4 AUGUST AMMENDMENT_BASE NOLA SOLICTATION QUESTIONS 03AUG26.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- USCG - JANITORIAL SERVICES - BASE NEW ORLEANS
- Solicitation number
- 70Z08426QAA850800
About this file
This file is a Question and Answer document (Questions 1-80) from an August 4, 2026 amendment to the Base New Orleans Janitorial Services solicitation (70Z08426QAA850800), addressing clarifications on scope, facility details, performance requirements, and contract administration.
The solicitation requires janitorial services for two buildings at USCG Base New Orleans: an Administrative Building (approximately 67,142 square feet with 8,537 excluded) and an Industrial Building (approximately 45,915 square feet with 33,425 excluded), serving 180-200 personnel in Admin and 100-125 in Industrial. Services include daily restroom cleaning and sanitization (with mid-day touch-ups), trash removal Monday-Friday during core hours (0630-1630), tri-weekly (Monday/Wednesday/Friday) floor maintenance, quarterly floor buffing and waxing in specified areas, and carpet extraction for approximately 28,143 square feet. The Medical/Dental clinic operates as an appointment-only facility within the Admin Building requiring only one comprehensive end-of-day cleaning daily (fewer than 15-20 patient encounters per day). The contractor must provide all consumable restroom supplies (paper products, hand soap, sanitizer) and replace damaged dispensers. Three janitorial closet spaces are available (two in Admin, one in Industrial). Performance begins September 16, 2026, and the contract period runs through September 15, 2031. The procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS 561720 with a $22 million size standard. Wage Determination 2015-5189, Rev. 33 (published May 13, 2026) applies. All contractor personnel must obtain NASA Identification Cards prior to starting work (approximately 30-day lead time). The incumbent contract number is 70Z08421CBB800100 (previously an 8(a) set-aside), and current employees may be offered positions with the new contractor. The government will make award on a Lowest Price Technically Acceptable basis without oral presentations, though discussions and clarifications may be conducted. Technical volumes are limited to 10 pages (excluding cover pages), with Quality Control Plans and smaller font tables (10pt minimum) permitted outside page limitations. The amended solicitation extends the proposal due date to August 7, 2026 at 11:00 a.m.
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Sheet1
| NUMBER | QUESTION | ANSWER |
| 1 | Section 2.3 of PWS states Base New Orleans contains appx. 85,493 square feet of facility space. Please provide a building by building preakdown showing: Gross square footage, exluded square footage, and occupied square footage. | Industrial bldg: Approx 45,915sq ft, with approx 33,425 excluded. Admin Bldg: Approx 67,142 sq ft. with approx 8,537 excluded (rough estimates based on First Floor Life Safety Plan) |
| 2 | During the site visit, portions of the facility appeared to contain accumulated dust, cobwebs, debris, and trash. Please clarify whether offerors should assume the facilities will be delivered in a condition suitable for routine maintenance or whether pricing should include bringing the facilities to the required cleanliness standard. | Pricing may include both the price if facilities are delivered in a condition suitable for routine maintenance and a price that includes bringing the facilities to the required cleanliness standard. |
| 3 | Since there is no incumbent contractor currently performing these services, does the Government expect the successful contractor to perform an initial deep cleaning or restoration cleaning prior to beginning routine maintenance? | There is a current contractor performing the services. |
| 4 | If an initial restoration cleaning is required, will the Government issue a separate task or contract modification to compensate the contractor for this effort? | No. |
| 5 | Has the Government established an Acceptable Quality Level (AQL) baseline inspection prior to contract start to establish the initial condition of each facility? | You may include a cost option that includes bringing the facilities to the required cleanliness standard if no AQL is established |
| 6 | Please provide the approximate occupancy of each building to assist in estimating restroom consumable usage and trash generation. | There are approxiamtely 180 to 200 personnel in Admin building and 100 to 125 personnel in the Industrial Building |
| 7 | Verify whether or not the trash has to be empty from the welding area in the industrial department. | No, the trash does not have to be takin out of the welding area |
| 8 | Please provide the total number of restrooms, toilets, urinals, sinks, and shower facilities (if applicable). | 12 restrooms, 27 toilets, 9 urinals, ~24 sinks |
| 9 | Please provide the approximate square footage of: Carpet, VCT, Tile, Concrete, and Specialty Flooring. | Carpet: Approx 28,143 sq ft, |
| 10 | Please confirm all consumable restroom supplies are Contractor-furnished. | Yes, all consumable restroom supplies are Contractor-furnished. |
| 11 | If dispensers are damaged or non-functional, is replacement the responsibility of the Government? | If dispensers are damaged or non-functional, the replacement responsibility is on the Contractor |
| 12 | Section 2.3 states the Contractor shall only bill for square footage serviced when portions of buildings are unoccupied. Since pricing is requested as a single monthly Firm-Fixed-Price CLIN, please clarify how equitable adjustments will be calculated when serviceable square footage changes during contract performance. | These instances will be handled on a case by case basis via contract modification if needed. |
| 13 | Who is the incumbent and what is the previous/current contract amount? | 70Z08421CBB800100, pricing information will not be provided. |
| 14 | Was the previous contract a set-aside? | The previous contract was an 8a set asided. |
| 15 | Can we roll over the Present Employees to our Company? | Yes. The current employees maybe offer a position with the new contract. |
| 16 | Does the Janitorial Company have Parking Priviledges? | The Janitorial will be able to park in the Base New Orleans parking lot, but parking sports are first come, first serve basis |
| 17 | Will there be a Office Space for Project Manager/Break room for Employees? | No |
| 18 | How many Total Staff Personnel in the Facility? | Contractor staff personnel is determined by the contractor who submits the quote. |
| 19 | Who is responsible for Paper Product and Chemical/Hand Soap Sanitize? | Contractor |
| 20 | Is there a dedicated contractor Supply Storage Area? | There are three Janitorial closet spaces, one on the first floor, and one on the second floor, between the male and female restrooms in Admin building and one in the Industrial building |
| 21 | The floor plans identify multiple rooms labeled as janitor's closets (e.g., Room 230 in the Admin Building and Room 129 in the Industrial Building). Please confirm which specific rooms are designated for Contractor use as janitor's closets under this contract, and whether all such rooms will be made available, given that only one appears large enough to store floor-care equipment such as buffers and carpet extraction machines. | There are three Janitorial closet spaces, one on the first floor, and one on the second floor, between the male and female restrooms in Admin building and one in the Industrial building |
| 22 | The second-floor Admin Building floor plan shows a series of berthing rooms (approximately Rooms 201–227) and an associated corridor (Corridor 228). These spaces do not appear in Technical Exhibit 1's listed room numbers for Admin Building cleaning tasks. Please confirm whether the berths and Corridor 228 are included in or excluded from the scope of this contract. | Corridor 290 is included in the contract to maintain the cleanliness of the floor and surronding area. After corrdior 290 the UPH is not included |
| 23 | Please confirm whether updated, legible digital copies (PDF or CAD) of Technical Exhibits 4–11 are available, as several of the provided floor plan sheets include hand-annotated room numbers that are difficult to verify precisely for scope and pricing purposes. | Performance Work Statement will be amended to include copies. Room 223 now has a kitchenette. |
| 24 | PWS Paragraph 6.4 refers to buffing and waxing of "only the approved floors." Please identify which specific rooms or areas are excluded from this requirement, or confirm whether Technical Exhibits 1–3 constitute the complete and exclusive list of floors requiring buffing, waxing, stripping, and resurfacing. | The rooms or areas excludded from buffing are Corridor 102, (Galley Passageway), The medical waiting room(156), The entire second floor corridor of 298 in the Admin Building. |
| 25 | Please confirm whether the room numbers and building layouts reflected in Technical Exhibits 4–11 (portions of which reference architectural drawings dated 2009–2010) remain current, or whether renovation, reconfiguration, or renumbering has occurred since those drawings were issued. | Open office 143 has had a room added adjacent to Coffee 134, approx 131 sq ft. Room 223 now has a kitchenette. |
| 26 | Please confirm whether the 300-employee tenant population identified in PWS Paragraph 2.3 is expected to remain stable throughout the five-year period of performance, or whether known changes in occupancy are anticipated. | This occupancy should remain stable. |
| 27 | PWS Paragraph 6.10 requires a carpet extraction machine "for all carpeted areas." Please confirm the approximate total carpeted square footage across all three buildings to support equipment and labor pricing. | Approx 28,143 sq ft |
| 28 | Please confirm whether Wage Determination 2015-5189 (published May 13, 2026) reflects the final, effective wage rates for this procurement, or whether a more recent revision is anticipated prior to award. | Wage Determination 2015-5189, Rev. 33 published May13, 2026 is the most current wage determination availalble. If an update is published prior to award that revision will be used. SAM.gov will be the difinitive source for SCA wage determinations. |
| 29 | Please confirm the typical processing and lead time for issuance of NASA Identification Cards referenced in PWS Paragraph 2.8, given that all Contractor personnel must obtain these cards prior to beginning work, and this may affect mobilization scheduling ahead of the 15 September 2026 performance start date. | The typical lead time experienced to receive NASA Identification Cards is approxiamtely 30 days |
| 30 | Please confirm whether this requirement is currently being performed under an existing contract and, if so, whether the incumbent contractor and current contract number can be identified, and whether incumbent employees may be entitled to a right of first refusal under the Service Contract Labor Standards (FAR 52.222-41) as a matter of successor contractor obligations. | See question 13 answer. |
| 31 | Please confirm whether historical pricing information or an Independent Government Cost Estimate range for this requirement, or a similarly scoped prior requirement at this location, is available for market research purposes. | pricing information will not be provided. |
| 32 | Please confirm whether any evaluation consideration is given, under Factor I (Technical Approach) or Factor II (Management Approach), to Offerors that include subcontractors supporting veteran employment or workforce-development programs as part of their staffing approach. | No consideration is given to subcontractors. |
| 33 | Given that award will be made on a Lowest Price Technically Acceptable basis, please confirm whether the Government anticipates conducting discussions, clarifications, or oral presentations with any Offerors prior to award, or whether award is expected to be made solely on the basis of initial quotes. | The government has the right to conducts discussions, clarifications if needed. No oral presentations. |
| 34 | Please confirm the approximate daily patient volume or clinic operating tempo for the Medical/Dental spaces in Room 196, as this affects whether exam rooms require a single end-of-day cleaning versus multiple cleanings between patient encounters. | The Base New Orleans Health Clinic is an appointment-only facility servicing local active duty personnel, with a low-to-moderate daily operating tempo (typically averaging fewer than 15–20] patient encounters per day). |
The Contractor is only responsible for one (1) comprehensive, end-of-day cleaning and sanitation service daily (Monday through Friday) of the designated medical and dental spaces, in accordance with Technical Exhibit 2.
The Contractor is not required to perform multiple cleanings or sanitizations between individual patient encounters throughout the day; any immediate, clinical sanitization required between patient visits will be handled by clinic staff
| 35 | Please confirm whether all janitorial tasks must be performed while Base New Orleans is occupied during normal business hours (0630–1630), or whether the Contractor may perform some or all work before or after those hours. | all daily tasks must be completed suring business hours of Base New Orleans, however tasks such as carpet cleaning or buffing, waxing of floors, can be scheduled on off time |
| 36 | Are there any limits on the number of Contractor personnel permitted on-site at one time due to security, parking, or badge-processing capacity? | No |
| 37 | Please confirm whether the daily restroom servicing requirement in PWS Paragraph 6.2 is expected to occur once per day, or whether mid-day touch-up servicing is anticipated given the building's occupancy. | Anticipate a mid day touch up due to the buildings occupancy |
| 38 | Please confirm whether the Tri-Weekly (Monday/Wednesday/Friday) floor care tasks identified in PWS Paragraph 6.4 are expected to be performed as part of the same daily visit, or as a separate, dedicated shift. | They are expected to e performed in the same daily visit |
| 39 | What kind of hand soap, hand towels and toilet tissue do you use? | Contractor provided |
| 40 | Can you provide any information regarding past usage of disposable products? | No |
| 41 | Are there 3 buildings - Admin Offices, Medical/Dental & Industrial? | 2 Buildings, Admin and Industrial. Medical is an office within the Admin Building |
| 42 | Regarding the quarterly floor scrubbing and buffing, is it just hallways and common areas or inside of offices as well? | Hallways and Common Areas |
| 43 | Are specific inspection forms or do we draw that up? Are inspection forms available for viewing? | The COR will establish an Inspection Schedule using the Quality Checklists from the Contractor’s QCP. |
| 44 | May we schedule a site visit? | The solicitation document identified the date and time of the site visit. There will not be an additional site visit scheduled. |
| 45 | Can you still submit a bid and be considered if you not SDVOSB? | No. This opportunity is set aside for SDVOSB. |
| 46 | What types of hand soap, paper towel dispensers are in place? Are they all servicable? | This is contractor provided |
| 47 | Does every office get janitorial services Monday, Wednesday, and Friday? | Yes every office gets their trash taken out everyday |
| 48 | Is there a possibility to extend the due date? | Due date will be extended to: 7Aug26, 11:00 a.m. |
| 49 | How many existing shifts are there? | see question 18 |
| 50 | How many employees are on each shift? | see question 18 |
| 51 | What is the total number of on-site contractor staff? | see question 18 |
| 52 | Has there been any change in the scope of work requirements since the last solicitation? | No |
| 53 | Who is responsible for buying the paper products? | Contractor is responsible for consumables |
| 54 | Square footage is used to calculate prioductivity, please provide the square footage in relation to the rooms listed in exhibit 1 and 2. | Performance Work Statement will be amended to include Life Safety Plan for square footage |
| 55 | Section 2.2-page 2 of 30- the paragraph references exhibit 1-3 which has daily, weekly, tri-weekly, quarterly,annually, but the paragraph says that cleaning should take place Monday, Wednesday, and Friday. Please advise what is the correct frequency. | See amended PWS section 2.2 . |
| 56 | Section 2.4 mentions the base hours; please advsie the hours the contractor's are able to perform the services. | Base New Orleans’s regular (normal) working hours are from |
0630 to 1630, Monday through Friday, except Federal Holidays and other days specifically identified by the Commanding Officer (CO). Notice of any changes by the Contracting Officer’s Representative (COR) will be provided in writing as soon as the change is known.
| 57 | Section 2.4- are the service days, Monday-Friday? | Yes |
| 58 | Due to the page limitations, are quoters able to submit the quality control plan as an Appendix to Volume 1? | Quality Control Plan will not be considered in the 10 page limit. |
| 59 | Due to the page limitations, it may be difficult to add all evaluation factor responses to Volume 1. Will the government raise the number of pages to a 25 page limitation instead? | No, See answer to question 58. |
| 60 | Are cover pages included in the page limitation for each volume? | No |
| 61 | Are tables/charts required to be 12pt font or can it be a smaller font number? | Fonts on tables and charts may be lowered to 10pt. |
| 62 | On page 2 of the PWS, it says that the base only needs tri-weekly services. Exhibit 1 also lists daily services. Are the frequencies in exhibit 1 correct? | See attached amended PWS. In the event of inconsistencies of PWS the technical exhibits take precedence. |
| 63 | If the frquencies in exhbit 1 are not correct, can an amendment be released with an updated frequency chart? | Yes |
| 64 | Page 1 of the solicitation, it states that this opporuntity falls under NAICS "561720, Janitorial Services, with a Size Standard of $47M". Can you please confirm that the size standard for 561720 is $22M? | Size standard will be updated to $22 million for NAICS 561720. |
| 65 | Could you please let me know which insurance policy correctly meets the United States Coast Guard requirements? | See HSAR 3052.228-70 in Solicitation Document. |
| 66 | Has the Government has established a minimum staffing level or minimum number of labor hours required for each performance period. | See question 18 |
| 67 | Will the Government provide historical monthly usage quantities for restroom consumables to assist offerors in developing accurate pricing? | No |
| 68 | Are the optional pre-bid site visit presentation, attendance information or any resulting questions and answers available to offerors who did not attend? | See amendment to the solicitation |
| 69 | The solicitation and pricing spreadsheet identify September 15, 2026–September 14, 2031, while the PWS identifies September 16, 2026–September 15, 2031. Which dates control? | The correct date is 16 September 2026 to 15 September 2031. The pricing spreadsheet will be updated. |
| 70 | Volume III refers to “Attachment 3—Price Labor Fringe,” but Attachment 3 in the solicitation package is the Past Performance Questionnaire. Will the Government issue the required labor-and-fringe pricing attachment, or should offerors prepare their own format? | This information will be incorporated into the Schedule of Services and Unit prices and eloborated in the submitted price narrative. |
| 71 | Does the Government require at least one janitorial employee to remain onsite continuously throughout the entire 6:30 a.m.–4:30 p.m. work window, Monday through Friday, or may employees be scheduled within that window as necessary to complete the required services? | At least one employee should be available during 6:30am-4:30pm window |
| 72 | Day porter requirement: Is a dedicated day porter or any minimum number of daily onsite coverage hours required? | No, the Government does not mandate a dedicated 'Day Porter' labor category, nor do we mandate a specific minimum number of daily onsite coverage hours. However, to successfully execute the daily restroom cleaning, sanitizing, and trash removal requirements established in the hybrid schedule, the Contractor is required to have qualified personnel onsite daily (Monday through Friday) during the standard core hours of operation (0630 to 1630) to ensure these daily services are fully performed. |
| 73 | Is the Site Supervisor required to remain onsite throughout Government business hours, or only while contract employees are performing work? May the Site Supervisor also serve as a working janitorial lead? | Yes, the Site Supervisor also serve as a working janitorial lead, The site supervisor should be available to be contacted during business hours in case the COR needs to contact them. |
| 74 | Tuesday and Thursday services: Please confirm exactly which services must be performed on Tuesday and Thursday when regular full cleaning is identified for Monday, Wednesday and Friday. | See PWS technical exhibits. Tasks assigned a frequency of "daily" must be performed Mon-Fri. |
| 75 | The PWS identifies approximately 85,493 square feet of total facility space. What is the actual cleanable square footage included in the contract, preferably broken down by Administration, Medical/Dental and Industrial service areas? | Performance Work Statement will be amended to include Life Safety Plan for square footage |
| 76 | How will the monthly invoice deduction be calculated when the Government stops service or makes an area unavailable? Will deductions be based on square footage, labor hours or another method? | See amended PWS section 2.3. |
| 78 | Please confirm whether Medical/Dental is a service area located within the Administration Building or a separate physical building. | It is located within the Admininistration building. |
| 77 | Restroom count: How many total restrooms, showers and locker-room restroom areas are included? Please identify the applicable room numbers, particularly within the Medical/Dental area. | 12 restrooms (6 male 6 female) with 6 (3 male 3 female) that include shower areas. Admin Bldg Rooms 168, 169, 114, 115 and Industrial Building rooms 132, 131 have showers. Admin bldg rooms 016, 017, 231, 232, 191, 167 have no showers |
| 78 | Vacuuming frequency: The Administration and Medical/Dental vacuuming rows do not identify a frequency. What frequency is required? | See amended PWS technical exhibit #2. |
| 79 | Floor buffing and waxing: The main PWS identifies buffing and waxing as semiannual, while Technical Exhibits 1–3 identify it as quarterly. Which frequency controls? | See amended PWS section 6.4. |
| 80 | Medical carpet extraction: Does the Medical/Dental carpet-extraction requirement include Room 156, which appears to be identified as the carpeted waiting area? | No the medical/Dental waiting room has been updated and is no longer carpeted. |
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