720503_Addendum_executed_.pdf

Addendum (10/30/25; 1:34 PM) Page 1

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CONTRACT NUMBER: 245124 DATE OF ADDENDUM: October 30, 2025

PROJECT NUMBER: 720503 CLOSING DATE: November 18, 2025

TIME: 2:30 p.m.

CITY OF SALEM, OREGON

CONTRACTS AND PROCUREMENT DIVISION

PUBLIC WORKS DEPARTMENT

ADDENDUM NUMBER: 2

PEDESTRIAN SAFETY IMPROVED CROSSINGS (SALEM)

Addendum No. 2 to the above-mentioned project for the City of Salem, Oregon, is a part of the contract documents, and as such, supersedes anything within the specifications with which it may conflict.

−Due to updated FHWA requirements in response to the U.S. Department of Transportation

Interim Final Rule, published October 3, 2025, regarding the Disadvantaged Business Enterprise

(DBE) program, the Project Manual has been updated, and changes have been made to the General

Conditions and Special Provisions as listed in the attached CLPA DBE Addendum 10-29-2025.

−Change bid closing date to November 18, 2025 due to DBE changes.

All other terms, conditions, and specifications within the bid documents shall remain unchanged and in effect in their entirety.

Shawna Self, CPPB, Manager

Contracts and Procurement

All bidders are required to provide evidence of the receipt and acceptance of this Addendum

No. 2 with their proposal. Signing in the space provided below and submitting the signed

Addendum with the proposal satisfies this requirement.

Receipt acknowledged and conditions agreed to this day of , 20 .

NAME OF FIRM:

SIGNATURE:

Addendum (10/30/25; 11:38 AM) Page 2

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2\ADDENDUM 2.DOCX V.04/10/2015

ADDENDUM ROUTE LOG

DATE OF ADDENDUM NO. October 30, 2025

PEDESTRIAN SAFETY IMPROVED CROSSINGS (SALEM)

Project Number: 720503; Contract Number: 245124

Elizabeth Thorley, PE, Project Manager

Date signed:

Rick Barnes, PE, Assistant City Engineer

Allen Dannen, PE, City Engineer

10/30/2025

10/30/2025for Allen Dannen

10/30/2025

Date:

2025.10.30 13:40:09-07'00'

CLPA DBE Addendum 10-29-2025 Page 1 of 4

DATE: October 30, 2025

Addendum No. 2

TO: Project Bidders

PREPARED BY: City of Salem Public Works Molly Jordan

APPROVED BY: Elizabeth Thorley. P.E.

FINAL ELECTRONIC DOCUMENT AVAILABLE UPON REQUEST

SUBJECT: Pedestrian Safety Improved Crossings Salem Marion County Pedestrian crossings on River Road N, State Street, and Lancaster Drive NE Bids Closing 11/18/25

Due to updated FHWA requirements in response to the U.S. Department of Transportation (USDOT) Interim Final Rule (IFR), published October 3, 2025, regarding the Disadvantaged Business Enterprise (DBE) program, the Project Manual has been updated, and changes have been made to the General Conditions. The DBE IFR was published in the Federal Register at 90 Fed Reg 47,969 (2025) and is available here: https://www.transportation.gov/mission/civil-rights/disadvantaged-business-enterprise/DBE-IFR-10-03-2025.

The following changes are made to the Project Manual:

1. DBE Commitment Requirements - Delete the DBE Commitment Requirements (BB35_DBE_COMMIT_REQ) from the Project Manual.

2. DBE Commitment Certification & Utilization Form - Delete the DBE Commitment Certification & Utilization Form (BB38_DBE_COMMIT_CERT) from the Project Manual.

3. DBE Information Page - Delete the DBE Information Page (BB74_DBE_INFO) from the Project Manual.

Pedestrian Safety Improved Crossings Addendum No. 2

CLPA DBE Addendum 10-29-2025 Page 2 of 4

4. ODOT POLICY STATEMENT DBE PROGRAM - Delete the ODOT Policy Statement DBE

Program (00027_ODOT_DBE_POLICY) from the Special Provisions.

5. DBE SUPPLEMENTAL REQUIRED CONTRACT PROVISIONS - Delete the DBE Supplemental Required Contract Provisions (00029_DBE_PROV) from the Special Provisions.

6. Assigned DBE Contract Goal - Delete the Assigned DBE Contract Goal page

(00030_DBE) from the Special Provisions.

7. SUSPENSION OF DISADVANTAGED BUSINESS ENTERPRISE (DBE)

REQUIREMENTS – This page is added after the Equal Employment Opportunity Provisions. See attachment for full text.

The following changes are made to the General Conditions:

The General Conditions can be located at:

https://www.cityofsalem.net/home/showpublisheddocument/17741/638718557293330000

1. Subsection 00110.10 Abbreviations - The following paragraphs are added to the end of this subsection:

Delete the following paragraph:

DBE – Disadvantaged Business Enterprise

2. Subsection 00120.10 Project Manual - The following subsection is added after subsection 00120.05:

00120.10 Project Manual – Add the following sentence to the end of this subsection:

• Delete the bullet that begins “Disadvantaged Business Enterprise (DBE)...”.

3. Subsection 00120.70 Rejection of Nonresponsive Bids – Add the following sentence to the end of this subsection:

Delete the bullet that begins “The Bidder has not complied with the DBE…”.

4. Subsection 00160.01(a) All Material - The following subsection is added before subsection 00160.05:

00160.01(a) All Materials – Replace the paragraph that begins “The Contractor shall identify…” with the following paragraph:

When the estimated value is over $10,000, the Contractor shall submit a copy of the materials purchase order or supply agreement.

Delete the paragraph that begins “For this purpose…”.

CLPA DBE Addendum 10-29-2025 Page 3 of 4

5. Subsection 00170.07 Record Requirements - The following subsection is added after subsection 00170.06:

00170.07 Record Requirements - Replace the paragraph that begins "For purposes of this Subsection, the term …" with the following paragraph:

For purposes of this Subsection, the term "Contractor" includes the Contractor, all Subcontractors, Material Suppliers, and providers of rented operated Equipment (except truck drivers), at all tiers, for all subcontracts with first-tier Subcontractors, all subcontracts between the first-tier Subcontractors and their Subcontractors and any other lower-tier subcontracts, and "Related Entities" as that term is defined in OAR 734-010-0400. The Material Suppliers included in this definition are those for Aggregates, asphalt cement concrete, Portland cement concrete and the supply and fabrication of structural steel items, and Material Suppliers that provide quotes.

6. Subsection 00170.07(a) Records Required - The following subsection is added after subsection 00170.07:

00170.07(a) Records Required - Replace the paragraph that begins "The Contractor shall include in its subcontracts …" with the following paragraph:

The Contractor shall include in its subcontracts, purchase orders, and all other written agreements, a provision requiring all Subcontractors, Material Suppliers and providers of rented operated Equipment (except truck drivers), at all tiers, to comply with 00170.07. The Contractor shall also require all Subcontractors, Material Suppliers, and providers of rented operated Equipment (except truck drivers), at all tiers, and Related Entities to include in their contracts, purchase orders, and all other written agreements, a provision requiring all lower-tier Subcontractors, Material Suppliers and providers of rented operated Equipment (except truck drivers) to comply with 00170.07. The Material Suppliers to which this applies are those for Aggregates, asphalt cement concrete, portland cement concrete and the supply and fabrication of structural steel items and Material suppliers that provide Material quotes and Related Entities as defined in OAR 734-010-0400.

7. Subsection 00170.10(g) Paid Summary Report - Replace this subsection, except for the subsection number and title with the following:

00170.10(g) Paid Summary Report – The Contractor shall submit a Paid Summary Report to the Engineer certifying payments made to all of its Subcontractors.

The Paid Summary Report shall be completed on an ODOT form provided by the Engineer and submitted to the Engineer within 20 Calendar Days of receipt of payment from the Agency for each month in which payments were made to each Subcontractor.

At the completion of the Project, submit a final Paid Summary Report form that provides the total amounts paid to each Subcontractor.

The Contractor shall require each Subcontractor at every tier to comply with the requirement to submit a Paid Summary Report within 20 Calendar Days of receipt of payment for Work on the Project and submit a final Paid Summary Report that provides the total amounts paid to the Subcontractor for its Work under the subcontract at the completion of the Project or completion of its Work.

CLPA DBE Addendum 10-29-2025 Page 4 of 4

8. Subsection 00180.20(d) Disadvantaged Business Enterprise (DBE) - The following subsection is added before subsection 00180.21(a):

00180.20(d) Disadvantaged Business Enterprise (DBE) – Delete this subsection.

9. Subsection 00180.20(e) Trucking - The following subsection is added after subsection 00180.20(d):

00180.20(e) Trucking - Replace the paragraph that begins "This Section does not apply to…" with the following paragraph:

This Section does not apply to delivery of Materials by or for or from a Supplier. This Subsection applies to all truck hauling of materials not performed with trucks owned (or rented) and operated by the Contractor.

10. Subsection 00180.20(e)(1) Trucking - The following subsection is added after subsection 00180.20(e):

00180.20(e)(1) Trucking - Delete the bullet that begins "Statement specifying whether the services will be provided by a DBE…".

11. Subsection 00180.20(e)(2) Limitations - The following subsection is added after subsection 00180.20(e)(1):

00180.20(e)(2) Limitations - Replace the paragraph that begins "The approved trucking services agreements…" with the following paragraph:

The approved trucking services agreements shall be used for all trucking services for hauling materials not provided by trucks owned (or rented) and operated by the Contractor.

The Contractor shall execute a trucking services agreement with every trucking services provider for hauling materials prior to the trucking services provider doing any Work on the Project Site.

12. SUSPENSION OF DISADVANTAGED BUSINESS ENTERPRISE (DBE)

REQUIREMENTS EFFECTIVE 10/03/2025 – Add Suspension of Disadvantaged Business Enterprise (DBE) Requirements Effective 10/03/2025 (SP00028_SUSPENSION of DBE) to the Special Provisions.

These changes will be included in the Contract for this Project. It is understood that your Bid must and shall be submitted accordingly.

MJ/ET

Attachments: Suspension of Disadvantaged Business Enterprise (DBE) Requirements Effective

10/03/2025 - SP00028_SUSPENSION of DBE

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