20201106 IM2 Pre-Bidding Conference 72044020B00001.pdf

USAID Second Interim Measures for Dioxin Remediation at Bien Hoa Airbase Area (IM2)

VIRTUAL PRE-BIDDING CONFERENCE

Invitation for Bids (IFB):

No. 72044020B00001

November 6, 2020 at 7.30 am to 9.30 am Hanoi local time

VIRTUAL PRE-PROPOSAL CONFERENCE

AGENDA

Welcome Remarks Mr. Anthony Kolb, Environment Remediation Unit

Chief (ERU), Social Sector Development Office (SSDO), USAID/Vietnam

Introductions USAID Team Trigon Associates (USAID A&E firm)

Session Overview Ms. Suzanne H. Johnson Contracting Officer, Office of Acquisition and Assistance (OAA), USAID/Vietnam

The Project and the Activity (IM2) Overview

Mr. Anthony Kolb

IFB and its process Overview Ms. Suzanne H. Johnson

Questions and Feedback on the Draft IFB

All Participants

Next Steps/Closing Remarks Ms. Suzanne H. Johnson

Andrew Sayers-Fay, Ph.D., Chief of Party Tri Hoang Minh, Lead Engineer/Government Liaison Quang Trieu Mai, Construction Manager Lisbeth Nagrath, PE, Engineer of Record Thuy Thi Thanh Le, Design Manager Thang Hoang Nam Vu, Health, Safety, and Environment Manager

TRIGON TEAM - WHO IS WHO

●IFB posted on October 30, 2020 o https://beta.sam.gov/opp/c77d3ebec69a48f9a

37d819bc3673306/view o Please check periodically for any update(s) and amendment(s) to the IFB

●We are recording for reference purposes only

SESSION OVERVIEW

https://beta.sam.gov/opp/c77d3ebec69a48f9a37d819bc3673306/view

IM2 OBJECTIVE

To address, in the short-term, significant potential human health and ecological risks from dioxin contamination in advance of other, longer-term USAID Dioxin Remediation of the Bien Hoa Airbase Area Project (the Project) activities.

PROJECT AND ACTIVITY OVERVIEW

WORK COMPONENTS:

1. Long-Term Storage Area (LTSA): Construction of a new storage area capable of storing up to 300,000 cubic meters of low concentration dioxin-contaminated soils and sediments.

2. High Concentration Temporary Storage (HCTS): Preparation of existing storage area to temporarily store high concentration soil.

3. Dig and Haul: Excavation of high and low concentration dioxin-contaminated soils and sediments from several Project Decision Units (DUs) in the southwest area of the Bien Hoa Airbase and one off-base area. Transfer to LTSA or HCTS.

4. Site Restoration: Fully restore work areas to existing or improved conditions.

5. Access Road and Fencing: Rehabilitation and reconstruction of the access road leading into Gate 3 and fencing around two areas adjacent to the Airbase.

6. Demolition as required to perform the work as indicated in the Drawings and Specifications.

SCHEDULE PRIORITIES - with Update

• Quickly screen workers blood dioxin levels before starting field work.

• Prepare both storage areas in early 2021 to allow dig and haul work to begin before the end of the dry season.

MAJOR CHANGES FROM DRAFT SOW

1. Eliminate Dig and Haul for DU’s SW-07 and Gate 2 Lake

2. Change hauling of initial 6,200 m3 of high concentration soil to IM1 storage area + changes to design of IM2 storage area

3. Remove purchase of extra geotextile and liner for LTSA

REQUIRED REGISTRATION AND LICENSES

At the time of bid opening:

• The Prime Contractor must (1) hold a valid Construction Operation Capability Certificate (in construction implementation and construction design at any grade, refer to Article 1, Sub-article 32 of Decree 100/2018/NDCP) or (2) submit with their bid the qualifying materials required to apply for a construction operations license for foreign contractors (refer to Article 70 of Decree 59/2015/NDCP and Article 1, Sub-article 38 of Decree

100/2018/NDCP).

• Either the Prime Contractor or the subcontractor(s) must also hold a valid Vietnamese Ministry of Natural Resources and Environment Government of Vietnam Hazardous Waste Disposal License (Giấy Phép Xử Lý Chất Thải Nguy Hại).

GENERAL

• FAR Part 36 Construction and Architect – Engineer procedures and FAR Part 14 Sealed Bidding.

• One firm-fixed-price (FFP) contract

• The estimated price is more than $10 Million

• Period of Performance: 20 months from commencement date (NTP + 5 calendar days)

• Pre-bidding Conference and Site Walk - Not Mandatory –No more than two (2) representatives per organization –Must be in Vietnam or have arrived in Vietnam at least 30 days with evidence of proper quarantine

–Register by emailing to IFB POCs by November 6th at 4 pm. Hanoi local time with the required documentations

THE SOLICITATION OVERVIEW

Firm-Fixed-Price Contract

• Contract price not anticipated to change

• F.5 REPORTS AND DELIVERABLES

• Payments are in accordance with/subject to:

– FAR 52.232-5(h), "Payments under Fixed-Price Construction Contracts”

– The approved “Schedule of Value (SOV)”

– Completion, Inspection, and Acceptance of Work

CONTRACT TYPE

• Authorized geographic code 937 - the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.

• 22 CFR 228.12 Nationality of suppliers of commodities and services.

(1) Be incorporated or legally organized under the laws of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument);

(2) Must be operating as a going concern in a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), and either

(3) Be managed by a governing body, the majority of whom are citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of countries in Code 937 (or other principal geographic procurement code designated in an implementing instrument), or

(4) Employ citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), in more than half its permanent full-time positions and more than half of its principal management positions.

• NO parastatal - 22 CFR 228.13 Foreign government-controlled organizations

If an organization has a question concerning their own eligibility, please contact us ASAP.

ELIGIBILITY - Who May Participate in a Bid

• Read the IFB carefully and submit all required information

– FAR 52.228-1 BID GUARANTEE (SEPT 1996) – valid 120 calendar days from bid package submission date

– DUNS number: http://fedgov.dnb.com/webform (Required for both Prime and sub-bidders)

– SAM registration: http://www.sam.gov (Required for Prime Bidders)

– Section K "Representations, Certifications, and Other Statements” (Required for both Prime and sub-bidders)

– Evidence of Responsibility

– Joint Venture Information (if applicable)

BID PACKAGE PREPARATION (L.2)

• In one PDF document:

i. Cover Letter

ii. Completed BLOCK 14 through 20c of the Standard Form 1442

(Attachment J.1) with the firm’s authorized signature

iii. Notarized copies of all required original registrations/licenses as per

Section C

iv. Representations and Certifications, all complete as per Section K and registered in SAM

v. Evidence of Responsibility as described in L.2.14

vi. Bid Guarantee at 20% of the bid price, but not to exceed $3 million.

vii. Joint Venture Information as described in L.2.15, if applicable.

viii. All signed amendments to the solicitation (see www.beta.sam.gov).

ix. Valid Power of Attorney. State if it is needed or not.

x. Signed Site-Wide Health & Safety Plan Acknowledgement.

xi. Marking Plan and Branding Implementation Plan: Bidder must use

ATTACHMENT J.7 to submit.

• In one (1) MS Excel document with unlocked formulae and one (1) PDF of Bid form (Attachment J.2)

BID PACKAGE PREPARATION (L.4)

BID PACKAGE SUBMISSION

• Bid Package must be sent to:

– Suzanne H. Johnson at sjohnson@usaid.gov; and,

– Karittha Jenchiewchan at kjenchiewchan@usaid.gov

• Bid Package must be submitted electronically.

– Bidders must not submit zipped files

– Bid Package must be submitted in Adobe PDF and/or

Microsoft Office (Excel)

• Bids must be received no later than December 18, 2020 at 4 pm Hanoi local time

• Bidders are responsible for confirming that their complete Bid Packages were received electronically by USAID mailto:sjohnson@usaid.gov mailto:kjenchiewchan@usaid.gov

• Following receipt and evaluation of the bids, the contract will be awarded to the lowest priced bidder, determined to be responsive and responsible by the contracting officer.

• USAID will perform a compliance check on the apparent lowest priced bid.

• Failure to submit sufficient evidence to make an affirmative determination of responsibility (L.2.14 and L.2.16), Bidders could be considered non-responsive and/or non-responsible and the apparent lowest bidder could be discarded.

• The same process will then move to the next apparent lowest bid.

BID EVALUATION/SELECTION

KEY DATES

Final IFB Issued October 30, 2020

Pre-bidding Registration Deadline November 6, 2020 at 4 pm HN time

Pre-bidding Conference/Site Walk November 30, 2020 at Bien Hoa Airbase

- Details will be provided to registered firms

Closing Date for Questions December 3, 2020 at 4 pm HN time

Bid Package Submission December 18, 2020 at 4 pm HN time

Virtual Bid Opening: December 22, 2020 at USAID/Vietnam Office in Hanoi or at another location determined by USAID at 7.30 am to 10.30 am Hanoi local time

Target Implementation Date January 2021

USAID MISSION AND WEBSITES: https://www.usaid.gov/vietnam

USAID BUSINESS FORECAST: https://www.usaid.gov/business-forecast/search

SAM.GOV: https://www.sam.gov/SAM/

BETA.SAM.GOV: https://beta.sam.gov/

IFB: https://beta.sam.gov/opp/c77d3ebec69a48f9a37d819bc3673306/view

TRAINING ON HOW TO WORK WITH USAID:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

USEFUL LINKS

https://www.usaid.gov/vietnam https://www.usaid.gov/business-forecast/search https://www.sam.gov/SAM/ https://beta.sam.gov/ https://beta.sam.gov/opp/c77d3ebec69a48f9a37d819bc3673306/view https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

Questions and Feedback

THANK YOU!