308_DrillBerthingSOW_SEP2026-AUG2027_Revision 1.docx

Revision 1

SCOPE OF WORK

Temporary Lodging for Reserve Drill Berthing USCG Port Security Unit 308 108 Singing River Island Pascagoula, MS 39595

1. Scope of Work:

a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.

b. The period of performance September 1, 2026 – August 31, 2027

c. Total number of rooms: 92 single occupancy and 530 double occupancy rooms for a total number of 622 rooms during the period of performance

d. Total numbers of room nights are 1485 during the period of performance.

e. PSU 308 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage are below. Date changes shall not constitute a breach of the contract. The total number of rooms and/or room nights reserved under this contract, may fluctuate from the below anticipated usage by up to 15% on a monthly basis due to operational needs. Such fluctuation shall not constitute a breach of the contract, provided that the adjusted totals remain within the stated percentage variance, and all applicable rates and terms herein shall continue to apply to the adjusted room totals.

The following room types and dates for September 2026.

= 149 room nights

The following room types and dates for October 2026

= 149 room nights

The following room types and dates for November 2026

= 149 room nights

The following room types and dates for December 2026

= 149 room nights

The following room types and dates for January 2027

=149 room nights

The following room types and dates for March 2027

i. 36 Double occupancy rooms 11MAR 2027 – 14 MAR 2027 = 36 x 3 = 108 room nights

ii. 10 Double occupancy rooms 12MAR 2027 – 14 MAR 2027 = 10 x 2 = 20 room nights

iii. 05 Single occupancy rooms 11 MAR 2027 – 14 MAR 2027 = 5 x 3 = 15 room nights

iv. 02 Single occupancy room 12 MAR 2027 –14 MAR 2027 = 1 x 2 = 2 room nights

v. 01 Single occupancy room 11 MAR 2027 – 15 MAR 2027 = 1 x 4 = 4 room nights = 149 room nights

The following room types and dates for April 2027

v. 36 Double occupancy rooms 15 APRIL2027–18 APRIL 2027 = 36x3= 108 room nights

i. 10 Double occupancy rooms 16 APRIL2027 –18 APRIL 2027 = 10x2 =20 room nights

ii. 05 Single occupancy rooms 15 APRIL2027 – 18 APRIL 2027 = 5x3 = 15 room nights

iii. 02 Single occupancy rooms 16 APRIL2027 – 18 APRIL 2027 = 1x2 =2 room nights

iv. 01 Single occupancy rooms 15 APRIL2027 – 19 APRIL 2027 = 1x4 =4 room nights = 149 room nights

The following room types and dates for May 2027

vi. 36 Double occupancy rooms 13 MAY2027–16 MAY 2027 = 36x3= 108 room nights

v. 10 Double occupancy rooms 14 MAY2027 –16 MAY 2027 = 10x2 =20 room nights

vi. 05 Single occupancy rooms 13 MAY2027 – 16 MAY 2027 = 5x3 = 15 room nights

vii. 02 Single occupancy rooms 14 MAY2027 – 16 MAY 2027 = 1x2 =2 room nights

viii. 01 Single occupancy rooms 13 MAY2027 – 17 MAY 2027 = 1x4 =4 room nights = 149 room nights

The following room types and dates for June 2027

i. 3 Double occupancy rooms 10 JUNE 2027– 13JUNE 2027 = 3 x 3 = 9 room nights

ii. 3 Double occupancy rooms 11 JUNE 2027 –13JUNE 2027 = 3 x 2 = 6 room nights

iii. 01 Single occupancy rooms 10 JUNE 2027 – 13JUNE2027 = 1x 3 = 3 room nights

iv. 01 Single occupancy room 11 JUNE 2027 – 13JUNE 2027 = 1 x 2 = 2 room nights = 20 room nights

The following room types and dates for July 2027

i. 31 Double occupancy rooms 15 JULY 2027 – 18 JULY 2027 = 31 x 3 = 93 room nights

ii. 5 Double occupancy rooms 16 JULY 2027 –18 JULY 2027 = 5 x 2 = 10 room nights

iii. 05 Single occupancy rooms 15 JULY 2027 – 18 JULY2027 = 5 x 3 = 15 room nights

iv. 02 Single occupancy room 16 JULY 2027 – 18 JULY 2027 = 1 x 2 = 2 room nights

v. 01 Single occupancy room 15 JULY 2027 - 19 JULY 2027 = 1 x 4= 4 room nights = 124 room nights

The following room types and dates for August 2027

i. 36 Double occupancy rooms 19 AUGUST 2027 – 22 AUGUST 2027 = 36 x 3 = 108 room nights

ii. 10 Double occupancy rooms 20 AUGUST 2027–22 AUGUST 2027 = 10 x 2 = 20 room nights

iii. 05 Single occupancy rooms 19 AUGUST 2027 – 22 AUGUST 2027 = 5 x 3 = 15 room nights

iv. 02 Single occupancy room 20 AUGUST 2027 –22 AUGUST 2027 = 1 x 2 = 2 room nights

v. 01 Single occupancy room 19 AUGUST 2027 – 23 AUGUST 2027 = 1 x 4 = 4 room nights = 149 room nights

f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

g. Personal Credit Cards shall be used for items listed in section 5.b.

h. Hotel/vendor shall not add additional room nights to the Scope of Work unless approved by KO.

2. Requirements:

a. The place of performance MUST be in:

i. A minimum 3-star class hotel with minimum 4.3 Google star rating in the city of Pascagoula within 5.5 miles of 108 Singing River Island, Pascagoula, MS 39595.

ii. OR A minimum 3-star class hotel with minimum 4.3 Google star rating in the city of Biloxi OR any Google star rating with AAA 3 Diamond in the city of Biloxi

iii. OR A minimum 3-star class hotel with minimum 4.3 Google star rating in the city of D’Iberville OR any Google star rating with AAA 3 Diamond in the city of D’Iberville.

b. All rooms shall be non-smoking rooms.

c. Room cancellation deadline – 24 hours before day of stay.

d. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.

3. Regulations and standards:

a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:

i. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list.

ii. Facility shall minimally meet the requirements of three stars for a Mobile Travel Guide rating, three diamonds for an American Automotive Association (AAA) rating, or Cranley Rating Level six (6), or a 3 star hotel class rating.

iii. Berthing facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week.

4. Allowed contract charges:

a. The Government will only pay for the items requested on the purchase order itself. Payment will be made by EFT as stated in 1.c. above.

b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

c. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

5. Personally charged services:

a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line Item Numbers.

b. Individual Coast Guard members will be solely responsible for any other valid charges including:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts

6. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a).

iii. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF FUNDS clause.