Attachment_I_-_Performance_Work_Statement.pdf

Solicitation #: 70Z02318RGPH00100 Attachment I – Performance Work Statement

UNITED STATES COAST GUARD (USCG)

MUSEUM PREPARATIONS FOR THE NATIONAL COAST GUARD MUSEUM

PERFORMANCE WORK STATEMENT

1.0 GENERAL.

1.1 SCOPE.

The purpose of this Indefinite Delivery Indefinte Quantity (IDIQ) is to acquire Contractor Museum Preparations Support Services for the National USCG Museum to be located in New London, CT. The Contractor shall provide archival, artifact, technical, and professional support to document, care for, conserve, and prepare art and artifacts for future display. The Contractor shall also provide interior Exhibit Design services to plan and develop interior schematic, interior design development, construction documentation (exhibit blue prints and drawings), media production and software development, and construction administration (creative oversight of design implementation during installation) for the inaugural exhibits. No federal funds will be used for physical construction of the Museum.

1.2 OBJECTIVE.

To prepare selected art, artifacts, and historical content for future display inside the National Coast Guard Museum (NCGM), to develop concepts, designs, fabrication plans, and media software for future exhibits, and to provide construction administration (oversight of design implementation) to ensure accurate design implementation during the fabrication phase to be performed in a future contract. The Contractor shall ensure all exhibit content is display ready, media and software are ready for installation, and the final Exhibit Design is ready for bid and fabrication. The construction administration (oversight of design implementation) of the delivered Exhibit Design Package will ensure that the efforts performed under this contract carry value and applicability to the overall efforts of the National Coast Guard Museum.

1.3 BACKGROUND.

The USCG Historian’s Office serves as the gateway to the service's illustrious past.

Charged with preserving, promoting and commemorating its history and heritage, the USCG Historian’s Office oversees the preservation of thousands of documents and artifacts for the modern Coast Guard, including its five predecessor agencies: the Revenue Cutter Service, the Life-Saving Service, the Lighthouse Service, the Bureau of Navigation and the Steamboat Inspection Service. The Contractor shall be required to catalog and organize the USCG’s archives to develop digital media for audio and visual content inside the exhibits.

The proposed site, a city-owned parcel at the end of the Waterfront Park in downtown New London, CT, is adjacent to the new City Pier and Promenade. Plans include a five-story, approximately 60,000 gross square foot building with interactive exhibits, event space, lecture rooms, and reception area.

file://///hqs-nas-t-001/CG-092/CG-0923/CG-0923_NCGM/01%20Acquisition%20Packages/SCOPE%20PARAGRAPHS.doc

The Coast Guard Curatorial Services Program, a unit within the Historian’s Office, has more than 1,800 artifacts on loan to over 200 non-profit organizations throughout the United States, while more than 20,000 artifacts reside in storage. Heritage assets include navigational instruments, artwork, uniforms, flags, and Fresnel lenses, all of which will potentially be displayed in the museum once differing levels of conservation and preservation have been completed.

1.4 KEY PERSONNEL.

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer (KO) no less than 15 business days in advance, submit written justification for replacement, and provide the names and qualifications of any proposed substitutes. All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced as stated in Section 4.0 - Contractor Personnel. The Contractor shall not replace Key Contractor personnel without acknowledgement from the KO.

The following Contractor personnel are designated as Key on this contract:

Project Manager Preservation Manager Museum Technician(s) Archival Technician

1.5 PERIOD OF PERFORMANCE.

The period of performance of this contract is a base period of one (1) year and four (4) consecutive option periods of one (1) year each.

1.6 PLACE OF PERFORMANCE.

The place of performance is a combination of the Contractor’s facilities and the USCG sites stated below. The specific place(s) of performance and the period of performance for each task order will be identified in that task order.

Coast Guard Exhibit Center 7945 Fernham Lane Forestville, MD 20747

U.S. Coast Guard Academy Museum 15 Mohegan Avenue New London, CT 06320

U.S. Coast Guard Base NCR Bldg 31 Atkins Hall 2703 Martin Luther King Jr. Ave SE Washington, DC 20593-7618

1.7 HOURS OF OPERATION.

Coast Guard sites are generally open from 0800 – 1630 (EST), Monday through Friday (except Federal holidays). Specific site hours will be detailed within each task order.

1.8 TRAVEL.

Contractor travel beyond the local commuting area of 50 miles from the primary place of performance shall may be required to support this contract. The Contractor may travel to the Government facilities for the periodic design meetings as required in this PWS and such travel requirements will be detailed in each task order. The Government will not reimburse the Contractor for travel to the primary place of performance or within the local commuting area. All travel required by the Government outside the local commuting area will be reimbursed to the Contractor in accordance with the Joint Travel Regulations (JTR). The Contractor shall be responsible for obtaining and retaining a record of COR approval (electronic mail is acceptable) in advance of each travel event.

1.9 POST AWARD CONFERENCE.

The Contractor shall attend a Post Award Conference with the KO and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the KO, is to discuss technical and contracting objectives and review the Contractor's project plan. The Post Award Conference for this IDIQ will be held at the Government’s facility at Atkins Hall located at the U.S. Coast Guard Base NCR, Bldg 31, 2703 Martin Luther King Jr. Ave SE Washington, DC 20593- 7618. Additional Post Award Conferences may be required for task orders as they are issued.

1.10 PROJECT PLAN.

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR no later than 10 business days after receipt of Government comments. All Project Plans shall integrate the contractor’s management approach and staffing plan to demonstrate how the vendor will meet the PWS Requirements including the project’s milestone schedule. The plan shall be submitted to the Government in both electronic and paper forms and will be signed by the Project Manager. The Contractor shall submit the Project Plan in a Microsoft (MS) Project format.

1.11 MONTHLY PROGRESS REPORT.

The Project Manager shall provide a monthly progress report to the KO and COR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations for the previous monthly period. These reports shall be due in accordance with the deliverables table (PWS 9.0).

1.12 PROGRESS MEETINGS.

The Project Manager shall be responsible for keeping the KO and COR informed about Contractor progress throughout the performance period of this contract. The Project Manager shall be available to meet with the KO and COR upon request to present deliverables, discuss status, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or by teleconference. At a minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a bi-weeklybi-monthly basis in person or by telephone as directed by the Government. The Project Manager will submit the meeting agenda within two (2) business days prior to the meeting and will submit meeting minutes to the COR within two (2) business days after the meeting.

1.13 GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations and Microsoft Office Applications. Due to USCG Internet restrictions, electronic mail attachments over 5MB in size will not be accepted. The Contractor shall provide any electronic deliverable exceeding the 5MB size on CD-ROM or other media acceptable to the

USCG.

1.14 DATA RIGHTS.

The details of anything that the Contractor may design or develop under this contract shall become and remain the property of the Government and shall not be published or disclosed in any manner without the express written consent of the Government in accordance with Federal Acquisition Regulation (FAR) 27.404(a) Basic Rights in Data Clause – Unlimited Rights Data.

1.15 PROTECTION OF INFORMATION.

Contractor access to proprietary information may be required under this contract.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with FAR 9.505-4 Obtaining Access to Proprietary Information.

1.16 SECTION 508 COMPLIANCE.

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public. All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified:

1.16.1 Section 508 Applicable EIT Accessibility Standards

1.16.1.1 36 CFR 1194.21 Software Applications and Operating Systems, applies to all EIT software applications and operating systems procured or developed under this work statement including but not limited to GOTS and COTS software. In addition, this standard is to be applied to Web-based applications when needed to fulfill the functional performance criteria. This standard also applies to some Web based applications as described within 36 CFR 1194.22.

1.16.1.2 36 CFR 1194.22 Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non-static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous JavaScript and XML (AJAX) then 1194.21 Software standards also apply to fulfill functional performance criteria.

1.16.1.3 36 CFR 1194.31 Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.

1.16.1.4 36 CFR 1194.41 Information Documentation and Support applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required 1194.31 Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

1.16.2 Section 508 Applicable Exceptions. Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied.

Any request for additional exceptions shall be sent to the COR and determination will be made in accordance with DHS MD 4010.2. DHS has identified the following exceptions that may apply: 36 CFR 1194.3(b) Incidental to Contract, all EIT that is exclusively owned and used by the Contractor to fulfill this work statement does not require compliance with Section 508. This exception does not apply to any EIT deliverable, service or item that will be used by any Federal employee(s) or member(s) of the public.

This exception only applies to those Contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public.

1.16.3 Section 508 Compliance Requirements. 36 CFR 1194.2(b) (COTS/GOTS products), When procuring a product, each agency shall procure products which comply with the provisions in this part when such products are available in the commercial marketplace or when such products are developed in response to a Government solicitation. Agencies cannot claim a product as a whole is not commercially available because no product in the marketplace meets all the standards. If products are commercially available that meets some but not all of the standards, the agency must procure the product that best meets the standards. When applying this standard, all procurements of EIT shall have documentation of market research that identify a list of products or services that first meet the agency business needs, and from that list of products or services, an analysis that the selected product met more of the accessibility requirements than the non-selected products as required by FAR 39.2. Any selection of a product or service that meets less accessibility standards due to a significant difficulty or expense shall only be permitted under an undue burden claim and requires authorization from the DHS Office of Accessible Systems and Technology (OAST) in accordance with DHS MD 4010.2.

1.17 QUALITY CONTROL PLAN (QCP)

1.17.1 The Contractor shall prepare and submit the Contractor’s QCP in support of IDIQ and for each task order. Further detail will be provided in each task order awarded under this contract. The QCP shall be in the Contractor’s format and address, at a minimum, the Contractor’s corporate structure in support of this effort. This includes how that structure will interface with the Government and the Contractor’s quality control checks in support of the services associated with this requirement. Within 10 business days after award of the IDIQ and for each task order, the Contractor shall submit the final version of its site-specific QCP for Government review and comment.

1.17.2 The Contractor shall maintain a hard copy of all support documentation (e.g., work requests and inspection correction reports) for all actions taken in support of each task order awarded under this IDIQ. These files shall be submitted to the Government monthly or as further detailed in each task order.

2.0 REFERENCES.

2.1 The following references provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract.

2.1.1 Guidelines of Practice of the American Institute for Conservation of Historic and Artistic Works (AIC) and Code of Ethics rev. Aug 1994 , (http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec).

2.1.2 The American Alliance of Museums (AAM) Characteristics of Excellence for U.S Museums and Code of Ethics for Museums ver. 2000. (http://www.aam-us.org/resources/ethics-standards-and-best-practices).

2.1.3 Federal Agencies Digital Guidelines Initiative(FADGI) , Technical Guidelines for the Still Image Digitization of Cultural Heritage Materials ver. Sep 2016, Content Categories & Digitization Objectives rev.sep 2009, Digitization Activities – Project Planning rev. Nov 2009, Minimal Descriptive Embedded Metadata in Digital Still Images rev. Mar 2012, TIFF Image Metadata Ver. 1.0 rev. Feb 2009.

(http://www.digitizationguidelines.gov/).

2.1.4 Secretary of the Interior’s Standard for the Management of Museum Property.

Handbooks I-III (http://www.nps.gov/museum/publications/handbook.html).

http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec) http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec) http://www.aam-us.org/resources/ethics-standards-and-best-practices http://www.aam-us.org/resources/ethics-standards-and-best-practices http://www.digitizationguidelines.gov/ http://www.nps.gov/museum/publications/handbook.html

2.1.5 Uniform Standards of Professional Appraisal Practice (USPAP) 2016-2017 edition (http://www.uspap.org/).

2.1.6 Reference Documents. The Strategic Master Plan 2008, Addendum 2014, and

Addendum 2017 may be helpful to the Contractor in performing the work described in this document. All documents will be provided to the contractor upon award.

3.0 SPECIFIC REQUIREMENTS/TASKS.

The following enumerated items are envisioned work included in the IDIQ and may be issued under task orders as applicable. Numbers 3.1 through 3.11 are deliverables under task orders (not the IDIQ itself):

3.1 PROJECT MANAGER.

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this PWS. The Project Manager shall be a single point of contact for the KO and the COR and shall be available to the COR via telephone between the general Coast Guard site hours of 0800 and 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order. The Project Manager shall respond to a request for discussion or resolution of technical problems within 48 hours of notification.

The Project Manager will be managing all other contractor(s) and will be the main POC for the COR.The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this IDIQ and under the direction of the KO.

The contractor shall provide an alternate Project Manager to ensure continuity of services and seamless contract management. During any absence of the Project Manager, only one (1) alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and the designated alternate shall be able to read, write, speak and understand English fluently.

The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government at the Post Award Conference. The Project Manager is further designated as Key by the Government.

3.1.1 Project Management responsibilities shall include:

3.1.1.1 Contracting authority to accept and manage the contract and all task orders for the contractor.

3.1.1.2 Attend meetings as required, at USCG Base NCR in Washington, D.C., the USCG Exhibit Center in Forestville, MD, and the CGA Museum in New London, CT.

3.1.1.3 Submit Monthly Reports to assess performance using the Project Plan submitted by the Contractor. (PWS 1.11).

http://www.uspap.org/

3.1.1.4 Maintain Performance Requirement Standards of issued task orders and Contractor support personnel and provide reports in accordance with the deliverables table (PWS 9.0).

3.1.1.5 The contractor shall be responsible for logistical requirements for all task orders including scheduling meetings, managing office requirements, managing access, and all duties associated with managing the day to day execution of task order requirements.

3.1.1.6 The contractor will be available for all other tasks required to manage and oversee task orders issued on this IDIQ and within scope.

3.2 PRESERVATION MANAGER.

The Contractor shall provide a Preservation Manager who shall be physically present on-site during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order. The Preservation Manager shall manage, oversee, and conduct archival and artifact documentation, cataloging, processing, and other duties required to accession museum and archival collections to Industry and USCG standards. The Preservation Manager shall have the ability to communicate clearly and identifying, managing, monitoring, evaluating, and performing tasks associated with the overall National Coast Guard Museum Enterprise.

The Preservation Manager’s work site shall be Atkins Hall, Bldg 31,USCG Base NCR, 2703 Martin Luther King Jr. Ave SE, with regular work,site visits and teleconferences to the Exhibit Center and the CGA Museum. Work will be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

3.2.1 Preservation Management responsibilities shall include:

3.2.1.1 Operational Management authority to identify, issue, and supervise tasking associated with Contractor personnel identified in tasks 3.3, 3.4 and 3.5.

3.2.1.2 Attending meetings as required, at USCG Base NCR in Washington, D.C., the USCG Exhibit Center in Forestville, MD, or the CGA Museum in New London, CT.

3.2.1.3 Submitting data required for reporting.

3.2.1.4 Maintaining the Performance Requirement Standards (PRS) of

Contractor Support Personnel and provide reports as required to the

COR.

3.2.1.5 Identifying, managing, monitoring, evaluating, and performing preservation tasks associated with the overall National Coast Guard Museum Enterprise.

3.2.1.6 Working with USCG personnel to organize and update museum and archival collections.

3.2.1.7 Preparing artifact condition assessments & reports.

3.2.1.8 Assisting and providing guidance to USCG personnel on prioritization of preservation goals.

3.2.1.9 Overseeing quality of work of all preservation (museum and archives) technicians.

3.2.1.10 Ensuring that all documentation, conservation, and preservation efforts meet or exceed American Institute for Conservation of Historic and Artistic Works (AIC) and American Alliance of Museums (AAM) standards.

3.3 ARCHIVES TECHNICIAN - USCG ARCHIVES ATKINS HALL.

The Contractor shall provide an Archives Technician who shall be present on-site during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays) to perform Archival Services at Atkins Hall. Specific site hours will be detailed within each task order. The Archives Technician shall prepare historic materials such as documents, photographs, audio recordings, and electronic data for accession into USCG historical holdings. The archives are currently housed in a custom built “Space Saver” storage facility. The collection contains documents, photographs, audio video files, sound recordings and artifacts.

The Archives Technician’s work site shall be Atkins Hall, Bldg 31,USCG Base NCR, 2703 Martin Luther King Jr. Ave SE. Work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

3.3.1 Archival Responsibilities shall include:

3.3.1.1 Assisting the USCG Historian’s Office in the physical collections management of a wide-range of archival materials to include papers, photographs, film, video, sound recordings, as well as other duties related to the scope of work identified as archival services. Where applicable, the technician shall find and prepare aids of sufficient detail and clarity to describe the collection and promote historical research.

3.3.1.2 Tracking, reorganizing, documenting, cataloging, and preparing storage of archival collections; monitor temperature, relative humidity, and storage conditions; conduct archival collection inventories and surveys; and reorganize and refill refile collections materials, as well as other duties related to the care, preservation, and management of archival collections.

3.3.1.3 Scan and digitize a variety of material including photographs, slides, documents, monographs, maps, motion picture film, and audio recordings.

3.3.1.3.1 The Contractor shall also transfer existing digital material to new digital formats. All digitization formats, as well as the required resolution, will be established in the individual task orders.

3.3.1.3.2 All Digitization should meet the standards of the Federal Agencies Digital Guidelines Initiative (FADGI) ‘ [http://www.digitizationguidelines.gov/]. Digitization standard for accession file materials is 3 star FADGI rating.

Digitization standard for digital assets representing and documenting Heritage Asset Collection and Archive materials shall be 4 star FADGI preservation standard.

3.3.1.4 Technician shall be proficient in both Macintosh and Windows Operating Systems.

3.4 MUSEUM TECHNICIAN - USCG EXHIBIT CENTER.

The Contractor shall provide a Museum Technician to assist curators, archivists and USCG Historians at the USCG Exhibit Center in restoring, maintaining, and preparing art and artifacts for storage, research, and future exhibition.

The Museum Technician’s work shall be the USCG Exhibit Center, 7945 Fernham Lane Forestville, MD 20747. Work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays).

Specific site hours will be detailed within each task order.

3.4.1 The Museum Technician shall perform curatorial support services to include:

conduct object inventories; perform basic preservation tasks; label, re-house, and photograph assets; update catalog, loan and accession records; create and update artifact records. The Contractor shall perform to AIC and AAM standards.

3.4.2 Additional Museum Technician Responsibilities shall include:

3.4.2.1 Handling artifacts and documents, which include cataloging, inventory, processing, and handling of heritage assets and archival items.

3.4.2.2 Cleaning art and artifacts to include plaques, uniforms, brass, steel, and aluminum nautical items, flags, posters, and paintings.

3.4.2.3 Conducting condition assessments and reporting current condition of assets.

3.4.2.4 Preparing artifacts for storage, filing, or shelving.

3.4.2.5 Building storage mounts, safely storing items in archival materials.

3.4.2.6 Assisting in the physical transfer of Micro and Macro scale heritage assets to sites both local and outside the immediate area.

3.4.2.7 Performing historical and archival research in order to document appropriate artifacts and photographs, gather information for narratives, captions, credits for artifacts.

3.4.2.8 Processing new and existing visual material for future exhibit display to include: taking pictures, photo editing, printing, and mounting.

3.5 MUSEUM TECHNICIAN - USCG ACADEMY.

The Contractor shall provide a Museum Technician to assist curators, archivists and USCG Historians at the USCG Academy Museum in restoring, maintaining, and preparing art and artifacts for storage, research, and future exhibition.

The Museum Technician’s work site shall be located at USCG Academy 31 Mohegan Ave Pkwy, New London, CT 06320. Work shall be conducted during general Coast

Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

3.5.1 The Museum Technician shall perform curatorial support services to include:

conduct object inventories; perform basic preservation tasks; label, re-house, and photograph assets; update catalog, loan and accession records; create and update artifact records. The Contractor shall perform to AIC and AAM standards.

3.5.2 Additional Museum Technician Responsibilities shall include:

3.5.2.1 Handling artifacts and documents, which include cataloging, inventory, processing, and handling of heritage assets and archival items.

3.5.2.2 Cleaning art and artifacts to include: plaques, uniforms, and brass, steel, and aluminum nautical items, flags, posters, paintings.

3.5.2.3 Conducting condition assessments and reporting current condition of assets.

3.5.2.4 Preparing artifacts for storage, filing, or shelving.

3.5.2.5 Building storage mounts, safely storing items in archival materials.

3.5.2.6 Assisting in the physical transfer of Micro and Macro scale heritage assets to sites both local and outside the immediate area.

3.5.2.7 Performing historical and archival research in order to document appropriate artifacts and photographs, gathering information for narratives, captions, and credits for artifacts.

3.5.2.8 Processing new and existing visual material for future exhibit display including: photographing art and artifacts, photo editing, printing, and mounting.

3.6 ART HANDLER – USCG ACADEMY.

The Contractor shall provide archival quality storage mounts for art and artifacts to include or incorporate custom shipment crating with Contractor provided archival and acid free materials for the long-term storage and movement of artworks. Contractors may propose materials at the task order level.

Work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

The Art Handler’s permanent work site is located at USCG Academy, 31 Mohegan Ave Pkwy, New London, CT 06320.

Specific oversized/unstable items include:

3.6.1 Basket Boat: Vietnam Era, woven, basket boat approximately 5’x 5’ x 3’ approximately 30 lbs.

3.6.2 Yeaton Musket: 6-foot musket approximately 5 lbs.

3.6.3 Works Progress Administration (WPA) mural fragment.

3.6.4 The Art Handler responsibilities shall include:

3.6.4.1 Constructing archival mounts including sturdy wooden shipping crates for assets to include appropriate padding and that will be used for storage and/or long distance shipments with contractor provided materials.

3.6.4.2 Ensuring all items are stored in appropriate storage locations, and provide new and/or updated location information (building, shelf, etc) and date to Curatorial Services staff for updating the Heritage Asset Database (Past Perfect).

3.6.4.3 The contractor shall have a valid driver’s license and must be able to drive a contractor vehicle in performance of his or her assigned duties

3.6.4.4 The art handler shall be equipped and able to work with computers and cameras in order to create electronic and printable condition reports and documentation. Image and document requirements will be detailed in the task order. Images created shall be the property of the government.

3.6.4.5 All work shall be consistent with the AAM Code of Ethics and the standards set by the Packing, Art Handling, and Crating Information Network (www.pacin.org) and the Secretary of the Interior’s Standard for the Management of Museum Property.

(http://www.nps.gov/museum/publications/MHI/AppendA.pdf).

3.7 ORAL HISTORY PROCESSING SERVICES AT ATKINS HALL.

The Contractor shall provide transcription and digitization services to process, organize, and convert oral history content in the USCG Archives.

The work site shall be Atkins Hall, Bldg 31, USCG Base NCR, 2703 Martin Luther King Jr. Ave SE. Work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

3.7.1 The Contractor shall transcribe and digitize approximately 500 oral histories and create searchable documents for future use by the NCGM for exhibit content, USCG Historians, and other researchers.

3.7.2 The collection includes written, typed, audio, and video oral histories.

3.7.3 The current formats include oral history recordings, hand written interviews, typed interviews, audio files, cassette tapes, VHS, and video recordings. Transcriptions will use the formatting requirements detailed in the task order. Transcriptions shall include a detailed index (names, places, broad themes with audit-edit review) including their associated time stamp. Interviews are typically two (2) people (interviewer and narrator). Transcription shall include:

http://www.pacin.org/ http://www.nps.gov/museum/publications/MHI/AppendA.pdf

3.7.3.1 Word-for-word rendering in print of the words spoken, written or typed in the interview with minimal editorial intervention;

3.7.3.2 Review of the resulting document by for accuracy and correction.

3.7.3.3 Review by Historian Office staff for accuracy and correction, emendation, amplification, and occasionally, redaction or restriction of certain materials.

3.7.3.4 Editing and annotation for sense, context, and clarification of responses as needed.

3.7.3.5 Indexing.

3.7.3.6 Cataloguing.

3.7.4 Oral history recordings shall be converted from old media (such as VHS, reel to reel, and cassette tapes) into a digital format. The new audio files shall be created using the naming format provided in the contract. All digitization should meet the standards of the FADGI (http://www.digitizationguidelines.gov/). Digitization standard for accession file materials is 3 star FADGI rating. Digitization standard for digital assets representing and documenting Heritage Asset Collection and Archive materials shall be 4 star FADGI preservation standard.

3.7.4

3.8 ART APPRAISAL AND CONSERVATION.

The Contractor shall provide services to appraise, conserve, and photograph the Heritage Art Collection. The contractor may perform conservation and photography work at their facility, but is responsible for all transportation, packing, and insurance associated with safely moving government heritage assets (artworks).

The work site shall be the Coast Guard Exhibit Center 7945 Fernham Lane, Forestville, MD 20747 and may include the Contractor’s facility. On-site (Coast Guard Facility) work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site hours will be detailed within each task order.

3.8.1 (Phase I) Professional Appraisal of Heritage Art Collection.

3.8.1.1 There are approximately 2600 pieces of art including paintings, posters, prints and works of art on paper. The majority of the pieces are WWII Era combat art created during the 1940s and modern and contemporary works of art.

3.8.1.2 The Appraiser shall provide a narrative appraisal report compliant to the Uniform Standards of Professional Appraisal Practice (USPAP), including a narrative description of the collection, photographs for collection reference, Fair Market Value, and Replacement Value.

3.8.2 (Phase II) Professional on-site conservation assessment of the Heritage Art Collection. Upon completion of the appraisal, the Contractor shall provide a conservation assessment of the art collection including conditional assessments with detailed, pictured reviews of each piece.

http://www.digitizationguidelines.gov/

3.8.2.1 The assessment shall be documented via written report (treatment plan) including photographs of the works documenting current condition and with a suggested method, plan, and associated price for conservation, preservation, and/or stabilization.

3.8.3 (Phase III) Professional conservation of pieces assessed in task 3.8.2. Upon completion of the assessment, the Government may select items for conservation based on proposed treatment plans. Additional task orders may be issued in accordance with the approved plans to conserve, preserve, and/or stabilize groups of artwork based on the Historian’s Office priority level.

3.8.3.1 The Contractor shall provide all labor, materials, insurance, and transportation necessary to complete conservation, preservation, or stabilization treatments.

3.8.3.2 The Contractor shall comply with the Code of Ethics and Guidelines of Practice of the AIC on all work performed.

3.8.4 (Phase IV) Professional digital photography of Heritage Art Collection. After conservation efforts have been completed, the Contractor shall provide a digital image of each work of art to be used as an official image for digital galleries and for publication materials.

3.8.4.1 The Contractor shall provide one Archival Master Image that represents, as closely as possible, the information contained in the original, is uncompressed or in lossless compression file format, unedited and “use neutral” so that it can serve as a long term sustainable resource and be in the highest quality that can be produced by the digitizing organization. The file shall be in the Tagged Image File Format (TIFF) format.

3.8.4.2 The Contractor shall provide one Production Master Image that is produced from the Archival Master Image, is uncompressed or in lossless compression file format, and has the ability to be edited for technical corrections and copied to create derivative files for public access. The file shall be large and in the Tagged Image File Format.

3.8.4.3 The Contractor shall provide one Access Image to be used in place of master images for general web access that fits within an average monitor’s viewing area. The image shall be reasonably fast to download, of general research quality, and stored in JPEG, JPEG2000, or other widely acceptable web format.

3.8.4.4 All creation of digital master files shall follow the specifications outlined in the FADGI Technical Guidelines for Digitizing Cultural Heritage Materials: Creation of Raster Image Files.

(http://www.digitizationguidelines.gov/guidelines/digitize-technical.html) Digitization standard for accession file materials is 3 star FADGI rating.

Digitization standard for digital assets representing and documenting Heritage Asset Collection and Archive materials shall be 4 star FADGI preservation standard.

http://www.digitizationguidelines.gov/guidelines/digitize-technical.html

3.8.4.5 All files should be stored and submitted on a CD or DVD. USB or other portable devices will not be accepted.

3.9 CONSERVATION EFFORTS FOR SELECTED ART AND ARTIFACTS.

The Contractor shall provide Conservation services of selected artifacts from the USCG Heritage Asset Collection. The Contractor shall provide all labor and transportation prices necessary to complete Conservation treatments on identified artifacts. The Contractor shall comply with the Code of Ethics and Guidelines of Practice of the AIC on all work performed. Before performing any work, the Contractor shall perform a site survey at no additional cost to the Government to assess the condition of selected art and artifacts and submit a Conservation Plan for approval. The currently selected articles are listed below and shall provide an example of the USCG collections. Specific articles to be conserved will be identified in future task orders.

The work site(s) shall include the Coast Guard Exhibit Center 7945 Fernham Lane, Forestville, MD 20747 and the Coast Guard Academy, 15 Mohegan Avenue, New London, CT 06320, and may include the Contractor’s facility. On-site (Coast Guard Facility) work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site(s) and site hours will be detailed within each task order.

3.9.1 The Contractor shall assess the condition of selected model boats at the Exhibit Center, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval. In order of priority, the following models will be assessed:

3.9.1.1 Harriet Lane model: 2008.0508. In poor condition. Requires cleaning, stabilization, and repairs to restore to original condition.

3.9.1.2 25' Response Boat Small currently housed in acrylic sheet case. In poor condition. Damage includes separated portions from previous glue repair fails. Stabilization and repair to restore to original condition.

3.9.1.3 U.S. Revenue Cutter Service (USRC) Mohawk model currently housed in wood framed, glass case: 975.A029. In good condition. Requires cleaning and minor restoration to return to original condition.

3.9.1.4 Small Surf Boat model currently housed in a wood framed, glass case.

971.001. In good condition. Requires cleaning, stabilization and repair as to return to original condition.

3.9.2 The Contractor shall assess the condition of the DiNunzio flag located at the Exhibit Center, submit a conservation plan for approval, and execute the conservation/restoration/stabilization plan upon approval. Archival mounting and framing using archival materials and UV filter glazing shall be included in the conservation plan.

3.9.3 The Contractor shall assess the condition of the Painting, “Disembarkation”, by Jacob Lawrence at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval.

3.9.4 The Contractor shall assess the condition of the Painting, “Control Panel #2”, by Jacob Lawrence at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval.

3.9.5 The Contractor shall assess the condition of the large scale Painting, “From Aztec Shores”, by Ken Riley currently on display at the CGA, and submit a conservation plan for approval. The Contractor shall execute the removal of the painting from its original wooden frame, conduct conservation/restoration plan upon approval, and then roll and place the painting in a long term storage container made of archival materials.

The Contractor shall inspect and document the condition of the painting's stretcher frame, disassemble it, and wrap and tag it for permanent storage with the painting. The archival stored painting and frame will then be packed and shipped to the USCG Exhibit Center in Forestville, MD in a manner consistent with the AAM Code of Ethics and the standards set by the Packing, Art Handling, and Crating Information Network (www.pacin.org) and the Secretary of the Interior’s Standard for the Management of Museum Property. (http://www.nps.gov/museum/publications/MHI/AppendA.pdf).

3.9.6 The Contractor shall assess the condition of the United States Life-Saving Service Flag at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval.

3.9.7 The Contractor shall assess the condition of seven (7) models, including cases at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval. The conservation plan for the model cases shall address updating/modernization options, conservation, cleaning, standardization of appearance, placing all on casters for moving, and replication of the “Courier” model case.

3.9.8 The Contractor shall assess the condition of the Life-Saving Society Banner at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval. The conservation plan shall include an archival exhibit mount.

3.9.9 The Contractor shall assess the condition of the Rescue Flotilla flag at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval.

3.9.10 The Contractor shall assess the condition of the Judd Collection of USCG Movie posters at the CGA Museum, submit a conservation plan for approval, and execute the conservation/restoration plan upon approval.

3.9.10.1 The collection includes approximately seven-hundred (700) items of various sizes from index card sized lobby cards, standard posters, and billboard scale posters.

3.9.10.2 The conservation plan shall address framing and storage mount solutions.

http://www.pacin.org/ http://www.nps.gov/museum/publications/MHI/AppendA.pdf

3.10 EXHIBIT DESIGN.

The Contractor shall provide Exhibit Design Services to develop, create, and provide Schematic Design, Design Development, Construction Documentation, and Media Production/Software Development for the interior exhibits and interactive exhibit experiences at the National Coast Guard Museum in New London, CT. The anticipated size of the USCG Museum Building is 70,000-80,000 gross square feet which will include 30,000-40,000 square feet for exhibit space. At each phase of the exhibit design the contractor shall provide open maket pricing for associated materials, fabrication, production, and installation that support prices associated with the exhibit design.

The work site(s) shall include the Coast Guard Exhibit Center 7945 Fernham Lane, Forestville, MD 20747, the Coast Guard Academy, 15 Mohegan Avenue, New London, CT 06320, and Coast Guard Base NCR, 2703 Martin Luther King Jr Ave SE, Washington, DC 20593-7618, and may include the Contractor’s facility. On-site (Coast Guard Facility) work shall be conducted during general Coast Guard site hours of 0800 through 1630 (EST), Monday through Friday (excluding Federal holidays). Specific site(s) and site hours will be detailed within each task order.

3.10.1 Schematic Design. Working with the existing Thematic Design, the Contractor shall begin preparation of the Schematic Design for the NCGM. The Contractor shall work closely with the COR and USCG Design Team to develop gallery concepts in alignment with exhibit themes developed during the Thematic Design.

3.10.1.1 This phase will include development of the interpretive plan, outline of the exhibit script, proposed artifacts/objects, multi-media presentations, specialty exhibits and presentation systems.

3.10.1.2 Meetings and presentations to the COR and USCG Design Team are anticipated every 4 weeks of the Schematic Design phase. Team meetings will be scheduled, as needed.

3.10.1.3 The Contractor shall prepare preliminary floor plans and elevations of exhibit sections, integrating exhibit structures, objects, and multimedia systems. These plans shall be of sufficient detail to determine preliminary locations for electrical/mechanical services within the exhibit areas.

3.10.1.4 Preliminary graphic design concepts shall be developed including example type styles, graphics and colors as required and appropriate.

3.10.1.5 During this phase, the Contractor shall provide open market pricing associated with preliminary materials, fabrication, production, and installation that support prices associated with the exhibit design.

3.10.1.6 The Contractor shall present Schematic Design materials to the COR and USCG Design Team at 50% with an additional progress submittal required at 75%. The 100% Schematic Design package shall be submitted for final written approval. The Schematic Design developed by the Contractor shall carefully coordinate with the Museum architect’s building requirements and shall include the following tasks and deliverables:

3.10.1.6.1 Preliminary exhibit sketches, plans, and elevations coordinated with architecture, storylines, and media concepts.

3.10.1.6.2 Exhibit script outline with suggested artifacts/objects.

3.10.1.6.3 Preliminary graphic design concepts.

3.10.1.6.4 Sketch-up model of overall exhibit.

3.10.1.6.5 25% Space Preparation Recommendations for the

Museum’s architecture.

3.10.1.6.6 Preliminary project budget.

3.10.1.6.7 Preliminary project schedule.

3.10.2 Design Development. Utilizing the approved 100% Schematic Design package, the Contractor shall develop and finalize the design approach and concepts proposed during the Schematic Design and refine the visitor experience and exhibition components into the interior Design Development. The Contractor shall work with the USCG Design Team to select and integrate objects and images that will be utilized in the final design elements in coordination with the final script and exhibits. The contractor shall be responsible for:

3.10.2.1 Meetings and presentations to the COR, and USCG Design Team are anticipated every 6 weeks of the Design Development phase. The Contractor shall meet with the COR and USCG Design Team to closely coordinate the integration of approved content into the exhibit design.

3.10.2.2 Graphic design concepts shall be incorporated into the exhibit design.

Graphic concepts shall be submitted as elevations with the appropriate draft copy, graphics, color, and images as defined by the Contractor and approved by the USCG Design Team. These concepts will be the foundation for final graphic design documentation.

3.10.2.3 Providing current open market pricing associated with materials, fabrication, production, and installation that support the associated exhibit design shall be provided by the Contractor at this stage of the Design Development phase.

3.10.2.4 The Contractor shall present Final Design materials to the COR and USCG Design Team at 50% with an additional progress submittal required at 75%. The 100% Design Development package shall be submitted for final written approval. Throughout the Design Development phase, the Contractor shall participate in ongoing conference calls and meetings, as needed, with the COR, USCG Design Team, and various project consultants. The Design Development developed by the Contractor shall carefully coordinate with the Museum architect’s building requirements and shall include the following tasks and deliverables:

3.10.2.4.1 Developed exhibit design documents including scaled plans, sections, and elevations of each exhibit gallery.

3.10.2.4.2 Detailed designs for exhibit components, including case system.

3.10.2.4.3 Graphic design documents numbered, keyed, and

integrated into the exhibit design documents.

3.10.2.4.4 Sketch-up model of exhibits including graphics.

3.10.2.4.5 Media plans indicating location, quantity, and types of proposed media.

3.10.2.4.6 Draft exhibit script with recommended artifacts/objects and image matrix.

3.10.2.4.7 Preliminary finishes and materials.

3.10.2.4.8 50% Space Preparation Document coordinated with architects.

3.10.2.4.9 The contractor shall provide open market pricing for associated materials, fabrication, production, and…