70Z08526RLREP0010 HEALY DS FY27 Solicitation.pdf

Commander USCG SFLC, Alameda Detachment, Building 1, Base Seattle Seattle, WA 98134

REQUEST FOR PROPOSALS

70Z08526RLREP0010 Requirements Contract for Dock Side (DS) Repairs of the United States Coast Guard Cutter (USCGC) Healy (WAGB 20)

SOLICITATION PACKAGE

ATTACHMENTS:

1. Pricing Sheet

2. Specifications/Statement of Work

3. Consolidated List of References

4. Past Performance Information Form

5. Request for Clarifications

6. Government Property Report

7. Department of Homeland Security Non-Disclosure Agreement (NDA)

8. Change Request Form

9. Past Performance Questionnaire

SF 1449, SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

52000PR250019821

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

70Z08526RLREP0010

6. SOLICITATION

ISSUE DATE

29 JULY 2026

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Sherri Ore

b. TELEPHONE NUMBER (no collect calls)

(571) 608-5596

8. OFFER DUE DATE/

LOCAL TIME

27 AUG 2026,

12:00 p.m. Pacific i

9. ISSUED BY CODE 75174 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100 %FOR:

USCG Surface Forces Logistics Center U.S. Coast Guard Island, Building 1 Seattle, WA 98134

X SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

HUBZONE SMALL NAICS:

BUSINESS ECONOMICALLY DISADVANTAGED 336611

WOMEN-OWNED SMALL (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED SIZE

STANDARD:

SMALL BUSINESS 8(A) 1300 employees

11. DELIVERY FOR FOB 12. DISCOUNT 13a. THIS CONTRACT IS A 13b. RATING

DESTINATION UNLESS BLOCK TERMS RATED ORDER UNDER DPAS (15

IS MARKED CFR 700)

14. METHOD OF SOLICITATION SEE SCHEDULE

RFQ IFB RFP

15. DELIVER TO CODE

See Description of Supplies/Services

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/

OFFEROR

CAGE CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

DUNS No.

TELEPHONE NO:

FAX NO:

Commanding Officer USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326

(800) 565-5504

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Contractor shall perform the dock side of the USCGC HEALY in accordance with this solicitation and the attached Specifications/Statement of Work (see Attachment 2). The Pricing Sheet with breakdown sheets Tabs: Task Order 1, Task Order 1 Breakdown and Composite Labor Rate Breakdown (see Attachment 1).

Ordering Period is: Date of contract award to 09August2027.

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SINGATURE OF KO)

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 11/2021) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION OF SF 1449- BLOCKS 17a-25

Block 17a: Offeror shall include company name, address and Unique Identity Identifier (UEI) number.

Block 17b: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in System for Award Management (SAM). To receive an award the Offeror must be registered in SAM (copy and paste www.sam.gov into the search engine).

Block 19 through 24: SEE ATTACHMENT (1), PRICING SHEET.

The parties agree that the United States Coast Guard will not be financially liable for any costs associated with dredging the approaches to the contractor’s facilities. This includes but is not limited to the costs for: surveys, legal representation, permits, sampling, laboratory analysis, dredging and disposal of dredged materials.

Block 25: ACCOUNTING AND APPROPRIATION DATA: To be included per task order.

DESCRIPTION OF WORK:

(a) The Contractor shall furnish all necessary labor, material, services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, for the dockside of the USCGC HEALY in accordance with this solicitation and attached specifications (Attachment (2), Specifications/Statement of Work).

(b) Failure to read the specifications in their entirety will not relieve the offeror from responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror 's risk. All proposals submitted in response to this solicitation shall stand firm for 90 calendar days from the response date of this solicitation.

AVAILABILITY OF FUNDS:

Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the opening/closing date.

CONTRACT TYPE: This solicitation will result in the award of a Requirements contract with firm fixed price task orders.

CONTRACT ORDERING PERIODS / PERIOD OF PERFORMANCES (POP).

The ordering period is from date of contract award to 09August 2027.

Anticipated contract award is on or before 21 November 2026.

The period of performance will be on each task order awarded under this contract.

The anticipated performance period for the ship repair work is 05 January 2027 – 09 May 2027.

The first task order is anticipated to be awarded within five days of the contract award.

PLACE OF PERFORMANCE

All work under this contract will be performed at the USCGC’s HEALY’s homeport at: 1519 Alaskan Way S., Seattle, WA 98134.

http://www.sam.gov/

REQUEST FOR TECHNICAL PACKAGE

The last day to request the technical package regarding this solicitation is 12 AUG 2026. After this date, further requests may not be accepted due to time constraints. To request the technical package, contact the Contracting Specialist. All requests should identify with the solicitation number 70Z08526RLREP0010. Some references listed in the Specification, under "Consolidated List of References," are subject to Export Control limitations or have otherwise restricted distribution and have been deemed "limited access" and "export controlled" packages. In order to access these documents, vendors must be certified as a US or Canadian contractor by the Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS). Instructions and procedures for being certified by JCP can be found at:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/.

Only those vendors that have current certification by JCP will be able to be granted explicit access to these packages by the USCG.

Requests for the technical package, to include the Joint Certification Program number and fully completed Attachment (7), DHS Non-Disclosure Agreement, must be submitted to Sherri Ore (Sherri.S.Ore@uscg.mil), Contract Specialist, no later than 12:00 p.m. Pacific Time (PT) 12 AUG 2026. Please courtesy copy Contracting Officer Amy Kelm (Amy.A.Kelm@uscg.mil) on the email request.

QUESTIONS

Questions related to the solicitation must be emailed to Sherri Ore (Sherri.S.Ore@uscg.mil) with a courtesy copy to Contracting Officer Amy Kelm at Amy.A.Kelm@uscg.mil, no later than 12:00 p.m. 00 PT 19 AUG 2026. After this date further requests may not be accepted due to time constraints. All questions shall be submitted via email using the Request for Clarification Form, Attachment (5), Request for Clarification Form.

PROPOSAL SUBMITTAL PROCEDURES

It is the contractor’s responsibility to submit a responsive package. Reference FAR Clause 52.212-1, “Instructions to Offerors -- Commercial Products and Commercial Services” (AUG2025) (Deviation 25-

21) (effective November 28, 2025). Proposals must be sent via email to the following individuals:

Contracting Officer Amy A. Kelm Amy.A.Kelm@uscg.mil (571) 607-1552 Contract Specialist Sherri Ore Sherri.S.Ore@uscg.mil (571) 608-5596

An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.212-1(c).

Follow up emails should be sent by the vendor to ensure the proposal was received. It is strongly recommended that Offerors follow up via phone call in order to confirm with Sherri Ore, Contract Specialist, that the proposal and all its required documentation has been received.

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/ mailto:Sherri.S.Ore@uscg.mil mailto:Amy.A.Kelm@uscg.mil mailto:Sherri.S.Ore@uscg.mil mailto:Amy.A.Kelm@uscg.mil mailto:Amy.A.Kelm@uscg.mil mailto:Kyra.L.May@uscg.mil

REFERENCED and FULL CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the KO will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

www.acquisition.gov/far/ http://www.dhs.gov/publication/hasr

Clause No. Clause Title Date FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions.

SEP 2024

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

FAR 52.209-12 Certification Regarding Tax Matters OCT2025 FAR 52.212-4 FAR 52.212-4 Contract Terms and Conditions – Commercial

Services and Products AUG 2025(Deviation 25- 21)(effective November 28,2025)

FAR 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data- Modification Alternate II (OCT 2025) (DEVIATION

26-08) (effective November

3, 2025)/ALT II

OCT 1997

FAR 52.219-6 Notice of Total Small Business Set-Aside. OCT 2025) (DEVIATI0N 26-

03) (effective November 3, 2025)

FAR 52.219-14 Limitations on Subcontracting. (OCT 2025) (DEVIATION 26-03) (effective November 3, 2025)

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

(DEVIATION 26-10,

Revision 2) (effective April 27, 2026)

FAR 52.223-3 Hazardous Material Identification and Material Safety Data ALT 1 OCT 2025(Deviation 26-12) (effective November 3, 2025)

FAR 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(OCT 2025) (DEVIATION

26-12) (effective November 3, 2025)

FAR 52.228-5 Insurance-Work on a Government Installation JAN 1997

FAR 52.232-18 Availability of Funds APR 1984 FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 FAR 52.240-90 Security Prohibitions and Exclusions Representations and

Certifications

(AUG 2025)

(DEVIATION 25-23)

FAR 52.242-2 Production Progress Reports APR 1991 http://www.acquisition.gov/far/ http://www.acquisition.gov/far/ http://www.dhs.gov/publication/hasr

FAR 52.245-1 Government Property (Alt 1) SEP 2021 APR 2012 FAR 52.245-9 Use and Charges APR 2012 FAR 52.225-1 Buy American-Supplies (OCT 2025) (DEVIATION

26-09) (effective November 3, 2025)

HSAR 3052.211-70 Index of Specification DEC 2003 HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the

Contract Work DEC 2003

HSAR 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility DEC 2003 HSAR 3052.222-90 Local Hire JUN 2006 HSAR 3052.223-70 Removal or Disposal of Hazardous Substances-Applicable

Licenses and Permits (“30 days after contract award”) (Jun2006)

JUN 2006

HSAR 3052.223-90 Accident and Fire Reporting (USCG) DEC 2003

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Homeland Security Acquisition Regulation (HSAR) (48 CFR Chapter 30) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

USE OF REQUIREMENTS CONTRACT FOR ORDERING WORK:

(a) The work that can be ordered under this contract is any work that is needed while the vessel is dockside. Up to 85% of the work involved in this contract is required in the specification (Attachment (2) Specifications/Statement of Work) and will be captured in the initial task order and this first task order will be awarded after award of the requirements contract. The Contracting Officer reserves the right to contract for additional work via issuance of a new task order or modification of an existing task order when it is in the best interest of the Government.

(b) The Contractor shall not perform additional work without the Contracting Officer’s authorization.

(c) Scope of services shall include ship repair and associated support work and may include work that is not currently listed in the solicitation.

(d) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for a task order. Unless otherwise directed, for the initial task order, the breakdown shall be submitted on an SFLC 002 proposal form provided at the arrival conference permitting an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the task order whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension; justification shall be furnished with the proposal.

(e) This clause is to be used in conjunction with the clause COMPOSITE LABOR RATE incorporated into this solicitation ((See section entitled “Composite Labor Rate). The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the Contractor and shall be included in the Composite Labor Rate. Other materials are to be charged at regular rates and prices currently in effect and as agreed by the Contracting Officer. Material shall be the best commercial quality available except where a precise specification is indicated in which case the specification shall apply, e.g., MILSPEC, FEDERAL SPEC.

COMPOSITE LABOR RATE:

The composite labor hour rate offered shall be the sole labor hour rate used to price the Prime Contractor’s direct labor hours for additional work. The Contractor shall not receive any compensation in addition to this rate for the Prime Contractor’s direct labor associated with such changes under this contract.

(a) The composite labor hour rate shall represent total compensation for the following:

1. Direct labor wages and salaries;

2. All employee benefits including, but not limited to, paid leave, supplemental pay, insurance, retirement, savings, and legally required benefits;

3. Other direct costs associated with transit time, delay, disruption, expendable supplies, and equipment;

4. All indirect costs such as overhead and general and administrative expense;

5. Any port or association fees, rents, or other levies;

6. Profit (fee);

7. All direct and indirect costs and profit associated with the following support functions:

Supervision and Management, Planning and Estimating, Material Handling Housekeeping, Engineering, Transportation/Drivers, Quality Assurance, Contract Administration, Security Guard, Testing, Firewatch.

8. All consumables.

(b) The composite labor hour rate will be applied to production labor hours only. Production labor hours include only those hours necessary and reasonable to perform direct production functions and do not include the hours spent on the support functions listed above. This exclusion of support function hours applies whether such support functions are normally charged directly or indirectly by the Contractor’s accounting system. These support functions are to be priced into the composite labor rate proposal and shall not be separately compensated

REQUIREMENTS CONTARCT ORDERING INSTRUCTIONS:

The Contractor shall submit a price proposal for the non-priced items for additional work, supported by a price breakdown itemized as required by the KO, directly to the KO and Contract Specialist (KS). The breakdown shall permit an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the task order whether such work was deleted, added or changed via the ATTACHMENT 8, Change Request Proposal Form. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal. Proposed labor rates for any additional work shall comply with the contract.

Condition Found Reports (CFR) and change requests (CR) can be transmitted electronically by using email.

Condition Found Report:

All readings and inspections are to be taken within 24 hours after the machinery or system is opened. All reports of reading and inspections required by the specifications shall be submitted to the COR in writing using a “Condition Found Report (CFR)” form, within 24 hours after the readings and/or inspections are made. Promptness in taking and reporting readings is particularly important for underbody work items such as shaft bearing or rudder bearing clearances. Often during the progress of a work item, conditions are discovered by the contractor, which is considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the Coast Guard using a CFR. Details provided by the Contractor in a CFR are important because the CFR may result in a task order for additional work.

The CFR is generated by the Contractor. Details provided by the Contractor in a CFR are important because the CFR may result in a task order for additional work. The Contractor shall include in the CFR, at a minimum, the following details:

i. A sequential number starting (i.e., CFR-XXX);

ii. The contract item which the CFR relates to (i.e., contract award, task order and CLIN numbers);

iii. A clear title, statement, definition, and description of the condition found; including but not limited to, labor categories, part numbers, materials and dimensions as appropriate.

iv. A proposed or recommended repair to correct the defective condition.

v. Indicate whether the report requires Cost Guard action, or if it is provided "for info only”.

vi. A space on the form for the Coast Guard to make comments and assign the CR number, if applicable;

and,

vii. All CFRs shall be dated, submitted, and signed by a representative of the Contractor. The KO’s Representative (COR) will respond to the condition found report.

A copy of ALL condition found reports shall be retained in the Cutter’s file.

Change Request Process:

Contractor must submit proposal to the KO within 72 hours receipt of the Change Request.

Contractors are NOT to proceed with the work contained under the Change Request via a task order without explicit approval from the KO.

CR process will occur in the following order:

1. Change Request- CR and IGE are generated by the COR and forwarded to KO/ and KS.

2. COR provides copy of Change Request to the Contractor

3. Contractor’s Proposal- Provided to the KO and KS for the identified tasking on the Contract Proposal Form

4. Negotiations- If needed, take place to establish pricing.

5. Approved Change Request by the KO – Will be added via a task order or modification to a task order. Only the

KO can approve the CR. A copy of the task order and/or modification will be sent to the contractor.

FAR 52.216-21 REQUIREMENTS (OCT 2025) (Deviation 26-04) (effective November 3, 2025)

(a) This is a Requirements contract for the supplies or services specified, and effective from the date of contract award through 09August2026. The quantities of supplies or services specified in the Pricing Sheet are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 09August2026.

FAR 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through 09August2026.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall be controlled.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $13,000,000;

(2) Any order for a combination of items in excess of $16,000,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs(b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

VOLATILE ORGANIC COMPOUNDS (VOC) REGULATIONS

(a) Contractors are required to comply with federal, state and local VOC compliance laws and regulations. Among other requirements, certain Contractors may also be required to operate pursuant to a Title V permit. The need for such a permit will depend on the provisions of the applicable state’s “State Implementation Plan” (SIP) and the type/quantity of the Contractor’s regulated emissions, including VOCs. Certain SIPs may also mandate certain Contractors to operate under the terms of a compliance plan intended to reduce VOC emissions.

ACCESS TO VESSEL

(a) A reasonable number of officers, employees, and associates of the Government, or other prime Contractors with the Government, and their subcontractors, shall, as authorized by the Contracting Officer, have, at all reasonable times, admission to the plant, and access to vessel(s) to perform and fulfill their respective obligations to the Government on a noninterference basis. Work hours for the vessel will be discussed at the Arrival Conference. Any work performed outside of those hours will be allowed at the sole discretion of the Contracting Officer.

(b) The Contractor shall make reasonable arrangements with the Government or Contractors of the Government, as shall have been identified and authorized by the Contracting Officer, to be given admission to the Contractor’s facilities and access to the vessel(s) and to office space, work areas, storage or shop areas, or other facilities and services, necessary for the performance of their respective responsibilities and reasonable to their performance. All such above personnel shall be required to comply with all Contractor rules and regulations governing personnel at its shipyard, including those relative to safety and security.

(c) All personnel (active-duty military, civilian employees, contractors, etc.) must submit a completed copy of the Access List Spreadsheet. This information is provided to the quarterdeck of the vessel and allows ship’s personnel to maintain visitor accountability. Contractors shall sign in and out at the quarterdeck each day and abide by 100% ID checks. Contractors who are not on the Cutter Access List will not be permitted onboard the cutter. Please reach out to the assigned Contracting Officer’s Representative (COR) with questions for the required forms for submission regarding access to the USCGC HEALY.

INDEMNIFICATION FOR ACCESS TO VESSELS

Notwithstanding any provision in the "Access to Vessels" clause, or any other clause of the contract, the Contractor agrees to allow officers, employees, and associates of the Government, or other Prime Contractors with the Government and their subcontractors, and officers, employees, and associates of quoters on other contemplated work, access to the vessel without any further request for indemnification from any party, which has not been previously included in the contract price.

INSPECTIONS

Except as specified elsewhere, the U.S. Coast Guard shall rely on the Contractor to accomplish all inspection and testing needed to ensure that the work conforms to contract quality requirements.

Records of all inspection work by the Contractor shall be kept complete and available to the Government during the term of this contract and for such longer period as may be specified elsewhere in this contract.

The name and telephone number of the U.S. Coast Guard Inspector will be provided after the award of a contract resulting from this solicitation.

CONTRACT DEFICIENCY REPORT

The COR may issue a Contract Deficiency Report (CDR), SFLC Form 005. The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved by the KO, to the COR. The COR will comment on the

Contractor's response and will forward the Deficiency Report and comments to the KO, with a copy to the Contractor and Availability Program Manager. The KO will render a final determination and provide it to the Contractor and COR in writing.

MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN THE

PERFORMANCE OF A SHIP REPAIR CONTRACT

(a) The Government Property Clause incorporated by reference delineates the Contractor’s overall responsibility when taking possession of government property in performance of a contract. In performance of this contract the Contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the government (GFP) to the Contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed.

(b) The items listed in the specification, as government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast Guard employee, shipment via commercial carrier, etc. The Contractor shall sign for all government furnished property using either a DD Form 1149, entitled, “Requisition and Invoice/Shipping Document” or a DD Form 1348, entitled, “Issue Release/Receipt Document”. A copy of the DD 1149 or DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property Administrator. The name of the individual assigned as Property Administrator will be furnished to the Contractor at time of award. The Contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator.

(c) The Contractor shall complete the report provided herein, entitled, Government Property Report (ATTACHMENT (6)). This report is intended as a living document whereby relevant fields shall be filled in, maintained and kept current at all times. All property described in paragraphs (a) and (b) above shall be reported on the report. At contract completion the Contractor and the Property Administrator shall ensure that all fields are appropriately completed. A signature block is provided at the end of the report for both parties to attest to the report’s accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all Government property took over the course of the contract. This completed report must accompany the Contractor’s final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed, as a result of carrying out disposition instructions shall be provided to the Property Administrator.

(d) Pursuant to the Government Property Clause the authority to render disposition instructions of Government property associated with this contract is delegated to the Property Administrator. The Contractor shall comply with all instructions in the contract for the return of government property to the Coast Guard. This includes government property taken off the vessel (shafts, propellers, etc.), government property returned to the vessel (special tools, etc.) or surplus government property not used during performance of the contract.

HSAR 3052.228-70 INSURANCE (DEC 2003) – ADDENDUM

a. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's Liability (including Federal Longshoremen and Harbor Worker's Insurance) As legally required by the State wherein the work is being performed.

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage)

Property Damage (may be included in general aggregate limits or combined single unit coverage):

3) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

b. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

c. As evidence that it has obtained the insurance specified in paragraph (a) of this clause, the contractor shall furnish the Contracting Officer with a certificate or certificates executed by an agent of the insurer authorized to execute such certificates. Such certificates shall be furnished prior to commencement of the work. Each certificate shall state that (name of insurer) has insured (name of contractor) awarded contract number (to be determined at time of award) for repair/alteration of applicable USCG ship in accordance with the Liability and Insurance clause and the Insurance Requirements clause contained herein.

d. The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

e. "Government Installation" for this clause includes government vessels.

(End of 3052.228-70 Addendum)

CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. However, the KO may delegate certain other responsibilities to authorized representatives. In the even the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

(1) The COR is responsible for monitoring, giving progress reports to the Contract Specialist (KS), and overall technical surveillance of services to be performed under the contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating from the terms of the Contract between the Contractor and any person other than the KO be effective or binding upon the Government.

(2) When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the Contract, the Contractor must promptly notify the KO & KS in writing.

(3) No action will be taken by the Contractor under such technical instruction unless the KO has issued a contractual change/clarification.

(4) The responsibilities of the COR include, but are not limited to, the following:

(A) Serve as the point-of-contact through which the Contractor can relay questions or problems of a technical nature through the KS to the KO;

(B) Be responsible for the inspection and acceptance of the services performed and determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the contract;

(C) Conferring with representatives of the Contractor regarding any non-performance or unsatisfactory performance; following through to assure that all non-performance or unsatisfactory performance is performed/corrected or payment adjustment is recommended through the KS to the KO;

(D) Review and certify invoices in accordance with invoicing instructions of the Contract and maintain a file with copies of these documents;

(E) Advise the KS of any performance problems and make recommendations for corrective action to correct performance issues;

(F) Furnish the KS with any requests for change, deviation, or waiver (whether generated by Government personnel or Contractor personnel), including all supporting paperwork in connection with such change, deviation, or waiver;

(G) Submit an electronic Contractor Performance Report using the Contractor Performance Assessment Reporting System (CPARS); within 30 days of contract completion and prior to the exercise of an option year;

(H) Manage Government Furnished Property;

(I) Monitoring contractor employee access and security through established application process for Common Access Cards (CAC); and

(J) Perform oversight of Inherently Governmental and Critical Functions. Ensure relationships between Government personnel and contractors have not evolved into unauthorized personal services or Inherently Governmental Functions.

CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR)

(a) GENERAL: The U.S. Coast Guard Surface Forces Logistic Center (SFLC) will monitor and evaluate the successful offerors past performance of this contract and prepare a Contractor Performance Assessment Report (CPAR) in accordance with FAR Part 42.1502. All information contained in this assessment may be used, within the limitations of FAR 42.1502, by the government for future source selections and in accordance with FAR 15.304, when past performance is an evaluation factor for award.

(b) NOTIFICATION: Upon completion of the contract, the contractor will be notified of the assessment.

The contractor will be allowed 60 days to respond to the SFLC’s assessment of its performance entered into CPARS. The contractor’s response, if any, will be made part of the CPAR system.

(c) INFORMATION: Information included in the CPAR may include, but is not limited to, the contractor’s record of conforming to contract requirements and to standards of good workmanship; the contractor’s record of forecasting and controlling costs; the contractor’s adherence to Pricing Sheets, including the administrative aspects of performance; the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; the contractor’s record of integrity and business ethics, and generally, the contractor’s business-like concern for the interest of the customer.

(d) RELEASE OF DATA: CPARS information is considered business sensitive and will not be released except:

(i) to other Federal procurement activities which request it;

(ii) when SFLC must release pursuant to a Freedom of Information Act (FOIA) request; or

(iii) when prior written consent is requested and obtained from the contractor.

INVOICE SUBMISSION PROCESS

A request for payment is proper if it includes the items required by the clause at FAR 52.232-25, Prompt Payment [(a)(3)(i) through (a)(3)(ix)] and those items are accurate. If a request for payment does not include all the items required by the clause at FAR 52.232-25, Prompt Payment, or any information is inaccurate, then the request is not proper and shall be returned to the contractor with a statement of the reason(s) it is not proper. All invoices shall be itemized to correlate to the Schedule of Supplies/Services.

Each invoice shall at a minimum contain the following information:

(1) Invoice Date

(2) Invoice Number

(3) Contract and Delivery/Task Order Number

(4) Contractor’s Name

(5) Contractor’s Address

(6) Contractor’s Unique Entity Identifier (UEI)

(7) Contracting Officer’s Name

(8) Contracting Officer’s Representative’s (COR’s) Name

(9) Invoice Routing Code (IRC) assigned by the Coast Guard as follows: SFLC-2

(10) Period of Performance for Work Invoiced (if applicable)

(11) Contract Line Item Number(s) (CLIN(s)) and Description

(12) The overall dollar amount previously billed, currently billed and unbilled per CLIN(s);

(13) Invoice Total

(14) For Travel: Components in accordance with FAR 31.205-46

(15) Discount Offerings

(16) Status as a Small Business (if applicable) for accelerated payment

(17) The last invoice submitted for this award shall be clearly labeled with “THIS INVOICE CONSTITUTES THE FINAL

INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT

NUMBER and TASK ORDER NUMBER” (to be assigned upon contract and task order award).

Electronic Submission of Payment Requests (FSMS Awards) A. Definitions. As used in these instructions - 1.“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

B. Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

C. The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

D. If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

E. IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

F. Failure to follow any of these instructions shall result in invoice rejection.

Invoice Submittal Procedures.

i) The Contractor shall submit an invoice via email to the Contracting Officer’s Specialist in both excel® and pdf® formats and include supporting documentation.

ii) After the Contractor receives the COR signed pdf® invoice via email then the Contractor shall submit the invoice electronically using IPP.

PROGRESS PAYMENTS

(a) The Contractor may invoice requesting progress payments without discount, other than any prompt payment discount offered, not more than twice per calendar month and no sooner than 14 calendar days from the date of the first or previous invoice when submitted for payment.

(b) A task order CLIN may not be invoiced until the percentage complete reaches ten percent. Future invoices for that CLIN have no limitation as to the percentage of completion required before invoicing. Invoices shall be accompanied with the COR signed contractor provided weekly progress report.

(c) The invoice amount should reflect the percentage and dollar amount of completion established by the cutter’s appropriate weekly progress report. Payments shall be derived from the accomplished percentage of completion as determined by the Contracting Officer.

(d) All material and work paid for by progress payments shall thereby become the sole property of the Government, but this provision shall not relieve the contractor from the obligation to complete the requirements of the contract.

ASSOCIATE CONTRACTOR AGREEMENT (ACA)

(1) This clause is intended to ensure that there will be appropriate integration of work by the USCGC HEALY's associate contractors to maximize coordination and prevent delay or additional costs.

(2) For purposes of this clause, the Associate Contractor, known at this time, is defined as:

a) General Electric: Completing a shipboard groom which occurs annually onboard to address conditional and preventive maintenance programed for the following shipboard equipment: Main Generators, Main Propulsion Cycloconverters, High Voltage Switchgear and Generator Control Units (including the Power Management & Distribution Systems), Machinery Plant Control and Monitoring System (MPCMS) Oceanographic Winch Drives, Control Systems and Wire Data Acquisition System and Trawl/Core Winch Drive, Control System.

(3) Any Associate Contractors shall work and maintain close liaison with each other. In order to assure accomplishment of this objective, the Associate Contractors shall enter into a written ACA with each other.

(4) The ACA shall provide for a complete and unbiased exchange of scheduling information to include work locations. The following shall be included in the ACA:

http://www.ipp.gov/ https://www.uscg.mil/fincen/IPP/

(a) Identification of the information to be furnished between the Associate Contractors. This shall, at a minimum, include the schedule and locations of work to be performed.

(b) Services to be provided by one Associate Contractor to another [if applicable]

(c) The materials to be provided between the Associate Contractors during performance. [if applicable]

(d) In accordance with Specification General Requirements, the Prime Contractor shall hold a weekly progress meeting, and also daily production meetings. At the daily production meetings, Associate Contractors shall attend and participate to resolve any potential conflicts in the work schedule for that day, so as to minimize delay, disruption or overlapping work.

(i) At the daily production meetings, Associate Contractors shall attend and participate to resolve any potential conflicts in the work schedule for that day, so as to minimize delay, disruption or overlapping work.

(ii) At the weekly progress meetings, the Associate Contractors shall provide an integrated and de-conflicted master planning document for review by the USCG COR. Associate Contractors shall meet together prior to the weekly progress meeting to develop this master planning document.

(iii) The Associate Contractors are responsible to resolve all planning conflicts. However, the USCG COR reserves the right to serve as final decision authority when needed to ensure timely schedule completion and/or that Operational Commander's priorities are met.

(e) The ACA may also address treatment of any proprietary or confidential information. [if applicable]

(5) Following execution by both Associate Contractors, the ACA may be made an attachment to this contract. The

ACA is for information purposes only and shall not be subject to or governed by this contract. In the event of a conflict between the terms of this contract and terms of the ACA, the terms of this contract shall control.

(6) Where the Associate Contractors fail to agree upon action to be taken in connection with their respective responsibilities, each of them shall promptly notify the COR responsible for their respective contract and furnish their recommendations for a solution. The Associate Contractors shall not be relieved of its obligations to make timely deliveries or be entitled to any other adjustment because of their failure to: (a) resolve ACAs disputes; (b) promptly refer matters to the COR assigned to their respective contract; or (c) to implement any direction given by the COR assigned to their respective contract.

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF

COMMERCIAL ITEMS (JUL 2023)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: [The KO should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The KO may add the date of the provision or clause if desired for clarity.]

(a) Provisions.

3052.216-70…