726DVR7525 Appendix VII VendMach Beg-End Meter reads.xlsx

This is an appendix to a Request for Proposals (RFP) establishing meter reading documentation requirements for vending machine operations under a state or local contract. The document specifies that at contract inception, the contractor must either reset all cash meters and counters to zero or submit current meter readings to the Bureau of Engraving and Printing (BEP) on the first day of contract performance. Similarly, at contract conclusion, the contractor must submit final meter readings to the BEP on the last day of the contract. This requirement is referenced in RFP Section 5.01M on page 18 and ensures accurate tracking of vending machine transaction volumes throughout the contract term.

The appendix includes a standardized form for vendors to document meter readings by vending machine location, with fields for vendor name, city, contract number, reason for report, meter reading date, location identification, beginning and ending meter numbers, verification numbers, verification personnel, product type, and additional comments. This documentation process establishes an audit trail for vending machine performance and revenue tracking during the contract period.