RFP_70Z08418RAA152000_final_revision_as_of_09-19-2018.docx

ATTENTION TO OFFERORS

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a proposal, via the Acquisition of Commercial Items (FAR Part 12) to provide commercial Housing Maintenance Services FOR U.S. COAST GUARD TRACEN CAPE MAY, NJ.

This requirement is issued as a 100% Competitive 8(a) SET-ASIDE IN ACCORDANCE WITH FAR SUBPART 19.8.

The North American Industry Classification System (NAICS) code that applies to this Request for Proposal (RFP) is 561210 (Facilities Support Services), with an applicable size standard of $35.5M.

The services are being solicited under Request for Proposal (RFP) Number

70Z08418RAA152000

Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

PLEASE

READ

THE

ENTIRE

DOCUMENT

(RFP)

AND

SUBMIT

YOUR

SIGNED

OFFER

AS

FOLLOWS

PLEASE SUBMIT YOUR SIGNED OFFER TO:

ORIGINAL TECHNICAL PROPOSAL VOLUME I ORIGINAL PLUS ONE COPY OF PRICE PROPOSAL VOLUME II Cynthia E. Floyd Contract Specialist USCG SILC Base Services and Support 300 E. Main Street, Suite 965 Norfolk, VA 23510-9109

TWO COPIES TECHNICAL PROPOSAL VOLUME I ONLY TO:

LT Troy Robison Commanding Officer US Coast Guard Training Center 1 Munro Avenue, Cape May, NJ 08204 Facilities Engineering Division

REMEMBER TO COMPLETE ALL PRICES, SUBMIT REQUIRED INFORMATION PER FAR PROVISION 52.212-1; COMPLETE REQUIRED CERTIFICATIONS PER FAR PROVISION 52.212-3; AND, ACKNOWLEDGE ANY/ALL AMENDMENTS TO THE SOLICITATION.

IMPORTANT NOTICES

(1) The due date for proposal (s) (Volume I and Volume II in response to the RFP is scheduled for 16 October 2018, 3:00 PM, Eastern Time. All required proposal submissions must be submitted as directed in 52.212-1 Instruction to Offerors. Proposals submitted must be in compliance with all specifications and requirements as called out in the RFP. Failure to do so may result in the proposal being eliminated from further consideration for award.

(2) Prime Contractor/Subcontractor Arrangement and/or Contractor Team Arrangement (CTA)

Offerors shall identify any contractor teaming arrangement(s) or Prime Contractor/Subcontractor Arrangement(s) in their proposal. The offeror must clearly explain the portion of effort to be performed by each contractor. Prime Contractor/Subcontractor Arrangement and Contractor Team Arrangement (CTA) for this procurement shall be defined as described in the table below. If a contractor teaming arrangement is to be used, the offeror must provide a signed copy of the contractor teaming arrangement (CTA) with their proposal. The SBA 8(a) joint venture rules are found primarily at 13 C.F.R. § 124.513. Also see FAR Subpart 9.6 – Contractor Team Arrangements.

Exceptions: Two limited exceptions to the general rule that members of a joint venture are presumed to be affiliated with each other for size determination purposes include: SBA Approved Mentor Protégé Joint ventures and 8(a) Joint Ventures. Under the Mentor Protégé Joint venture, the protégé must be a “socially and economically disadvantaged” small business concern that is 8(a) certified. If approved by SBA, a participant may enter into a joint venture agreement with one or more other small business concerns, whether or not 8(a) participants, for the purpose of performing one or more specific 8(a) contracts.

(3) All contractor personnel working under this contract must be U.S. Citizens with no felony convictions.

(4) SITE VISIT: Site Visit at TRACEN Cape May, NJ will be conducted on 15 August 2018 at 1000 EST. Attendance for the Site Visit is HIGHLY ENCOURAGED. All Questions shall be submitted in writing using the attached Question Worksheet NLT 3:00 PM Eastern Time 22 August 2018 to Cynthia Floyd at Cynthia.e.floyd@uscg.mil use in the subject line “ TRACEN Cape May, NJ Housing – Company Name”. Questions will not be taken or answered during the site visit. All answers will be prepared by SILC and sent to all Interested Vendors via email.

For security reasons and procedural expediency, each Vendor team may be represented by no more than three (3) members. In order to execute a background check, the offeror shall submit the name, date of birth, and the address of each individual attending the site visit to Doug Quinley, via e-mail at douglas.g.quinley@uscg.mil no later than 10:00 am Eastern Time 09 August 2018. The address submitted shall be that as it appears on the individual’s driver’s license. DO NOT PROVIDE SOCIAL SECURITY NUMBERS (SSN). In addition, if driving a vehicle on base, the driver must obtain a pass at the gate and be able to provide registration and proof of insurance.

During the TRACEN Cape May site visit, all smart phones or cell phones are permitted on base but must be turned off during the site visit. Cameras and photography will be allowed. Each visitor will be required to sign in and must stay with the site “tour” at all times. No other meetings for discussions with Government personnel shall be permitted. The Government reserves the right to inspect all material, briefcases, etc., entering or leaving Government facilities.

CONTRACTORS NOT COMPLYING WITH THESE RULES AND PROCEDURES MAY BE PRECLUDED FROM FURTHER PARTICIPATION IN THIS SITE VISIT.

NOTICE TO OFFERORS

This procurement solicitation is being processed under a Partnership Agreement (PA) between the U. S. Department of Homeland Security (DHS) and the U. S. Small Business Administration (SBA), under which the SBA has delegated to the DHS, authority to enter into 8(a) contracts directly with eligible 8(a) firms. The PA implements a streamline procurement process for awards under the 8(a) program.

Under this agreement, the Coast Guard Shore Infrastructure Logistics Center East (COB-2) will make the award directly to the 8(a) firm. SBA will not be a signatory to the award resulting from this solicitation. SBA will, however, retain responsibility for 8(a) certification, administering other eligibility related issues under the 8(a) program, and be available to 8(a) firms for counseling and assistance.

If you have any questions pertaining to this program, please contact:

Commandant (CG-9131) Procurement Management Division U.S. Coast Guard Headquarters 2100 2nd St SW Washington DC 20593-7112

(202) 475-3759

For competitive 8(a) only:

Servicing Small Business Administration Field Office

To facilitate communications, it is requested that the 8(a) participant submitting this offer/bid provide the following information regarding the cognizant servicing Small Business Administration (SBA) office for the firm.

Servicing SBA Office

Address

Cognizant Business Opportunity Specialist’s Name

____________________________ PHONE ____________________

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

SF 1449

Continuation of SF1449 – Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Base Services and Support Contracting Section (BSS), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all administration under this contract. The location of the Primary Contracting Officer, Alternates(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at 300 East Main Street, Suite 965, Norfolk, VA 23510-9113. Communication pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

Contracting Officer: Ms. Susan Kreider, Telephone No. 757-628-4140 Email: Susan.A.Kreider@uscg.mil

ALTERNATES:

Contracting Officer: Mr. Darryl Person, Telephone No. 757-628-4129 Email: Darryl.Person@uscg.mil

The Contract Specialist/Administrator: Ms. Cynthia Floyd, Telephone No. 757-628-4107, serves as the point of contact between the Contractor and the Contractor Officer.

The Contracting Officer’s Representative (COR), Mr. Doug Quinley is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

0.00 00.00

Continuation of SF1449 - Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-2

(help)

Contract Number: Requisition Number: Delivery/Task Order Number:

(help) Invoice Number: (help)

MM/DD/YY

(help) Invoice Date: (help)

(help) Invoice Amount: (help)

Discount Terms: Discount Days Net Days (help)

Contractor Name:

(help)

Submitter Name: Submitter Email: Submitter Phone:

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC BSS-2.

5. See the Coast Guard Finance Center Website link (http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm) for instructions regarding invoice attachments.

6. A copy of the Invoice and Supporting documentation shall also be e-mailed to the Contracting Office and COR at the addresses cited below:

cynthia.e.floyd@uscg.mil, Contract Specialist douglas.g.quinley@uscg.mil, COR

See FAR 52.212-4(g) Prompt Payment Act for what must be included in an invoice.

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

CLIN SCHEDULE

USE ATTACHMENT (9) EXCEL SPREADSHEET FOR CLIN PRICING

Performance Work Statement for Housing Maintenance Services USCG Training Center Cape May

1.1 GENERAL INFORMATION

1.2 INTRODUCTION

This Performance Work Statement (PWS) provides a comprehensive description of housing maintenance services required to support the United States Coast Guard (USCG) Housing Units located at Training Center (TRACEN) Cape May, NJ. The Shore Infrastructure Logistics Center (SILC) is responsible for procuring these housing maintenance services. This PWS is based on commercial practices and utilizes a performance-based work statement. It contains all of the information available at the time of publication relating to administrative and technical responsibilities, performance requirements, and workload estimates. The term “Contractor” (KTR) is used throughout this document and applies to the offeror selected to execute this Performance Work Statement. The layout of the PWS is as follows:

· Section 1 provides general information to understand the requirements and defines work requirements that will apply to all functional areas supported.

· Section 2 provides acronyms and definitions used throughout this document.

· Section 3 provides a basic description of property and services provided by the Government to the selected offeror.

· Section 4 provides a description of property and non-direct services that shall be furnished by the Contractor.

· Section 5 outlines the specific service requirements of the PWS. It contains the work requirements that are specific to perform maintenance and repair of CG family housing.

· Section 6 contains Technical Exhibits (TE). These TEs are referenced throughout this document and support the PWS in greater detail. A summary listing of TEs included in this contract is provided as Technical Exhibit TE-1.1.

1.3 MISSION

USCG TRACEN Cape May delivers basically trained, highly motivated Coast Guard men and women to the field. TRACEN Cape May is committed to providing a quality service to members and their dependents. We continually aspire to maintain safe, comfortable, and respectable homes in a recognized critical housing area that help promote overall morale and a sense of homeownership for members and their families. TRACEN Cape May is tasked with providing quality housing to regional and tenant commands enabling them to perform essential Coast Guard missions. TRACEN Cape May also provides personnel services to Coast Guard members and beneficiaries, fostering productivity and an improved quality of life.

1.4 GENERAL SCOPE

The KTR shall provide all required personnel, equipment, tools, materials, supplies, transportation, management, supervision, and any other items and services necessary to perform the duties of USCG TRACEN Cape May, NJ, Facilities Engineering Division housing maintenance functions as defined within this PWS document, except as specified in Section 3, Government Furnished Property, Materials, and Services. The KTR shall perform all administrative services, such as material requisitioning, quality control (QC), financial control, correspondence and records management, in order to meet all PWS service requirements. The Contractor shall acquire and maintain accurate and complete records, files, and libraries of documents (if not Government-furnished as identified in Section 6) to include Federal, State, and local regulations, codes, laws, technical manuals, and manufacturer’s instructions and recommendations, which are necessary and related to the PWS services being provided. The Contractor shall ensure that all work meets critical performance requirements specified in the Contract Specifications, and in applicable referenced documents. The Contractor shall compile, maintain, and submit to the Government historical data, required reports, and information as specified by the Contract Deliverables. The Contractor shall perform to the Projected Workload TE-1.3 and the standards associated with each service delineated in this PWS.

1.4.1 Labor Standards

This PWS describes work that falls under both the Service Contract Act (SCA) and the Davis Bacon Act (DBA). SCA work generally includes plant operation and installation services (i.e., custodial, etc.) and maintenance exceeding $2,500. DBA work generally includes construction, alteration, renovation, painting, and repair requirements (i.e., roof shingling, building structural repair, paving repairs, etc.) exceeding $2,000 in value.

1.4.2 Performance Requirements

Services and products submitted to satisfy PWS requirements shall be complete in all respects at the time of delivery.

1.4.3 Contractor Responsiveness

The KTR shall respond to Level I and II work orders and Level III task orders IAW specific work order or task orders requirements. The KTR shall also respond to contract requirements, including emergency and unscheduled situations, on a 24 hour, 7 days per week basis including Federal Holidays.

1.4.3.1 Emergency Situations

Emergency situations and contingency operations aboard TRACEN housing may require the KTR to operate either for an extended schedule or on a curtailed basis, as directed by the COR. As these events occur, the COR will coordinate the KTR's participation and issue a Level II Work Order to document KTR requirements and accomplishment.

1.4.3.2 Unscheduled Work Hours

On occasion, the KTR may be required to provide personnel on weekends and other unscheduled work hours on a short-term basis. If such a need arises, the COR must notify the KTR no less than 1 business day prior to the requirement.

1.4.4 Functional Areas

Work to be performed by the Contractor is categorized under Functional Areas. The Functional Areas covered under this Contract include:

· Carpentry

· Electrical, service maintenance and as required complete system installation.

· General Building Maintenance Service, Roofing, Rough & Finish Carpentry, Masonry, Painting, Locksmith Work, Metal Working, Cleaning & Trash Removal Services.

· Plumbing/Pipefitting/HVAC service, repairs, installation, routine preventative maintenance.

· Pest control services to include work within Level II, Level III, and COMS.

· Hazardous materials removals and abatement procedures (mold, lead, asbestos).

1.5 LOCATION/INSTALLATION CHARACTERISTICS

TRACEN Cape May is approximately 150 highway miles south-southwest of New York City, 125 miles due east of Washington, D.C. (via the ferry at Lewes, Delaware; or, 180 miles via the Delaware Memorial Bridge at Wilmington), 90 miles south-southeast of Philadelphia, and 45 miles south of Atlantic City. TRACEN Cape May is located in Cape May County, which is a 263-square mile peninsula that comprises the southern tip of New Jersey and juts out into the Atlantic Ocean, enclosing Delaware Bay. The TRACEN site is directly adjacent to the Atlantic Ocean, near the southern tip of the county. It is located adjacent to the City of Cape May across Cold Spring Inlet from the former USCG LORAN Support Unit (LSU) Wildwood. Both Cape May and Wildwood, and the many municipalities along the coast, are seasonal resort communities.

1.5.1 Climatic Conditions

Cape May County normally has a mild climate with some resemblance to that of the humid, sub-tropical southern states because of its peninsular location between Delaware Bay and the Atlantic Ocean. It is on the same latitude as Washington, D.C. The climate is fairly uniform throughout the county, except for the coastal influence. Historical temperatures and precipitation for the TRACEN area are provided for information purposes only and may or may not be indicative of future experiences:

Temperatures for the TRACEN Area (F)

Precipitation for the TRACEN Area (Inches)

1.5.2 TRACEN Cape May Housing Physical Description

The KTR shall maintain the interior and exterior of one hundred seventy four (174) military housing units on Pennsylvania and Delaware Avenues and Quarters A located onboard the TRACEN. Military family housing maintenance services include equipment, appliances, garages, fences, storage sheds, utility feeds (electric, water, and sewer), other recreational courts (1), bus stops (7), sidewalks/curbs/parking lots, maintenance support buildings (including Bldg #290, & shop storage sheds, CONEX boxes, and buildings provided for the KTR’s use). USCG TRACEN Cape May housing is located at the eastern end of the City of Cape May, New Jersey, on the southern tip of Cape May County.

1.6 CONTRACT ADMINISTRATION

1.6.1 Contracting Officer's Authority

The Contracting Officer (KO) is the only person authorized to direct changes in any of the requirements under the contract. In the event that the Contractor implements any such changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and solely at the risk of the Contractor.

1.6.2 Delegations of Contracting Officer Authority

The Contracting Officer may delegate authority to individually named designated representatives to perform technical or administrative functions of contract administration. All such designations and delegations will be in writing. Throughout the document, the term “Contracting Officer” or “KO” is used for clarity and readability. Where any such reference is used, however, the designated representative has the power and authority of the Contracting Officer only to the extent of the written designation.

1.6.2.1 Instructions from Other Government Personnel

The KTR shall only accept requests, technical guidance, or direction from the KO or the on site COR.

1.6.3 Contract Deliverables

The KTR shall develop, prepare, maintain, and provide contract deliverables as required by the PWS and as set forth in Technical Exhibit TE-1.4, Contract Deliverables. These deliverables may be in the form of plans, reports, or records that document KTR management decisions and practices, current or future operations, and execution of tasks required by the PWS. The KTR shall maintain records and reports throughout the life of the contract with turnover of all files to the Government at contract termination. The Government shall be provided access, upon verbal request, to records and reports during core work hours. Records are the property of the Government. Records and copies of reports shall be turned over to the COR no more than 15 calendar days after Contract termination or completion. No records, reports, documents or submittals related to the Contract shall be disposed of or stored off site without prior coordination with the COR.

1.6.3.1 Deliverable Process

The KTR shall develop and provide required deliverables to the KO or COR for review and approval. Contract data shall be delivered in the required format within the time frame specified in Technical Exhibit TE-1.4. When a due date falls on a Saturday, Sunday or holiday, the report shall be due by 08:00 a.m. on the first core workday following. Required revisions to delivered documents shall be resubmitted within 10 working days of receipt of the comments from the KO or COR.

1.6.3.2 Proprietary Information

Proprietary information of the KTR shall be clearly marked.

1.6.3.3 Quality of Deliverable Documents

The Contractor shall submit information meeting the following criteria for documents provided to the Government:

1.6.3.3.1 Complete: To include all information required

1.6.3.3.2 Accurate: Factual and correctly tabulated data

1.6.3.3.3 Preparation: In accordance with applicable publication, contract deliverable, or other specified format

1.6.3.3.4 Name and signature of PM, APM, or PM’s designated representative

1.6.3.3.5 Timely: Provided within the specified time frames

1.6.3.3.6 Distribution: Provided to the specified addresses

1.6.3.4 Plans Implementation and Update

The Contractor shall develop and implement KTR plans and procedures that are based on and complement Government plans specified in this contract. Refer to TE-1.4 (Contract Deliverables) for a listing of required plans to be developed by the KTR. The Contractor shall update these KTR plan(s) to reflect current policies and regulations, throughout the life of the contract. The Contractor shall clearly mark all changes in the revised plans so they are distinguishable from unchanged portions and submit the revised plan for approval by the COR. Changes shall not be implemented prior to approval of the KO.

1.7 PERSONNEL REQUIREMENTS/QUALIFICATIONS

1.7.1 Key Positions

Key positions are so designated for the purpose of identifying those positions where proposed KTR personnel require prior review and approval by the KO prior to being assigned to this contract. Review and approval of the proposed KTR personnel’s resumes by the KO ensures that the proposed personnel satisfy minimum experience, education, and/or credential requirements. Key personnel resumes shall be submitted with KTR proposal. The key employees are the Project Manager (PM), the Alternate Project Manager (APM), and Quality Control Manager (QCM) in accordance with HSAR Clause 3052.215-70 Key Personnel or Facilities. The contractor will provide contact information for the designated key personnel for both during and after normal working hours within 15 days prior to contract start date.

1.7.1.1 Project Manager (PM), Alternate Project Manager (ACM), & Quality Control Manager (QCM)

The Contractor shall provide a full-time on-site PM and APM who shall be responsible for the performance of the work. Either the PM or APM shall be on-site at all times when work is being performed. The APM shall be in a supervisory position within the KTR’s organization with the authority to act on the PM’s behalf when the PM is absent. The KTR may combine the APM/QCM role into one position, but this person must meet the qualifications and approval of the KO. The QCM shall be on-site in order to effectively implement the KTR quality control, safety, and environmental program. The KTR shall provide the KO and COR with PM/APM/QCM personnel assigned to these positions no later than 15 calendar days before performance start date and within five working days of a change.

1.7.1.2 Experience and Qualifications of PM

The PM shall demonstrate experience in the development, management and operational direction of a facilities or housing maintenance program. In addition to specific maintenance works, the PM should have experience exercising direct and indirect supervision over a workforce of professional, skilled and semi-skilled employees consisting of at least 10 to 15. The experience and qualifications of the PM are:

1.7.1.2.1 An accredited Bachelor Degree in engineering, facilities management or another comparable field with a minimum of one (1) year current experience in facility maintenance contracts/projects of similar size and complexity; OR a minimum of five (5) years experience in managing facility maintenance contracts/projects of similar size and complexity; and must meet the following qualifications:

1.7.1.2.1.1 Creating and implementing policy guidance;

1.7.1.2.1.2 Reviewing, analyzing, and evaluating program performance;

1.7.1.2.1.3 Maintenance work order planning, scheduling and execution;

1.7.1.2.1.4 Budgeting, allocation, and distribution of resources.

1.7.1.2.1.5 Quality control methods, principles, and practices;

1.7.1.2.1.6 Construction trades, practices and techniques;

1.7.1.2.1.7 Inspection practices and procedures;

1.7.1.2.1.8 Safety practices in the construction industry;

1.7.1.2.1.9 Communicate effectively orally and in writing;

1.7.1.2.1.10 Fluently read, write, speak, and understand the English language.

1.7.1.3 Experience and Qualifications of APM

The APM shall demonstrate experience in the development, management and operational direction of a housing or facilities maintenance program. In addition, to specific maintenance works, the APM should have experience exercising direct and indirect supervision over a workforce of professional, skilled and semi-skilled employees consisting of at least 2 to 5. The experience and qualifications of the APM are:

1.7.1.3.1 The APM shall have a minimum of two (2) years’ experience in managing or assisting managing facility maintenance contracts/projects of similar size and complexity; and must meet the following qualifications:

1.7.1.3.1.1 Developing and providing policy guidance;

1.7.1.3.1.2 Reviewing, analyzing, and evaluating program performance;

1.7.1.3.1.3 Maintenance work order planning, scheduling and execution;

1.7.1.3.1.4 Budgeting, allocation, and distribution of resources.

1.7.1.3.1.5 Quality control methods, principles, and practices;

1.7.1.3.1.6 Construction trades, practices and techniques;

1.7.1.3.1.7 Inspection practices and procedures;

1.7.1.3.1.8 Safety practices in the construction industry;

1.7.1.3.1.9 Communicate effectively orally and in writing;

1.7.1.3.1.10 Fluently read, write, speak, and understand the English language.

1.7.1.4 Experience and Qualifications of QCM

The QCM shall have at least two years’ experience in performing quality assurance, health and environmental safety inspections of facilities maintenance processes and repairs in accordance with local, state, and federal agencies. They must have demonstrated technical knowledge of housing maintenance systems including, but not limited to carpentry, plumbing, electrical, HVAC, grounds maintenance, and general contracting. The QCM must have the following qualifications:

1.7.1.4.1 Read and interpret engineering and architectural plans and specifications;

1.7.1.4.2 Inspect materials, workmanship, and the construction and installation of various systems;

1.7.1.4.3 Use testing instruments;

1.7.1.4.4 Communicate effectively orally and in writing.

1.7.1.4.5 Communicate effectively with KTR management and personnel, other contractors, and user agency representatives;

1.7.1.4.6 Fluently read, write, speak, and understand the English language.

1.7.1.5 Responsibilities

The PM and APM shall have full authority to act for the KTR on all matters relating to daily operations. This includes the authority to bind the KTR and make decisions for the KTR on all matters pertaining to this contract. The PM/APM shall be the primary point through which communications, work assignments, and technical direction flow between the Government and the KTR. During normal duty hours, the PM and or alternate, shall be available within one hour of notification to meet physically at TRACEN Cape May with the KO or COR to discuss Housing Maintenance service issues. After normal duty hours, the PM/APM shall return all calls from the KO or COR within one hour. The PM or APM shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences and briefings as they relate to the PWS services and as required by the KO or COR. Participation in meetings, conferences, and briefings shall include, but are not limited to, TRACEN housing residents, Federal, State and local agencies and their representatives, as well as other contractors as required by the KO or COR. These meetings may be conducted at the TRACEN or off-site. The PM or APM shall provide a written report of meetings, conferences and briefings attended and submit to the COR within five (5) work days of attendance.

1.7.2 Organization Chart

The KTR’s Organization Chart is required to be initially submitted as part of the KTR’s proposal. The KTR shall provide an updated KTR Organization Chart to the COR no later than 15 calendar days prior to contract performance. .

1.7.3 Contractor Employees

The KTR shall furnish sufficient competent and qualified personnel to perform the work specified within this Contract.

1.7.3.1 List of Contractor Personnel

The Contractor shall provide, in writing to the COR, a list of KTR on-site personnel no later than 15 calendar days prior to start of performance. The list shall identify the KTR’s company name, any subcontractor’s company name (if subcontracted), and the contract number. The Contractor shall ensure that the list of Contractor personnel remains current and shall notify the COR whenever changes are made. This list shall also include the following information for each KTR employee:

1.7.3.1.1 full name of each employee,

1.7.3.1.2 citizenship/legal or alien status,

1.7.3.1.3 job title or position,

1.7.3.1.4 permanent or part-time status,

1.7.3.1.5 anticipated work assignment/schedule

1.7.3.2 Contractor Personnel Base Access Application

Contractor personnel that require access to the CG TRACEN in Cape May, NJ will be required to pass a security background check administered by CG security. The list of personnel above will be reviewed by CG security to granting access to the base. The CG will not allow access to KTR personnel that fail to pass a security check. In addition, several KTR employees may be required to obtain a common access card (CAC) and CG computer account in order to fulfill all their administrative duties. Additional, security measures may be required to obtain the CAC. To obtain the CAC the KTR must submit an application to COR.

1.7.3.3 Conditional Access To Sensitive But Unclassified Information

KTR personnel requiring access to sensitive but unclassified information as part of contract performance shall complete DHS Form 11000-6, Non-Disclosure Agreement. The initial submission shall be made to the COR no later than 15 calendar days prior to the performance start date. Applications for new KTR personnel starting after the performance start date shall be completed prior to the start date of the new personnel.

1.7.3.4 Contractor Personnel Clothing and PPE Requirements

All KTR personnel, including subcontractors working for the KTR, shall present a neat appearance generally accepted for commercial public works and grounds maintenance services. The KTR shall ensure that all personnel are appropriately dressed for the job being performed to provide adequate protection when using hazardous chemicals, machinery, or equipment. All equipment operators shall wear safety protection equipment as required and recommended by the equipment manufacturer and OSHA. KTR management personnel shall wear clean collared shirts and pants as a minimum standard. Coveralls are acceptable when appropriate and shall only be worn to, from and on that specific job site.

1.7.3.5 Employee Removal

The Government has an inherent right under law, practice and regulation to control access to its facilities, property and data. Access privileges shall be tailored to individual KTR personnel responsibilities. The Government will be the final authority in determining access privileges.

The KTR shall not employ and shall remove from employment on this Contract, persons considered by the TRACEN Commanding Officer to be a potential threat to the health, safety, security, general order and well-being or operational mission of the TRACEN and its housing residents; contrary to the public interest; or inconsistent with the best interests of National Security and the United States Coast Guard. Verbal notification must be provided to the KTR via the COR. The KO must forward written notification of such designated employees to the KTR’s Project Manager. The Government’s exercise of its right to grant and revoke access by particular individual(s) to its housing units will not constitute a breach or change to this contract, regardless of whether said individual(s) are employed by the KTR, and regardless of whether said individuals are thereby precluded from performing work under this PWS.

1.7.3.6 Employee Conduct

The KTR shall be responsible for and shall maintain satisfactory standards of employee competency, conduct, appearance, integrity and shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the KTR to remove an employee from the worksite for failure to comply with these standards. The KTR shall immediately replace such employee to maintain continuity of services at no additional cost to the Government.

1.7.3.7 Employee Conduct Onboard TRACEN

In order to support the recruit training mission, the “Regiment” has been established as a specific area where recruit interactions are limited to the recruit training team. The Regiment is defined as the area immediately around the Recruit Barracks. This area is bordered to the south by Chase Avenue, to the west by Fraser Avenue, to the east by Danmark Avenue, and to the north by Munro Avenue. Employee conduct within Regiment is subject to the requirements of TRACENCMINST M1500.1 (series).

1.7.3.8 Communication Requirements

The KTR’s PM, APM and QCM shall be able to read, write, speak, and understand English. KTR employees shall be able to communicate in an effective and timely manner. The KTR shall have personnel with computer skills capable of logging on and reading daily bulletins, internal e- mail, use of MAXIMO, and are familiar with other common office software systems. KTR personnel shall have the ability, as determined by the PM, to read and interpret manufacturer’s manuals, schematics, architectural and technical drawings and other related documentation required to adequately perform and complete assigned tasks.

1.7.4 Employee Training

The Contractor shall provide training to employees as necessary to ensure all tasks required by this PWS are performed properly and safely. The Contractor shall ensure Contractor personnel receive the technical training required in specific segments of Section 5. The Contractor shall maintain records reflecting all personnel training received during the performance of the PWS services. The Contractor shall ensure that KTR employees are familiar with applicable general Government policies and regulations affecting their performance as part of this contract. The Contractor shall also ensure that KTR employees have a working knowledge of applicable TRACEN policies and regulations. The policies and regulations considered to be applicable to this contract are listed in Section 6.

1.8 PLANS

The KTR shall develop, submit, and implement the planning, control and procedural documents listed in this section. Completion times for these critical documents vary and are prescribed in the paragraph of the section where the requirement is described.

1.8.1 Management Plan

The Management Plan is required to be initially submitted as part of the KTR’s proposal in accordance with Section 52.212-2 of the solicitation documents. The initial Management Plan is used to evaluate the KTR’s standard management practices and procedures for planning, organizing, staffing, directing, and controlling each function depicted on the organizationalstructure including the proposed interface and relationships between major functional areas for project management and administration. The KTR shall submit a Management Plan with their proposal. The Management Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

1.8.2 Technical Plan

The Technical Plan is required to be initially submitted as part of the KTR’s proposal. The plan is due with the proposal. This plan shall address, at a minimum, the KTR’s: Technical approach to performing PWS tasks, to include work processes and procedures for organizing and controlling work, and any innovations to be used, Key Personnel Resumes, Staffing plan and how the offeror developed his basis of estimate for accomplishing each PWS task. The KTR shall provide an Excel spreadsheet detailing the time estimates to perform each PWS task.

Organization Chart showing structure, supervisory positions, and the number of personnel. The KTR shall submit a Technical Plan with the proposal. The Technical Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

1.8.3 Quality Control Plan

The Quality Control Plan is a living document and shall initially be submitted as part of the KTR’s proposal in accordance with Section 52.212-2 of the solicitation documents. The Quality Control Plan (QCP), which is required by FAR Clauses 52.246-4 (Inspection of Services – Fixed Price), delineates the KTR’s quality control program/inspection system, how it is used to monitor and control the KTR’s performance of services required by the contract, and how it will be used to sustain the provision of public works services at an acceptable level of quality. The initial Quality Control Plan will then be incorporated as part of the contract documents at the time of contract award. The KTR shall submit an updated Quality Control Plan no later than 15 calendar days before the Performance Start Date, with subsequent annual reviews and updates submitted to the COR no later than the anniversary of the performance start date. Revisions to the Quality Control Plan that lessen or expand the KTR’s quality control practices or services are subject to KO approval.

1.8.4 Hours of Operation

The Contractor’s core working hours shall be 7:30 AM to 4:00 PM, Monday through Friday, excluding Federal holidays and other days specifically designated by the COR. The contractor may perform routine maintenance work, including change of occupancy work, outside the parameters of the aforementioned dates only after receiving specific COR approval. Work on emergency level II service work may be required of the contractor outside the core working hours and on weekends and holidays. The contractor is not required to gain COR approval to respond to an emergency level II service work order call that is outside the core work hours.

The hours of operation for the Self-Help Store are 10:00 AM to 2:00 PM Tuesday, 12:30 PM to 4:30 PM Thursday, and 8:00 AM to 1:00 PM, Saturday.

1.8.5 Holidays

The days specified below are Federal holidays.

If the holiday falls on a Saturday, it is observed on the previous Friday; if the holiday falls on Sunday, it is observed on the following Monday.

1.9 SECURITY REQUIREMENTS

The KTR shall comply with TRACEN security requirements, security regulations and directives as identified in TRACENCMINST 5530.1(series) Training Center Cape May Security Plan and other security requirements cited elsewhere in the contract.

1.9.1 Safeguarding Information

The KTR shall have the responsibility for safeguarding information and records obtained, produced or available through the performance of this PWS (regardless of media) from being concealed, compromised, altered, destroyed, mutilated, damaged or lost. See Title 18 U.S.C. 2071 for penalties arising from the destruction of Official Government records.

1.9.2 Restricted Areas

The TRACEN has facilities designated as “Restricted Areas.” Entrance to these areas will require prior coordination with the COR. The Government will provide a list of these areas and entrance requirements during the Phase-In period.

1.9.2.1 Regiment

In order to support the recruit training mission, the “Regiment” has been established as a specific area where recruit interactions are limited to the recruit training team. All KTR operations are subject to the requirements of TRACENCMINST M1500.1 (series).

1.9.3 Access To TRACEN Cape May

The KTR is required to comply with TRACEN Cape May regulations for registration, admittance, and operation of privately owned vehicles (which include motor vehicles and motorcycles, personal or commercial), and admittance of pedestrians (which include walkers, skateboarders, roller bladders and joggers). Refer to TRACENCMINST 5560.1(series), Policies and Regulations Regarding Vehicles, Pedestrians, and Cyclists at Training Center Cape May housing.

1.10 ENVIRONMENTAL PROTECTION

The KTR shall comply with all applicable Federal, State, and local laws, regulations, and rules. The KTR shall also comply with all standing TRACEN regulations and standards. A listing of applicable USCG instructions includes, but is not limited to the following:

· COMDTINST M16478.1(series), Hazardous Waste Management Manual

· TRACENCMINST 6260.4(series), Hazard Communication Program

· TRACENCMINST 11350.2(series), Recycling Plan

· TRACENCMINST 16450.1(series), Endangered Species Management Plan

· TRACENCMINST 16455.1(series), Spill Prevention, Control, and Countermeasures (SPCC) Plan

· TRACENCMINST 6260.5(series) Housing Lead and Asbestos Operations and Maintenance Plan.

Copies of each of these instructions can be found in the Command Library of Instructions or provided by request from the COR. Environmental protection matters shall be coordinated with the COR. Authorized officials may, on a no-notice basis, inspect the facilities operated by the KTR during core work hours. The KTR shall pay fines, penalties or charges associated with citations issued by Federal, State, or local officials for noncompliance with environmental standards. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the KTR’s actions, omissions, intentional conduct, or negligence, the KO will deduct the fine from funds due to the KTR.

1.10.1 Hazardous Material And Hazardous Waste Management

The KTR shall develop a plan for management, storage, and administration of hazardous materials (HAZMAT) utilized by the KTR, any hazardous wastes (HAZWASTE) generated by the KTR, and any responses required of the KTR as part of the TRACEN Spill Prevention Control and Countermeasures (SPCC) Plan. The HAZMAT and HAZWASTE Mgmt Plan shall be submitted to COR 15 days prior to performance start date. The KTR’s plan shall comply with all Federal, State local and USCG laws and regulations and shall be tailored to accommodate any special or unique needs at the TRACEN. The plan shall have separate sub-plans for each functional area where KTR work is required. All sub-plans shall be developed so they are complementary and comprehensive when implemented as a whole. The plan shall address in detail at least the following:

· Assignment of responsibility and authority.

· Identifying personnel who manage Hazmat and Hazwaste.

· Required training and a plan for their initial and continuous training.

· Materials used that may enter the waste streams.

· KTR’s procedures in the use, handling and disposal of HAZMAT.

· Waste generating activities.

· Waste determination procedures.

· Waste Storage.

· Required record keeping and reporting.

· Required PWS work and operations involving or potentially involving hazardous…