70Z08426RDL950001R0001 - Questions Amendment.pdf

AMENDMENT OF SOLICITATION# 70Z08426RDL950001

United States Coast Guard (USCG) Training Center (TRACEN) Cape May Family Housing Services

Solicitation Number: 70Z08426RDL950001 Amendment Number: R0001 Effective Date: 6 November 2025 Issued By:

United States Coast Guard Operational Logistics Command (LOGCOM) Office of Procurement and Contracting Regional Contracting Northeast Branch (LOG-95)

Purpose of Amendment:

This amendment is issued to provide responses to vendor questions received regarding Solicitation #70Z08426RDL950001. The amendment also includes clarifications, corrections, and/or updates to the solicitation as necessary. All offerors are reminded to review the solicitation and this amendment carefully to ensure compliance with submission requirements.

CHANGES TO THE SOLICITATION

The following changes are made to the solicitation as part of this amendment:

1. Past Performance Questionnaire Please send Past Performance Questionnaires to janine.a.marshall@uscg.mil. Disregard instructions to upload to DHS Marketplace. See Attachment 4 – Past Performance Questionnaire R0001.

2. Government Furnished Property o Please see Attachment 11 – Government Furnished Property. All items are included.

3. Proposal Submission o Technical Proposal page count is increased to 50 pages o Past Performance page count is increased to 15 pages.

4. Evaluation Factors for Award o Factor 1: Technical Approach language updated to clarify what the government will evaluate in terms of the offeror’s technical approach. Please see the Attached

- Evaluation Factors R0001.pdf o The Government will award a contract resulting from this solicitation to a responsible offeror whose offer conforms to the solicitation and is determined to be most advantageous to the Government, price and other factors considered.

5. Solicitation Instructions – Section M mailto:janine.a.marshall@uscg.mil o Font sizes of less than 12pt Times New Roman may be included for graphics, tables, figures and drawings.

o Updated instructions to align with the updated Evaluation Factors. Please see the Attached - Solicitation Instructions R0001.pdf

6. Schedule B – Supplies or Services and Price/Cost o Phase-In/Phase-Out CLIN included to incorporate phase-in/phase costs o See updated Attachment 1 SCHEDULE B

7. Terms and Conditions o FAR 52.212-2, "Evaluation—Commercial Products and Commercial Services is excluded. Please see the Attached - Solicitation Instructions R0001.pdf

QUESTIONS AND ANSWERS

See attached table for Questions and Answers.

INSTRUCTIONS TO OFFERORS

1. Offerors must acknowledge receipt of this amendment in accordance with FAR 15.206(c) by completing the acknowledgment section below and including it with their proposal submission. Failure to acknowledge this amendment may result in the rejection of the proposal.

2. Offerors are reminded to review all sections of the solicitation, including this amendment, to ensure compliance with the requirements outlined in FAR Part 15 and HSAR.

3. The proposal submission deadline remains [Insert Date] unless otherwise modified by this amendment.

POINT OF CONTACT

For questions regarding this amendment, please contact:

Janine Marshall Janine.a.marshall@uscg.mil

ACKNOWLEDGEMENT OF AMENDMENT

Offerors must acknowledge receipt of this amendment by signing below and returning this form with their proposal.

Name of Offeror: ____________________________________________ Authorized Representative Name: _____________________________ Title: _____________________________________________________ Signature: _________________________________________________ Date: _____________________________________________________ mailto:Janine.a.marshall@uscg.mil

Number Document Title Section Page Question/Comment Gov't Response Schedule B Row 200 COMMENT:

Attachment+1+SCHEDULE+B, Notes (1) at the bottom of the Base, OP YR 1, OP YR 2, OP YR 3, OP YR 4, “(1) Firm- Fixed Unit Prices shall include all costs to provide the services/supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties.”

QUESTION: What was the reasoning behind the Government striking out “but is not limited to, all applicable Federal, State, and local taxes and duties” on row 200 of the Schedule B excel file?

Labor CLINs are all-inclusive. Supplies are not itemized. Please provide fixed firm price.

Schedule B Row 200 COMMENT:

Attachment+1+SCHEDULE+B, Notes (1) at the bottom of the Base, OP YR 1, OP YR 2, OP YR 3, OP YR 4, “(1) Firm- Fixed Unit Prices shall include all costs to provide the services/supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties.”

QUESTION: Will the Coast Guard be providing contractors with a Sales Tax Exemption Certificate?

Sales tax Exemption Certificates are not issued by the United States Coast Guard.

Schedule B CLIN X102 and

CLIN

X300

QUESTION: Will the Government be providing NTE Amounts for CLINs X102 and X300 on Schedule B before the pricing proposals are submitted?

NTE Amounts will be based on Total for each CLIN

Solicitation 1.3.2 34 How many Emergency Situations have occurred annually for the past 3 years?

An average of 10 per year

Solicitation 2.1.1.5 37 What is the current frequency and does the government find it sufficient?

Pest Control is performed weekly. Yes.

Solicitation 2.1.4.2.1 What size are the filters and the Merv

Value expected?

Offerors are advised to refer to the manufacturer's service manual or guidelines for the specific equipment in question to determine the appropriate filter size and MERV Value expected. The manufacturer's instructions will provide detailed recommendations to ensure proper maintenance and compliance with equipment specifications.

Solicitation 2.1.4.2.1 Is water hose or hook up available for proper rinsing of cleaner?

Water hook ups are available in back yards of residences

Solicitation 2.1.4.2.1 Are the thermostats digital, mercury or magnetized? If digital are they powered by batteries or tied into the low voltage line?

Energy sources vary

Solicitation 2.1.4.2.1 Check and clean condensate line and add additive …. What is the additive? chlorine tabs chlorine or bleach flush?

The Government does not specify the type of additive to be used for cleaning condensate lines. Offerors are advised to refer to the manufacturer's service manual or guidelines for the specific equipment in question to determine the appropriate additive and cleaning method. The manufacturer's instructions will provide detailed recommendations to ensure proper maintenance and compliance with equipment specifications.

Solicitation 2.1.4.2.3 All maintenance and repairs must be done by personnel that is authorized by the manufacturer and certified and licensed to ensure proper repair and to keep warranties?

The contractor is responsible for performing all services outlined in the Statement of Work (SOW) in accordance with the terms and conditions of the contract.

Solicitation 2.1.4.2.3 39 Is preventative maintenance performed only during change of occupancy or throughout the year IAW manufacturer's recommendations and requirements?

No. Preventative maintenance is not performed only during the change of occupancy. They are provided no later than the end of first week of each month.

Solicitation 2.19.3 51 Is the successful contractor required to use its own instance of MAXIMO?

No.

Solicitation 2.19.3 51 Is there currently a work control position operating on the contract?

Yes.

Solicitation 2.2.7 41 Would the Government please provide the number of chimneys that require annual cleaning and inspections as there may be multiple chimneys on units?

2 Chimneys total. One (1) in QTRS A and One (1) in QTRS B.

Solicitation 3.0 54-56 Would the Government please provide the requirements for the Safety Manager and Hazardous Waste Coordinator?

Offerors are advised to refer to Section 3.7, Employee Training, of the Statement of Work (SOW) for specific requirements related to the Safety Manager and Hazardous Waste Coordinator. This section outlines the qualifications, training, certifications, and responsibilities necessary for these roles.

Solicitation 3.2 54 May the Hazardous Materials/Waste Management Coordinator be dual hatted with the Safety Manager?

Yes, the Hazardous Materials/Waste Management Coordinator may be dual role with the Safety Manager, as this may be considered an ancillary duty of a key personnel position. Offerors are advised to ensure that the individual assigned to fulfill both roles meets all qualifications, training, and certification requirements outlined in the Statement of Work (SOW). Please refer to the SOW for specific details regarding these roles and responsibilities.

Solicitation Sec. 3.2.2 55 Can the Alternate Project Manager be dual-hatted with another function, such as Operations Manager? Please confirm.

Yes.

Solicitation Sec. 3.3.3 55 -56 Can the Quality Control Manager be dual-hatted as the Safety and Environmental Manager if s/he possesses the requisite experience and qualifications?

Yes.

Solicitation 4 124 If we provide the description of materials and supplies and values in our Basis of Estimate and, in addition, provide the location where these materials and supplies are procured from so that the government can perform spot check reviews online, will this suffice for the Government’s needs?

For evaluation purposes only, the total evaluated price of this contract will be the sum of the totals for Contract Line-Item Numbers (CLINs), and all Option Periods for these line items. The total of the Base Period and all Option Periods will be combined to arrive at the total evaluated offer. To be considered for award, an Offeror must submit a price for all CLINs and Sub-CLINs for the Base Period and all Option Periods. All priced CLINs will be evaluated for price reasonableness.

Solicitation 4.6.5 61 Would it be acceptable to the Government to be provided the Quality Control Plan after contract award?

Please refer to the deliverables list for required due dates.

Solicitation Sec. 7.1 and 7.2

70 and 71 There is no set timeline for phase-in per the instructions. However, the phase-out period is 60 days. Shall offerors assume a 60-day phase-in period with full operational control NLT Day 61 from Notice to Proceed? If not, please clarify.

Phase-in period shall be no more than 30 days.

Solicitation Sec. C N/A Are the offerors to provide a management information solution and maintenance management solution? What is currently being used to manage work orders, task orders, and warranty work?

No. SAMS (Shore Asset Management System) is used for work orders. Tasks orders are issued by the contracting office.

Solicitation Solicitation Instructions - Technical Approach

123-130 Technical Approach - Should Offerors address each PWS section or just provide a general methodology?

The Government will evaluate the Offeror's technical approach to determine the degree to which the proposal demonstrates specific knowledge, capability, and experience at the corporate level for the prime contractor in performing all aspects of the Statement of Work (SOW).

Solicitation Solicitation Instructions - Technical Approach

123-130 For the Emergency Response subfactor, what level of detail (e.g., specific staffing, response times, on-call procedures) is expected?

The Government shall assess the contractor's ability to respond to emergencies by looking at the proximity of after-hours personnel, ability to receive after-hours calls, and time it takes to organize initial action to the event.

Technical Exhibits TE-1.1 During the COM do the homes always get complete interior paint

Yes

Technical Exhibits TE-1.5 Does the contractor supply all self-help equipment and materials

Self-help materials are purchased based on the assigned CLINs. Contractor to work with USCG to ensure self-help is properly stocked.

Technical Exhibits TE-1.7 Does the contract require a certified playground inspector

Offerors are advised to refer to the Statement of Work (SOW) for specific requirements related to playground inspections, including whether a certified playground inspector is required. The SOW outlines all qualifications, certifications, and responsibilities necessary for contract performance. If further clarification is needed, please submit additional questions or reference the applicable sections of the

SOW.

Technical Exhibits TE-1.7 Would the Government please provide a limit of liability per service call/work order that the contractor is responsible for under the Recurring Work portion of the service call/work order?

The Government does not issue a limit of liability per service call or work order under the Recurring Work portion of the contract.

The contractor is responsible for performing all services outlined in the Statement of Work (SOW) and the associated service call/work order in accordance with the terms and conditions of the contract. The contractor's liability is governed by the applicable clauses in the contract, including but not limited to FAR 52.246-4, "Inspection of Services – Fixed-Price," and other relevant provisions. Offerors are encouraged to review the contract terms carefully and ensure their proposals account for all risks and responsibilities associated with performing the required services.

Technical Exhibits TE-1.10 In the GFE several items are listed as broken will the government replace the items at their cost

Yes. The old broken items can be used for salvage parts. The Contractor will use CLIN provide to stock or restock