Technical_Exhibits_1-15.pdf

70Z08418RAA152000 Page 1 of 1

TECHNICAL EXHIBIT

TE-1.1

TECHNICAL EXHIBIT LISTING FOR

TRACEN CAPE MAY HOUSING MAINTENANCE SERVICES

Ref. No. TE Number Title

1 TE-1.1 Listing Of Technical Exhibits

2 TE-1.2 Performance Requirements

3 TE-1.3 Projected Work Load

4 TE-1.4 Contract Deliverables

5 TE-1.5 Government Furnished Property and

Services

6 TE-1.6 Contractor Personnel Requirements

7 TE-1.7 General Layout

8 TE-1.8 Change of Occupancy Maintenance

(COM) Check List

9 TE-1.9 COM Painting

10 TE-1.10 Cleaning of COM Units

11 TE-1.11 Preventative Maintenance Requirements

& Annual Inspection Checklist

12 TE-1.12 Self-Help Materials & Equipment List

13 TE-1.13 CLIN Specific Standard

14 TE-1.14 Technical Library

15 TE-1.15 Government Furnished Property &

Equipment

RFP 70Z08418RAA152000

TE-1.2

PERFORMANCE REQUIREMENTS

1. PERFORMANCE DELIVERY SUMMARY (PDS). The Performance

Delivery Summary, refer to Section 5 of the PWS:

1.1 Define the standard of performance for each listed service.

1.2. Set forth the maximum allowable deviation from standard performance for that service that may occur before the government will invoke the payment computation formula, resulting in a payment of less than 100 percent of the maximum payment for the listed services.

1.3 Define the lot used as the basis for surveillance or for payment computation purposes.

1.4. The government shall develop/create comprehensive methods to evaluate/monitor the contractor's performance for the listed tasks.

1.5. Set forth the percentage of the total contract price that the listed contract requirement represents.

2. GOVERNMENT QUALITY ASSURANCE. Contractor performance will be surveyed to determine if it meets the contract standards. A variety of surveillance methods may be used.

2.1 Verify 100 percent of the inspection output is completed.

2.2. Periodic inspection of the processes or output.

2.3. Customer feedback.

3. PERFORMANCE EVALUATION. Performance of a service will be evaluated to determine whether or not it meets' the performance requirements of the contract. When the performance requirement is exceeded, a Contract

Discrepancy Report (CDR) will be issued to the contractor by the contracting officer. Upon evaluation of the contractor's response to a CDR the contractor's payment for the month in which the performance in question occurred will be calculated as stated in paragraph 4. The contractor shall respond to the CDR by completing block 9 and block 10 of the form and returning it to the contracting officer within 15 calendar days of receipt. In the case of CDRs issued as the result of other methods of surveillance, the contracting officer shall take appropriate measures according to the clause entitled "Inspection of Services".

4. CONTRACTOR PAYMENT: For performance of a service that meets the performance requirement, the contractor shall be paid the monthly contract line item price indicated in Section B of the contract for that service.

4.1. If performance of a service does not meet the performance requirement for a service the government will pay the monthly amount in Section B less the reduced value amount determined in accordance with the following paragraph 5.

4.2. Any payment reductions shall be taken from the payment for the month in which the contracting officer makes the determination that a reduction is appropriate, regardless of the period in which the performance occurred.

5. EXAMPLE OF DETERMINATION OF REDUCTION.

*(1) Assume total contract value of $500,000.

*(2) Assume a total value for a Performance Objective of $120,000.

*(3) Maximum payment percentage for this item would be 24%

($120,000/$500,000).

*(4) Total monthly value of this item would be $10,000 ($120.000/12 months).

(5) Assume the item has 19 tasks and a performance requirement of 2 defects.

(6) Assume 4 defects are discovered during the COTR's monthly inspection.

(7) Total estimated reduction for the defective work is:

Total monthly value of line item =$10,000 (See Item (4) above)

Reduction for defective work (line item) 21% (4 defects /19 tasks) Total reduced value for defective work $2,100 ($10,000 X 21 %)

*Note: Example of determination of reduction is not based on actual contract cost.

Amounts would be taken from Section B of the contract.

5.1 The inspection methods of periodic surveillance and customer feedback are based on the premise that the government wants the service and will permit re-performance to obtain the service. You should understand that re-performance at no additional cost to the government is a significant penalty for failure to perform and is extremely costly to a contractor. Continual re-performance by a contractor will most likely not occur because the company must use profits to pay for the re-performance. A company that continually loses profit will fall as a business entity.

5.2 We understand that in the day-to-day contract administration of a service contract that there may be instances when the contractor refuses to, fails to, or cannot re-performance the defective service. However, the government does not want to terminate the contract for these failures but would accept the overall service provided the contract value is reduced to reflect the reduced value of the defective work. In these instances the government should have the ability to reduce the contract payment to reflect the reduced value of the work. The payment reduction procedures for the methods of periodic surveillance and customer complaint permit this by determining an estimated value for the defective service after the contractor has exceeded the performance requirement (maximum number of allowable defects). Once the COTR has determined the estimated value of the reduced service in accordance with paragraph 5 above, the estimated reduction is furnished to the contracting officer. The contracting officer should, in accordance with FAR 46-407 (c)(1)(v), advise the contractor of the government’s proposed reduction and obtain the contractor's position. After consideration of all the facts, including the COTR's input, the contracting officer should consummate the negotiated payment adjustment by reducing, if appropriate, the contractor's invoice.

NOTE: THE ABOVE PROCEDURES ARE IN ACCORDANCE WITH THE

INTENT OF THE INSPECTION OF SERVICES CLAUSE AND FAR 46,

QUALITY ASSURANCE. THESE STATUTORY REQUIREMENTS DO NOT

IDENTIFY OR ATTEMPT TO DEFINE ANY TYPE OF INSPECTION

PROCEDURES. THE COTR SHOULD SO ADVISE THE CONTRACTING

OFFICER THAT THE ABILITY TO REDUCE THE CONTRACT VALUE FOR

DEFECTIVE PERFORMANCE IS PERMITTED BY THE INSPECTION OF

SERVICE CLAUSE OF THE CONTRACT.

TE-1.3

PROJECTED WORKLOAD

Change of Occupancy Maintenance (COMS) Totals

Workload for Bid Purposes 70

Re-negotiation Threshold +/- 15%

Service Calls (Work Orders) Totals

Workload for Bid Purposes 1,200

Re-negotiation Threshold +/- 15%

Annual Inspections 174

HOUSING INVENTORY

Phase Type Square Feet Heat Source Other Quantity

I-Enlisted 3BR 1,238 Natural Gas

Furnace

Central A/C 48

I-JO 3BR 1,426 Natural Gas

Furnace

Central A/C 8

I-Enlisted 4BR 1,432 Natural Gas

Furnace

Central A/C 12

I-JO 4BR 1,630 Natural Gas

Furnace

Central A/C 2

Quarters “A” 4BR 2,819 Natural Gas Fired-

Boiler

Central A/C

System—2-Car

Garage

Detached

I-Single Family 3BR Approx 1,400 Natural Gas

Furnace

Central A/C 3

TE-1.3

PROJECTED WORKLOAD

I-Single Family 4BR Approx 1,600 Natural Gas

Furnace

Central A/C 1

Quarters “B” 4BR Approx 1,800 Electric & Natural

Gas Furnace &

Propane Gas Fire

Place

Lower Level

A/C System—2

Car Garage

Attached

II & III 3BR 1,464 Natural Gas

Furnace

Central A/C

Includes Whole

House Fan

II & III 4BR 1,707 Natural Gas

Furnace

Central A/C

Includes Whole

House Fan

IV 2BR 1,251 Natural Gas

Furnace

Central A/C

Includes Whole

House Fan

OTHER STRUCTURES

Other Structure Location Quantity Comments

Skate Park Prior to Base Main

Entrance (on SE side of

Pennsylvania Ave).

1 Concrete Surface with fixed skateboard obstacles/structures

Bus Stop Shelters Various on Penn. Ave 7 Metal Framed &

Glass/Lexon

Detached Storage Sheds Phase I, II, and III Units 34 Multi-unit Storage

Sheds

Phase IV storage areas are attached

Fences Each Unit, 1400

Playgrounds

Perimeter of each housing unit back yard

1X6 Cedar “Good

Neighbor” Fence

TE-1.4

CONTRACT DELIVERABLES

Title PWS

Reference

Initial Submission Initial Submissions

To:

Subsequent Submissions

Key Positions/Resumes 1.6.1 With Proposal

(Technical

Approach/Technical Plan)

KO Point of Contact information within 15 days of contract start date.

PM, APM, & QCM

Assigned Personnel

Contact Information

1.6.1.1 NLT 15 calendar days

before Performance Start

Date (PSD)

KO/COR Within 5 working days of change

Meeting Minutes 1.6.1.5

1.17

Within 5 working days of meeting

COR Non-concurrence with meeting minutes shall be provided in writing no more than 10 calendar days following receipt

Organization Chart 1.6.2 With Proposal

(Technical

Approach/Technical Plan)

KO NLT 15 calendar days before Performance Start Date (PSD) and within 5 working days of a change

List of KTR Personnel 1.6.3.1 NLT 15 calendar days before PSD

KO/COR Within 5 working days of change

Conditional Access to

Sensitive but Unclassified

Information

1.6.3.3 NLT 15 calendar days

before PSD

COR Prior to KTR start date

Management Plan 1.7.1 With Proposal

(Technical

Approach/Technical Plan)

KO NLT 15 calendar days before PSD

Technical Plan 1.7.2 With Proposal

(Technical

Approach/Technical Plan)

KO NLT 15 calendar days before PSD

Staffing Plan 1.7.2 With Proposal

(Technical

Approach/Technical Plan)

KO N/A

Quality Control Plan 1.7.3 With Proposal

(Technical Approach)

KO Updated Quality Control Plan NLT 15 calendar days before PSD with subsequent annual reviews and updates submitted NLT anniversary of PSD.

Any other changes 5 days prior to effective date of change

Reference

Initial Submission Initial Submissions

To:

Subsequent Submissions

Hazardous Material &

Hazardous Waste

Management Plan

1.9.1 NLT 15 days prior to PSD COR As required

Contractor-Owned or

Generated HAZMAT

Storage Discrepancies

1.9.5 Within 2 calendar days of

notification

COR Report in writing resolution NLT 5 calendar days after notification.

Designation of KTR

Safety Manager

1.10 NLT 15 calendar days

before PSD

KO/COR Within 5 working days of change

SP Safety Plan 1.10.2 NLT 15 calendar days before PSD

COR Within 5 working days of change

Mishap Report 1.10.11 Oral report within 30 minutes (serious) and 2 hours (non-serious) of accident occurrence

COR Written report within 24 hours of accident

Emergency Points of

Contact (POC)

1.12 NLT 15 calendar days

before PSD

COR NLT 24 hours after change

Phase-In Plan 1.15.1 With Proposal

(Technical Approach)

KO N/A

Phase-out Plan 1.15.2 NLT 120 calendar days after PSD

COR Within 60 days prior to the completion date. The incumbent KTR shall initiate any management actions

Quality Assurance (QA)

Inspections

1.16.3 Periodic COR Inspection minutes within 5 working days following date of inspection

Performance Review

Meeting Minutes

1.17 30 calendar days after

PSD

COR Within 5 working day after subsequent Performance Review Meetings

Monthly Performance 1.17 30 calendar days after COR Within 5 working day after subsequent Performance Review Meetings

Report PSD

Reference

Initial Submission Initial Submissions

To:

Subsequent Submissions

Lost or Stolen Key Report 1.18.2 By COB next workday after report of loss

COR As required

Property Control System

Plan

3.1 NLT 15 calendar days

before PSD

COR Subsequent annual reviews and updates submitted NLT anniversary of PSD

Initial Inventory of GFP 3.1.1 NLT 15 calendar days after PSD

COR N/A

Annual Inventory of GFP 3.1.2 Annually COR Subsequent to initial inventory (3.1.1) on anniversary of performance start date

Final Inventory and

Report

3.1.3 Scheduled and joint

inventory performed at least one month prior to termination of contract

COR N/A

Report of Lost, Damaged, and/or Destroyed GFP

3.1.10 Within one day of

discovery

COR Submit report of investigation to COR within 20 calendar days following the discovery.

COMs Seasonal Staffing

Plan

5.1.1 By 1 May 2014 COR By 1 May of each contract year

TE-1.5

GOVERNMENT FURNISHED PROPERTIES & SERVICES

1.1 Government Furnished Facilities: The Government shall furnish or make available to the

Contractor, the facilities described below. The COTR and the Contractor shall conduct a joint inspection and inventory of all Government furnished facilities, equipment, and materials within thirty (30) calendar days prior to contract notice to proceed. The Contractor shall report exceptions to the list or condition of equipment to the Contracting Officer within fifteen (15) days after the joint inspection and inventory.

1.1.1 Contractor Responsibilities: The Contractor shall assume responsibility and accountability of Government furnished facilities and shall take adequate precautions to prevent fire hazards, odors and vermin. The Contractor shall maintain all facilities and other areas used in the performance of this contract in a clean, neat, orderly and sanitary condition. The premises shall be kept free at all times from accumulations of waste material and rubbish. The Contractor shall be solely responsible for performing custodial services for any Government facility provided for the Contractor's use.

1.1.2 Contractor Modifications: The Contractor shall obtain written approval from the

Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government shall be made at no cost to the

Government.

1.1.3 Service Call Response: Service call work within the area under the Contractor's sole cognizance shall be performed by the Contractor at the Contractor's expense and, though recorded as a service call for historical data collection, shall not be counted in the total service calls responded to. This does not include maintenance of common service/use utilities/areas used by more than just the Contractor.

1.1.4 Facility Inspections: The areas used by the Contractor shall be subject to fire, safety and health inspections by the Contracting Officer or his representatives. The Contractor shall be responsible for correcting, at no cost to the Government, any violations cited in the areas under the Contractor's cognizance. At the completion of the contract the Government may require the

Contractor to return all facilities to the Government in the same condition as received, except for normal wear and tear. This may include the total or partial removal of any Contractor improvements made in these areas. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on the Contractor's part, or on the part of Contractor's employees and will not be issued service calls for these repairs.

Building # Building Name Description Comments Other

290 Housing Maint Shop Complex Includes

Storage Sheds

& CONEX

Storage

Containers

Vidmar Storage

Cabinets

196 Storage Bunker Housing Maint

Cage

1 of 6 users of

Bunker Area

Located on

TRACEN Cape

May

TE-1.6

CONTRACTOR PERSONNEL REQUIREMENTS

PROJECT MANAGEMENT: The Contractor shall be responsible for managing the total work effort associated with the operation, maintenance, management, quality control, and other services required herein to ensure fully adequate and timely completion of these services.

Included in this function shall be a full range of management duties including, but not limited to, overall project management, planning, scheduling, cost accounting, report preparation, supervising, establishing and maintaining records and inventories, warranty administration, administering and performing a preventative maintenance program, quality control, and all related work. The Contractor shall maintain adequate personnel with the necessary management and supervisory expertise on staff to ensure the contract work performance requirements.

Included in management are the following:

(a) The Contractor is encouraged to establish a project management program which is innovative and uses to full advantage the facilities provided by the Government. Proposed changes to, or deviations from the contract must offer an equivalent program/service, or other consideration and must be submitted in writing to the Contracting Officer for approval.

(b) Changes in supervision shall be furnished to the Contracting Officer and the COTR in writing, at a minimum, 48 hours prior to making such changes. The Project Manager shall be given the authority by the Contractor to maintain sufficient working personnel to accomplish all phases of the work in a satisfactory and acceptable manner. In addition to supervision, the following functions are also included in Project Management:

Schedules

Records and Reports

Estimates

Warranty Program

Self-Help Operation

As-Built Plans

(c) The Contractor or his representative shall meet with the Contracting Officer or his/her representative weekly during the first two months of the contract. Meetings will be as often as necessary at the discretion of the Contracting Officer but not less than monthly thereafter. The Contractor’s representative and the Government’s representative shall sign written minutes of meetings, prepared by the Government. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement and the response will be incorporated into the minutes.

Supervision: The Contractor shall have a Project Manager who has earned a Bachelors Degree or who has, with a minimum five (5) years experience in managing facility operation and maintenance projects. This experience shall be on a project of similar size and breadth. The following experience levels may be substituted for the educational requirements; a minimum of ten (10) years experience in managing facility operations and maintenance contracts/projects; or five (5) years in management of facility operations and maintenance projects and four (4) years as a Contracting Officer’s Technical Representative (COTR)/Quality Controller (QC) for a similar or same project of this size; or a minimum of seven (7) years in management of a similar or same type project with two (2) years as a service technician and two (2) years as a QAE/QC.

The Project Manager shall have the authority to act upon the Contractor’s behalf. At a minimum, the Contractor's representative shall be on station during normal working hours and shall be physically available to the Contracting Officer or his representative within 15 minutes of notification. Instruction given by the Contracting Officer or his representative to the Contractor's

Project Manager shall be considered to have been given directly to the Contractor.

Contractor Work Response: The Contractor shall implement all necessary work response procedures to ensure timely accomplishment of work requirements of this contract as outlined in

Section 1.

Supervisory Tasks: Qualified supervision shall be available at all times, day or night, whenever work is being performed under this contract, to ensure performance and accomplishment of the work in strict accordance with this specification. At a minimum, the Contractor shall insure the following:

(a) The Contractor shall furnish a sufficient number of competent and qualified personnel to accomplish the services identified in this contract. Record of current certifications must be retained at the Contractor's on site office, and shall be made available to the Contracting Officer upon request.

(b) The Contractor shall comply with all federal, state, and local laws regarding licenses, certifications, training, etc., of employees performing the specified services.

(c) The Contractor shall train personnel properly in performance of work in accordance with tasks and methods outlined herein.

(d) The Contractor shall prevent general carelessness in operations and abuse of facilities, and shall instruct employees to abide by safety rules and regulations for protection of tenants, visitors and themselves.

Other Contractors: During the course of this contract, other Contractors may be engaged in similar and supporting work requiring close cooperation. The Contractor shall cooperate in scheduling work with other contractors to avoid conflict or disruption of other work.

Subcontractors: During the course of this contract, the Contractor may subcontract out work and services. This does not relieve the Contractor of the ultimate responsibility to meet the requirements of this contract. The Contractor shall be held accountable for the performance of any services and work accomplished by his subcontractors. The Contractor is required to perform at a minimum 60% of the requirements of this contract with prime Contractor’s workforce. Maintenance Management shall not be subcontracted.

Safety: The Contractor shall ensure that work performed under this contract is conducted in strict regard for safety of workers and others who might be affected by the work. The Contractor shall be responsible for compliance with all applicable federal, state, and local laws as well as all applicable standards and regulations established by the Occupational Safety and Health

Administration (OSHA). Compliance with the most stringent regulation applicable to the work from the above guidelines shall be the sole responsibility of the Contractor. The Contractor shall be responsible for establishing and implementing a safety program, approved by the Contracting

Officer, which will provide a safe work environment.

Conduct of Employees: The Contractor shall provide employees who shall conduct themselves in a proper, responsible and businesslike manner, which at a minimum includes the following:

(a) Contractor personnel shall participate in any safety drills (fire drills, civil defense exercises) as required.

(b) Contractor personnel shall report fires, hazardous conditions, damage to buildings and fixtures or any unauthorized occupancy.

(c) Contractor personnel shall prevent wasteful practices in connection with Government-furnished utilities.

(d) Official government telephones shall only be used by Contractor personnel for official

Government business.

(e) Contractor personnel shall be dressed in appropriate clothing and shall present a clean, neat appearance at all times when performing under the contract.

Employee Qualifications: The Contractor shall provide personnel who are capable and trained in the performance of the duties to which they are assigned. This includes appropriate trade certification for the specific trade work performed by each contract employee or subcontractor

(i.e., electrician, carpenter, HV mechanic, etc.) The Contractor shall train personnel to perform all assignments in accordance with the requirements and performance standards of this contract and ensure employees possess all licenses and certifications required by for their assigned functions. All Contractor employees working with electricity shall be trained in CPR and carry an up-to-date CPR card certifying the training has been done. In addition, the Contractor shall ensure that Contractor employees meet all minimum requirements, as applicable.

Equipment Operators: Contractor personnel operating automotive, construction, weight handling, material handling or miscellaneous equipment shall be properly qualified and licensed.

The Contractor is responsible for ensuring personnel operating such equipment have been properly trained. Training shall be documented and available for review by the Contracting

Officer. Personnel shall have any such licenses in their possession, when operating vehicles under this contract. Operators shall exercise due care while operating equipment and execute appropriate pre-operation and operational checks of equipment as required by Industry

Standards.

TStrawbridge Typewritten Text

TE - 1.7

TStrawbridge Typewritten Text

TStrawbridge Typewritten Text

TE 1.7 - GENERAL LAYOUT

CEFloyd Typewritten Text

TE-1.8

CHANGE OF OCCUPANCY MAINTENANCE (COM)

CHECK LIST

Change of occupancy work is not limited to the tasks listed below. Nor shall all tasks listed have to be performed during the COM process. Work plans for each COM will be approved by the

COTR. Each COM must be cleaned in accordance with TE 1.10.

LIVING/ DINING ROOM

1. Inspect/ re-adjust screen doors (French door). ________

2. Cycle all windows to ensure proper operation. ________

3. Clean heating units/vents. ________

4. Clean/ door mechanisms/retighten hinge screws. ________

5. Inspect gas monitor/smoke detector. ________

6. Replace burned out/ painted over light bulbs. ________

KITCHEN

1. Cycle all windows to ensure proper operation. ________

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

4. Inspect fire extinguisher. ________

5. Tighten all hardware on cabinets. ________

6. Replace stove exhaust vent filter. ________

7. Cycle faucet/sprayer and replace washers ________

8. Cycle dish washer/ inspect for leaks. ________

9. Inspect drains for leakage/repair if needed. ________

10. Add drain cleaner to drain/cycle faucet. ________

11. Replace burned out/ painted over light bulbs. ________

12. Replace stove drip pans ________

UTILITY CLOSET/ROOM

1. Clean heating units/vents ________

2. Clean/ door mechanisms/retighten hinge screws. ________

3. Cycle washer valves. ________

4. Inspect drains for leakage/repair if needed. ________

5. Add drain cleaner to drain/cycle faucet. ________

6. Drain two (2) gallons of water from water heater. ________

7. Replace burned out/ painted over light bulbs. ________

8. Inspect dryer vent for debris. ________

9. Inspect electrical panel for damaged breakers. ________

10. Replace furnace filter and return air filter ________

BATHROOM/ LOWER

1. Clean heating units/vents. ________

2. Clean/ door mechanisms/retighten hinge screws. ________

3. Cycle faucet valves and replace washers ________

4. Inspect drains for leakage/repair if needed. ________

5. Add drain cleaner to drain/cycle faucet. ________

6. Tighten all hardware on cabinets. ________

7. Tighten toilet paper/cup/tooth brush holder, towel bar(s). ________

8. Clean & inspect exhaust vents. ________

9. Replace burned out/ painted over light bulbs. ________

10. Cycle toilet to ensure proper drainage. Check for leaks. ________

11. Replace toilet seat. ________

ENTRANCE/HALLWAY

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

4. Inspect gas monitor/smoke detector. ________

5. Replace burned out/ painted over light bulbs. ________

STAIRWELL

1. Replace burned out/ painted over light bulbs. ________

2. Tighten all banister hardware. ________

UPSTAIRS HALLWAY

2. Clean/ door mechanisms/retighten hinge screws. ________

3. Inspect gas monitor/smoke detector. ________

4. Replace burned out/ painted over light bulbs. ________

UPPER BATHROOM

2. Clean/ door mechanisms/retighten hinge screws. ________

3. Cycle faucet valves and replace washers ________

4. Inspect drains for leakage/repair if needed. ________

5. Add drain cleaner to drain/cycle faucet. ________

6. Tighten all hardware on cabinets. ________

7. Tighten toilet paper/cup/tooth brush holder, towel bar(s). ________

8. Clean & inspect exhaust vents. ________

9. Replace burned out/ painted over light bulbs. ________

10. Cycle toilet to ensure proper drainage. Check for leaks. ________

11. Replace toilet seat. ________

BEDROOM, MASTER

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

BEDROOM #2

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

BEDROOM #3

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

BEDROOM #4

2. Clean heating units/vents. ________

3. Clean/ door mechanisms/retighten hinge screws. ________

EXTERIOR

1. Inspect/repair damage to sheds & fences ________

2. Inspect/re-screen slider screen doors ________

3. Clean exterior dryer vents & replace missing rodent/bird covers ________

4. Check/replace bulbs in exterior light fixtures ________

TE-1.9

COM PAINTING

PART 1 - GENERAL

1.1 DESCRIPTION

1.1.1 Work included but not limited to: Preparation and painting of designated family housing unit’s interior exposed surfaces as listed on the Painting Schedule in Part

3.4 of this Section, as specified herein, and as needed for a complete and proper installation. All paint products shall comply with current Federal and Regional

Volatile Organic Content (VOC) and the New Jersey V.O.S. requirements and regulations. Products listed below are just examples. Any COR approved equivalent is acceptable.

1.1.2 Related work:

1.1.2.1 Patching, repair and priming of damaged or new replacement surfaces shall be required prior to painting, these surfaces shall receive a coat of Prime Fast (037-

1385) applied in accordance with the manufacturer’s instructions.

1.1.2.2 Unless otherwise noted, all surfaces that are to be painted shall receive a minimum of two coats.

1.1.2.3 All interior room walls and ceilings shall be painted with Fresh Kote Latex Flat

(402-128) except as noted.

1.1.2.4 All bathrooms and kitchens walls shall be painted using Fresh Kote Latex Satin

Eggshell Enamel (405-128).

1.1.2.5 All surfaces that have a natural finish wood finish (doors, railings, stairs etc.) shall not be painted; surfaces shall be prepared and receive a polyurethane finish.

During adjacent painting, these items shall be either removed or protected.

1.1.2.6 All previously painted wood trim and interior wood windows and doors shall be painted using Fresh Kote Latex Satin Eggshell Enamel (405-128).

1.1.2.7 Electric heater elements located in Phase I Housing Units shall have the metal covers painted using Rust-O-Lastic (074-128).

1.1.2.8 All exterior doors including French doors shall have only the interior surfaces painted using Rust-O-Lastic (074-128).

1.1.2.9 Walls that are to receive an satin eggshell enamel finish and do not have a physical break in the wall surface between rooms, shall have this finish continued into the adjacent room wall to the next defined edge or break.

1.1.3 Work not included:

1.1.3.1 Unless otherwise indicated, painting is not required on surfaces in concealed or inaccessible areas.

1.1.3.2 Floors and stairs (treads & risers) shall not to be painted. Stairs shall be finished as described in 1.1.2.5.

1.1.3.3 Kitchen and bathroom cabinetry shall not be painted.

1.1.3.4 Metal surfaces of anodized aluminum, stainless steel, chromium plate, copper, bronze, and similar finished materials will not require painting under this Section.

1.1.3.5 Do not paint porcelain, vinyl, laminates, baked enameled metal or prefinished surfaces unless otherwise indicated.

1.1.4 Definitions:

1.1.4.1 "Paint," as used herein, means tinted or clear coating systems materials including primers, emulsions, epoxy, enamels, sealers, fillers and other applied materials whether used as primer, intermediate, or finish coats.

1.2 QUALITY ASSURANCE

1.2.1 Use adequate numbers of skilled workmen who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for proper performance of the work of this Section.

1.3 SUBMITTALS: The following informational data shall be submitted for approval prior to the start of any work:

1.3.1 Patching Material MANUFACTURER'S DATA

1.3.2 Primer MANUFACTURER'S DATA

1.3.3 Paints MANUFACTURER'S DATA

1.3.4 Polyurethane MANUFACTURER'S DATA

1.4 EXTRA STOCK

1.4.1 Upon completion of the work of this Section, deliver to the Coast Guard an extra stock equaling 10 per cent of each color, type, and gloss of paint used in this contract, tightly sealing each container, and clearly labeling with contents and location where used.

PART 2 - PRODUCTS

2.1 PAINT MATERIALS

2.1.1 Acceptable materials:

2.1.1.1 The referenced paint products and the Painting Schedule in Part 3.4 of this

Section are based, in general, on products of M. A. Bruder & Son, Inc. These products are referenced only to provide an approved equal manufacturer standard. Equal products of other paint manufacturers may be substituted for approval.

2.1.1.2 The color of all paint shall be M.A.B. BONE WHITE (128).

2.1.1.3 All approved painting materials and products shall be of the same manufacturer.

2.1.1.4 Use only thinners, additives etc. as recommended by the paint manufacturer, and use only to the recommended limits.

2.1.1.5 Insofar as practicable, use primers, finish coats, and necessary thinner material as part of a unified system of paint finish.

2.2 APPLICATION EQUIPMENT

2.2.1 For application of the approved paint, use only such equipment as is recommended for application of the particular paint by the manufacturer of the particular paint, and as approved by the COTR.

2.2.2 Prior to use of application equipment, verify that the proposed equipment is actually compatible with the material to be applied, and that integrity of the finish will not be jeopardized by use of the proposed equipment.

2.3 OTHER MATERIALS

2.3.1 Provide other materials, not specifically described but required for a complete and proper installation, as selected by the Contractor subject to the approval of the

COTR.

PART 3 - EXECUTION

3.1 MATERIALS PREPARATION

3.1.1 General:

3.1.1.1 Mix and prepare paint materials in strict accordance with the approved manufacturers' recommendations.

3.1.1.2 All acrylic base paints shall have a fungicide M1 Mildew Additive (101-4153) added and mixed with the paint in accordance with the manufacturer’s instructions prior to application of the paint.

3.1.1.3 When materials are not in use, store in tightly covered containers

3.1.1.4 Maintain containers used in storage, mixing and application of paint in a clean condition, free from foreign materials and residue.

3.2 SURFACE PREPARATION

3.2.1 General:

3.2.1.1 Perform preparation and cleaning procedures in strict accordance with the approved paint manufacturers' recommendations.

3.2.1.2 Surfaces that have been patched or new materials have been install shall be sanded smooth and level, cleaned of all dust and then primed with Prime Fast

(037-1385) applied in accordance with the approved manufacturer’s instructions.

3.2.1.3 Surface preparation shall be accomplished by thoroughly cleaning and removing all dirt, grease, and oil, powdering plaster, glue size or paste and other surface contaminants that might impair adhesion. Sand hard or glossy surfaces. Remove loose, peeling paint and sand edges smooth. Remove all sanding dust using a treated or damp cloth. Spackle nail holes and cracks, sand smooth and touch-up before applying finish coat. Avoid abrading drywall face paper. Remove rust and/or scale from metal surfaces that are to be painted.

Seal water soluble stains, knots and sap streaks with Lok-Tite Stain Sealer

(037-159).

3.2.1.4 Remove removable items, which are in place and are not scheduled to receive paint finish; or provide surface-applied protection prior to surface preparation and painting operation. These shall consist of but not be limited to, switch plates, receptacle plates, electric panels, access doors, lighting fixtures, grilles, registers, door stops, handles, vent louvers, etc.

3.2.1.5 Following completion of painting in each space or area, reinstall the removed items by using workmen who are skilled in the necessary trades to accomplish this task.

3.2.1.6 Schedule the cleaning and painting so that dust and other contaminants from the cleaning process will not fall onto wet newly painted surfaces.

3.3 PAINT APPLICATION

3.3.1 General:

3.3.1.1 Each coat of paint shall be applied in strict accordance with the approved paint manufacturer’s instructions. Each coat of paint shall have a minimum 2 mil

DFT.

3.3.1.2 Make sure each coat has sufficiently dried before applying succeeding coats.

3.3.1.3 Sand and remove dust between coats to remove defects visible to the unaided eye from a distance of five feet.

3.3.2 Application:

3.3.2.1 When brush application is used to apply paint, care shall be taken to work each brush stroke onto the surface in a uniform manor, applying the film evenly.

3.3.2.2 When roller application is used to apply paint, roller strokes shall be applied using zigzag pattern so as to hide any roller patterns and distribute the paint evenly.

3.3.2.3 When spray application is used to apply paint, apply each coat to provide the hiding equivalent of brush coats. Do not double back with spray equipment to build up film thickness of two coats in one pass.

3.3.2.4 Cloudiness, spotting, holidays, laps, brush marks, runs, sags, ropiness, and other surface imperfections will not be acceptable.

3.4 PAINTING SCHEDULE: Provide the following finishes.

3.4.1 Interior metal, ferrous:

3.4.1.1 First coat: Rust-O-Lastic (074-128)

3.4.1.2 Second coat: Rust-O-Lastic (074-128)

3.4.2 Interior walls and ceilings paint: (Note these paints shall include a fungicide additive)

3.4.2.1 Used on gypsum drywall (all ceilings and walls except kitchen and bathrooms walls):

3.4.2.1.1 Primer (if required): Prim Fast (037-1385)

3.4.2.1.2 First coat: Fresh Kote Latex Flat (402-128)

3.4.2.1.3 Second coat: Fresh Kote Latex Flat (402-128)

3.4.2.2 Used on wood trim and gypsum drywall (all kitchen and bathroom walls):

3.4.2.2.1 Primer (if required): Prim Fast (037-1385)

3.4.2.2.2 First coat: Fresh Kote Latex Satin Eggshell Enamel (405-

128)

3.4.2.2.3 Second coat: Fresh Kote Latex Satin Eggshell Enamel (405-

128)

3.4.3 Natural Wood Finish:

3.4.3.1 First coat: Rich Lux Gloss Polyurethane Wood Finish (086-899)

3.4.3.2 Second coat: Rich Lux Gloss Polyurethane Wood Finish (086-899)

3.5 FINAL CLEAN UP

3.5.1 Upon the completion of all required painting, the Contractor shall remove all debris, dust, paint spots or splattering, etc., resulting from this contract. All surfaces areas shall be left clean and in the same condition as prior to this contract.

TE-1.10

CLEANING OF COM UNITS

1.1 SCOPE OF WORK

The Contractor shall provide all supervision, labor, tools, materials, transportation, equipment, and services as required cleaning vacant government housing units prior to the assignment of houses to new residents.

1.2 CONDITIONS OF WORK/PERFORMANCE REQUIREMENTS

The condition and level of cleanliness in the housing units to be cleaned will vary from unit to unit depending upon the amount of maintenance work done on the unit after the previous tenant vacated and cleaned their unit. The purpose of the work, required under this contract, is to thoroughly clean the entire house after maintenance work has been completed in order that the new residents move into a functional and attractively clean unit. The contractor is required to perform the following cleaning tasks in each housing unit assigned for cleaning:

a. Clean kitchen floor of all dirt, debris, dust, scuff marks, heel marks, other stains and discoloration or other foreign matter.

b. Clean kitchen counter.

c. Clean interior and exterior of kitchen cabinets. Wipe clean all dirt, debris, dust, other stains and discoloration, and other foreign mater.

d. Clean and polish kitchen sink making sure sink is free of any rust stains.

e. Clean interior and exterior of stove. Clean under the stovetop for those units that open.

Wipe clean all dirt debris, dust, other stains and discoloration, and other foreign matter.

f. Clean stove exhaust fan and cover

g. Clean interior and exterior of oven. Wipe clean all dirt debris, dust, other stains and discoloration, and other foreign matter.

h. Clean interior and exterior of refrigerator. Wipe clean all dirt, debris, dust, other stains and discoloration, and other foreign matter.

i. Clean interior and exterior of dishwasher.

j. Clean and polish all bathroom fixtures (Medicine cabinets, mirrors, sinks, bathtubs, toilets and toilet bowls)

k. Clean, strip and wax all tiled floors. Clean and mop all no-wax linoleum floors using soap and water. Wipe clean all dirt, debris, dust, scuff marks, heel marks, other stains and discoloration and other foreign matter. Floors shall have a uniform appearance without streaks, swirl marks, or any evidence of soil, stain, and film or standing water.

l. Dust out all heating/cooling vents. (Includes both heating registers and Whole House

Ceiling fans)

m. Dust all horizontal planar surfaces (cabinets, shelves, window panes and sills, top of doors, light fixtures, molding, tops of furnace and hot water heaters).

TE-1.10

CLEANING OF COM UNITS

n. Clean the interior and exterior of all windows and sills. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter. Wash all screens, clearing them of any dust and dirt.

o. Clean all lighting fixture covers inside and out. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

p. Clean stairways. Clean wood stairways using oil soap. Vacuum all carpeted stairwells.

q. Clean interior walls and doors. For any walls that have not been painted, wash walls to remove smudging, handprints or soiled areas and any dust.

r. Remove and dispose of any trash or debris that may have accumulated in the house.

s. Vacuum and steam clean carpeted areas. After cleaning, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns and raveling shall be brought to the attention of the government representative.

t. Sweep and clean all exterior storage areas.

u. Sweep, clean and wash patio areas.

Technical Exhibit

TE-1.11

Preventative Maintenance Requirements & Annual Inspection Checklist

Equipment Location Frequency Procedure Comment/Reference

Gas Fired Boiler

Burnham Model

IN9NC

Quarters A Manufacturer’s

Instr. Frequency or

@ a minimum annual requirement

Manufacture’s Instructs and to include R.S.

Means PM System

D3025 130 1950

Low pressure boiler input

280,000 BTU/HR R.S.

Means Facilities

Maintenance & Repair

Cost Data 2010

Gas Fired Furnace, Evolution System Plus

95s

Housing

Units

Phase

1,II,III,IV

Manufacturer’s

Instr. Frequency or

@ a minimum annual requirement

Manufacturer’s P.M.

Instructions.

Complete all recommended manufacturers P.M.

procedures including filter changes at recommended intervals.

Air Conditioner

Carrier Units Model

38TRA030320 or

38TRA024220 or replacements.

Quarters A

Manufacturer’s

Rec.

Frequency or @ a minimum

Annual

Requirement

Instructions. & R. S.

Means HVAC

Procedures D-30

D3035-130 manufacturers P.M.

procedures for unit type and model. R.S. Means

Facilities Maintenance &

Repair Cost Data 2010

Air Conditioner

Units Bryant Legacy

Model 124ANA018-C

Housing

Units

Phase

1,II,III,IV

Rec.

Frequency or @ a minimum

Annual

Requirement

Instructions. & R. S.

Means HVAC

Procedures D-30

D3035-130 manufacturers P.M.

procedures for unit type and model. R.S. Means

Facilities Maintenance &

Repair Cost Data 2010

Hot Water Heater

Bradford White Defender

Model

40 Gallon capacity

Units

Phase

1,II,III,IV

Instr.

Frequency or @ a minimum

Annual

Requirement

Manufacturer’s P.M.

Instructions. And R.S.

Means PM System

D2025 260 1950

Task Items 1-12

Bradford White

References & R.S. Means

D2025 260 1950

Task Items 1-12. R.S.

Means Facilities

Maintenance & Repair

Cost Data 2010

Kitchen Appliances

Misc. Brands & types

Stoves, refrigerators, dishwashers etc.

All

Units

Annual

Complete PM procedures during the PM annual visit

Appliance

Recommended Inst.

Perform during the annual maintenance providers

PM visit

Supplemental

Solar Heating

Phase IV only

Annual

Complete during the PM annual visit

Instructions.

As per information contained within the

SETA publication.

Chimney Flue Pipes QRTs A

Phase II, III, &IV

Annual PM

Inspection

Visible & Exterior

NFPA Level 1

Inspection

NFPA & Chimney Safety

Institute of America

Whole House fans

Fan, Axial 5,000 to 10,000

CFM

Phase II, III, &IV

Annual during

Maintenance PM visit

D30 HVAC

D3045- 210

R.S. Means Facilities

Maintenance & Repair

Cost Data 2010

Technical Exhibit

TE-1.11

Preventative Maintenance Requirements & Annual Inspection Checklist

Fan, Axial 5,000 CFM

Bedrooms

Phase I, II, III, &IV

Bedrooms

Minimum Annual

Req. during

Maintenance PM visit or a COMS

D30 HVAC

D3045- 210

R.S. Means Facilities

Maintenance & Repair

Cost Data 2010

Inspect attics and crawl spaces. Confined Space

Entry Requirements apply.

Phase I, II, III, &IV

Attics All; Annual requirement during

Maintenance PMI

Crawl Space

Phase IV only during COMS

Access areas & inspect for leaks, mold, missing ventilation duct components, condition of piping, framing etc.

Safety Inspection to look for leakage, water damage, mold etc.

Inspect & Test all fire/smoke/CO/and

Combustible gas detectors

All Housing

Units

Minimum Annual requirement during

Maintenance PM visit or COMS

Test equipment IAW all manufactures instruction and NFPA requirements

Manufactures Instructions and NFPA requirements govern procedures

Inspect gutters, leaders, downspouts, flashing, roof penetrations which accommodate ventilation appurtenances including the ventilation equipment and structures.

Phase II, III, &IV and to include

QRTs. “A”

Monthly visual requirement & detailed during

Annual

Maintenance PM visit or may be requested during

COMS

Visually inspect all roofing/flashing/gutters etc. for obvious defects and problems. Initiate or recommend repairs to the COTR

SMACNA standards apply.

http://www.smacna.org/

Water Distribution Valves

In Ground Only

Phase 1,II, III, &IV and to include

QRTs. “A”

Annual

Requirement

D2025 140 & 145 as applicable

R.S. Means Facilities

Maintenance & Repair

Cost Data 2010

REQ. CURRENTLY

SUSPENDED DUE TO

CONDITION OF

VALVES

Housing Maintenance

Shop & Grounds

Maintenance Equipment

Bldg 290, Bunker &

Con X Boxes

Annual

Requirement

Inspect, Safety Check and operationally test each piece of equipment to verify equipment condition.

Test equipment IAW all manufactures instructions pertaining to use & maintenance

Procedures referenced from R.S. Means Facility Maintenance & Repair Data 2010

TE-1.12

TRACEN CAPE MAY SELF HELP MATERIALS & EQUIPMENT LIST

General Consumable Supplies available for resident check-out and use:

Paint, interior, flat wall & ceiling.

Paint, interior, eggshell, doors and wooden trim work.

Paint, touch-up, white for appliances.

Caulk, interior/exterior latex and silicone depending upon specific application.

Drywall material for small repairs, all types, standard, mold resistant etc.

Drywall joint compound, limited quantities matched to specific repair.

Glue, carpenters.

Sandpaper 40 – 120 grit various grades.

Wood Putty/Plastic wood quantities gauged to specific project.

Porcelain compound, white, suitable for sink & bath tub touch ups.

HVAC filters, MERV 8 type.

Weather stripping all types as required by specific application.

Vinyl cove base material.

Vinyl adhesive compound.

Specific Area or Component related Items:

Door Related Items:

Bi-fold closet doors.

Interior doors flat slab or six panel.

Door passage locksets.

Assorted door hardware including storm door.

Storm door closure.

Storm door handles & screens.

Touch up paint (all door types).

First Floor related items:

Door passage locksets & hardware.

Bi-Fold door related hardware & knobs.

Closet shelving & clothes poles must specify length.

Door Stops and related plates.

CO detector (must turn in malfunctioning unit).

Smoke detector (must turn in malfunctioning unit).

Energy efficient bulbs as applicable (must turn in old bulb).

Mini-Blinds (must turn in blind requiring replacement).

Ceiling fan parts (as required to facilitate minor repairs).

HVAC replacement diffusers, floor or ceiling type.

Kitchen:

Refrigerator parts (as required to facilitate minor repairs, i.e. handles, shelves, rack supports, light bulbs etc.)

Stove/Range parts (as required to facilitate minor repairs, i.e. handles/knobs, shelves, drip pans, racks, light bulbs etc.)

Range back splash sections.

Range interior light bulbs.

Range hood filters, light bulbs and light covers.

Ceiling light bulbs, fixture type specific.

Sink faucet drain baskets.

Sink faucet aerators.

“Drano” type “safe for piping” drain cleaning compounds.

Cabinet pulls, specific to cabinet type.

Cabinet parts misc. sufficient to complete minor repairs.

Exterior related items:

Repair components for wooden fences, misc. fence boards, copper caps, latches all fence related hardware etc.

Exterior light fixtures, Coach & Jelly Jar type, must be qualified to install, COTR discretion.

Grass Seed.

Patio Block (limited quantities, COTR discretion.)

Landscaping timber (limited quantities, COTR discretion.)

Brick molding to be used to repair around doors, (quantities issued limited to specific task).

Exterior walls & door touch up paint, (quantities issued limited to specific task).

Top Soil, (limited quantities, COTR discretion.)

Pea Gravel, (limited quantities, COTR discretion.)

Flag Pole holder.

Pest Control supplies (over the counter type) (limited quantities, COTR discretion.)

Yard Maintenance Equipment on SIGN OUT BASIS as available, lawn mowers, weed whackers, pruning shears, leaf blowers, Snow Blowers, edger’s, etc.

Bathrooms:

Misc bath fixtures to include towel bars, toilet seats, toilet handles, sink fixtures, soap dishes, toothbrush holders, light fixtures (COTR discretion), light bulbs, toilet paper roll holders, etc.

Doors and door related hardware (all).

Shower curtain rods and associated hardware.

Light fixture bulbs, switch & outlet cover plates.

Medicine cabinet parts, doors, handles, light covers etc.

2nd Floor Areas

Stairwell & Hallways:

Doors & door related hardware.

Electrical outlets cover plates.

Bannister/handrail parts.

Poly for stairs.

Light bulbs for recessed light fixtures.

Light bulbs and parts for Pendant Style Lights.

Smoke detectors.

Carbon Monoxide detectors (must turn in malfunctioning unit).

Smoke detectors (must turn in malfunctioning unit).

Bedrooms:

Door passage locksets & hardware.

Bi-Fold door related hardware & knobs.

Closet shelving & clothes poles must specify length.

Door Stops and related plates.

CO detector (must turn in malfunctioning unit).

Energy efficient bulbs as applicable (must turn in old bulb).

Mini-Blinds (must turn in blind requiring replacement).

Ceiling fan parts (as required to facilitate minor repairs).

SELF-HELP TOOLS (SIGN OUT/LOAN OUT BASIS):

Misc hand tools such as saw, drill/driver guns, drill bits, caulking guns, screwdrivers, wrench sets, socket wrench sets, pliers, paint application equipment, rollers trays, brushes, etc. 6’ and 8’ step ladders.

SELF-HELP TOOLS (SIGN OUT/ LOAN OUT BASIS): cont…

Hand tools for yard maintenance work, heavy duty shovels, rakes, hoes, wheelbarrows etc.

Lawn mower.

Weed Whackers.

Edgers.

Pruners.

Leaf Blowers.

Snow shovels.

Ice Melt Compound.

Snow Blowers

Rug Doctor.

P…