under relevant experience the RFP states the following.

Revised as follows: See 1.2.1

1.2.1 The selected Contractor shall provide

documentation proving success in operating and maintaining a facility of comparable square footage and complexity as the LOSDO/PFFL/PMML within the last five years. The Contractor shall show the ability to operate a scientific research facility with varying disciplines.

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40 On page 151 of 173 it states: The Government will evaluate relevant experience collectively as a whole. Each individual project does not necessarily have to be highly relevant on all criteria for the Offeror's overall relevance to be considered highly relevant. The Government will evaluate the extent to which the Offeror’s narrative describes three (3) projects which may include a mix of the Prime and proposed teammates experience, that are most like the IDIQ SOW, TO 1 SOW, and Sample Non-Routine SOW requirements in terms of scope, complexity, and size, and are ongoing or have been completed in the last five (5) years. A collection of projects that individually demonstrate relevance only for some aspects of this solicitation's requirements may, when considered collectively, demonstrate an overall high degree of relevance in terms of scope and complexity. Please confirm that the past experience for recency is defined as 5 years (per evaluation criteria).

See F.2.3 Factor 3: Relevant Experience

The Government will evaluate relevant experience collectively as a whole.

Each individual project does not necessarily have to be highly relevant on all criteria for the Offeror's overall relevance to be considered highly relevant. The Government will evaluate the extent to which the Offeror’s narrative describes three (3) projects which may include a mix of the Prime and proposed teammates experience, that are most like the IDIQ SOW, TO 1 SOW, and Sample Non-Routine SOW requirements in terms of scope, complexity and size, and are ongoing or have been completed in the last five (5) years. A collection of projects that individually demonstrate relevance only for some aspects of this solicitation's requirements may, when considered collectively, demonstrate an overall high degree of relevance in terms of scope and complexity.

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41 E.5.3 The solicitation says offerors shall use cross reference to provide clarity by section, paragraph, page, etc. Please clarify whether the volume table of contents serves this function. If not, please define the format for a cross-reference index.

See The volume table of Contents serves this function.

42 E.5.4.3 For Volume III, Tab C, solicitation instructions list National Criminal Background Checks and Organizational Conflict of Interest submission along with Reps & Certs and other statements of offerors. We ask the government to clarify what offerors are required to provide for this tab, particularly in regard to background checks and an OCI submission.

Under Section C.3.3 FDA 1335 Personnel Security Clearance Requirements the information applies. and C.3.4 Organizational Conflict of Interest, through C.3.6, and Attachment 2.

43 E.6.1, Page

For Relevant Experience, the solicitation says at minimum two of the three projects submitted shall be those performed by the prime offeror. As this opportunity is an 8(a) set-aside, we request that projects performed by affiliate companies be considered. Since 8(a) companies often rely on teammates to offset a lack of experience inherent with firms in the SBA’s program, this would provide the government with a better selection of qualified offerors, with the caveat that offerors demonstrate how affiliates will be meaningfully involved in the FDA contract.

FACTOR 3 Relevant Experience page 146.

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44 E.6.1, Page

The solicitation states that offerors provide a technical approach that clearly and completely addresses the requirements specified in the IDIQ SOW, TO 1 SOW, and Sample Non-Routine SOW. The government has provided TO 1 SOW as Attachment 5 and Sample Non-Routine SOW as Attachment 6. Please clarify where offerors should reference requirements for the IDIQ SOW.

Section D of the Combined Synopsis Solicitation added "IDIQ" for clarification. "IDIQ Statement of Work" page 42.

And also, Section E.6.1 Volume I - Technical Approach

Factor 1: Technical Approach for IDIQ SOW, Task Order (TO)1 SOW, Sample Non-Routine

SOW

45 All In Key Personnel Qualifications, will the government allow substitution of years of equivalent professional experience for Project Management Professional certifications, bachelor’s degrees?

See Attachment 9 Key Personnel Revised 07112024

46 N/A What company is being used for Recycling and Garbage removal?

What company is conducting the vertical lifts “elevator” service?

The Contractor shall provide their own subcontractors.

47 N/A Is there water testing being conducted, metals, chlorine, legionella?

Yes monthly water test is conducted with 14 combined tests throughout the main plant

48 N/A What are the security gates and roll-up door manufacture name, are they proprietary?

The roll-up door is manufactured by Cornell. The security gate is by Elite Access Systems Inc. No both the security gate and roll-up door.

49 N/A When were your Trane Chillers Eddy Current Test and Inspections conducted?

Annual test and inspection were completed on January 23, 2024

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50 N/A Are your Trane Chillers 500- or 485-Ton’s capacity? 485 Ton 51 N/A Do you have a refrigerant inventory list? Yes we have a tracker and log for the chillers maintained by O&M Contractor 52 N/A How much R-22 refrigerant in equipment is on site? R401 & R-22 in small quantity maintained by the

O&M 53 1.11.17

CPR Training and Certification Cost? Contractor shall conduct independent market research on this 54 1.17.1 Is the FDA ARCHIBUS system like the GSAs NCMMS

“Maximo” that tracks and generates Preventive Maintenance Work Orders and Service Calls?

FDA uses different program platform for preventive maintenance and service requests.

FDA uses its Archibus system generates preventive maintenance and FDA's ERIC system is used in submitting service calls

Can the government provide any historical data regarding the annual volume of Non-Routine Work Orders? How may repairs between $1- $999 & $999- $2500 were completed over last 3 years at each building and what were average annual repairs at each building for last 3 yrs.?

Is the contractor responsible for the cost of lamps (bulbs), or is this reimbursable by the government?

The non-routine services shall a not to exceed amount of estimated $100,000 the base and 4 option periods of 12 months on the IDIQ. The repairs are non-routine and unscheduled. The average annual repairs are not available.

Yes, the lamp (bulbs) required for operating and maintaining the facility. The Contractor shall include this in the Operation and Maintenance price in the IDIQ and Task Order One. See Attachment Eight Pricing Table.

56 D.5.20 Page

None

Is there a Spill Prevention Plan for Diesel Fuel Storge on site?

When was diesel fuel above ground storage tank leak been tested?

Will the government provide a list of emergency generators / sizes in kva, and manufacturers.

Yes

We conduct annual inspection and assessment on the diesel fuel tank.

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None How many UPS>6kVa are in the facility?

Detroit Diesel generator. (See attached picture) under Attachment 12.

See Section D.5.12.6 Controls: UPS. The Contractor shall test, maintain, and repair all Uninterruptable Power Source (UPS) that is over 6 kva throughout the facility. As of 7/11/2024 there is One over 6 kva.

57 N/A What kind of Labs are on site, and how many labs are there? The laboratory on site is for conducting research, analysis, testing and studies on variety of products under FDA responsibilities. There are 6 laboratories.

58 N/A When was the last 4- or 5-year FLS wet suppression test and inspections conducted?

Sep-23

59 N/A Has the equipment list been updated? Can we have an updated list?

Yes, the list is updated as of Jun 2024.

60 N/A Is the Building Automated System ‘BAS’ Automated Logic?

What is the name of the company that conducts service repairs for the hardware and software?

Yes the BAS system is Automated Logic.

Contractor shall provide its own sub-contractor.

61 “Labor Categories Pricing” Table

Will the government allow offerors to price labor categories at the productive labor hour amount so as to include the cost of non-productive fringe hours?

The language has been updated to Labor rate (fully burdened). F.2.5 Price, Attachment 8 Tab Labor Categories add fully burdened, and D4 has fully burdened, and Afterhours table, Column Six states Fully Burdened rates ( per hour), 62 All Tabs Is the offeror free to alter the structure of the Attachment 8 tabs in order to illustrate pricing elements in greater detail?

See Attachment 8 Pricing Table Added Language to top of worksheet A1, **The above labor categories represent FDA’s estimates as to the type of expertise required under this contract. If

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Questions Answers proposed labor categories are different, Offeror shall map the labor category titles to those in a pricing table and pricing worksheet.

63 E.5.6 Presently proposals are due July 18. Based on the context and number of questions submitted by offerors, we ask the government to consider extending the submission deadline two weeks. This will allow offerors adequate time to revise proposals as necessary following receipt of the government’s answers to questions.

Yes, see E.5.6

64 51 of 173 Request: Please provide the Preventative Maintenance backlog report?

There is no preventive maintenance backlog, as all PM is completed up to date. Backlog at time of award will be provided as needed.

65 62 of 173 Request: Please provide the work order backlog report? There are no work order/service request backlog report as all service requests are completed upon request by the customer. Backlog at time of award will be provided as needed.

66 66 of 173 Question: Will the government provide WIFI access and telephones?

No

67 66 of 173 Question: Will the government provide any computer systems to support the governments work order system?

No government computer will be issued to the contractor. All work order is generated and closed by the COR

68 66 of 173 Question: Are they any GFE specialty tools? If yes, what are they?

No

69 119 OF 173 Request: Please provide a list of all SDS approved supplies and chemicals to include a historical usage of same for the past year.

All SDS shall be provided by the contractor prior to use for approval by the COR.

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70 142 of 173 Offerors shall use cross-references within the offer and provide a clear, consistent reference system by section, paragraph, page, etc. The cross-reference index is excluded from page count.

Question: Is this cross reference to be included in Volume I?

E.5.3 In Volume I. Offerors shall use cross-references within the offer and provide a clear, consistent reference system by section, paragraph, page, etc. The cross-reference index is excluded from the page limitation of the offer.

71 144 of 173 Question: Since bidders are instructed to have the completed Past Performance Questionnaires e-mailed directly to Ms.

Natividad, please clarify what information offerors are to provide in Volume III, Section E.5.4.3 g) Evaluation Factor 4: Past Performance Questionnaire: Electronically submitted to the Contracting office – no page limit?

See Section E in its Entirety.

72 144 of 173 d. TAB D: Statement of acknowledgement, List of POC’s sent the PPQs Request: Please clarify what statement of acknowledgement is required.

See Section E its Entirety.

73 144 of 173 d. TAB D:

i. Section 1: Contract Descriptions Request: Please clarify what contract descriptions are required in this section since Contract Descriptions are included Volume I: Factor 3 Relevant Experience – 10 pages

See E.5.4.3 Volume III RFP/Supporting Documents and Past Performance Factor 4

SEE SECTION E in its entirety.

See Page 146 under Section E.6 Proposal Content, Volume I-Technical Approach, Factor Three Relevant Experience

**One is asking for the details for Relevant Experience, and the other is for details for Past

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Performance. Two different items in the instructions.

74 144 of 173 d. TAB D:

ii. Section 2: Performance Request: Please provide guidance on what bidders are to include in this section.

SEE SECTION E in its entirety.

See Section E.6. Proposal Content, Factor 4

75 144 of 173 f) TAB F: Sample Non-Routine Services Statement of Work Question: Should these Sample Non-Routine Services Statement of Work be for the 3 relevant projects provided in Factor 3: Relevant Experience?

The 3 relevant projects are separate from the Sample Non-Routine projects for Relevant Experience.

76 144 of 173 Request: Please provide a list of all sub-contractors and vendors currently in use on the contract.

Contractor shall provide its own sub-contractors.

77 N/A Question: What is the expected award date and expected start date for this contract?

The Current Contract Expires on September 23, 2024. The Government’s intent is to have the Contract in place before that date.

78 N/A Question: Is there a Collective Bargaining Agreement or union attached to this contract? If so, please provide the most current CBA.

There is no Collective Bargaining Agreement or union under this Contract.

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79 82 of 173 Paragraph states "The Contractor shall patch repair and paint, at minimum of 5,000 square feet of interior common areas...The Contractor shall patch and paint at a minimum of 5,000 square feet of exterior finishes " Question: Will the government provide a Davis-Bacon Wage Determination as any painting task over 200 sf is subject to the DBA.

Pg 82 D.5.15 language updated:

The Contractor shall provide patching repair and painting of up to 200 square feet of interior common areas per incident. This includes but not limited to corridors, restrooms, kitchenette, walls, doors, jambs, and trim with like-kind finishes, as determined by the COR. Additionally, the Contractor shall provide patching and painting of up to 200 square feet per incident of exterior finishes, including but not limited to building surfaces, curbing, parking lot spaces, light poles, tanks, support frames, brackets, and braces. This work is intended to be performed as routine maintenance. and does not include any substantial construction, alteration, or repair of public buildings or public work.

80 83 of 173 Paragraph states " The Contractor shall provide a qualified individual on site whenever the HVAC system are in service" Question: HVAC systems are always in service, will the government confirm that the contractor will staff an individual 24/7, 365 days to meet this requirement?

PAGE 83: Language is updated: Operational Requirement. The Contractor shall provide a qualified individual available whenever the HVAC system are in service.

Clarification was changed the “on site” to

“available”

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81 71 of 173

5.1.2 states "The Contractor is not responsible for operation or maintenance of the following equipment or systems in this facility:

#8 - Laboratory Instruments and Equipment. " 5.27.1 states "The Contractor shall maintain and repair all support equipment associated with the support of the research mission at LOSDO/PFFL/PMML unless otherwise specified in this

SOW."

Question: Will the government confirm/clarify that the only support equipment maintained is listed in 5.28.1 "The Contractor shall maintain the vacuum, oxygen, nitrous oxide argon, reverse osmosis, de-ionized water, distilled water, and natural gas distribution manifolds, piping distribution systems, valves, and terminal devices."

Yes, all items on the equipment list. (to include future equipment added to the equipment list)

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82 115 0f 173 Table list TRASH but there is no schedule.

Question: Will the government provide frequency/schedule for trashing?

Yes, after award of the contract.

83 114 of 173 Table list the following areas for task: Vinyl, Carpet Tile (VCT), Concrete and other non-carpet areas.

Question: Will the government clarify that VCT is not carpet tile but Vinyl Composition tile?

Yes, VCT is not carpet, VCT is Vinyl Composition Tile.

84 116 of 173 There is no workload data for Grounds.

Question; Will the government provide workload data for grounds to include Grass sf, LF of edging and trimming, Number of Shrubs, Flower Bed sf, Fence LF, Irrigation system size?

See Attachment 13.

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85 1 of 2 Scope of work states "The Contractor shall provide all necessary materials, labor, evaluation, permits, disposal arrangements, hauling, and removal of demolished work, clean ups, shipping, delivery, and supervision to replace the boiler tubes."

Question: Will the government provide accurate Scope for repairing Sewage Ejection Pumps, to include size of pump?

See Attachment 6 Sample Non-Routine Statement of Work (SOW)

Can you please send us a list of the subcontractors Penobscot is currently partnered with to perform relevant maintenance services at the FDA?

The Contractor shall provide their own Subcontractors.

87 When was the last 3-year switchgear test. Jan-24

88 What BAS system is in use? Automated Logic 89 Is there a CMMS program in use? Contractor shall provide its own CMMS program for PM schedule tracking.

90 When was last eddy test performed? No, Eddy Test is performed.

91 In lieu of the PPQ, please confirm we can provide

CPARS. Page 153 of the Synopsis states CPARS is a source but confirm would be appreciated so we do not need to disturb our contracting officers for the PPQ.

See Section E and F in the Combined Synopsis Solicitation, also Section E.5.4.3,(g), Section E and F, Factor Four: Past Performance pg. 148, and Pg 152 and PG 153.

Please following the instruction for submittal from Section E.

92 Who is the current subcontractor for landscaping services? The Contractor shall provide their own

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93 Please confirm there are a total of 18 bathrooms or provide accurate number please.

There are 12 bathrooms in total. Added Language on Page 79 under D.5.11

94 Please provide a map reflecting areas landscaping is required (outside fence lines, etc. if applicable).

See Attachment 13 Landscaping Map.

95 How would the government like the non-routine CLIN be structured? Cost per labor hour plus reimbursement of materials? a. During the site visit it was mentioned to provide a cost for the Sample Non-Routine SOW, is this the only item that should be priced for the base year and all option years in even CLINs, 2, 4, 6, 8, and 10? Is a breakout required?

See Section D, and F of the Combined Synopsis Solicitation, and See Attachment 8 Pricing Table.

There is a tab for the Non-Routine Sample pricing. The non-routine service Sample Attachment

96 Is prevailing wage required? See Attachment Wage Determination 97 Our we required to provide reimbursement to employees for additional uniforms?

Yes

98 Insurance automobile is the company required to carry or can we require each employee to provide to cover C.3.8.3?

Are there specific insurance and liability requirements that the contractor must meet for this task order? If so, could you provide the details?

See C.3.8.3 Required Insurance and also FAR

52.228-5 PG 6

99 For the solicitation of the subject above, is the government seeking to award just one contractor to provide all of the services in the said above notice ID? Or will the services be awarded with multiple contractors?

See A.2 Contract Type

100 A. Is the company employing the janitorial staff, whether it's Penobscot or their subcontractor, a union vendor signatory to the local collective bargaining agreement for janitorial employees?

B. Is the company employing the engineering staff, whether it's Penobscot or their subcontractor, a union

A,B,C,D, and E. There is no collective bargaining agreement or union for the Contractor’s personnel.

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Questions Answers vendor signatory to the local collective bargaining agreement for engineering employees?

C. Is there a I.U.O.E. CBA in place for the Stationary Engineers?

D. Question: Is there a Collective Bargaining Agreement or union attached to this contract? If so, please provide the most current CBA.

E. Is there a CBA in place, if so, what local union performs the work?

101 Page 27, Section C.3.2.9 versus Page 57, Section

D.1.12.3 - While Page 27 indicates no on-site coverage is required on the listed holidays, Page 57 indicates the opposite. Can you please confirm whether the janitorial, engineering and any other members of our staff have to be on-site during the holidays listed on Page 27?

Please Reference C.3.2.9 page 27 and D.1.12.

102 Page 29, Section 1 - Who can escort our employees who will be in DHHS space for less than 30 days? Can another employee who is badged escort them?

See D.1.9 Physical Security, and Yes, an employee with a valid and active PIV card can escort any employee who will be in DHHS space for less than 30 days. To emphasize, all contractor/sub-contractor with no active and valid PIV card shall be escorted at all times.

103 5. Page 29, Section 2 - It states that the cost of fingerprinting our employees at any location other than the FDA Personnel Security Office will be borne by the contractor. What are acceptable locations for fingerprinting (i.e., FedEx, local police, or sheriff's office)?

See C.3.3 FDA 1335 Personnel Security Clearance Requirement, 2. GENERAL

If not the FDA, then Local Law Enforcement.

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104 6. Page 44, Section 1.2.3 - What special tools will the FDA provide to our staff?

No Government Furnished Equipment.

1.2.3. Original Equipment Manufacturer issued

equipment/deliverables needed to maintain building operation such as (BACnet, Laptop, or special tools), the Key Personnel shall ensure all item are maintained and accounted for.

105 Section 1.2.8 - Is drug screening required for all employees or just specific employees upon request? Either way, how many panels are required?

1.2.8 Medical Screening. The Government shall

require medical screening of Contractor personnel, at Contractor expense, to ascertain whether employee(s) has/have been using controlled substances to include all 12 panels.

106 Section 1.3.1 - Please confirm whether we have to provide our own CMMS platform, in addition to receiving work tickets/orders from the FDA's Archibus platform, to provide redundancy?

See 1.8.2 LANGUAGE UPDATED FOR

CLARIFICATION.

107 1.11.14 A. Section 1.11.14.c - It mentions Hepatitis B vaccination. Are all our employees required to have a Hepatitis B vaccination? Are there any other vaccinations required for our employees?

B. The onsite staff required or recommended to get vaccinations like a hospital staff would; Hepatitis B, MMR, Influenza, Tdap, Varicella, Meningococcal.

A. and B. Hepatitis B, See 1.11.14 c. Yes., and no other Vaccinations at this time.

108 10. Page 58, Section 1.14.1 - Who is currently the single point of contact who continuously receives work request and orders during normal working hours?

The COR receives service requests through the FDA's ERIC platform; And the COR relays the service request to the contractor identified point of contact during normal working hours

109 11. Page 69, Section 4.1.6 - Are the materials listed billable back to the FDA such as air filters, belts, light bulbs, nuts, See section 4.1.6 covers the all O&M requirement while 4.1.7 is related to non-routine requirements.

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Questions Answers bolts, etc.? It seems to indicate this in section 4.1.7, but we wanted to confirm.

All consumables that are used for on a regular routine basis shall under the Operation and Maintenance Line item for Base and Option Period in the Attachment 8 Pricing Table (Task Order One Tab). All non-routines items that are of an unscheduled nature shall be on the non-routine line item for the base and option periods.

110 12. Page 117, Section D.5.36 - It states we shall provide two, 3 cubic yard containers for trash and solid waste pick up service. Does the FDA pay the local trash hauler directly for these pickups?

The contractor is responsible for all trash and solid waste pick up service.

111 13. Page 145 - Towards the bottom of this page, it states the Key Personnel must be U.S. citizens. What are the requirements for the other members of our staff such as the janitors.

Yes, The Key personnel must be U.S. Citizens,.

And all personnel must be U.S. Citizens.

112 16. Can you please provide pictures of the perimeter windows we're responsible for cleaning annually? Also, can you denote which ones are the East wall which have to be cleaned semi-annually?

See Attachment 12.

113 17. Page 105, Section 5.26.1 - The synopsis mentions nine elevators however during the site walk we were told there were three so can you please confirm how many elevators we're responsible for maintaining.

There are 3 elevators on site, the contractor is responsible for maintaining 3 elevators.

114 18. Page 113, Section 5.33.13 - Who is responsible for transporting the materials to the assigned sorting and storage area? If we're responsible, is this area on-site? Will a wheeled gondola or cart suffice, or is a vehicle required to transport these materials?

The contractor shall be responsible and yes this identified area is on-site. A vehicle is not required to transport these materials.

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115 19. Preventive Maintenance - Since we're not the incumbent and don't know the frequency or the requirements for PM services on each piece of equipment yet, how do we account for the costs associated with those PM's that require a subcontractor to perform (such as on elevators)? Can these be billed back to the FDA as they're performed? Can you quote this on a per incident basis? (I.e., each maintenance service is

$XX?)

See Attachment 14 Equipment Maintenance Schedule List. All PMs are included in the Operation and Maintenance and shall be firm fixed price that are under the Attachment 8 Pricing Table “Tab Task Order One. “ See the combined synopsis solicitation, amendments, and attachments.

Not separate in pricing from the Operation and Maintenance Line Item for the Base and Option Periods

116 Can you please explain more details of Penobscot System? No. See Combined Synopsis Solicitation, Attachments, and amendments

Has there been any condition assessments completed on the current equipment and if so, can they be shared?

There are condition assessments, but not able to share.

118 Can you share a list of any penalties imposed to the current vendor or previous vendors for the past 7 years?

No.

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119 Do we need to have approved COR (reference pg. 9 of SOW) Government has an approved Contracting Officer Representative (COR) Federal Employee. The Contractor does not require an approved COR.

Can you please share a list of all equipment currently warranty See Combined Synopsis Solicitation, 121 What is the standard practice for replacement of major equipment?

FDA’s engineering team design new equipment and specification and coordinate the execution as needed.

See Combined Synopsis Solicitation, Attachments, and amendments for the scope of this requirement.

122 Can you provide sub-contracting list with current cost?

What is the current SOP in place?

See Combined Synopsis Solicitation, 123 What is their yearly budget?

Can you share a sample of the non-routine price table?

Not available.

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124 Are vehicles required for the onsite team? • Vehicles are not required to complete any of the contract requirement.

• See Combined Synopsis Solicitation, 125 Will Security Services be a part of this contract?

Do lab coats need to be provided by selected contractor?

No.

126 Will any of the engineers be required to have an electrical C-10 license?

Can you please provide certifications or special requirements needed for the maintenance team to have?

Can you please provide detailed procedures for the preventive maintenance of HVAC systems, including schedules and specific tasks involved and a copy of the current contract? –See Solicitation package, attachments, and amendments.

127 Who is the current provider for waste management, does it involve compost, supplies, etc.

Who is the current providers of services? is this currently outsourced to a vendor or are services completed in house?

Who’s the current provider for Janitorial, Engineering and Landscape services?

Is it possible to share the scope of services and current cost provided by all outsourced vendors?

Subcontractors..

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Can the FDA provide a list of current sub-contractors used by the current service provider?

Can the Contractor supply cell phones allowed for their internal reporting and employee purposes or does there need to be another alternative?

Are we to provide computers and laptops for our employees or for any systems on site? –

Yes. See Combined Synopsis Solicitation, Attachments, and amendments.

Is there s Chiller Mechanic on the facilities engineering team?

Of the Janitorial Staff, how many are working during the day and how many work at night?

What are the current processes or procedures for scheduling and managing work shifts and assignments for operational support personnel not covered in other sections of the SOW?

Are janitorial consumables supplies, i.e. toilet paper, paper towels provided by HHS or will vendor be responsible for these items?

Contractor and See Combined Synopsis Solicitation, Attachments, and amendments.

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Do you have any records you can share about the current self-preformed maintenance vs vendor supported?

Not available to share., See Combined Synopsis Solicitation, Attachments, and amendments.

What is the process and criteria for the approval of the Contractor’s safety plan by the Contracting Officer as stated in section 1.11.1?

Can you provide examples of current or past energy and resource conservation practices implemented at the facility, and any metrics used to measure their effectiveness as mentioned in section 1.10.1?

See Section D.1.10, Note: Energy conservation energy and water conservation through design and upgrade of facility equipment. Effectiveness measured using comparison of utility usage.

Could you provide more details on the specific responsibilities and required qualifications of the Security Representative mentioned in section 1.9.1?

This is a collateral duty to ensure safety of all personnel. For example, conducting in-house safety training with fellow employees and ensuring necessary training are completed as required.

What are the minimum qualifications and certifications required for the key personnel to be outlined in the Staffing Plan as specified in section 1.8.1(g)? Can you provide a list of the certifications held by the current onsite team?

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What is the frequency requested for performance evaluation meetings to occur, and what is the format for the Contractor’s written minutes of these meetings as outlined in section 1.6.1?

As stated in the solicitation package, these are not prescheduled meeting so there is no frequency of occurrence. These meeting are scheduled as needed with ample notification for all personnel involved. And normal meeting format is acceptable. See deliverable table for all meetings and shall coordinate all meeting with the COR after award of Contract.

Can you provide more details on the process for handling validated complaints, including the timeline for the Contractor's response and the criteria for determining the validity of a complaint as outlined in section 1.4.2(d)? –

Attachments, and amendments. See also D.6

Contractor shall coordinate the communication processes and have approved by the Contracting Officer. Language shall be apart of the task orders.

Could you clarify the specific criteria and metrics the Government will use to evaluate the Contractor’s performance under the surveillance methods listed in section 1.4.1? –

Attachments, and amendments. See D.6. also.

Can you share with us the procedures and/or compliance requirements for waste management services, particularly regarding hazardous waste handling and disposal?

Refer to the Combined Synopsis Solicitation, Attachments, and amendments.

This requirement does not have the Hazard Waste handling and disposal portion for the Laboratories. That is handled in a separate

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Contract. Refer to the Combined Synopsis Solicitation, Attachments, and amendments.

Could you provide a template or example of the notice required to notify the Contracting Officer about voluntary diversion or replacement of key personnel, as specified in HHSAR 352.370-75?

A sample is not available.

Can you provide the specific performance evaluation criteria that will be used for the final inspection and acceptance of services provided under this contract? –

Could you please clarify whether the Operations and Maintenance Services include both preventative and corrective maintenance for all building systems at the FDA Irvine facility?

The Operation and Maintenance Services includes both Preventative and Corrective Maintenance as per the Combined Synopsis Solicitation, Also, would you please clarify if Operations and Maintenance services are required 7 days a week or only 5 days a week?

Are janitorial services required 7 days a week or 5 days a week.

There is mention on Monday - Friday in SOW and also 24 hours a day, and 7 days a week Please clarify, if the team need to be on-call only Saturdays and Sundays or needs a full staff on Saturdays and Sundays

See Combined Synopsis Solicitation, Attachments, and amendments.

See Pg2, D.1.12, C.3.2.9 Government Closures/Federal Holidays