720503 Intent to Award Letter.pdf

This is an Intent to Award Letter from the City of Salem, Oregon, regarding the Pedestrian Safety Improved Crossings Project (Project Number 720503, Bid Number 245124). The project involves constructing pedestrian safety enhancements at three intersections—Riviera Drive NE, State Street, and Lancaster Drive NE—with deliverables including ADA-compliant ramps with truncated domes, high-visibility crosswalk striping, traffic signals with rectangular rapid flashing beacons (RRFB), street lighting, sidewalk and curb installations, and associated infrastructure modifications across approximately 0.08 miles of roadway. The City of Salem issued the solicitation with an electronic bid submission deadline of November 4, 2025, at 2:30 PM through Equity Hub's Bid Locker, with contract completion scheduled for August 21, 2026, and final work completion by October 30, 2026. The City of Salem formally notified the intent to award the contract on December 10, 2025, with the award recommendation scheduled for December 17, 2025.

The contract has been awarded to Emery & Sons Construction Group LLC of Salem, Oregon, as the lowest responsive and responsible bidder, in the amount of $577,842.50, which falls below the Engineer's Estimate range of $968,000 to $1,071,000. The project is funded through the Surface Transportation Block Grant Program (STBG) with City match funding and includes a 9% Disadvantaged Business Enterprise (DBE) participation goal. Contractor qualification requirements include ODOT prequalification in specific work classifications (Earthwork and Drainage, Electrical, Miscellaneous Highway Appurtenances, and Temporary Traffic Control), bid security of 10% of the total bid amount, and compliance with federal regulations including Davis-Bacon wage rates, Buy America provisions, and environmental protection standards. Construction phasing requires most lane closures to be restricted to nighttime hours between 9:00 PM and 5:00 AM to minimize traffic disruption.