RFP_70Z02318RGPH00100_Questions_and_Answers_Final.pdf

Question Number

PWS/RFQ Reference Question Answer Change to Documents

1 General Question Will the USCG be releasing the exhibit design documents that have already been completed to the bidders?

The Government will provide exhibit design documents to the awardee

None

2 General Question Has the 100% inventory been completed by USCG staff, as noted in our last meeting? Will this inventory be made available to all bidders for the project?

The inventory has been completed. The inventory will be made available to the awardee

None

3 General Question Confirm that all shipping of artifacts will be included in this contract. It would be necessary for estimating the costs for crating and shipping to have the inventory of the artifacts that reside at other locations and will need to be transferred to either CG Exhibit Center or to the USCG Academy in New London CT.

Yes, shipping is included as necessary for all art and artifacts included in the RFP. Under 3.6, 3.8, 3.9 shipping shall be considered. Under 3.6 Art Handler, the items requiring shipment are listed. Under 3.8 and 3.9 if the contract work is completed in a contractor facility the cost of moving the artwork and artifacts shall be factored in.

Envisioned task orders will include specific details for shipping.

None

4 General Question Confirm that all supplies for rehousing and shipping are to be part of this contract. This could include chemicals, moving equipment, personal protective gear and not just archival supplies?

Yes, all materials required for rehousing and shipping shall be included. The Government has basic museum archival materials available for rehousing but if the Offeror has a preferred material it shall be included in the proposal. All materials required for shipping shall be provided by the Offeror. Specific details for the shipping will be provided in the envisioned task orders.

None

5 General Question Will Preservation Manager be responsible for training no‐contract support staff.

Preservation Managerwill be responsible for maintaining approved procedures and processes across the contract team. The expectation is that all personnel will have requisite professional experience.

None

6 General Question There are several references to biweekly meetings (meaning 2 times per week) can you confirm these are every other week meetings or bimonthly?

Meeting are to be held every two weeks, aka Bimonthly.

The following documents have been revised

Attachment I PWS Section

1.12 Progress Meetings

9.2 ‐ Item 5 Attachment TO1I Section

1.10 Progress Meetings

9.0 Item 5

Attachment TO2I Section

1.10 Progress Meetings

9.0 Item 5

Attachment TO3I Section

1.10 Progress Meetings

9.0 Item 5

7 3.1 Project Manager

It is stated in the RFP that the Project Manager shall be responsible for all Contactor work performed under this PWS, including attending meetings as required, at the CGA Museum in New London, CT. This will likely include meetings and coordination with the Base Building Architecture and Engineering team and the Exhibit Designers.

In section 1.6 Travel of TO2 the regulations for travel are mentioned to be required and approved by the USCG outside 50 miles. In the Contract Terms and Clauses Section III. 2, it states that the travel will be estimated and funded on a NTE basis. Can you confirm whether the numbers in the pricing spreadsheets estimated allowances or NTE prices?

The numbers in the pricing spreadsheets are NTE amounts.

None

RFP 70Z02318RGPH00100 _Questions and Answers

8 3.2 Preservation Manager

It is stated in the RFP that the Preservation Manager position is required to manage the Contractor personnel 3.3, 3.4, 3.5 and attend meetings as required in New London, CT. It seems that the majority of the work will be in oversight based on the work required by these 3 positions, the 3.3 Archives Technician will require the least daily oversight while the other 2 will require the oversight of the Preservation Manager on a more routine basis based on the type of work they are required to perform.

Additionally, there is also the need for the Preservation Manager to be working on a frequent basis with the Exhibit Designers to actively review the design elements that affect the inclusion of the artifacts for exhibition, to ensure that best practices for artifact mounting, installation and preservation be implemented in the exhibit design and drawings. This will mean attending most of the initial exhibition planning meeting at various locations. The input of Conservation at the beginning of the exhibition design process tends to ensure that costly changes late in the process are avoided and creative solutions to challenges be resolved early in the planning process.

In section 1.6 Travel of TO2 the regulations for travel are mentioned to be required and approved by the USCG outside 50 miles. In the Contract Terms and Clauses Section III. 2 it states that the travel will be estimated and funded on a NTE basis. Can you confirm whether the numbers in the pricing spreadsheets are estimated allowances or NTE prices?

The numbers in the pricing spreadsheets are NTE amounts.

None

3.3 Archives Technician Atkins

Hall Will all computer(s), software, scanning and digitization equipment required for the contract technician at Atkins Hall be provided by the

USCG?

Yes. None

3.4 Museum Technician

Exhibit Center

1. Could the dimensions of the Exhibit Center Tool Room that was noted as a work space for processing and treatment be provided to bidders and details on the existing equipment and supplies that are currently in this work space? Is this equipment available for use by the contract technician?

2. In order to properly rehouse artifacts at this location there is the need for large tables, board cutters, board bender, cutting mats and other supplies for the fabrication of re‐housing mounts and storage containers. Are these materials existing at the Exhibit Center and if not will the purchase of said equipment and supplies be a part of this contract? At the end of the contract(s) will the disposal of the equipment be the responsibility of the Contractor.

3. There are safety concerns with some of the cleaning chemicals that may be required for the cleaning of some of the artifacts. Are there existing safety protocols and storage facilities at the location that contractor will be required to follow or will this be required on this contract?

4. Is the Tool Room a flexible space that will be able to accommodate artifacts of differing scales.

5. For the imaging of the artifacts, is there existing photography equipment at the Exhibit Center and will this be available to the contract technician?

6. Will all computer(s), software, scanning, digitization and printing equipment required for the contract technician at Exhibit Center be provided by the USCG?

1. The Government does not have the dimensions for the exhibit center tool room and Yes all equipment is accessible for contractor use. 2. The Exhibit Center has a tool room equipped with basic equipment including tables, carts, cutting boards, mats, exacto and retractible knives, drills with basic bit attachments. These will be available for contractor use. Large format saws, blades, and board cutters are not available and shall be provided by the contractor. Also available for contractor use are a fork lift, work assist vehicle, man lift, and ladders. 3. All Federal, State and Local requirements shall be followed for the handling of chemicals. 4. Yes, the tool room is flexible and can accomidate artifacts of differing scale. 5 & 6 ‐ There is one standard work station with CG network capabilities including a network printer, as well as a stand alone Mac computer with scanner for digitization requirements. There is a camera and photography lights on site for Contractor use.

3.5 Museum Technician USCG

Academy

1. This is a part‐time position, are the times this technician will be working required on a weekly basis say 3 days a week or on an as needed basis determined by the Preservation Manager or the USCG Academy Historians, curators?

2. Is there a similar work space to the Exhibit Center Tool Room available at the Academy location for the Museum Technician to perform the surveying, cataloging, stabilization, photographing and re‐housing of the artifact at the facility in New London? If not will the contractor be required to find and furnish suitable facilities for the technician?

3. In order to properly rehouse artifacts at this location there is the need for large tables, board cutters, board bender, cutting mats and other supplies for the fabrication of re‐housing mounts and storage containers. Are these materials existing at the USCG Academy and if not will the purchase of said equipment and supplies be a part of this contract? At the end of the contract(s) will the disposal of the equipment be the responsibility of the Contractor.

4. There are safety concerns with some of the cleaning chemicals that may be required for the cleaning of some of the artifacts. Are there existing safety protocols and storage facilities at the location that contractor will be required to follow or will this be required on this contract?

5. Is the work space being made available for the work a flexible space that will be able to accommodate artifacts of differing scales?

6. For the imaging of the artifacts, is there existing photography equipment at the USCG Academy and will this be available to the contract technician?

7. Will all computer(s), software, scanning, digitization and printing equipment required for the contract technician at USCG Academy be provided by the USCG?

1. The Government does not dictate the hours only the duties to be performed. 2.No, there is one multi use office for contractor use. Contractor will have access to table and carts and a work areas including space to process artifacts. 3. Large format saws, blades, and board cutters are not available and shall be provided by the contractor. 4. All Federal, State and Local requirements shall be followed for the handling of chemicals. 5. The work space is limited in scale, but flexible. 6&7 ‐ A CG laptop with access to printer will be provided, access to MAC computer and scanners will be provided.Digital camera and space for photography, though not a full photo studio nor lights, will be provided.

None

PWS Sections 3.4.2.5, 3.4.2.6, and 3.6

Portions for the PWS and the Pricing spreadsheets for TO2 require that the contractor make or provide new crates for objects artifacts, and artwork to be shipped or stored, the packing of those objects, artifacts and artwork, and assisting in the physical transfer of micro and macro scale heritage assets to sites both local and outside the immediate area. Without a list of objects, artifacts, or artwork to be crated packed and shipped; without a specification for the crates to be provided; without a specification on the required transfer or shipping requirements; and without a schedule for what crates will be shipped from what location(s) to another location(s), it is difficult to provide a fixed or not to exceed cost. Will the USCG be providing the information above? If not will it be acceptable for this solicitation for bidders to provide an estimated quantity, and an average unit cost estimate, to be considered a not to exceed allowance without prior written approval of the USCG? If not, could the USCG provide an allowance figure to include in the proposal?

Shipping is not required with Task order 2. The Pricing Spreadsheet has been revised.

Attachment TO2II Pricing Spreadsheet Task Order 2

13 RFP, Page 1 of 7

Page 1 of 7 states that this procurement is a 100% Small Business set‐aside.

Q: Can you verify the definition of this arrangement?

Q: Is it permissible for an SBA to subcontract a firm that is not considered an SBA?

Q: Would the services for Exhibit Design fall under 5414 Specialized Design Services? If so, would the fees cap at 7.5M total?

Under set-aside award conditions, small businesses are required to perform minimum levels of work when they receive a federal contract. These subcontracting limitations apply to contract set-asides for small businesses when the contract amount exceeds $150,000, and all other set aside or sole source contracts under the 8(a), HUBZone, SDVOSB or WOSB programs.

Service Contracts: The small business prime contractor must provide at least 50% of the contract cost for personnel.

None

14 RFP, Page 1 of 7

The RFP states that the Contractor shall provide archival, artifact, technical, and professional support to document, care for, conserve, and prepare art and artifacts for future display. The Contractor shall also provide interior Exhibit Design services to plan and develop interior schematic, interior design development, construction documentation (exhibit blue prints and drawings), media production and software development, and construction administration (creative oversight of design implementation during installation) for the inaugural exhibits.

No federal funds will be used for physical construction of the Museum.

Is it assumed that this IDIQ will carry the Media Production and Software development costs even though the RFP states that no federal funds will be used for physical construction of the Museum? Media Production and Software development are typically part of the fabrication budget.

Yes. Congress has not officially appropriated any funds for the construction of the building.

None

15 RFP, Page 3 of 7

Page 3 of 7 states that the Offerer shall provide a crosswalk which correlates the labor category proposed for all personnel with the labor categories in the PWS.

Can you explain the term “crosswalk”?

The term crosswalk means that if your company uses different terminalogy/titles than the government has requested in the labor catergory that you show in the chart which of the government labor categories your labor categories relates to

16 Task Order #3

Task Order #3 states that the Exhibit design and media production and software development will be an 18 month base period. This should include Schematic Design, Design Development and Construction Documentation but the Construction administration phase is not listed.

Page 1 of 7, introductory letter, states that "The Contractor shall also provide interior Exhibit Design services to plan and develop interior schematic, interior design development, construction documentation (exhibit blue print and drawings), media production and software development, and construction administration (creative oversight of design implementation during installation) for the inaugural exhibits."

Is Construction administration part of this contract?

Yes, Interior Exhibit Design Construction administration is an Envisioned Task Order

None

17 Task Order #3

Page 20 of 36 states: Media and Software Development. Working in conjunction with the Schematic Design, Design Development, and Construction Documentation the Contractor shall work closely with the COR and USCG Design Team to create, develop, select and validate all software and media experiences via prototyping and formative user testing. Wireframes shall be developed to create the basis for the user experience. Media scripts shall be developed and written and once approved, used to develop and create storyboards for each media experience. Selection, approval, and confirmation of exhibit media including interview subjects, oral histories, images, graphics, interview locations and logistics shall be made, planned, and scheduled.

During the Media Software and Development phase the Contractor shall produce a range of linear media either as standalone experiences and/or as integrated interactive. These shall include field and studio production shoots and corresponding rough cut and fine cut production. The Contractor shall provide software development to create interactive based on the approved media pre‐development.

The Contractor shall provide baseline experiences including a basic Content Management System with personalized information for the visitor as well as additional experiences including highly stylized interactive that can support multiple visitors via layered content. The software shall be fully interactive and the Contractor shall host user testing to ensure viability, functionality, and to ensure a seamless visitor experience.

Create interactive based on the approved media pre‐development. The Contractor shall provide baseline experiences including a basic Content Management System with personalized information for the visitor as well as additional experiences including highly stylized interactive that can support multiple visitors via layered content. The software shall be fully interactive and the Contractor shall host user testing to ensure viability, functionality, and to ensure a seamless visitor experience.

Are the above media production costs to be included in the fee breakdown? These costs would typically be included in the fabrication budget and would occur during the Construction Administration phase.

Yes. Media production costs shall be included along with estimates and fabrication requirements.

None

Task Order #3, Section

3.10.3.5

Section 3.10.3.5 says that the graphic design package should include a "proposal" for producing high‐resolution scans of images and other graphic items used in the exhibits.

Can we assume, therefore, that the image acquisition costs and licensing fees are not included in the exhibit budget but would be part of the fabrication budget?

Yes. None

19 General Question Could the Government extend the question submission period? No. None

20 General Question Are the three supplied task orders meant to be examples or actual future task orders for this IDIQ, or are they in fact task orders to be awarded?

The Government will make one (1) Indefinite Delivery Indefinite Quantity (IDIQ) contract award and intends to award Task Order (TO) One, Two and Three at time of IDIQ award if sufficient funding is available. The Government envisions more TO awards to follow over the term of the contract.

Attachment II – Contract Terms and Clauses

21 General Question Could the Government elaborate on its plan for issuing task orders?

The Government will make one (1) Indefinite Delivery Indefinite Quantity (IDIQ) contract award and intends to award Task Order (TO) One, Two and Three at time of IDIQ award if sufficient funding is available. The Government envisions more TO awards to follow over the term of the contract.

22 General Question Does the bidder need to complete a SF 1449? No. None

I. Submission Instructions, Volume I.B. instructs Offerors to provide resumes with names redacted, but PWS instructions P7 3.1 PROJECT MANAGER indicate the name of PM and alternates are to be provided. Which is correct?

Names are not required at this stage of the process. Once the contract is awarded, the awardee will be asked to provide the names of their employees

Attachment I PWS Section

3.1. Project Manager

I. Submission Instructions, Is there a limit to the number of past performance narratives submitted (e.g. 1 per subcontractor / prime)?

Each Offeror shall be allowed to submit three past performance narratives. The RFP Letter has been revised.

RFP ‐ Amendment 1

I. Submission Instructions, Is there a preferred source for "publically available job titles" when identifying qualified personnel?

No. The Government reserves the right to utilize publically available salary information (e.g. U.S. Bureau of Labor Statistics, monster.com, salary.com, careerbuilder.com, etc.) to determine if professional employees are compensated fairly and properly for the geographical region of contract performance as identified in the PWS.

None

I. Submission Instructions, Volume II Price: Regarding Attachment TO2II spreadsheet, please provide more detail on required non‐labor supplies, such as archival supplies, building crates/mounts, moving artwork offsite, conservation materials. What information about these types of "other direct costs" should be included in our RFP response for the IDIQ? We understand that the contract holder will propose specific ODC items at the task order level, but what is required now?

Shipping is not required with Task Order 2. The Pricing Spreadsheet has been revised. The Government has basic museum archival materials available for rehousing but if the Offeror has a preferred material it shall be included in the proposal.

None

I. Submission Instructions, Volume II Price: Could the Government clarify the level of effort referenced in the price sheet? The Task Orders do not describe specific project functions in detail. Is the price sheet intended to show FTE? 1880 hours?

The Government does not dictate the hours only the duties to be performed.

None

28 PWS 1.2 Objective, Page 1 Will TO 3 be extended to overlap with the fabrication of the exhibit? No. None

29 PWS 3.2.1.6, Page 8 What are the associated activities with "working with USCG personnel to organize and update museum and archival collections"? (e.g.

appraisal, accessioning, processing, cataloging, etc).? Will "USCG personnel" include volunteers and interns?

USCG personnel includes full time, permanent USCG staff.

There are volunteers at both the Exhibit Center and the Coast Guard Academy whom contractors may interact with.

None

30 PWS 3.3.1.2, Page 9 What is meant by "refill collections materials"? Is this supply ordering?

This is a typo, the document has been revised to state "refile".

Attachment I PWS Section 3.3.1.2

31 PWS 3.3.1.3.2, Page 9 Does USCG require achievement of a certain FADGI star quality rating for digitization?

Digitization standard for accession file materials is 3 star FADGI rating. Digitization standard for digital assets representing and documenting Heritage Asset Collection and Archive materials shall be 4 star FADGI preservation standard.

Attachment I PWS ;Attachment TO2I – PWS Task

Order 2

32 PWS 3.4.2.8, Page 10 What is meant by "new and existing visual material"? Is this an activity related to identifying and accessioning new content in USCG's collections for future exhibition?

Yes. This is processing of current collections as well as new and recent accessions coming into the Archives.

None

PWS 3.7 Oral History Processing, Page 10

Does all Oral History processing work need to be conducted on site? Can recordings be transported to a contractor facility for media conversion, and/or transcription?

No, oral history processing does not have to be done on‐ site. Yes, these duties can be completed off‐site.

None

PWS 3.8 Art Appraisal & Conservation, Page 13

At what phase of the contract will Art Appraisal and Conservation services be required? Does USCG plan to issue individual Task Orders for this work separate from Task Orders for Personnel Support (RFP TO 2)?

The services will be required in multiple phases as stated in the Performance Work Statement. The Government envisions issuing Task Orders for each phase as needed.

None

PWS 3.9 Conservation Efforts, Description indicates that a site survey for condition assessment must be conducted at no additional cost to the Government. Is this a different survey/condition assessment from the one described in 3.8.2.1 for professional on‐site conservation assessment?

There is no site survey required for Task Order One, Two and Three. For each future Task Order there may be a site survey requirement.

None

PWS 3.9 Conservation Efforts, Does USCG plan to issue individual Task Orders for the conservation work of each identified artifact/object or will Task Orders be issued for groups of artifacts/objects?

The intent is to issue task orders for groups of artifacts, however, task orders may be written for individual artworks or artifacts.

None

PWS 3.10.1 Schematic Design, Could the Government provide detail on who is designated as part of the USCG Design Team? The number of individuals with USCG titles would be helpful.

The Design Team will include, but is not limited to, Coast Guard Curator(s), CG Collections Manager, CG Historian(s), CG Museum leadership.

None

38 PWS 3.10.3.5, Page 19 Should the proposal to produce all required high‐resolution scans of images, photographs, illustrations, and documents include an estimate for licensing and acquisition fees?

Yes. None

PWS 3.10.4 Media and Software Development, and TO3 3.1.4 Page 8, IDIQ page

Please provide more detail on the type and desired quantity of multimedia displays to be included in the exhibit.

Intent is for the Designer to recommend and develop multimedia displays.

Attachment II Contract Terms and Clauses, Page 2 III. Contract Pricing: Labor Rate Tables: Are the Labor Rate Tables described and shown on page 3 the same as the Staffing Matrix described on page 3 of the Submission Instructions?

Yes. None

TO2 PWS, Sections 3.2, 3.3, and 3.4, Page 5 What are the specific benchmarks to be met during the period of performance for the designated Archives Technician and Museum Technicians?

Intent is for the Offeror to propose the benchmark. The Government desires each position to process approximately 100 items per week.

TO2 PWS, Section 3.2.1.3.1, PWS describes digitization of material to new formats, per individual task orders. Are Offerors to assume that this will be described in a future task order, and is not part of Task Order 2 scope?

The documents have been revised to remove the sentence.

Attachment I PWS Attachment TO2I – PWS Task

Order 2

TO2 PWS, 3.4 Museum

Technician, USCG Academy, Please confirm that the Museum Technician at the USCG Academy is intended to be part time. If so, please clarify how many anticipated hours this person will be working for each year or FTE equivalent.

The Government does not dictate the hours only the duties to be performed.

None

44 General Question Approximately how many design tasks (TO’s) are planned per year under this contract?

There is one task order for all exhibit design elements.

Construction Administration and a portion of the Media Production are envisioned as future task orders on this

IDIQ.

None

45 General Question Are there any major exhibitions planned during the IDIQ lifespan? No. None

47 General Question What is a typical small design project, medium design project and large project consist of? How many square feet (approx.) for each size project?

There is no typical Coast Guard design project. This is the first project for the National Coast Guard Museum. The design elements on this IDIQ are for a museum with approximately 35,000‐40,000 square feet of exhibit space.

None

48 General Question If our firm designs project tasks, will we be able to bid on the fabrication/installation of same projects? Yes.

49 General Question How will bids be handled for the fabrication/installation of exhibits? Will there be a separate IDIQ for work or will individual tasks be bid out separately?

Fabrication is a separate, future contract. None

50 General Question Will budgets be defined (approx.) at the start of design tasks so that we will have a target figure to design to?

It is the Government's intent to define the budget or a range before a design task. This may or may not occur for every design task.

None

51 Attachment TO2II what are the specific Archival Supplies offerors are to price? Per the PWS for TO 2, the archive responsibilities refer to “a wide‐range of archival materials.” It is unclear the amount of supplies needed to support this.

The Government has basic museum archival materials available for rehousing but if the Offeror has a preferred material it shall be included in the proposal. Archival supplies for standard museum storage operations to build archival storage mounts and archival packing containers.

None

52 Attachment TO2II what are the specific items for “Shipping” offerors are to price?

Shipping is not required with Task order 2. The Pricing Spreadsheet has been revised.

None

53 Attachment TO2II approximately how many hours are offerors to price for the Part Time Museum Technician? The PWS 3.4 refers to a full‐time Museum Technician at USCG Academy: “Work shall be performed during Coast Guard site hours of 0800 through 1630 (EST) Monday through Friday.”

The Government does not dictate the hours only the duties to be performed.

None

54 Attachment TO3II Can the government clarify: how many exhibits are offerors to propose for the schematic design, interior design, construction documentation, and media and software development?

Exhibit design is for the entire interior exhibitry of the National Coast Guard Museum, estimated at a total of 35,000‐40,000 square feet. Preliminary thematic design includes 3 decks (floors) with 5 wings (areas): Safety Deck with Lifesavers around the Globe, Security Deck with Enforcers on the Sea and Defenders of the Nation, and the Stewardship Deck with Champions of Commerce and Protectors of the Environment.

None

55 RFP, Page 3 of 7 Regarding the submission instructions for Past Performance, the RFP states “Within Volume I, the Offeror shall provide a past performance narrative of a project of similar size, scope, and complexity performed within the past three (3) years from the current RFP release date.”

Are offerors restricted to providing information on only one (1) project?

Each Offeror shall be allowed to submit three past performance narratives. The RFP Letter has been revised.

RFP ‐ Amendment 1

56 General Question How will the exhibit fabrication for this project be procured? Will it be a publicly announced RFP?

Fabrication is a separate, future contract that will comply with Competition in Contracting Act (CICA).

None

57 General Question Is there an incumbent contractor currently performing these services or if this is a new requirement. If there is an incumbent, could you please provide the contract number?

This is a new requirement. None

RFP page 2 of 7, Volume I Technical Capability

Instructions, Section b.

Attachment I, PWS, page 2 of 36, Section 1.4 Key Personnel

The individual names for the defined Key Personnel labor categories (PWS Section 1.4) will be redacted from their resumes (and also not identified by name within the proposal text). Does this apply to any other labor category? That is, may an Offeror name an anticipated subcontractor or subject matter expert for a labor category not defined as Key Personnel?

No and resumes are not required for other labor categories. Subcontractor names may be provided.

Attachment I, PWS, page 21 of 36, Section 3.11 Construction Administration

Please confirm that Construction Administration includes oversight only, and that Exhibit Fabrication services and Exhibit Installation services are not a part of this Scope of Work. Confirmed. None

Attachment I, PWS, page 29 of 36, Section 7.0 Contractor

Furnished Property Attachment I, PWS, pages 28‐

29 of 36, Section 6.0 Government Furnished

Property Attachment I, PWS, pages 7‐ 22 of 36, Section 3.0 Specific

Requirements/Tasks Attachment TO2I, PWS Task

Order 2 Attachment TO2II, Pricing Spreadsheet Task Order 2

Will the contractor be responsible for providing all anticipated archival materials that may be needed in the performance of the specific Requirements/Task (PWS Section 3.0), or are these considered “Resources” that will be supplied to the contractor, as noted in PWS Section 7.0?

The Government has basic museum archival materials available for rehousing but if the Offeror has a preferred material it shall be included in the proposal.

None

Attachment I, PWS, page 29 of 36, Section 7.0 Contractor

Furnished Property Attachment I, PWS, pages 28‐

29 of 36, Section 6.0 Government Furnished

Property Attachment I, PWS, pages 7‐ 22 of 36, Section 3.0 Specific

Requirements/Tasks Attachment TO2I, PWS Task

Order 2 Attachment TO2II, Pricing Spreadsheet Task Order 2

What is the Government estimate or maximum allowable expense for the Materials CLIN for Task Order 2, if the contractor is to supply the archival materials?

The Government has basic museum archival materials available for rehousing but if the Offeror has a preferred material it shall be included in the proposal.

Attachment I, PWS, Page 11 of 36, Section 3.6 Art Handler, USCG Academy

Will Task Order 2 require the Art Handler, USCG Academy? The position appears in PWS Section 4 as a labor category but does not appear in any Task Order. Is this position still required or is this an omission?

No, the Art Handler is envisioned to be in a separate task order.

None

Attachment I, PWS, page 12 of 36, Section 3.7, Oral

History Processing Services at Atkins Hall

Will the Contractor be required to provide VHS, reel to reel, and cassette equipment to access the recordings, or will those be provided by the USCG Archives?

Yes, the contractor shall provide all necessary equipment and software for VHS and cassette recordings and for transcribing and transferring VHS and cassette format to digital format.

None

Attachment I, PWS, page 12 of 36, Section 3.7, Oral

History Processing Services at Atkins Hall

What are the approximate running times of the recordings? Each recording is approximately one hour or less. None

Attachment I, PWS, page 12 of 36, Section 3.7, Oral

History Processing Services at Atkins Hall

What digital formats are preferred by the USCG Archives? MP3 are preferred. None

Attachment I, PWS, page 12 of 36, Section 3.7, Oral

History Processing Services at Atkins Hall

What is the preferred delivery method for the digital files – for example, external hard drives or uploading files to a USCG server? External hard drive. None

Attachment I, PWS, page 15 of 36, Section 3.9.1

Conservation of model boats at the Exhibit Center

What are the dimensions/scale of the Harriet Lane model (3.9.1.1)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

Attachment I, PWS, page 15 of 36, Section 3.9.1

Conservation of model boats at the Exhibit Center

What are the dimensions/scale of the Response Boat Small model (3.9.1.2)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.1

Conservation of model boats at the Exhibit Center

What are the dimensions/scale of the USRC Mohawk model (3.9.1.3)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.1

Conservation of model boats at the Exhibit Center

What are the dimensions/scale of the Small Surf Boat model (3.9.1.4)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.2, Conservation of DiNunzio flag

What are the dimensions of the DiNunzio flag (3.9.2)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.2, Conservation of DiNunzio flag

What is the fabric type of the DiNunzio flag (3.9.2)?

Materials are textile/cloth. Additional materials may be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.3, Conservation of the painting “Disembarkation”

What are the dimensions of the painting “Disembarkation” by Jacob Lawrence (3.9.3)? 30 in x 40 in. None

Attachment I, PWS, page 15 of 36, Section 3.9.3, Conservation of the painting “Disembarkation”

What is the medium of the painting “Disembarkation” by Jacob Lawrence (3.9.3)? Gouache and pencil on paper. None

Attachment I, PWS, page 15 of 36, Section 3.9.4, Conservation of the painting “Control Panel #2” by Jacob

Lawrence

What are the dimensions of the painting “Control Panel #2” by Jacob Lawrence (3.9.4)? 30 in x 40 in. None

Attachment I, PWS, page 15 of 36, Section 3.9.4, Conservation of the painting “Control Panel #2” by Jacob

Lawrence

What is the medium of the painting “Control Panel #2” by Jacob Lawrence (3.9.4)? Gouache, pastel, pencil on paper. None

Attachment I, PWS, page 15 of 36, Section 3.9.5, Conservation of the large scale painting “From Aztec

Shores” by Ken Riley

What are the dimensions of the painting “From Aztec Shores” by Ken Riley (3.9.5)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 15 of 36, Section 3.9.5, Conservation of the large scale painting “From Aztec

Shores” by Ken Riley

What is the medium of the painting “From Aztec Shores” by Ken Riley (3.9.5)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.6, Conservation of the USLSS Flag

What are the dimensions of the USLSS Flag (3.9.6)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.6, Conservation of the USLSS Flag

What is the fabric type of the USLSS flag (3.9.6)?

Material is textile/cloth. Additional materials may be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.7, Conservation of 7 models, including cases

What are the dimensions of the 7 models (3.9.7)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

Attachment I, PWS, page 16 of 36, Section 3.9.7, Conservation of 7 models, including cases

What are the dimensions of the cases for the 7 models (3.9.7)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.8, Conservation of the Life‐ Saving Society Banner

What are the dimensions of the Life‐Saving Society Banner (3.9.8)?

Not available. The size and medium will be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.8, Conservation of the Life‐ Saving Society Banner

What is the fabric type of the Life‐Saving Society Banner (3.9.8)?

Materials are textile/cloth, paint. Additional materials may be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 16 of 36, Section 3.9.9, Conservation of the Rescue Flotilla flag

What are the dimensions of the Rescue Flotilla flag (3.9.9)? 50.5 in x 29 in. None

Attachment I, PWS, page 16 of 36, Section 3.9.9, Conservation of the Rescue Flotilla flag

What is the fabric type of the Rescue Flotilla flag (3.9.9)?

Materials are textile/cloth, metal. Additional materials be identified at the site visit for each task order issued for conservation efforts

None

Attachment I, PWS, page 12 of 36, Section 4.0 Contractor

Personnel

Section 4.0 Contractor Personnel states that the Archives Technician shall be responsible for the work performed in Section 3.3 USCG Archives Atkins Hall and in Section 3.7 Oral History Processing Services at Atkins Hall. Is it anticipated that these two tasks will occur simultaneously?

Sections 3.3 is part of Task Order Two and 3.7 is envisioned to be included in a separate task order. The two services may overlap.

None

Attachment I, PWS, page 20 of 36, Section 3.10.4 Media and Software Development Attachment II, Contract

Terms and Clauses, Section 3052.209‐73

Are all subcontractors also subject to the ineligibility clause in 3052.209‐73 (c) (1)? Because in Media and Software Development it is the best practice within the industry to maintain the same developer from start to finish on a project of this type.

The clause, 3052.209‐73, applies to the prime contractor.

However, the clause does not relieve sub‐contractors from potential or actual Organizational Conflict of Interest (OCI) rules and regulations.

None

Attachment I, PWS, page 23 of 36, Section 4.0 Contractor Personnel, 4.6 Conservator

In Section 4.6, Conservator, you state that the Conservator shall be responsible for work performed under PWS Sections 3.8, 3.9, and 3.10.

What are the duties anticipated for the Conservator in PWS Section 3.10 (Exhibit Design task)?

This is a typo, Conservator is repsonsible for the work performed under 3.8 and 3.9. Document revised.

Attachment I PWS Section 4.6 Conservator

****NOTE: Questions that implicate proprietary information could limit the Government's answer to the question to avoid providing any competitive advantage.