SF30 Amendment A00003.pdf

Questions USCG Bay Area Housing Solicitation No. 70Z08425RALAM0002

Proposal Name: USCG Bay Area Housing # Page # Sol. Section / Attachment & Title Clarification/Question 1 42, 46 RFP Factor 3 Past Performance: Would the Government please define what is considered to be recent?

44, 46

RFP On page 44, the evaluation criteria state that “To receive consideration for award, a rating of no less than "Acceptable" must be achieved for Factor II, Technical Approach.” However on page 46 a table is provided for the evaluation process with adjectival ratings from Exceptional to Unsatisfactory.

Would the Government please clarify the basis for evaluation for the Technical Approach?

3 42 RFP Would the Government accept CPARS in lieu of PPQs for the purposes of evaluation of the offerors Past Performance?

4 41 RFP Section 2.3 Personnel Approach – Please confirm Key Personnel Resumes are not included in the 75 page limit.

Pricing Sheet 1_Revised The contract base year is from 15 September 2025 through 31 March 2026 which is approximately 6.5 months. The Base Year tab on the Pricing Sheet shows a Qty of 12 months. Please provide a revised Pricing Sheet.

General Would the Government consider a 2 week extension from the day answers to questions are provided to allow for sufficient time for Government responses to Q&A and Offerors review of the provided answers?

7 - General Can the USCG provide as-builts for electrical utilities, transformers and switching gear, for the Novato and Alameda sites

8 - General Please clarify if Pest services are required to be provided by the contractor at the YBI site.

9 - General Can the USCG supply workload data for all sites?

10 - General Does the USCG require certified playground inspector for Alameda site?

11 - General Is there any GFM supplied to the contractor?

12 - General Is there any GFE provided to the contractor?

Solicitation No. 70Z08425RALAM0002

13 - General Please confirm the use of only one USCG owned SAMs computer and one service desk requirement?

SOW__6.27.25 - 2.1 - Annual Firm Fixed Price Work

This paragraph states the FFP includes standard Change of Occupancy Maintenance Work. None of the FFP CLIN's reference COM work within the FFP and only shows up within the IDIQ section of the pricing deliverable. Are COM work to be included within the FFP and if so how many COM's are required for offerors to price to?

SOW__6.27.25 - 4.2 - Period of Performance Paragraph states the Base period is 1 year and the price schedule states the base period is one year but the dates listed within the paragraph show a base period to be 6.5 months. Will the Government please clarify how long the base period is?

Appendix A (Alameda Housing)- 1.0 Service Calls

Each location has a FFP CLIN for service calls but there is no historical workload for service calls. Will the Government provide the average annual amount of service calls that have been performed for offerors to estimate and price to?

17 2 Appendix A (Alameda Housing)- 1.2 Service Call Center Manning

Is the contractor required to have the service call manning on-site?

Appendix A (Alameda Housing)- 9.0 Grounds Maintenance

The solicitation does not provide any quantities of grounds maintenance requirements such as acres or SF of grass to be mowed, Linear Feet of Trimming, etc. for offerors to estimate to. Will the Government provide enough workload data or inventory data for offerors to estimate and price to for each location that requires grounds maintenance within the CLIN structure?

19 9 Appendix A (Alameda Housing)- 9.17 Recreational Areas/Playgrounds

How many recreational areas and playgrounds are there and how big are they in acres or square feet?

20 9 Appendix A (Alameda Housing)- 9.18 Trash Receptacles

How many trash receptacles are there that the contractor is responsible to empty on a weekly basis?

Appendix A (Alameda Housing)- 9.22 Pesticide and Herbicide

The only CLIN's for pest control service are for the 3 housing units at Yerba Buena Island. Will the Government confirm there are no pest control requirements for the other housing units at Alameda?

Appendix A (Alameda Housing)- 10.2 Janitorial Services for the Housing Office

Janitorial services are required for the Housing Office at Alameda but we do not see the square foot of the office building or the square foot for each of the floor types and room types such as restrooms and kitchens. Will the Government provide this information for the Housing Office so offerors can estimate and price the janitorial services accordingly?

Solicitation No. 70Z08425RALAM0002

23 13 Appendix A (Alameda Housing)- 13.0 Exterior Light Inspections

How many exterior lights are there that require inspection and testing on a monthly basis?

Appendix A (Alameda Housing)- 16.0 Carbon Monoxide and Fire Detection

It is not clear if 16.1, 16.2 and 16.3 are required within the FFP or within the IDIQ. If these items are to be accomplished within the FFP will the Government provide the CLIN these should be priced into?

25 16-18 Appendix A (Alameda Housing)- 17.0 COM Thresholds and Exclusions

Will the Government confirm that the tasks within Tables 1 through 3 are included within the IDIQ CLIN's for COM's?

26 18 Appendix A (Alameda Housing)- 18.0 Cleaning

Will the Government confirm this paragraph aligns to the IDIQ cleaning CLINs and is not included within the FFP?

Appendix A (Alameda Housing)- 20.4 Pests It is not clear if the pest treatment to the interior and exterior of Government property is to be included within the FFP or within the IDIQ. Will the Government confirm if this should be within the FFP CLINs and what CLIN offerors are to include pest control within?

28 21 Appendix A (Alameda Housing)- 21 Fire Hydrant Preventive Maintenance

Will the Government confirm is fire hydrant preventive maintenance is to be included within the FFP?

Appendix A (Alameda Housing)- 21 Fire Hydrant Preventive Maintenance

If fire hydrant preventive maintenance is to be included within the FFP, will the Government confirm what CLIN offerors are to include fire hydrant preventive maintenance within?

30 21 Appendix A (Alameda Housing)- 21 Fire Hydrant Preventive Maintenance

How many fire hydrants are there in Alameda?

Appendix A (Alameda Housing)- 23 Utility Systems

It is not clear if the Utility Systems is to be included within the FFP or within the IDIQ. Will the Government confirm if this should be within the FFP CLINs and what CLIN offerors are to include utilities within?

32 22 Appendix A (Alameda Housing)- 23 Does the Government have an equipment listing of all equipment within the utilities that the contractor is responsible to maintain?

Appendix A (Alameda Housing)- 23.11 Telephone and Cable TV Lines and Jacks

It is not clear if the Telephone and Cable TV Lines and Jacks is to be included within the FFP or within the IDIQ. Will the Government confirm if this should be within the FFP CLINs and what CLIN offerors are to include pest control within?

34 2 Appendix B (Novato Housing)- 3.0 Service Calls

What are the historical annual service calls for the Knolls Housing units, Spanish housing units, Guest Housing and 299 Casa Grande?

Solicitation No. 70Z08425RALAM0002

35 7 Appendix B (Novato Housing)- 11.1 Recreation Areas Inspection

How many recreational areas and playgrounds are there and how big are they in acres or square feet?

36 8 Appendix B (Novato Housing)- 12 Exterior Light Inspections

How many exterior lights are there that require inspection and testing on a monthly basis?

37 22 Appendix B (Novato Housing)- 16 Fire Hydrant Preventive Maintenance

Will the Government confirm if fire hydrant preventive maintenance is to be included within the FFP?

Appendix B (Novato Housing)- 16 Fire Hydrant Preventive Maintenance

If fire hydrant preventive maintenance is to be included within the FFP, will the Government confirm what CLIN offerors are to include fire hydrant preventive maintenance within?

Appendix B (Novato Housing)- 20 Utility Systems

It is not clear if the Utility Systems are to be included within the FFP or within the IDIQ. Will the Government confirm if this should be within the FFP CLINs and what CLIN offerors are to include pest control within?

Appendix B (Novato Housing)- 20.5 Telephone and Cable TV Lines and Jacks

It is not clear if the Telephone and Cable TV Lines and Jacks are to be included within the FFP or within the IDIQ. Will the Government confirm if this should be within the FFP CLINs and what CLIN offerors are to include pest control within?

N/A

Pricing Sheet CLIN 0001I Grounds Maintenance Estuary Park

There are no dimensions or requirements provided for Estuary Park. Will the Government provide more detail into what is required there with the dimensions of the grounds included?

42 N/A General Are there CBAs associated with this contract? Only SCA wage determinations were included within the solicitation package.

43 43 Section IV: Evaluation of Offer The Evaluation of Offer section includes “Factor 4: Price Proposal.” Please confirm that the price is to be submitted as its own volume (Volume I) and not as Factor 4.

44 39 Proposal Preparation Instructions Can the Government please indicate if there is a required font style and font size for the content of Volume I Technical?

45 38 Section V: Proposal Submission Instructions Can the Government please indicate if there is a file type (e.g. .pdf, .docx) requirement for the submission files?

Section V: Proposal Submission Instructions

(c) FILE SUBMISSION.

Since the proposal files are required to be submitted by email, can the Government please indicate if there is a file size limit for acceptance by the email server? And if so, will the Government accept multiple, numbered emails if the combined files exceed the size limit?

47 - General Are backflow preventors included under the scope of services?

Solicitation No. 70Z08425RALAM0002

48 41 RFP – Subfactor 2.3 – Personnel Approach Please confirm which resumes for Key Personnel are required for the proposal submission.

Contract Answers

1. The last 3 years.

2. “Acceptable” will be changed to “Satisfactory”.

3. Yes we can but not preferred.

4. Resumes are not included in the 75-page limit.

5. The pricing sheet will be updated.

6. An extension will be provided.

7. As builts are available as hard copies on site.

8. The contractor shall provide a monthly pest control service for the YBI site.

9. On average each unit sees about 1.5 service calls per month. This encompasses

Alameda and Novato.

10. No, inspections need to comply with the Handbook for Public Playground Safety referenced in the publication table.

11. All items that are considered GFM are identified in the CLIN list for Petaluma

Appendix.

12. All items that are considered GFE are identified in the CLIN list for Petaluma

Appendix.

13. There is one USCG computer that allows access to SAM and only one service desk required for the Alameda and Novato site. Petaluma completes all service calls with USCG personnel.

14. COM work is not to be included in the FFP.

15. The Base year will reflect the 6.5 months.

16. On average each unit sees about 1.5 service calls per month. This encompasses

Alameda and Novato.

17. Yes, the customer service desk is to be manned at the Alameda site. This is where all service calls for Novato and Alameda are routed through.

18. All SF of needed lawn care shall be confirmed by the contractor.

19. There are 9 playground areas in Alameda, and 4 in Novato. All SF measurements shall be confirmed by the contractor.

20. There are 11 trash cans and 18 dog poop stations.

21. YBI has an FFP for pest control. Alameda does not have a FFP monthly pest control.

If services are needed in Alameda, they will be called from the CLIN list in Appendix A.

22. The housing office flooring is a combination of commercial carpet and hard surface flooring. There is one kitchen, and two bathrooms (male, female). All SF shall be verified by the contractor.

23. Number of lights shall be verified by the contractor at each site.

24. Carbon Monoxide detectors shall be inspected during any of the mentioned situations in 16.1, 16.2, 16.3. Replacement of any safety equipment shall be included in FFP and replaced immediately in accordance with the manufactures instructions or state and federal regulations.

25. Yes they are, refer to the tables for applicable thresholds.

26. Any cleaning required for the unit will be requested through a CLIN. It is important to note that this does not cover any cleaning responsibilities arising from the contractor's own activities or the work they have been assigned. The contractor is expected to manage and clean up any mess or debris they create as part of their assigned tasks.

27. All pest control will be called via CLIN on a as needed basis.

28. The fire hydrant preventive maintenance will be called via CLIN.

29. Fire hydrant maintenance will be called via CLIN.

30. There are 18 Fire Hydrants on the Alameda property.

31. Day to day operations will include the FFP. Any major repairs will be added as a task order.

32. The contractor is responsible for water, sewer, power and gas utilities. Currently there is not a list of equipment available.

33. Telephone and cable lines are not included in the utilities that the Coast Guard owns. The contractor shall be responsible for telephone and cable lines within the envelope of the home.

34. On average each unit sees about 1.5 service calls per month. This encompasses Alameda and Novato.

35. There are 9 playground areas in Alameda, and 4 in Novato. All SF measurements shall be confirmed by the contractor.

36. Number of lights shall be verified by the contractor at each site.

37. Fire hydrant maintenance will be called via CLIN.

38. Fire hydrant maintenance will be called via CLIN.

39. Day to day operations will include the FFP. Any major repairs will be added as a task order.

40. Telephone and cable lines are not included in the utilities that the Coast Guard owns. The contractor shall be responsible for telephone and cable lines within the envelope of the home.

41. Estuary Park falls under the standard requirement of grounds maintenance as the rest of the site.

42. There are no CBA’s associated with this contract.

43. Yes, Volume 1.

44. Times New Roman in font size 12.

45. No preference.

46. Yes we can accept multiple emails.

47. Back flow preventor annual maintenance shall be ordered as a CLIN when they are due.

48. The Project Manager resume for Alameda, Novato, and Petaluma.

70Z08425RALAM0002

Housing Maintenance for

Bay Area, CA

Solicitation # 70Z08425RALAM0002 Questions to the Government

July 17, 2025

1- Reference: Solicitation, Standard Form 1449, Schedule of Supplies/or Services and Prices/Costs.

Comment: Contract Base Year: Performance Period- 15 September 2025 through 31 March 2026 is for an approximate 6 months. Under column “D” the quantity is showing for 12 months for the applicable SUBCLINs.

Question: Would the Government please review and provide a revised Schedule?

Revised 2-Reference: Solicitation, Standard Form 1449, Schedule of Supplies/or Services and Prices/Costs.

Comment: ELIN 0009GC, Replace Kitchen Cabinets shown as EA.

Question: Would the Government please clarify if this is an individual cabinet or a complete kitchen set?

Do not bid this item.

3- Reference: Solicitation, Standard Form 1449, Schedule of Supplies/or Services and Prices/Costs.

Comment: SUBELIN 0008FX, 0008FY, and 0008FZ have the same Description and Quantity for the Base, Option 2, Option 3, and Option 4, but there is a discrepancy in Option 1. SUBCLIN 0008FX is not listed and it appears that the Descriptions and Quantities are not in the same order.

Base Year, Option 2 - Option 4 Option 1

SUBCLIN DESCRIPTION QTY SUBCLIN DESCRIPTION QTY

0008FX Replace Street Name Sigs Spanish style 4 0008FY Appliance Disposal Without Refrigerant 15 0008FY Appliance Disposal Without Refrigerant 15 0008FY Appliance Disposal with Refrigerant 15 0008FZ Appliance Disposal with Refrigerant 15 0008FZ Replace Street Name Sigs Spanish style 4

Question: Would the Government please review and provide a revised Schedule?

Correction has been made.

70Z08425RALAM0002

Housing Maintenance for

Bay Area, CA

4-Reference: Solicitation, Standard Form 1449, Schedule of Supplies/or Services and Prices/Costs.

Comment: ELIN 0009FP, Replacement of Handrails Question: Would the Government please clarify type of materials (wood or metal) and dimensions of existing handrails?

All handrails in the units are red oak. Handrails are of varying lengths due to different layouts of stairwells. The contractor shall verify all field measurements upon replacement.

5-Reference: Solicitation, Standard Form 1449, Schedule of Supplies/or Services and Prices/Costs.

Comment: ELIN 0009GF, Replace Bendor Boards for landscaping.

Question: Would the Government please clarify type of materials (wood or metal) and width of Bender Boards and type of anchors required to hold boards in place?

Bender board shall be a minimum of 5” in height and made of plastic or composite material. Bender boards shall be secured with a minimum 12” stakes.