Statement of Work (SOW) STA MH Fire Alarm System.pdf

STATEMENT OF WORK

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STATEMENT OF WORK (SOW)

FOR

USCG STA Milford Haven Fire Alarm Panel

1.0 GENERAL

1.1 BACKGROUND

The work consists of providing all labor, materials, and equipment as required to remove/install a fire alarm system located at USCG STATION MILFORD HAVEN 63 MILL POINT ROAD, HUDGINS, VA 23076.

1.2 SCOPE

Provide all parts, labor, and equipment to install a new fire alarm system at STA Milford Haven, 63 Mill Point Road, Hudgins, VA 23076.

Materials:

Bill of Materials

1 Fire Alarm Control Panel W/Accessories and Dialer

15 Manual Pull Stations

60 Smoke Detectors

60 Heat Detectors

3 Carbon Monoxide Detectors

1 Lot of Misc. Hardware for installation

1 Lot of FPLP Wire 16/2 and 14/2

5 Monitor Modules for Sprinkler Points/ADA Rooms etc

5 Relay Modules for Elevator Control/Dampers/AHU Shutdown

1. Labor to run, install & land wires on the fire alarm control panel and NAC power supplies.

2. Programming and testing of control panels, NAC power supplies, and field devices.

3. Final commission testing with customer approval.

4. Up to 2hrs owners training upon completion.

5. Programming of customer accounts and receiver numbers for central station monitoring.

1.3 OBJECTIVE

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

1.4.2 Reference Documents

file:///C:/Users/RBStevens/OneDrive%20-%20United%20States%20Coast%20Guard/Desktop/SCOPE%20PARAGRAPHS.doc

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The following documents may be helpful to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Disconnect Power and remove existing Fire Alarm Panel

2.1.1 Identify breaker for Communications room and disconnect power/turn off breaker that leads to Fire Alarm Panel.

2.1.2 Identify connections and disconnect existing fire alarm panel from wall, as well as its connections.

2.2 TASK TWO. Remove existing fire alarm system components and wiring.

2.2.1 Identify connections and remove existing fire alarm system components and wiring.

2.3 TASK THREE. Install new fire alarm system components in existing locations.

2.3.1 Install 60 replacement smoke detectors in existing locations.

2.3.2 Install 60 replacement heat detectors in existing locations.

2.3.3 Install 15 Manual Pull Stations in existing locations.

2.3.4 Install Carbon Monoxide detectors in EPO office, Mechanical Room, and Cardio Room.

2.3.5 Run new wire from panel location to all sensors in conduit.

2.4 TASK FOUR. Install new Fire Alarm Panel.

2.4.1 Install replacement fire alarm panel in existing location within Communication Room.

2.5 TASK FIVE. Connect replacement Fire Alarm Panel to replacement wiring/components.

2.5.1 Identify component wires and connect to replacement Fire Alarm Panel.

2.6 TASK 6. Reconnect power.

2.6.1 Reconnect Line voltage power source.

2.6.2 Reconnect battery back-up system.

2.7 TASK 7. Test Fire alarm Panel and Sensors.

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2.7.1 Test newly installed Fire Panel and component sensors for operation.

2.7.2 Train unit personnel on proper operation of new equipment.

2.7.3 Tie system in to central station monitoring for call-out ability.

2.7.4 Place system into full operation.

3.0 CONTRACTOR PERSONNEL

3.1 CONTRACTOR PERSONNEL

Contractor shall employ personnel experienced in commercial-grade fire alarm panel installation as well as the testing of each individual device throughout the building.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s

Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

N/A

3.4 PROJECT MANAGER

Contractor shall ensure a project manager is on-site supervising employees.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Each day, all employees shall possess a REAL ID and check in with the Officer of the

Day, and sign the visitor log.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

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The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

N/A

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. Contractor may need to enter a restricted access space, however the contractor will be escorted by qualified

CG member. The Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance to complete all tasks is within 1 week of project start date. The project start date will be coordinated with the point of contact after contract award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be United States Coast Guard facilities located at USCG

STATION MILFORD HAVEN 63 MILL POINT ROAD, HUDGINS, VA 23076.

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0730 and 1530

EST, Monday through Friday (except Federal holidays). However, there may be occasions when

Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel must not be required for this requirement

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 14 business days after the date of award. The purpose of the Post Award

Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post

Award Conference will be held via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

(e) how quality of service (project) will be maintained throughout life of contract. The

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Contractor must provide a final Project Plan to the COR not later than 14 business days after the

Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

4.9 PROGRESS REPORTS

The Project Manager must provide a WEEKLY progress report to the Contracting Officer and

COR via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

4.13 PROTECTION OF INFORMATION

4.14 SECTION 508 COMPLIANCE

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.0 DELIVERABLES

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The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.