Q&A - Amendment #3.pdf
PDF 98 KB Posted
- Attached to
- EVAL ME II – Monitoring Evaluation Learning Services Federal contract opportunity
- Solicitation number
- 7200AA19R00019
About this file
This document provides questions and answers related to solicitation number 7200AA19R00019 for Monitoring Evaluation Learning Services. USAID seeks proposals to provide monitoring, evaluation and learning services to promote evidence-based decision making across the agency. USAID anticipates awarding up to fifteen 7-year IDIQ contracts with a 5-year ordering period to small businesses. Services required include skills in monitoring, evaluation research design, data collection, analysis, synthesis, report writing, and planning. The NAICS code is 541990. The submission deadline remains January 8, 2020. Questions cover labor rates, staffing plans, cost proposals, subcontracting, and past performance documentation. Responses provide clarification on proposal requirements and terms.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Revised Solicitation - Amendment #4.pdf | ||
| Amendment #4.pdf | ||
| Revised Solicitation - Amendment #3.pdf | ||
| Amendment #3.pdf | ||
| Labor Rate Matrix - Attachment B.xlsx | XLSX spreadsheet | |
| Past Performance Q&A - Part 2.pdf | ||
| Labor Rate Matrix - Attachment B.xlsx | XLSX spreadsheet | |
| Q&A - Amendment #2.pdf | ||
| Amendment #2.pdf | ||
| Revised Solicitation - Amendment #2.pdf | ||
| Amendment #1 - EVAL ME II.pdf | ||
| Past Performance Q&A Final.pdf | ||
| Sol_7200AA19R00019_Amendment 1.pdf | ||
| LABOR RATE MATRIX (1).docx | DOCX document | |
| Sol_7200AA19R00019 Final.pdf |
Show all 15
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
December 17, 2019
Subject: Request for Proposals (RFP) No. 7200AA19R00019, Amendment #3, Questions and Answers, Part 3
Title: EVAL ME II – Monitoring Evaluation Learning Services
Dear Potential Offerors, Due to the volume of questions received, USAID has responded to offeror questions in a phased approach. The first phase was the issuance of Amendment #1 on November 27, 2019, which provided responses to offeror questions regarding past performance. Additional responses regarding past performance were posted on December 9, 2019. The second phase was Amendment #2, which was posted on December 12, 2019 and provided responses to offeror questions on all sections of the solicitation.
The purpose of this FINAL Amendment (3) is to provide responses to remaining offeror questions. It also clarifies and updates some responses provided with Amendment #2. These questions and responses are segmented into RFP sections. USAID responses are written in red.
Many questions were considered redundant in nature, therefore responses have been consolidated. USAID highly recommends that offerors read through this document in its entirety to ensure proposals are being submitted in accordance with instructions.
Please note the following:
● No additional questions will be accepted or answered. The submission deadline of Wednesday, January 8, 2019 at 12:00 pm Eastern Time remains unchanged.
● Historical biodata forms will be accepted to justify labor rates only if dated before September 10, 2019 and within the last 5 years. If an offeror is proposing key personnel, Form AID 1420-17 should be submitted to accompany proposed personnel.
● An updated solicitation has been provided with this Amendment with areas highlighted in yellow to reflect revisions. An updated copy of Attachment B (Labor Rate Matrix) has also been provided in Microsoft Excel, which has some added plug figures.
● Definitions of Adjectival Ratings have been provided as Attachment D and incorporated into Section M.
Thank you for your participation and we look forward to receiving your proposal by the specified due date.
Sincerely, /s/
Ashlee Tuck, Contracting Officer
Section B
1. Would USAID consider revising paragraph three on page eight of the RFP to permit TCNs to be paid in USD and for their compensation to be based on their biographical data sheet? Restricting TCNs, many of whom come from high income countries, to salaries based on the prevailing local compensation plan limits USAID’s ability to bring the best international expertise available to a particular assignment.
No. AIDAR 722.170 states “Exceptions to this policy may be granted either by the Mission Director or the Assistant Administrator having program responsibility for the project. (TCN's and CCN's who are hired to work in the United States shall be extended benefits and subject to restrictions on the same basis as U.S. citizens who work in the United States.)”
This determination can be made on a task order basis and appropriate procedures should be followed.
2. Amendment 2, Factor 2, Staffing Plan, has this paragraph added:
A Personnel Summary Matrix of all personnel and their anticipated roles and responsibilities must be provided. Their resumes or CVs must be presented in the annex of Volume 2 and must not be included in the main body of the proposal. However, it is imperative that the main body of the proposal highlights relevant experience, qualification, and capability of the proposed personnel to carry out the SOW. Each resume/CV is limited to three pages, and the period to be covered by each resume/CV must not extend beyond the past 10 years with the exception of educational qualifications.
Each resume/CV must clearly indicate which organization s/he is currently affiliated with. Each resume must contain also three references; each specifying the relationship between the individual proposed and the reference, and provide contact details including the e-mail address and telephone number of each reference. All proposed personnel must submit a Letter of Commitment to serve in the stated position(s) if a contract is awarded and the letter must be included in the annex.
Questions about the above paragraph:
a. Section B.8.1 says that “The Contracting Officer has determined that a key (full-time) technical manager is not necessary or required to administer the basic IDIQ.” Could you please clarify what type of personnel you are looking for to be included in the personnel summary matrix: administrative and management staff, or also evaluation experts, subject matter experts, etc.?
The Personnel Summary Matrix should consist of potential experts, their biographical summaries, and anticipated roles and responsibilities. This list of potential experts should reflect how the offeror is able to identify skilled personnel who will perform the required skills as outlined in the entirety of Section C. CVs are not required for personnel listed in this matrix. Please see the revised Section L.7.2 and other responses throughout this Amendment.
b. Do we still need to submit a matrix if we are going to submit detailed CVs?
Yes. CVs should only be submitted for the central management team.
c. If we will submit CVs, should they be included in the same annex as the Personnel Summary Matrix?
The Personnel Summary Matrix and Management Organizational Chart (and accompanying CVs) should be included in Volume 2.
d. Is there a limit on the number of CVs that can be included?
No. However, CVs/resumes should be submitted for proposed central management team only.
e. The paragraph states: “it is imperative that the main body of the proposal highlights relevant experience, qualifications, and capability of the proposed personnel to carry out the SOW.” There is no specific SOW and no specific tasks since this is an IDIQ. Therefore, there is no specific personnel proposed to carry out tasks. Could you please clarify?
Offerors should demonstrate the capacity to identify and recruit personnel with the relevant skills and expertise to perform the potential tasks outlined in section C of the RFP. Please see Section L.7.2 of the updated solicitation.
f. Do you need references for each CV submitted (consultants included) even though some of them might never be used, depending on what task orders will be issued under the IDIQ or the availability and interest of experts when task orders come out?
References and CVs are needed for the central management team members only and should be submitted with the Management Organizational Chart. Please see Section L.7.2 of the updated solicitation.
g. The above paragraph states: “All proposed personnel must submit a Letter of
Commitment to serve in the stated position(s) if a contract is awarded and the letter must be included in the annex.” Since this is an IDIQ, the consultants will not provide letters of commitment for positions and terms that are not specified and clear. Please clarify.
Please see Section L.7.2 of the updated solicitation.
Section F
3. Under “Fair Opportunity Exceptions”, the RFP states, “Limitations in Subcontracting whereby at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the small business concern. In addition, 50% of the small business employees must perform the services for the task order.”
a. Does the term “employees of the small business concern” also mean to include any kind of short or long term employment with the small business, including consultants, part-time employees or non-personal services contractors?
It does not include consultants or other contractors. Work that is not performed by the employees of the prime small business contractor will count as subcontracts.
b. Does this imply that at least 50% of the cost of labor for each task order must be assumed by the prime small business concern? Or can this include 50% of the total LOE and not total labor cost?
This means 50% of the total cost of contract performance incurred for personnel.
See (Pre-Similarly Situated Rules) 13 CFR 125.6(a)(1) Prime contractor performance requirements (limitations on subcontracting) and 13 CFR 125.6 (e)(2).
Section I
4. Page 71, Section I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE: We kindly request that USAID remove the reference to AIDAR
752.7010 Conversion of US Dollars to Local Currency so that contractor’s may follow their own policies on currency conversion related to travel.
This clause has been removed in the revised solicitation since it is only applicable to non-commercial contracts.
Section L
5. Section L.9.3 states that “at least 50 percent of the cost of contract performance incurred for personnel must be expended for employees of the small business prime Offeror”.
Would USAID clarify if limitations on subcontracting imposed under this solicitation extend to similarly situated entities, whereas a “similar situated entity” means a first-tier subcontractor that has the same small business program status as that which qualifies the prime contractor for the award?
https://www.govinfo.gov/content/pkg/CFR-2012-title13-vol1/pdf/CFR-2012-title13-vol1-sec125-6.pdf
Limitations on subcontracting do not extend to similarly situated entities. USAID is aware of 13 CFR 125.6. However, in accordance with FAR 1.404 and the April 3, 2019 GSA Office of Governmentwide Policy CAAC Letter 2019-01, USAID has not issued the deviation required.
6. The RFP is confusing with respect to whether or not the small business offeror is required to include either audited financial statements or reviewed financial statements if the offeror does not have a NICRA. Can you please clarify what is required by the small business offeror if it does not have NICRA? See pg. 97 which states that small business must provide audited statements but then states it can provided either audited or reviewed statements while pg. 98 requires audited statements in the absence of NICRA.
If small businesses or subcontractors do not have NICRAs, they should submit the following:
1. Audited balance sheets and profit and loss statements for the last two complete years, and the current year-to-date statements (or such lesser period of time if the Offeror is a newly-formed organization).
2. The most recent two fiscal year pool and base cost compositions along with derived rates, the bases of allocation of these rates and an independent certified audit by a certified accounting firm of these rates.
3. Audited Financial Statements OR Reviewed Financial Statements
If small businesses or subcontracts do have NICRAs, they should submit the following:
1. A complete copy of its most current NICRA or other documentation from its cognizant Government Audit Agency, if any, stating the most recent provisional indirect cost rates.
Please see Section L.9.5 for further details and definitions of the terms above as described in the RFP.
7. Page 96, L.9.2 and L.9.3, Proposed Costs/Prices: Given that the contract types under this IDIQ will be CPFF, CPIF, and FFP, we kindly request that USAID remove the language related to daily labor ceiling rates as this requirement is unusual for CPFF and CPIF type contracts.
No. Proposed ceiling daily rates will be incorporated into awardees’ contracts. When various task order types are issued, Contracting Officers will structure their RFTOPs to accommodate the requirements of the task order type.
8. Page 90, L.1 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS
INCORPORATED BY REFERENCE: Please confirm if offerors are required to submit a https://www.law.cornell.edu/cfr/text/13/125.6 https://www.acquisition.gov/content/1404-class-deviations total compensation plan as part of the proposal as required in FAR 52.222-46 Evaluation of Compensation for Professional Employees and whether this plan counts towards the page limit.
No, this will be requested at the task order level.
9. Section L.9.2, page 96, states that the cost/price matrix serves as the basis for daily labor ceiling rates that will be bound in the final contract. The matrix only shows Years 1-5.
Please clarify what rates will be considered as ceiling rates for Years 6-7 of the IDIQ contract performance period should task order implementation extend to those years?
Offerors are allowed to propose rates for Years 6-7, if desired, and in accordance with the offeror’s business practices.
10. Content of Technical Proposal (p. 94/108), where does USAID suggest that the contractor insert text regarding MEL platforms? Is there a specific subfactor under which the contractor should address its abilities to manage a country-level MEL platform?
USAID does not have a suggestion and there is no specific subfactor. It is at the discretion of the offeror to decide.
11. p.100, L.16. Offerors are to provide information for legislative reporting, including on anticipated subcontracts, both total value and individual subcontracts over $100K. Please confirm this is for task orders under this IDIQ and give guidance on how to address as there is no specific project funding available or defined at the time of the award of the umbrella contract. Can USAID confirm that we should submit a document with the cost proposal that lists all potential subcontractors on the current proposed team?
This is to be submitted with the offeror’s proposal, as it is in the instructions section of the RFP. Offerors are to submit subcontractor information and estimate to the best of their knowledge whether they anticipate awarding $100,000 or more to any subcontractors.
12. Solicitation section L.9.3(a)(3) on page 96 states that offerors must provide Attachment A, Prime and Major Subcontractor Percentage of Work Overview, with the proposal. Can USAID please clarify the following:
a. Given that this is an IDIQ and the specific work to be undertaken is unknown at this time, is this required at the IDIQ level and if so, how should the estimate be calculated?
Offerors should consider its proposed labor, capabilities and possible tasks to be requested in the future and determine if there is a possibility of work being completed by a major subcontractor. This is an estimate. Offerors should use their best judgment.
b. The instructions on page 96 state that we need to identify the anticipated labor utilization for the prime and all subcontractors. Please confirm that this information is required only for major subcontractors, and not all subcontractors.
Confirmed. Major subcontractors only for Attachment J.2.
c. Should USAID not strike this requirement, could USAID please provide further instructions for Attachment A – Prime and Major Subcontractor Percentage of Work Overview? Specifically, what is to be included in the “Technical Work Proposed” column?
This column should include potential tasks to be performed given the nature of this RFP and per Section C.
13. Answer to question 145 appears to contradict and/or unclear how it relates to the answers provided in 98, 130 157 re 1420 biodata forms. Can USAID confirm if biodata forms are required to justify labor costs in the narrative for personnel (if the offeror uses such data as the basis for the labor rate) and if so, should we request old bio data forms?
Historical biodata forms will be accepted to justify labor rates only if dated before September 10, 2019 and within the last 5 years. Submission of historical biodata forms is not required. Offerors can choose to justify their rates in a manner of their choosing and in accordance with the guidelines of this solicitation.
14. The revised solicitation states in section L.7.2 Technical Proposal, under Factor 2:
Staffing Plan and structure...
"A Personnel Summary Matrix of all personnel and their anticipated roles and responsibilities must be provided. Their resumes or CVs must be presented in the annex of Volume 2 and must not be included in the main body of the proposal. However, it is imperative that the main body of the proposal highlights relevant experience, qualification, and capability of the proposed personnel to carry out the SOW."
Question: Please confirm that resumes/CVs are required for proposed management personnel only and the matrix may be used for technical experts. If we are required to provide full CVs for "all" illustrative technical experts in all of the SOW's skill and sector areas (and at various levels of experience/labor categories), this could result in an extremely large volume of CVs to be organized and Letters of commitment and reference information collected in a short time period of time. This would be extremely difficult for a small business during the various holidays in time period. If you do in fact require full CVs for all illustrative personnel, please may we request an extension in order to gather this increased amount of documentation?
CVs should be submitted for the central management team. CVs are not required for technical experts listed on the personnel matrix.
15. The answer to question #60 indicates that offerors are not allowed to propose other staff necessary to perform the central management function on the IDIQ, such as cost and quality control.
a. Can USAID clarify then, if Factor 2, Staffing Plan and Structure should be limited to naming the offeror’s “point of contact” and not include a discussion around the other staff who also comprise the central management of the IDIQ, demonstrating offer’s capacity to fulfill “procurement, personnel, reporting and other management related requirements” and “identify and recruit qualified and experienced personnel and institutions to participate in teams as required in response to task orders” as specified on page 102 of the RFP.
Offerors should propose the personnel they deem necessary for the central management of this IDIQ. See Section L.7.2.
b. Similarly, for clarification, does this restriction also extend to the management and organization matrix?
See the previous answer above, revised Section L.7.2 of the solicitation, and responses to other questions throughout this Amendment.
16. The answer to question #147 indicates that offerors should submit a Management
Structure Organizational Plan. However, the response to question #2 reiterates that per section L, offerors should include a Management Organizational Chart as an annex. Can USAID please clarify whether offers should submit a Management Structure Organizational Plan or a Management Organizational Chart as part of Volume 2.
The references are for the same requirement. Offerors should submit a Management Organizational Chart in accordance with Section L.7.2 of the solicitation.
17. The answer to question #114 reiterates that per section L.9.3, it is acceptable to use historical biodata forms (within the last five years) to justify the labor rates. Likewise, the answers to questions #145, #146 and #157 confirm this. However, in the revised RFP, section L.9.3 paragraph (a)(2) removes the option of historical biodata forms as part of the narrative justification. Likewise, answers to questions #36, #160 and #161 confirm that the option for historical biodatas has been removed.
a. Can USAID please clarify if historical biodata forms (in the old format or post
September 2019 format) are accepted as part of the cost narrative? Small businesses typically rely more heavily on consultants and therefore it would be useful to be able to include them as justification.
Historical biodata forms will be accepted to justify labor rates only if dated before September 10, 2019 and within the last 5 years. Submission of historical biodata forms is not required. Offerors can choose to justify their rates in a manner of their choosing and in accordance with the guidelines of this solicitation.
b. Similarly, for clarification, answer to question #124 states that biodata forms should only be provided for key personnel and then the RFP revision in section L.6.1 reiterates that the biodata forms should be submitted as part of the technical if the Offeror proposes key personnel. Is this correct that USAID would want this information (1420s) as part of the technical proposal (opposed to the cost proposal?)
If key personnel is being proposed, Form AID 1420-17 should be submitted with Volume 3 – Cost/Price Proposal. This has been revised in the solicitation.
18. The answers to questions 23, 24, 34, and 119 specify that USAID will not remove the indirect ceilings requirement under Section B.10. Likewise, questions 33, 49 and 129 specify that if an offeror has a NICRA, it should use those rates in its cost proposal as the proposed ceiling indirect rates (B.10 table and Labor Rate Matrix). Can USAID confirm that if an Offeror has a NICRA, it will not be capped at the NICRA rates included in B.10?
If an offeror has a NICRA, it should use the rates listed in their NICRA for their proposal, unless the offeror desires to propose lower rates. The offeror’s NICRA rates (or proposed lower rates) will be incorporated into contract awards, and will serve as ceiling rates until a new NICRA is available. If/when a new NICRA is available, contract holders can request that these new rates be incorporated into their contract through a modification by the Contracting Officer.
Regarding the proposal of lower NICRA rates, as stated in Sections L.9.5 and L.9.6, “If the Offeror or major subcontractor proposes indirect cost rates that are lower than the rates stipulated in its most current Negotiated Indirect Cost Rate Agreement (NICRA), the Offeror must provide a letter indicating that the reduction in the indirect cost rate must not be recouped on other contracts or grants with the U.S. Government and that the reduction must be taken from profit or fee” AND must “sign a Deviation from the NICRA letter located in the Mandatory Reference for Best Practices Guide for Indirect Costing.”
19. Per Amendment #2, answer to question no. 26 says changes to indirect rates can be addressed through modification after award. Answer to question no. 33 states that offerors are to use their current rates, unless they do not have a NICRA, in which case, they should propose ceiling rates. Please confirm that offerors and major subcontractors with a current NICRA or current Certified Indirect Rates are not being asked to propose ceilings in addition to their current NICRAs or current Certified Indirect Rates.
Confirmed. Offerors and subcontractors with a current NICRA or current provisional rates certified by another Government Agency, do not have to propose ceiling rates.
Offerors that do not have NICRAs, per Section L.9.5, “may propose a single ceiling rate covering the term of award or a ceiling rate in each applicable contract year.”
20. The answer to question 35 confirms that Offerors cannot propose CDRs above the current CST. Likewise, the answers to questions 42, 45, 46 and 136 confirm the same and further add that the Offeror may request a contract modification at the time the CST is increased by the OPM. Given USAID’s emphasis on procurement reform and reducing bureaucracy associated with routine administrative approvals, would it not be more beneficial to allow Offerors to propose CDRs that exceed the current CST in the IDIQ award with the understanding that under task orders, the CDRs cannot exceed the CST outside of the approval process outlined per ADS 302.3.8.4? This would remove the burden on the CO to modify potentially 15 contracts each year and places the responsibility of regulation and compliance management on the implementing partner. We are concerned that requests from so many partners for modifications at the same time may create a backlog that may negatively impact programming.
This process will be managed by the Contracting Officer. Offerors should not propose CDRs above the CST. If the CST is increased, contractor holders can request modifications that will occur at the IDIQ level.
Attachments
21. Attachment A, please clarify what should be in the columns of the Attachment A table (e.g. narrative description of technical work to be performance, estimated LOE allocation, estimated direct labor cost allocation)?
The ‘Technical Work Proposed’ column should be the description of technical work to be performed. The percentage anticipated is the percentage of work anticipated to be completed by major subcontractors.
22. Could USAID please clarify if the LOE in Attachment B is in days or hours? Column E specifies days and columns H, K, N, and Q specify hours. The Q&A from amendment 2 question number 170 says LOE is in hours. To ensure all offerors are submitting consistent cost proposals, could USAID please clarify this?
LOE should be ‘days’ for columns E, H, K, N, and Q. This has been revised in the Attachment B included with Amendment #3.
23. Attachment B, Labor Eval Matrix, what the purpose of the annual breakdowns, in light of the absence of any changes in the LOE among the years, and the IDIQ contract type which is based on task orders? Is an annual ceiling or cumulative annual ceiling contemplated?
The purpose is to have a basis for evaluation. No annual or cumulative annual ceilings are contemplated. The only ceiling is the total IDIQ ceiling of $655 million as stated in the
RFP.
24. Shall an offeror include the fee on GUCs as a part of the IDIQ Labor Rate Matrix or shall this fee be negotiated during individual task orders?
Fees, if any, should be discussed and negotiated at the task order level. Contractors are encouraged to read ADS 302 regarding Grants Under Contract.
25. Do “local staff” (line 1029 on Labor Rate Matrix) refer to full-time employees or part-time consultants?
The offeror should propose personnel they deem necessary to fulfill the requirements of the RFP. This can be full-time or part-time labor. If offerors do not need this category for their technical approach, they can leave it blank or delete it from the matrix.
26. If we are going to submit CVs for each labor category, can we put more than one expert per category?
CVs are to be submitted for the central management committee only. Offerors can submit as many CVs as they deem necessary to fulfill the requirements of the central management committee according to their approach.
27. For the cost/price evaluation matrix, should offerors assume that subcontractor labor is incorporated into the Personnel line items since the only Subcontracts line item is for ODCs?
Offerors should include these costs in the place they deem appropriate and provide an explanation. Offerors can modify the spreadsheet to coincide with their technical approach and accounting practices/systems.
28. For the cost/price evaluation matrix, are subcontractor indirects and fixed fee assumed to be included the “ODCs (Subs)” line item?
Offerors should include these costs in the place they deem appropriate and provide an explanation.
29. For the cost/price evaluation matrix, what is assumed to be included under the line item, “Total Direct Charges”? If it is intended to summarize all salaries as well as travel, ODC, allowances, equipment, and supply costs, the numbers appear to be incorrect. Could USAID please advise?
https://www.usaid.gov/sites/default/files/documents/1868/302_2.pdf
It is intended to summarize all direct costs. Please see the revised matrix provided with this Amendment for the latest version.
30. For the cost/price evaluation matrix, should offerors only incorporate fringe calculated using their NICRA in the “Fringe Benefits” line item? Or should this line item also include an estimated plug for directly-billed local fringe?
Offerors should include these costs in the place they deem appropriate and provide an explanation.
31. Attachment – Labor Rate Matrix – Can USAID provide instructions to bidders regarding how to complete this table?
a. What are line 1028 and 1029 to be used for? Are these supposed to be the total unburdened labor for Expats and for local staff? If this is the case then are we supposed not to use the data in lines 1001 to 1027 to calculate the cost for expats and local staff?
The offeror should propose personnel they deem necessary to fulfill the requirements of the RFP. This can be full-time or part-time labor. If the offeror does not deem these categories necessary based on their technical approach, they do not have to fill them in.
b. Are bidders to complete the fringe, indirect portion and fee portions of the labor rate matrix as well?
Yes.
32. Attachment B: Cost matrix
a. 1022: Is the Senior Learning Advisor at – Level I
b. 1025 Is the Senior MEL Expert/Chief of Party at – Level I?
c. 1026 Is the Senior Learning Advisor at Level I?
d. 1027 At what level is the Performing Monitoring Specialist?
Level II.
33. Given that firms have different indirect rate bases of application, outside of US based HQ and local staff, are we to assume that the LOE for the labor categories are consultants?
What is the basis of assumption for the remaining items where the plug figures have been removed (U.S. Based HQ and Local Staff labor, Allowances (Prime and Subs), Equipment, Supplies, ODCs (Prime and Subs), Grants, GUCs)? If standard plug figures are not provided, are we to assume “zero” for these categories? Otherwise how would USAID be able to determine cost competitiveness amongst Offerors?
Offerors should fill in all categories in the matrix that are not filled in based on their technical approach and requirements listed throughout the solicitation. Please also see responses throughout this Amendment. A revised copy of the labor matrix has been provided with this solicitation.
34. The “Total Costs” tab of the revised Labor Rate Matrix – Attachment B offers only a single line row for presentation of fringe benefits and a single line for the presentation of indirect charges. As each member of our consortium has a different cost structure with different indirect rates that would be applied to the CDRs, would USAID consider allowing offerors to modify the “Total Costs” tab to include multiple rows for subcontractor indirect charges? Alternatively, can USAID provide further guidance on how subcontractor costs should be accounted for in the labor rate matrix.
Offerors can modify the Labor Matrix to account for all costs specific to their approach.
A narrative should be provided to explain what they costs are, how they were determined and why they are necessary for successful implementation.
35. The revised Labor Rate Matrix – Attachment B has removed plugs for Allowances (Prime & Subs), Equipment, Supplies, ODCs (Prime and Subs), and GUCs; only the plug for Travel has remained. Please confirm their removal is intended to remove ceilings on those major cost categories, and that offerors are not expected to estimate these amounts at the IDIQ stage.
A revised copy of the matrix has been provided with this Amendment. All blank line items should be completed.
36. Answer to question no. 76 states that ceiling rates should be proposed for all indirect rates. However, ceilings on Fringe Benefits are not appropriate as the elements of fringe are primarily driven by mandated law that companies do not have any ability to control.
Please reconsider ceilings on Fringe.
Rates should be proposed in accordance with the contractor’s NICRA rates. If the contractor does not have a NICRA, it should propose rates in accordance with instructions provided in Section L. Offerors should provide an explanation of their rates and provide documentation in accordance with Section L. Further explanation has been provided in this Amendment as well.
37. We request a review of the answer to question no. 82. It is inconsistent with the original
EVAL ME IDIQ procurement (under Q&As). Please elaborate on your reasoning – i.e.
does USAID anticipate more long-term work under task orders for EVAL ME II than was the case under EVAL ME I?
Please see the responses to questions #3 and #5.
File details come from the government source that posted it. Updated .