732 AMS Airfield CCTV Camera Upgrade COMBO.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 673D AIR BASE WING

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

31 March 2026

COMBO

Joint Base Elmendorf Richardson, Alaska – Airfield CCTV Camera Upgrade

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. (RFO 12.202(b)(1)). This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA500026QCMRA is issued as a Request for Quotation (RFQ) for the procurement of camera upgrades to the existing 732 AMS airfield CCTV security system in accordance with (IAW) Attachment 1 – Airfield CCTV Camera Upgrade Salient Characteristics and Attachment 2 – Airfield CCTV Camera Upgrade Building Schematics. North American Industry Classification System (NAICS) code for this project is 334290 with a size standard of 800 employees.

This acquisition is a total set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii)

LINE

ITEM DESCRIPTION

QTY

UI UNIT

PRICE

EXTENDED

PRICE NTE

0001:

Closed Circuit Flightline Video System Upgrade IAW Salient Characteristics

*System must be installed and fully functional by 01 September

Must include Delivery to JBER, Alaska, 99506, Installation, and Warranty

1 Job

(iii) This solicitation is LIMITED TO supplies and services that are FIPS/Section 889 NDAA-compliant.

(iv) All items shall be delivered FOB destination, Period and Place of Performance will be as follows:

a. Joint Base Elmendorf-Richardson (JBER), Alaska: by 01 September 2026.

(v) A list of solicitation provisions and contract clauses that apply to this acquisition can be found in Attachment 4 – Airfield CCTV Camera Upgrade Provisions & Clauses.

(vi) Site Visit. A site visit is scheduled for Tuesday, 7 April 2026, at 10:00AM Alaska Daylight Time.

Contractors MUST be pre-registered to attend. Pre-registration is due no later than Monday, 6 April 2026, at 1:00PM Alaska Daylight Time. Send pre-registration requests to Mr Clay Schott at clay.schott@us.af.mil and Mr John Gosh at john.gosh@us.af.mil.

(vii) Quotation Suspense. Quotes must be submitted no later than Tuesday, 14 April 2026 at 12:00PM.

Send quotes to Mr Clay Schott at clay.schott@us.af.mil and Mr John Gosh at john.gosh@us.af.mil.

(viii) Notice to Vendor(s)/Supplier(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

(ix) Any changes to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are made at the risk of the contractor, to include costs. The Contracting Officer is the only government representative authorized to change the terms and conditions of this requirement.

(x) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (RFO) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

a. To ensure timely and equitable evaluation of the quote, the Vendor must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Specific Instructions: The response shall consist of the following:

i. Part 1 – Technical Acceptability – Quote must provide clear and compelling evidence of your solution’s ability to meet all salient characteristics detailed in Attachments 1 & 2.

Quote must list all parts and itemize by:

- Brand/Item Name;

- Part Number;

- Item Price;

- Quantity; and

- Extended Price.

Important Notes:

- In compliance with RFO Subpart 4.309, Storage, handling, and contract files, the

Government will retain an electronic copy of your quote.

mailto:clay.schott@us.af.mil mailto:john.gosh@us.af.mil

ii. Part 2 – Price – Submit a quote using Attachment 3 – Airfield CCTV Camera Upgrade Pricing Schedule.

(xi) The vendor agrees to hold the price in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

(xii) If a vendor believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the vendor shall immediately notify the Contracting Officer and Contract Specialist in writing with supporting rationale, prior to quote submission.

(xiii) All documents submitted with your quote shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the vendor intends to meet the requirements. The vendor shall assume that the Government has no prior knowledge of the vendor’s capabilities and experience and will base its evaluation on the information presented in its quote. This does not limit the Government from evaluating Past Performance data obtained from other sources. The vendor is reminded that the Government intends to award this effort based on the initial quote, as received, without discussions.

(xiv) All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

NOTE: Failure to include the required technical information or quote on letterhead, may deem your quote as non-conforming to the solicitation and the quote may not be considered for award.

(xv) 52.212-2 Evaluation—Commercial Products and Commercial Services (RFO) this provision has been tailored to this procurement and is provided in full-text below:

a. Evaluation factors. The Government will award a contract resulting from this RFQ to the responsible vendor whose quote, conforming to the RFQ, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

i. Price: Award will be made to a price determined to be fair and reasonable that meets the acceptability standards for non-price factors (quote conforms to the Salient Characteristics & Building Schematics); and

ii. Technical Acceptability: The Government will evaluate the quote on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below:

Table 1. Ratings Pass The vendor demonstrates that the proposed supply to be provided can meet Attachment 1 &

2.

Fail The vendor does not demonstrate that the proposed supply to be provided can meet

Attachment 1 & 2.

b. Notice of award. A written notice of award or acceptance of a quote furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government https://www.sam.gov/portal/public/SAM/ may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(xvii) 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (RFO)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

(xviii) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Overhaul (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(xix) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xx) No additional contract requirements apply to this acquisition.

(xxi) All questions regarding this RFQ must be submitted by email to clay.schott@us.af.mil and John Gosh at john.gosh@us.af.mil prior to 12:00PM Alaska Daylight Time on 8 April 2026. Verbal inquiries will not be accepted. Should inquiries be received, the Government will post the responses as an amendment to this solicitation on sam.gov.

(xxii) This RFQ closes at 12:00PM Alaska Daylight Time on 14 April 2026. All quotes for this solicitation shall be good for 60 calendar days beyond the solicitation close and submitted via email to clay.schott@us.af.mil and CC john.gosh@us.af.mil.

a. QUOTES MUST BE SENT TO clay.schott@us.af.mil AND john.gosh@us.af.mil AS

STATED ABOVE. ANYTHING OTHERWISE MAY BE CONSIDERED

NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

(xxiii) Special Notice: File Submission Requirements: Do not submit files in .zip format. The Air Force Network security protocols prevent the delivery of .zip files, and they will not be received. Use acceptable file formats such as .pdf, .docx, or .xlsx.

JOHN F. GOSH JR, DAF, CIV

Contracting Officer

List of Attachments:

• Attachment 1 – Airfield CCTV Camera Upgrade Salient Characteristics

• Attachment 2 – Airfield CCTV Camera Upgrade Building Schematics

• Attachment 3 – Airfield CCTV Camera Upgrade Pricing Schedule print

• Attachment 3 – Airfield CCTV Camera Upgrade Pricing Schedule

• Attachment 4 – Airfield CCTV Camera Upgrade Provisions & Clauses mailto:clay.schott@us.af.mil mailto:john.gosh@us.af.mil

Vendor MUST return this page completed with your quote:

Company Name ___ Include DBA if applicable

Submission Expiry Date Offers are valid for a minimum of 60 days from this solicitation’s closing date. Offerors may, at their discretion, provide additional time

Net Terms Net 30 days is assumed unless otherwise specified

UEI

Offerors UEI number

Total Annual Revenue Information required determining size of business for the NAICS referenced above

Business Size Offerors business size as “small” or “large”

Socio-Economic Designations Held e.g. SDVOSB, VOSB, WOSB, 8(a), HUBZone, etc.

Please note that the undersigned must be a signatory official for the Offeror. Signature constitutes agreement to all terms and conditions contained in this solicitation.

Name

Title

Signature

Date