3c. Spec - P13920142.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SHORE INFRASTRUCTURE LOGISTICS CENTER

SPECIFICATIONS FOR

Replace Boilers MAT Building

August 2024

PSN: 13920142

AT

USCG ANT NY

Bayonne, Hudson County, NJ

Christopher Sverapa David C. Dill

DESIGN PROJECT MANAGER DESIGN TEAM 1 SUPERVISOR

_____Michael P. Carosotto, PE_____

TECHNICAL DIRECTOR

by direction of the

COMMANDING OFFICER

UNITED STATES COAST GUARD

CIVIL ENGINEERING UNIT PROVIDENCE

475 KILVERT STREET, SUITE 100

WARWICK, RHODE ISLAND 02886

DILL.DAVID.COLBY.1218495555 Digitally signed by DILL.DAVID.COLBY.1218495555 Date: 2024.08.09 14:16:32 -04'00'

SVERAPA.CHRISTOPHER.

MICHAEL.1611705057

Digitally signed by

SVERAPA.CHRISTOPHER.MICHAEL.1611705057

Date: 2024.08.19 16:06:28 -04'00'

Digitally signed by

CAROSOTTO.MICHAEL.P.102

1033398 Date: 2024.08.20 15:45:49 -04'00'

THIS PAGE INTENTIONALLY LEFT BLANK

Replace Boilers MAT Building 13920142 ANT NY, Bayonne, NJ APR 2024 i

SECTION 00 00 01

TABLE OF CONTENTS

Specifications

DIVISION 01 – General Requirements

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 32 00 Construction Schedule/Schedule of Values 01 33 00 Submittal Procedures Submittal Register 01 35 26 Government Safety Requirements 01 35 29 Safety and Occupational Health Requirements 01 50 00 Temporary Construction Facilities and Controls 01 57 19 Environmental Protection 01 77 00 Closeout Procedures 01 78 23 Operations and Maintenance Data 01 80 00 Facilities Preventative Maintenance Program

DIVISION 23 – HVAC

23 03 00.00 20 Basic Mechanical Materials and Methods 23 11 23.00 10 Gas Piping Systems 23 21 13.00 20 Low Temperature Water [LTW] Heating System 23 52 43.00 20 Low Pressure Water Heating Boilers

(under 800,000 btu/hr output)

DIVISION 31 – Earthwork

31 23 00 Excavation and Fill

DIVISION 32 – Exterior Improvements

32 10 00 Bituminous Concrete Pavement 32 31 13 Chain Link Fencing

Drawings

Drawing No. P13920142 Sheets 1 through 12

Reference Drawings

RD 1-8

--End of Section— ii

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SECTION 01 11 00 Page 1 / 6

SECTION 01 11 00

SUMMARY OF WORK

03/22

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The project is defined by the Contract Documents and consists of all work, including all equipment, materials, labor, and supervision necessary to remove the existing oil-fired boilers, above ground storage tank, fuel piping, and piping / electrical work associated with same. Install replacement systems as specified resulting in a fully functioning hot water heating plant.

Base Bid Scope:

1. Remove (2) existing oil fired 650 MBH cast iron sectional boilers and other central heating plant equipment; replace with natural gas fired condensing boilers, including combustion and ventilation air, insulation, supports, piping, pumps, expansion tank.

2. Remove existing 2,000 gallon #2 heating oil double wall steel above ground storage tank (AST-1) and all fuel piping, both above and below ground.

3. Extend natural gas piping, from point of connection at existing underground utility service piping, to boilers.

Optional Bid Item (OBI) #1 Scope

PROVIDE TEMPORARY HEAT

1. Provide all material, labor and supervision associated with providing a temporary oil-fired heating hot water generator (“boiler”), as required to:

Supply heating hot water (30% propylene glycol solution) at 200°F (nominal 20°F temperature drop) to heat the building.

Minimum output capacity: 1,000 MBH; heating oil will be provided by the government.

Connect/disconnect to/from existing services as required to supply heating hot water to the MAT Building, including heating hot water supply and return piping, electric, and domestic water.

1.1.2 Location

USCG ANT NY

85 Port Terminal Blvd, Bayonne, NJ, 07002

SECTION 01 11 00 Page 2 / 6

The work shall be located at the above location, approximately as indicated.

The exact location will be provided by the KO.

1.2 CONTRACT DRAWINGS

Drawings for the project have been prepared using AutoCAD. One set of the original files will be provided to the successful KTR for the sole purpose of facilitating the execution of the work specified, including the preparation of shop drawings, coordination drawings, record drawings, and other submittals. Refer to Section 01 77 00, CLOSEOUT SUBMITTALS, Paragraph SOURCE DRAWING FILES for limitation. The KTR shall field verify all information as required to successfully provide the work specified.

1.3 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the KO. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.4 DELIVERY SCHEDULE

Notify the KO in writing at least 10 calendar days in advance of the date on which the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date.

1.5 FEDERAL AND OTHER AUTHORITIES HAVING JURISDICTION

All work shall be in compliance with Federal, State, and local regulations and requirements.

1.6 DEFINITIONS

COR: Contracting Officer Representative

FURNISH: After submittal approval (when required), deliver specified materials, components, equipment, and/or systems to the project site and protect until installed.

INSTALL: Install at location indicated or approved; make ready for service as specified.

KO: Contracting Officer

KTR: Contractor

SECTION 01 11 00 Page 3 / 6

NEW: As used in these specifications, "new" is indicated for the convenience of the KTR. Unless the word "existing" is used as a qualifier, all devices, components, and equipment indicated shall be new from the manufacturer.

PROVIDE: Furnish and install.

REMOVE AND DISPOSE: Completely remove materials, components, equipment, and/or systems identified; dispose of legally; repair remaining surfaces damaged as a result of removal.

REMOVE AND REINSTALL: Completely remove materials, components, equipment, and/or systems identified to allow for completion of specified work;

reinstall as specified afterwards.

REMOVE AND REPLACE: Completely remove materials, components, equipment, and/or systems identified; store and protect; and reinstall as specified.

REMOVE AND STOCKPILE: Completely remove materials, components, equipment, and/or systems identified; store and protect; and reinstall as specified.

SHALL: Mandatory.

1.7 SUPERVISION

Have at least one qualified Supervisor, Contractor Quality Control (CQC) System Manager, and Site Safety and Health Officer (SSHO) capable of reading, writing, and conversing fluently in the English language on the job site during working hours. For this Contract, the Supervisor, CQC System Manager, and SSHO may be the same individual, provided that they possess the minimum qualifications required as specified herein.

1.8 MEETINGS

The KTR shall attend the Pre-Construction Conference and Construction Progress Meetings with the KO, COR, USCG Construction Inspector, and other project personnel in accordance with the requirements specified herein.

1.9 INSPECTION

The KTR shall keep the KO or duly appointed representative fully informed of contract operations and plans so that a representative may arrange to be present at various times that work is being performed.

1.9.1 KTR’s Daily Log

The KTR shall complete the USCG Daily Log form at the end of each working day and deliver it to the Government Inspector and COR. The Government Inspector will attest to its accuracy by initialing the form and forwarding that form to CEU Providence. The form template will be provided to the KTR by the COR.

1.10 LOCATION OF UNDERGROUND UTILITIES

SECTION 01 11 00 Page 4 / 6

Location of the existing buried water, electrical, fuel piping sanitary waste/sewer, storm water, and all other buried utilities in the area of work is approximately indicated based on available information, which may not be complete nor accurate. The Contractor shall physically verify the location of the same prior to any excavation or starting construction.

The Contractor shall scan the areas of work with Ground Penetrating Radar (GPR) electromagnetic, sonic and other necessary and appropriate equipment in order to identify and mark the surface of the ground where these existing underground services are determined to be located. In addition to using this information to facilitate construction and maintain continuity of existing services. Hand-excavate around existing utilities to avoid damage to same. Support as required to ensure continuity of services.

Provide a record drawing at project closeout to indicate the actual location, including depth, discovered during excavation, of these buried services. For additional information and requirements refer to Spec Section 31 23 00 EXCAVATION AND FILL at Paragraph “Preconstruction Utility Scan”

PART 2 PRODUCTS

2.1 BUY AMERICAN ACT COMPLIANCE

All equipment purchased by U.S. Government agencies must comply with the “Buy American Act” (BAA). In summary, this means that the equipment or systems installed must be made in the USA.

2.2 BASIS OF DESIGN; AND BRAND NAME OR EQUAL

In general, the federal government does not include the name of manufacturers or model numbers to specify various items, equipment, components or systems. However, since equipment or other items of equal capacity is not necessarily available in the same arrangement, size or construction required for the specific use or application required, manufacturers' model numbers, figures or other "Brand Name" information or references are used in the Contract Documents for the convenience of the government and as a service to bidders, in order to generally identify features, performance and level of quality or materials to be provided. The information may appear in the specifications, on the drawings (in the form of drawing notes, schedules or other similar methods), or a combination of these methods.

Use of the name of a manufacturer in conjunction with the words "or equal" or "Design Basis" does not indicate a preference for this equipment, but rather that the government is not aware of all possible or acceptable sources of supply for the particular item but has located at least one source. However, given the impact on the construction schedule and need for coordination during that period, these two conditions have specific meanings relative to contract document requirements.

Items specified without identifying a manufacturer or using "Design Basis" or "Basis of Design" may be proposed as part of the normal submittal process.

SECTION 01 11 00 Page 5 / 6

2.2.1 Basis of Design

Items identified in a product specification, equipment schedule, or other similar instrument using the words "Design Basis" or "Basis of Design" followed by a manufacturer and model number or series indicates that the mnfr and model number are acceptable, if all other requirements and salient characteristics specified are provided, This does not limit bidders to providing the indicated mnfr/model number, nor indicate a preference for the same.

Provide submittals for the indicated equipment as part of the normal submittal process, as required by section 01 33 00.

2.2.2 Brand Name or Equal

Items specified with the words "Brand Name or Equal" (information in square brackets may be a manufacturer plus model number or series of equipment) have been so specified because of their particular significance relative to successfully achieving design requirements and intent. When this specification method is used, the KTR shall, if s/he would like to use a manufacturer/model number other than that specified, include a detailed submittal fully describing the item, including its ability to meet or exceed the required salient characteristics of the specified equipment, with the bid materials submitted, as an alternate manufacturer for evaluation as part of the bidding process. The KTR shall also fully bear any costs associated with use of the alternate equipment or item, if approved (e.g., work by other trades, other modifications required to achieve project requirements).

Items specified using “Brand Name or Equal” = None

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 11 00 Page 6 / 6

Section 01 14 00 Page 1 / 3

SECTION 01 14 00

WORK RESTRICTIONS

03/22

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. The USCG Unit is an active USCG installation and will maintain continuous operation throughout the completion of this project.

Accordingly, the KTR shall not interfere with Unit operations or impede upland or water-based access. Access to emergency response vessels and the ability to go underway shall be continuously maintained.

b. The contractor (KTR) shall be responsible for obtaining approval to begin each phase of work from the COR.

c. The KTR shall have all materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

d. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations.

e. Permission to interrupt any activity roads, parking areas, storage areas, access, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

f. The KTR shall identify on the construction schedule each factor which constitutes a potential interruption to Unit operations.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that KTR personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all KTR equipment, including delivery vehicles and personnel are clearly identified/marked for identification.

1.2.1.1 No Smoking Policy

Smoking/Vaping (use of electronic nicotine delivery systems) of any kind is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The COR will identify designated smoking areas.

1.2.2 Working Hours

Section 01 14 00 Page 2 / 3

Regular working hours shall consist of an 8 1/2 hour period established by the KO and Unit OIC Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires KO approval. Submit request in writing to the COR at least 2 full working days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the COR may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the COR.

1.2.5 Occupied and Existing Building

The KTR shall be working in an existing building which is occupied. Do not enter the building without prior approval of the COR.

Work conducted by the KTR shall provide the least possible interference to the activities of government personnel (e.g. noise, vibrations, visual, etc.)

1.2.6 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays unless otherwise directed by the KO. Submit request in writing to the KO at least 10 full working days prior to such work. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, prior to interrupting existing service. [Test new utility lines as applicable prior to interrupting existing service.]

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, are considered utility cutovers pursuant the paragraph WORK

OUTSIDE REGULAR HOURS.

1.3 SECURITY REQUIREMENTS

1.3.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the KTR and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct, and change the information contained in previous lists.

1.3.2 Employee List

The KTR shall provide, in writing, the names of two (2) designated representatives authorized to request personnel and vehicle passes for

Section 01 14 00 Page 3 / 3 employees and subcontractor’s employees prior to commencement of work under this contract to the COR.

1.3.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.3.4 Areas Not Covered by Contract

The KTR will not be permitted to enter buildings or areas not covered by the work included in this contract, except by prior approval of the COR and Unit

OIC.

1.3.5 Parking

Do not park on or block the marked fire lanes at any time. Parking for workers shall be limited to 2 spaces and in designated areas only. Off base parking may be required. Metal tracked construction vehicles are not permitted on paved areas, utilize rubber tire or rubber tracked vehicles only.

Not Used

Not Used

Section 01 32 00 Page 1 / 6

SECTION 01 32 00

PROJECT SCHEDULE

02/15

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

1.1.1 SD-01 Preconstruction Submittals

Construction Schedule

Schedule of Values

Approval of the above submittals is required prior to the start of construction.

1.2 CONSTRUCTION SCHEDULE AND SCHEDULE OF VALUES

At, or before, the Pre-Construction Conference, submit a Construction Schedule and Schedule of Values in accordance with FAR Clause 52.236.15.

The Schedule of Values shall be based on the actual breakdown of the bid price, and anticipate the planned execution of the work. The cost of insurance shall not be listed as a separate item but included as part of each item of work. The actual cost of bonds may be paid as the first progress payment when a receipt from the bonding company is presented to the KO. In addition, keep the Government Inspector informed daily of the expected delivery dates for major pieces of equipment and materials.

1.2.1 Contents

The Construction Schedule and the Schedule of Values shall be incorporated into separate forms which clearly indicate the start and completion dates and unit value of all major work components. Include the following project specific items at a minimum:

a. Bonds

b. Pre-Construction Submittals

c. Mobilization

d. Work Activities

i. Temporary boiler delivery and placement in service (if OBI#1 elected)

Section 01 32 00 Page 2 / 6

ii. AST-1(E) and piping cleaning and removal

iii. Boiler demolition

iv. Breeching demolition

v. Boiler room equipment demolition

vi. Gas utility work order submission and approval

vii. Excavation for gas piping

viii. Gas piping installation

ix. Gas company piping inspections and approvals.

x. Exterior

xi. Interior

xii. Equipment deliveries and installation

xiii. Replacement heating plant placed into operation

xiv. Final project construction inspection/punchlist completion

e. Factors which Constitute Potential Interruptions to Unit Operations

f. Potential Interruptions to Unit Operations

g. Major equipment and labor costs, including boiler, piping, accessories and labor to install the same.

h. Electrical equipment and costs.

i. OBI #1; set-up, removal, monthly rental costs.

j. Quality Control

k. In-Progress Submittals

l. Final Government Inspection

m. Close-Out Submittals; i.e. Testing Balancing Reports, Warranties, Operation and Maintenance Manuals, Posted Instructions

n. As-Built Drawings

o. Demobilization

1.2.1.1 Definitions

a. Pre-Construction Submittals: Pre-Construction Submittals are those activities which encompass the obtaining, submission, review and approval of submittals necessary prior to the start of the related site work. KTR shall annotate all such activities into the progress schedule with their forecasted time periods. These activity periods shall not be exclusive of the contract performance period. No site work shall commence until the respective submittals have been approved.

b. Mobilization: Mobilization is defined as having equipment AND having a physical presence of at least one person from the KTR's team on the jobsite.

c. Work Activities: The value of all major work components within the project shall be identified on the Construction Schedule and Schedule of Values on a unit quantity and unit cost basis, e.g. number of

Section 01 32 00 Page 3 / 6 squares and cost per square of roofing, number of lineal feet and cost per lineal foot of conduit, number of panels and cost per.

1.2.2 Format

The Construction Schedule shall be provided in a horizontal Gantt-chart format and prepared using MS PROJECT or approved equal. Include any constraints and work restrictions (e.g., exclusionary periods, holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path. The critical path is defined as the longest path.

The Schedule of Values shall be provided on the attached KTR’s Schedule of Values Form.

Provide one (1) electronic copy of both the Construction Schedule and Schedule of Values in PDF format as well as one (1) electronic copy of the Construction Schedule in MS PROJECT format prior to the start of construction. Provide updated versions in accordance with paragraph Updated Schedules.

1.2.3 KTR Schedule Responsibilities

The Construction Schedule and Schedule of Values as approved by the Government is not a substitute for quantities conveyed by the specification and drawings and those required for a complete job.

Omissions and errors on the Construction Schedule and Schedule of Values are the responsibility of the KTR. Payments will not be made until the schedule of prices has been submitted to and approved by the KO.

1.2.4 Updated Schedules

Update the Construction Schedule, Schedule of Values, and equipment delivery schedule at monthly intervals or when schedule has been revised.

Reflect any changes occurring once the last update. Submit copies of the purchase orders and confirmation of the delivery dates as directed.

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 2 years of experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification.

Representative must have a comprehensive knowledge of CPM scheduling principles and application. Qualifications shall be submitted upon request of the COR.

Section 01 32 00 Page 4 / 6

3.1 GENERAL REQUIREMENTS

3.1.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the KO directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the KO may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.2 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.2.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.2.2 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 60 calendar days.

3.2.3 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, inspections, and Notice to Proceed (NTP).

3.2.4 Phase of Work

Assign Phase of Work to all activities. Examples of phase of work are procurement phase and construction phase.

3.2.5 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value.

3.2.6 Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity.

3.3 REQUESTS FOR TIME EXTENSIONS

Section 01 32 00 Page 5 / 6

Provide a justification of delay to the KO in accordance with the contract provisions and clauses for approval within 10 days of a delay occurring.

3.3.2 Time Extension

No time extension will be granted without KO approval of the Justification of Delay and time impact analysis. Approval will not be granted unless the delay consumes all available Project Float and extends the projected finish date ("End Project" milestone) beyond the Contract Completion Date. The time extension will be in calendar days.

Actual delays that are found to be caused by the KTR's own actions, which result in a calculated schedule delay will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.4 FAILURE TO ACHIEVE PROGRESS

Should the progress fall behind the approved project schedule for reasons other than those that are excusable within the terms of the contract, the KO may require provision of a written recovery plan for approval. The plan must detail how progress will be made-up to include which activities will be accelerated by adding additional crews, longer work hours, extra work days, etc.

3.4.1 Failure to Perform

Failure to perform work and maintain progress in accordance with the supplemental recovery plan may result in an interim and final unsatisfactory performance rating and may result in corrective action directed by the KO pursuant to FAR 52.236-15 Schedules for Construction Contracts, FAR 52.249-10 Default (Fixed-Price Construction), and other contract provisions.

3.5 MODIFICATIONS

When a modification is issued by the Government, record the modification as the last activity of the Construction Schedule and Schedule of Values and include the value of the modification. Adjust the Schedule of Values to reflect the inclusion of the modification. Revise the Construction Schedule portion of the form to annotate the progress change. Enter all modifications in this manner in sequential order.

Section 01 32 00 Page 6 / 6

SECTION 01 33 00 Page 1 / 10

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

1.1.1 Submittal Information

The KO may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

1.1.2 Submission of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal

Shop drawings, product data, samples, and administrative submittals presented for review and approval. Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.2.2 Types of Submittals

All submittals are classified as indicated in paragraph "Submittal Descriptions (SD)". Submittals also are grouped as follows:

a. Shop drawings: As used in this section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by contractor or through contractor by way of subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate portion of work.

b. Product data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work, but not prepared exclusively for this contract.

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

SECTION 01 33 00 Page 2 / 10

d. Administrative submittals: Data presented for reviews and approval to ensure that administrative requirements of project are adequately met but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

1.2.3 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Examples and descriptions of submittals identified by the Submittal Description (SD) numbers and titles follow:

SD-01 Preconstruction Submittals

The following shall be submitted within 10 calendar days of contract award unless specified elsewhere in the specifications:

Certificates Of Insurance Surety Bonds

The following Division 01 preconstruction submittals are required prior to mobilization or commencing on site work:

Construction Progress Schedule List Of Proposed Subcontractors Submittal Register Schedule of Values Accident Prevention Plan Health and Safety Plan Work Plan Quality Control Plan Environmental Protection Plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work. Work must not begin until shop drawings have been approved.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project.

Drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work, but not prepared exclusively for this contract.

On product cut sheets, include model, part number, size, and other pertinent characteristics.

SECTION 01 33 00 Page 3 / 10

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative to confirm compliance with manufacturer's standards or instructions.

SD-10 Operation and Maintenance Data

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

SECTION 01 33 00 Page 4 / 10

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism. Special requirements necessary to properly close out a construction contract. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

SD-12 Facilities Preventative Maintenance Program (FPMP)

The KTR shall develop and submit an FPMP for all newly constructed or installed infrastructure that accurately identifies the preventive maintenance required to professionally maintain each system or piece of equipment provided in this contract.

1.2.4 Approving Authority

Person authorized to approve submittal.

1.2.5 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce construction and materials, products, equipment, and systems incorporated or to be incorporated in such

1.3 SUBMITTALS

Government approval is required for submittals in accordance with this section. Submit the following in accordance with the requirements of this section.

1.3.1 SD-01 Preconstruction Submittals

Submittal register

Approval of the above submittal is required prior to mobilization or commencing on site work

1.4 USE OF SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data in columns (a), (b), (c), and (d) as delivered by government.

1.4.1 Submittal Register Updates

Prepare and submit monthly updates of submittal register or at COR’s discretion.

1.4.2 Submittal Register

Submit submittal register. Verify that all submittals required for project are listed and add missing submittals. Complete the following on the register:

Column (e) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

SECTION 01 33 00 Page 5 / 10

Column (f) Date Forwarded to Approving Authority: Actual date submittal is forwarded to Approving Authority.

1.5 PROCEDURES FOR SUBMITTALS

1.5.1 Reviewing, Certifying, Approving Authority

Government organization shall be responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the Project Manager unless otherwise specified for specific submittal.

1.5.2 Constraints

a. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

b. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at same time.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.5.3 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 10 working days. Period of review for each resubmittal is the same as for initial submittal. Allow longer time periods where processing must be coordinated with subsequent submittals.

c. No time extensions shall be authorized because of the Contractor’s failure to transmit submittals to the USCG sufficiently in advance of the work.

1.5.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to government.

1.5.4.1 Proposing Variations

When proposing variation, deliver written request to the contracting officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to

SECTION 01 33 00 Page 6 / 10 documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.5.4.2 Warranting That Variation Are Compatible

When delivering a variation for approval, contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work, and deliver the same service life and performance.

1.5.4.3 Review Schedule Is Modified

In addition to normal submittal review period, a period of 5 working days will be allowed for consideration by the Government of submittals with variations.

1.5.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to Contracting Officer in accordance with schedule on approved Submittal Register, and to prevent delays in the work, delays to government, or delays to separate contractors.

c. Advise contracting officer of variation, as required by paragraph entitled "Variations."

d. Correct and resubmit submittal as directed by approving authority.

When resubmitting disapproved transmittals or transmittals noted for resubmittal, the contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

e. Furnish additional copies of submittal when requested by contracting officer, to a limit of 4 copies per submittal.

f. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

g. Ensure no work has begun until submittals for that work have been returned as "approved," except to the extent that a portion of work must be accomplished as basis of submittal.

1.5.6 Government Responsibilities

a. Note date on which submittal was received from contractor on each Contract Item Approval Request Form.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

SECTION 01 33 00 Page 7 / 10

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Ensure that material is clearly legible.

e. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

f. Identify returned submittals with one of the actions defined in paragraph entitled "Actions Possible" and with markings appropriate for action indicated.

1.5.7 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals marked "approved", "approved as submitted" authorize contractor to proceed with work covered.

b. Submittals marked "approved", "see below" authorize contractor to proceed with work as noted provided contractor takes no exception to the notations.

c. Submittals marked "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.6 FORMAT OF SUBMITTALS

1.6.1 Transmittal Form

Transmit each submittal electronically, unless otherwise noted in the submittal register and/or where electronic submission is not feasible (i.e.

samples), to office of approving authority. Transmit submittals with transmittal form prescribed by contracting officer and standard for project.

The transmittal form shall identify contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

1.6.2 Electronic File Format

Provide submittals in electronic format. In addition to the electronic submittal, provide four hard copies of the submittals if requested by COR.

Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, and coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is searchable and can be copied. If documents are scanned, optical character resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to

SECTION 01 33 00 Page 8 / 10 allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature or a scan of a signature.

E-mail electronic submittal documents smaller than 10MB to an e-mail address as directed by the Contracting Officer. Provide electronic documents over 10 MB on an optical disc or through an electronic file sharing system such as DoD Safe, in which the link will be provided by the

COR.

1.6.3 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information on each separate component of each submittal and transmittal form. Identify each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Dates of the drawings and revisions

d. Section number of the specification section by which submittal is required.

e. Submittal description (SD) number of each component of submittal.

f. When a resubmission, alphabetic suffix on submittal description, for example, SD-10A, to indicate resubmission.

g. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier contractor associated with submittal.

h. Product identification and location in project.

1.6.4 Format of SD-01 Pre-Construction Submittals

When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply contractor's approval stamp to document, but to a separate sheet accompanying document.

1.6.5 Format for SD-02 Shop Drawings

a. Shop drawings shall not be less than 8 1/2 by 11 inches nor more than 30 by 42 inches. Prepare drawings to accurate size, with scale indicated, unless another form is required. Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

b. Present 8 1/2 by 11 inches sized shop drawings as part of the submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

SECTION 01 33 00 Page 9 / 10

d. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

1.6.6 Format for SD-03 Product Data

a. Present product data submittals for each section. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project.

1.6.7 Format of SD-06 Test Reports

Provide reports on 8 1/2 by 11 inch size format in a complete bound volume.

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.6.8 Format of SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inch size format.

1.6.9 Format of SD-08 Manufacturer's Instructions

Present manufacturer's instructions submittals for each section. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for SD-07 Certificates.

Submit the manufacturer's instructions before installation.

1.6.10 Format of SD-09 Manufacturer's Field Reports

Provide reports on 8 1/2 by 11 inch size format.

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.6.11 Format of SD-10 Operation and Maintenance Manual Data

Submit in accordance with Section 01 78 23, OPERATION AND MAINTENANCE DATA.

Include components required in that section and the various technical sections.

SECTION 01 33 00 Page 10 / 10

1.6.12 Format of SD-11 Closeout Submittals

When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.6.13 Format of SD-12 Facilities Preventative Maintenance Program (FPMP

Submit in accordance with Section 01 80 00, FACILITIES PREVENTATIVE MAINTENANCE PROGRAM. Include components required in that section and the various technical sections.

1.7 QUANTITY OF SUBMITTALS

1.7.1 Number of Copies of Submittals

When hard copy submission is required, submit four copies of submittals unless otherwise specified.

1.7.2 Number of Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to contractor.

b. Submit one sample panel. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

--End of Section--

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