Clarifications for Solicitation 70Z08524RIBCT0001.docx

Clarifications for Solicitation 70Z08524RIBCT0001 1.Work Item 71: Decks – Exterior, Preserve, Non-Skid Broadcast Grit System

On the Anthony Petit, do all the exterior decks mentioned in paragraph 1.1 have Slip Resistant Sheets on them currently? Yes, they all have slip resistant sheets on them currently.

01 Deck – Forecastle 01 Deck – Port and Starboard Air Castles 01 Deck – Starboard Boat Deck 01 Deck – Fantail 02 Deck 03 Deck Flying Bridge Is your intent to apply non-skid coating on this work item, or Slip Resistant Sheets?

Answer: Our intent is to apply non-skid coating (broadcast), not the sheets.

2. Paragraph 3.4.4.1 AC system repair does not appear to be related to this project. Is there something we need to repair on the AC system?

Answer: No there isn’t, please disregard.

3. Paragrph 1.1 lists the work items that tenting should be covered under as

• WORK ITEM 35: Superstructure, Preserve, Partial

• WORK ITEM 72: Decks - Exterior, Preserve, Non-Skid Broadcast Grit System

• WORK ITEM 73: Decks - Exterior (Buoy or Construction Deck), Preserve 100%

Work Item 73 is not for Decks. This appears to be corrected on page 246 for Items 35, 71 and 72. Please advise the correct work item numbers.

Answer: D-060 should apply to WI 35, 71 and 72. Not 73.

4. SF-1449 block 3/6/24 lists offer due date / time as 3/6/24 11:00.

Instructions to Offerors paragraph 9 (page 9) states that responses are due no later than 8 AM PST on March 6, 2024

Please clarify time of bid deadline.

Answer: The Bid Deadline is March 6, 2024 at 8am PST

5. Contractor is requesting an extension the clarification date to 1Mar 12PM PST.

Answer: Approved, RFC deadline is March 1, 2024 at 12pm PST

6. Could the Coast Guard entertain a week extension to allow sufficient time to get the engineers certificate?

Answer: We are on a tight schedule due to operational commitments that require a period of performance. To award a contract also requires due diligence to ensure that all offers are evaluated to ensure that the most advantageous offer to the government is selected. Due to the timeline, we are not able to extend the solicitation.

7. The time period allotted to prepare the bid and submit questions is not adequate for a project of this scope and size. With the added cybersecurity requirements associated with the Controlled Unclassified Information (CUI), a significant amount of time is needed to work with our subcontractors verifying all the requirements are met to be able to share the CUI information with those subcontractors that require those file for preparing their bids. The request for references took a longer period of time to be sent out. This has caused a delay in starting the process of soliciting RFQ’s from subcontractors and the initial review of the project. We are requesting an extension of the Bid Due Date from 3/6/2024 to 4/5/2024. We are requesting an extension of the Bid Question Due Date from 2/28/2024 to 3/25/2024.

Answer: We are on a tight schedule due to operational commitments that require a period of performance. To award a contract also requires due diligence to ensure that all offers are evaluated to ensure that the most advantageous offer to the government is selected. Due to the timeline, we are not able to extend the solicitation.

We have extended the Bid Question due date from 2/28/2024 to 3/1/2024 at 12pm PST

8. WI 57 Para 3.5.3 refers to “"Decks, Metal Interior and Non-Skid Areas (Steel and Aluminum Decks – Wet Areas, Food Preparation Areas, Exit Areas, and Areas Subject To Condensation)", in SFLC Std Spec 6310, Appendix B…” Contractor can find no such sub-section in SFLC Std Spec 6310, Appendix B; Decks, Metal Interior and non-skid areas, whether in the current version nor any recent previous versions.

Contractor will proceed under the assumption that SFLC Std Spec 6310, Appendix B; Decks, Metal Interior and Non-Skid Areas (Metal Decks – No application of deck coverings) is applicable to WI 57 Para 3.5.3.

Request Government provide concurrence with Contractor’s intent as described above, or else provide specific direction otherwise.

Answer: Government concurs with application of “SFLC Std Spec 6310, Appendix B; Decks, Metal Interior and Non-Skid Areas (Metal Decks – No application of deck coverings)”.

9. WI 43 Para 4 Table 1 specifies a Coupling Assembly, Quick Disconnect as P/N 10642320-1, CAGE 56161. CAGE 56161 is General Dynamics Land Systems – Canada Corporation (GDLS).

Contractor has attempted to contact GDLS for quotes on the part specified, but so far GDLS has returned neither calls nor emails sent to the POCs given in SAM.gov for that CAGE Code.

Contractor can find no other details for the QD in the Solicitation Specs nor References other than a GDLS P/N so cannot evaluate alternative sources of supply for the QD.

Request Govt provide a drawing or other technical details for the Quick Disconnect Coupling Assembly sufficient to allow Contractor to source the part from alternate suppliers.

Alternately, request a specific POC at GDLS who will respond to requests for quote for the subject QD Assembly.

Answer: 1" Male QD's (two per Thruster Head Tank) being installed are to mate with 1" Female QDs of filter cart (both original filter cart delivered with cutter and new vacuum dehydrator filter cart which has been replacing builder provided filter carts in support of EAL conversions.

Bottom line is that 175 WLM drawing 175 WLM 568-002 for Cutter thruster shows that 1" male half of quick disconnect assembly attached to thruster head tank drainpipe and thruster sampling pipe. In the parts list for Find #85 male QD half is identified to NSN 4730-21-920-8709. Several different suppliers can provide QD assemblies under this NSN (see attachment). One of these qualifying suppliers is Aeroquip. Filter cart that attaches to Thruster QDs have the mating female half for connection to thruster male half of QD assembly. Filter cart material list found in CG TP identifies with Aeroquip Part numbers FD45-1121-16-16 for male half and FD45-1122-16-16 for female half of QD assembly.

Please read QD Specification attachment for back-up information.

10. Is the Coast Guard suppling the services of the Tech Rep. {Thrustmasters Tee Rep.) for the work to be accomplished in this item, since the Government is suppling the Thrustmaster Tech Rep for Work Item 17: Z-Drive Propulsion Unit, Renew, Drydock?

If the Government doesn't supply the Tech Rep. for this Item, Is Thrustmaster a Qualified Technical Representative for this work on this Item to get pricing from?

Can the Coast Guard supply the contractor with names of Qualified Technical Representatives for this work?

Answer:

No Yes You may use other qualified tech reps such as Vulkan

11. Does the GFP (Port & Starboard) Z-Drive Units come completely painted with the proper Underwater Hull coatings for the exterior areas that are in the water?

the GFP (Port & Starboard) Z-Drive Units come completely painted with the proper interior coatings and color that are in the Z-Drive unit compartme_nt space?

Is the Contractor only required to touch up coatings that are damaged or disturbed on the Z-Drive Units and areas on the vessel that deal with this item?

Answer: yes yes yes

12. Will the two potable water tanks be at low suction when the vessel arrives at the shipyard?

Can the Coast Guard tell us how many gallons of water for each potable water tank the contractor is to pump out and dispose of?

Answer: Vessel will try to get as low as they can but not guaranteed.

As much as necessary, determined upon arrival of cutter at shipyard

13. Will the three ballast tanks be at low suction when the vessel arrives at the shipyard?

Can the Coast Guard tell us how many gallons of water for each ballast tank the contractor is to pump out and dispose of?

Answer: No As much as necessary, determined upon arrival of cutter at shipyard

14. Is the Coast Guard suppling the services of the Tech Rep. (Thrustmasters Tech Rep.) for the work to be accomplished in this item, since the Government is suppling the Thrustmaster Tech Rep for Work Item 17: Z-Drive Propulsion Unit, Renew, Drydock?

If the Government doesn't supply the Tech Rep. for this Item, Is Thrustmaster a Qualified Technical Representative for this work on this Item to get pricing from?

Can the Coast Guard supply the contractor with names of Qualified Technical Representatives for this work?

Answer: No No Rolls Royce

15. Is it the intent to remove all the hydraulic oil from the entire HPU tank and the hydraulic system to the Single Point Davit?

Could the Coast Guard tell the Contractor how many gallons of hydraulic oil is to be removed and disposed of and buy new hydraulic oil to replenish the hydraulic system?

Could the Coast Guard tell the Contractor what brand and type of hydraulic oil is to be renewed?

Answer: Yes Up to 100 gal HYDRAUUC SYSTEM OIL (Mil-H-17672, 2110-T-H) Use only premium grade, anti-wear hydraulic oil. The manufacturer recommends Mobil DTE 13M.

16. On the Preservation of the Single Point Davit, does this include the preservation of the boat cradle and foundation and the control station to the davit?

Answer: Yes

17. Can the Coast Guard tell the Contractor how many gallons of hydraulic oil is to be removed and disposed of and how many gallons of hydraulic oil is the contractor to be renewing?

What hydraulic oil tank is this referring to that is being effected by this item?

Can the Coast Guard tell the Contractor what brand and type of hydraulic oil is to be renewed?

Answer: See CG TP-3630 See CG TP-3630

MIL-H-17672C

18. Can the Coast Guard verify the work on this item is to only price to do one generator cleaning, inspecting and repairing?

Can the Coast Guard tell the Contractor which generator is to be worked on and what is its location in the engine room on the vessel?

Answer: Just one Can be one or all the SSDGs

19. Can the Coast Guard tell the Contractor what interferences are to be removed and stored to accomplish the preservation of the Cargo deck, other than what is listed in paragraph 3.1.4 - (Metal chain storage bins, weight equipment, deck plating, Vidmar cabinets)?

Is the Coast Guards crew of the vessel going to remove the loose gear, boxes of parts, miscellaneous equipment and signs from the cargo hold or is the Contractor to assist the crew to remove and store the loose gear?

Answer: What is listed is accurate.

CG crew can remove.

20. Does the Coast Guard intend with only 500 square feet of superstructure surfaces to prep and paint to remove any insulation from the overheads of the Port and Starboard overheads of the air castles?

Answer: Yes

21. Please confirm that the scope of defined freeboard areas does not include inner bulwarks.

Is the top of the bulwark considered to be that of the buoy deck, or should the definition of freeboard areas to include all exterior surfaces painted black? Please confirm that areas painted white from Fr. 52 to 70 will not be considered as part of this freeboard item.

Answer: Does not include inner bulwarks.

Freeboard areas should include top of bulwark. Areas painted white not part of this item.

22. Please confirm that the scope of defined freeboard areas does not include inner bulwarks.

Is the top of the bulwark considered to be that of the buoy deck, or should the definition of freeboard areas to include all exterior surfaces painted black? Please confirm that areas painted white from Fr. 52 to 70 will not be considered as part of this freeboard item.

Answer: Same answer as above

23. Please confirm that the top coat applies to only 500 SQFT of areas that receive surface preparation.

Given this small, likely dispersed SQFT area, will power tool cleaning to "bare metal (SSPC-SP 11) in lieu of abrasive blasting or water jetting be accepted as a suitable method for surface preparation?

Are interior bulwarks with white coatings considered to be within the scope of this item?

Answer: Yes Yes Yes

24. Are we correct in our interpretation that only the port side outboard of the shaft is to be preserved, and that the starboard side ofthe pump room is not included in this item? Is any percentage of the 300 SQFT not to be considered outboard of the port shaft?

Can you provide any known UT shots for the overhead of the grey water tank (below the sewage tank/ deck area that is to be preserved)?

Please confirm that the desired area of deck preservation for the Pump Room Deck is the entire deck space outboard of the port-side shaft. Please confirm that tanks in this space must be lifted to access, prep, and paint the deck surfaces below them.

Answer: Just the port side.

Do not have any.

Correct, just the port side. Port tank may have to be lifted.

25. Regarding the approximate 150 SQFT of compartment preservation - are we correct in our interpretation that the interior bulkheads (port, starboard, fwd and aft) as well as the overheads the vent space all to be subject to preservation?

Regarding 40 SQFT of steel replacement, is this plate replacement anticipated to be deck (under ventilation units), on exterior bulkheads (port, stbd and fwd), or in the overhead of the vent space? If it is deck to be replaced, is the area anticipated to include area with underside exterior weather exposure, or interior surfaces below?

If deck replacement spans into interior region, is removal and replacement of interior insulation, wireways, lighting and ventilation also to be included in this item, or will that be subject to a change order upon completion of UT testing?

Answer: Yes Deck, Interior Subject to CR after UT testing

26. The subject solicitation was released on February 14, 2024 with a due date of March 6, 2024 @ 0800 PST. This effectively gave all contractors 20 calendar days to review the work requirements, solicit subcontractors and develop a comprehensive proposal that met all of the Government’s requirements. Additionally, the solicitation lists an anticipated award date of March 27, which would give the Government 21 days to review proposals and select a successful offeror. The successful offeror would then have 41 days to plan the project prior the planned start date of May 7, 2024.

The Contractor requested all specification references immediately upon release of the solicitation on February 14. The Government did not respond to this request and provide references until February 20. This reduced the amount of time available to properly review the specification requirements and develop a proposal by 6 days to a total of 14 days. Once received, it was determined that nearly all drawing references contained Distribution Statement D markings. These markings require the contractor and any potential subcontractors to follow strict handling and dissemination requirements. The vetting process for distribution of all references increases the time required to properly disseminate information to potential vendors.

The solicitation offered an opportunity to ship check the vessel in Ketchikan, AK and stated that ship checks must be performed NLT February 28, 2024. This would give a potential contractor 6 days to incorporate any information gathered from the ship check into their proposal or to share the information with subcontractors.

The current bidder’s question deadline is March 1, which is only 5 days before the bid deadline. Assuming questions are answered by Monday March 4, it would only offer contractors 1 full day to disseminate answers to potential subcontractors, receive revised proposals and incorporate them into our proposal.

As of March 1, three primary OEMs have yet to provide proposals that are required to meet the solicitation requirements.

The facts listed above all support a need for additional time to properly review the work requirements, solicit subcontractors and develop a comprehensive proposal that meets all of the Government’s requirements. To allow all contractors a fair opportunity to perform their due diligence and assemble a comprehensive proposal that is also the best value to the Government, we respectfully request a two week extension of the bid due date.

Contractor notes that a two week extension would still allow the Government 21 days to evaluate proposals and issue an award 27 days prior to the start of the availability. The Contractor has not identified any long lead material that would jeopardize the Period of Performance if award is made 27 days prior to the start of avail.

Answer: Unfortunately, there is not enough time to extend as project start is in 2 months. We hope to alleviate some of the burden by having the RFCs answered as quickly as possible.

27. Please provide drawing 175-WLM-512-012 HVAC A&D FR 70-88, MN DK & ABV HB970 Answer: Project manager has asked Contracting to upload this drawing.

28. 1.1 Intent. This work item describes the requirements for the Contractor to inspect, recondition, and test in place the Ship Service Diesel Generator (SSDG).

During the ship check to contractor noticed that the SSDG has been removed for overhaul.

Will this work item be removed from the work package?

Answer: This work item will remain just in case another C&I is needed but there is very low possibility of this option item being activated.

29. Paragraph 3.3 requires the renewal of the ventilation ducting in paragraph 1.1.

Paragraph 3.3.4 requires blast cleaning of the internal and external vent ducting surfaces to an SSPC SP-6 Paragraph 3.3.7 requires painting of the internal and external surfaces of the new ducting.

Is blast cleaning of the new ducting required?

Answer: From 3.3.7 it is required to prep, prime and paint the interior and exterior in accordance with SSPC-PA 1. This SSPC information does not provide the information to blast and paint. Looking through SFLC 6310 we were unable to find any section related to vent ducting for surface prep and painting. If surface prep and painting is required on the interior and exterior of the new vent ducting, please provide the surface prep and painting requirements.

Yes blast ducting cleaning is required for the new ducting.

Refer to SSPC-PA 1 for the surface prep and painting requirements.

30. Drawing 175 WLM 256-001, Rev J, Seawater Cooling System Diagram references bronze sil-braze fittings for the SW cooling system. Contractor proposes the use of bronze Pro-press and Sea-press fitting for this application. This fitting system is in wide use and meets regulatory requirements. See the included certifications.

Answer: Concur