Attachment_TO3I_-_PWS_Task_Order_3.pdf

Attachment TO3I – PWS Task Order 3

IDIQ CONTRACT 70Z02318DGPH00100

TASK ORDER 3

EXHIBIT DESIGN

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL.

1.1. SCOPE.

The purpose of this task order is to obtain Exhibit Design Support Services for the National Coast Guard Museum to be located in New London, CT. The Contractor shall provide Interior Exhibit Design services to plan and develop interior schematic, interior design development, construction documentation (exhibit blue prints and drawings), and media production and software development for the inaugural exhibits. No federal funds will be used for physical construction of the Museum.

1.2. OBJECTIVE.

The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Task Order and under the direction of the Contracting Officer (KO) and the Contracting Officer Representative (COR). The Contractor shall provide Exhibit Design Services to develop, create, and provide Schematic Design, Design Development, Construction Documentation, and Media Production/Software Development for the interior exhibits and interactive exhibit experiences at the National Coast Guard Museum in New London, CT. The anticipated size of the USCG Museum Building is 65,000-70,000 gross square feet which will include 30,000-40,000 square feet for exhibit space. At each phase of the exhibit design the contractor shall provide open market pricing for associated materials, fabrication, production, and installation that support prices associated with the exhibit design.

1.3. PERIOD OF PERFORMANCE.

The period of performance of this task order is an 18 month base period.

1.4. PLACE OF PERFORMANCE.

The work site(s) include the Coast Guard Exhibit Center 7945 Fernham Lane, Forestville, MD 20747, the Coast Guard Academy, 15 Mohegan Avenue, New London, CT 06320, and Coast Guard Base NCR, 2703 Martin Luther King Jr Ave SE, Washington, DC 20593-7618, and may include the Contractor’s facility.

1.5. HOURS OF OPERATION.

Contractor employees shall generally perform all work between Coast Guard site hours of 0800 through 1630 EST, Monday through Friday (except Federal holidays).

1.6. TRAVEL.

Contractor travel beyond the local commuting area of 50 miles from the primary place of performance shall be required to support this contract. The Government will not reimburse the Contractor for travel to the primary place of performance or within the file://///hqs-nas-t-001/CG-092/CG-0923/CG-0923_NCGM/01%20Acquisition%20Packages/SCOPE%20PARAGRAPHS.doc local commuting area. All travel required by the Government outside the local commuting area will be reimbursed to the Contractor in accordance with the Joint Travel Regulations (JTR). The Contractor shall be responsible for obtaining and retaining a record of COR approval (electronic mail is acceptable) in advance of each travel event.

1.7. POST AWARD CONFERENCE.

The Contractor shall meet with the KO and the COR to discuss the terms and conditions under this PWS and task order objectives not later than five (5) business days after the date of award. This Post Award Conference for this task order will be held at the Government’s facility at Atkins Hall located at the U.S. Coast Guard Base NCR, Bldg 31, 2703 Martin Luther King Jr. Ave SE Washington, DC 20593-7618.

1.8. PROJECT PLAN.

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR no later than 10 business days after receipt of Government comments. All Project Plans shall integrate the Contractor’s management approach and staffing plan to demonstrate how the Contractor will meet the requirements of this PWS including the project’s milestone schedule. The plan shall be submitted to the Government in both electronic and paper forms and will be signed by the PM. The Contractor shall submit the Project Plan in Microsoft (MS) Project format.

1.9. MONTHLY PROGRESS REPORT.

The Project Manager shall provide a monthly progress report to the KO and COR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations for the previous monthly period. These reports shall be due in accordance with the deliverables table.

1.10. PROGRESS MEETINGS.

The Project Manager shall be responsible for keeping the KO and COR informed about any Contractor work performed under IDIQ Contract 70Z023118DGPH00100 and all resulting task orders. The Project Manager shall be available to meet with the KO and COR upon request to present deliverables, discuss status, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or by teleconference. At a minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a bi-weekly monthly basis in person or by telephone as directed by the Government. The Project Manager shall submit the meeting agenda within two (2) business days prior to the meeting and shall submit meeting minutes to the COR within two (2) business days after the meeting.

1.11. GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations and Microsoft Office Applications. Due to USCG Internet restrictions, electronic mail attachments over 5 MB in size will not be accepted. The Contractor shall provide any electronic deliverable exceeding the 5 MB size on CD-ROM or other media acceptable to the

USCG.

1.12. PROTECTION OF INFORMATION.

Contractor access to proprietary information is required under this task order.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

1.13. QUALITY CONTROL PLAN (QCP).

The Contractor shall prepare and submit the Contractor’s QCP in support of the task order. The QCP shall be in the Contractor’s format and address, at a minimum, the Contractor’s corporate structure in support of this effort. This includes how that structure will interface with the Government and the Contractor’s quality control checks in support of the services associated with this requirement. Within 10 business days after award, the Contractor shall submit the final version of its site-specific QCP for Government review and comment.

The Contractor shall maintain support documentation (e.g., work requests and inspection correction reports) for all actions taken under this task order. These files shall be submitted to the Government monthly and in accordance with the deliverables table.

1.14 All Applicable and Required provisions/clauses set forth in the IDIQ contract automatically flow down to this task order.

2. REFERENCES.

2.1. The following references provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this task order:

2.1.1. Guidelines of Practice of the American Institute for Conservation of Historic and Artistic Works (AIC) and Code of Ethics rev. Aug 1994 , (http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec)

2.1.2. The American Alliance of Museums (AAM) Characteristics of Excellence for U.S Museums and Code of Ethics for Museums ver. 2000. (http://www.aam-us.org/resources/ethics-standards-and-best-practices).

2.1.3. Federal Agencies Digital Guidelines Initiative(FADGI) , Technical Guidelines for the Still Image Digitization of Cultural Heritage Materials ver. Sep 2016, Content Categories & Digitization Objectives rev.sep 2009, Digitization Activities – Project Planning rev. Nov 2009, Minimal Descriptive Embedded Metadata in Digital Still Images rev. Mar 2012, TIFF Image Metadata Ver. 1.0 rev. Feb 2009.

(http://www.digitizationguidelines.gov/) http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec) http://www.conservation-us.org/our-organizations/association-(aic)/governance#.WfdI4hEUnec) http://www.aam-us.org/resources/ethics-standards-and-best-practices http://www.aam-us.org/resources/ethics-standards-and-best-practices http://www.digitizationguidelines.gov/

2.1.4. Secretary of the Interior’s Standard for the Management of Museum Property.

Handbooks I-III (http://www.nps.gov/museum/publications/handbook.html).

2.1.5. Uniform Standards of Professional Appraisal Practice (USPAP) 2016-2017 edition(http://www.uspap.org/)

2.1.6. Reference Documents. The Strategic Master Plan 2008, Addendum 2014, and Addendum 2017 may be helpful to the Contractor in performing the work described in this document. All documents will be provided to the contractor upon award.

3.0 SPECIFIC REQUIREMENTS/TASKS.

3.1 EXHIBIT DESIGN.

The Contractor shall provide Exhibit Design Services to develop, create, and provide Schematic Design, Design Development, Construction Documentation (exhibit blue prints and drawing), and Media Production/Software Development for the interior exhibits and interactive exhibit experiences at the National Coast Guard Museum in New London, CT. The anticipated size of the USCG Museum Building is 70,000-80,000 gross square feet which will include 30,000-40,000 square feet for exhibit space. At each phase of the exhibit design the contractor shall provide open maket pricing for associated materials, fabrication, production, and installation that support prices associated with the exhibit design.

3.1.1 Schematic Design. Working with the existing Thematic Design, the Contractor shall begin preparation of the Schematic Design for the NCGM. The Contractor shall work closely with the COR and USCG Design Team to develop gallery concepts in alignment with exhibit themes developed during the Thematic Design.

3.1.1.1 This phase will include development of the interpretive plan, outline of the exhibit script, proposed artifacts/objects, multi-media presentations, specialty exhibits and presentation systems.

3.1.1.2 Meetings and presentations to the COR and USCG Design Team are anticipated every 4 weeks of the Schematic Design phase. Team meetings will be scheduled, as needed.

3.1.1.3 The Contractor shall prepare preliminary floor plans and elevations of exhibit sections, integrating exhibit structures, objects, and multimedia systems. These plans shall be of sufficient detail to determine preliminary locations for electrical/mechanical services within the exhibit areas.

3.1.1.4 Preliminary graphic design concepts shall be developed including example type styles, graphics and colors as required and appropriate.

3.1.1.5 During this phase, the Contractor shall provide open market pricing associated with preliminary materials, fabrication, production, and installation that support prices associated with the exhibit design

3.1.1.6 The Contractor shall present Schematic Design materials to the COR and USCG Design Team at 50% with an additional progress submittal required at 75%. The 100% Schematic Design package shall be http://www.nps.gov/museum/publications/handbook.html http://www.uspap.org/ submitted for final written approval. The Schematic Design developed by the Contractor shall carefully coordinate with the Museum architect’s building requirements and shall include the following tasks and deliverables:

3.1.1.6.1 Preliminary exhibit sketches, plans, and elevations coordinated with architecture, storylines, and media concepts.

3.1.1.6.2 Exhibit script outline with suggested artifacts/objects.

3.1.1.6.3 Preliminary graphic design concepts.

3.1.1.6.4 Sketch-up model of overall exhibit.

3.1.1.6.5 25% Space Preparation Recommendations for the

Museum’s architecture.

3.1.1.6.6 Preliminary project budget.

3.1.1.6.7 Preliminary project schedule.

3.1.2 Design Development. Utilizing the approved 100% Schematic Design package, the Contractor shall develop and finalize the design approach and concepts proposed during the Schematic Design and refine the visitor experience and exhibition components into the interior Design Development. The Contractor shall work with the USCG Design Team to select and integrate objects and images that will be utilized in the final design elements in coordination with the final script and exhibits. The contractor shall be responsible for:

3.1.2.1 Meetings and presentations to the COR, and USCG Design Team are anticipated every 6 weeks of the Design Development phase. The Contractor shall meet with the COR and USCG Design Team to closely coordinate the integration of approved content into the exhibit design.

3.1.2.2 Graphic design concepts shall be incorporated into the exhibit design.

Graphic concepts shall be submitted as elevations with the appropriate draft copy, graphics, color, and images as defined by the Contractor and approved by the USCG Design Team. These concepts will be the foundation for final graphic design documentation.

3.1.2.3 Providing current open market pricing associated with materials, fabrication, production, and installation that support the associated exhibit design shall be provided by the Contractor at this stage of the Design Development phase.

3.1.2.4 The Contractor shall present Final Design materials to the COR and USCG Design Team at 50% with an additional progress submittal required at 75%. The 100% Design Development package shall be submitted for final written approval. Throughout the Design Development phase, the Contractor shall participate in ongoing conference calls and meetings, as needed, with the COR, USCG Design Team, and various project consultants. The Design Development developed by the Contractor shall carefully coordinate with the Museum architect’s building requirements and shall include the following tasks and deliverables:

3.1.2.4.1 Developed exhibit design documents including scaled plans, sections, and elevations of each exhibit gallery.

3.1.2.4.2 Detailed designs for exhibit components, including case system.

3.1.2.4.3 Graphic design documents numbered, keyed, and

integrated into the exhibit design documents.

3.1.2.4.4 Sketch-up model of exhibits including graphics.

3.1.2.4.5 Media plans indicating location, quantity, and types of proposed media.

3.1.2.4.6 Draft exhibit script with recommended artifacts/objects and image matrix.

3.1.2.4.7 Preliminary finishes and materials.

3.1.2.4.8 50% Space Preparation Document coordinated with architects.

3.1.2.4.9 The contractor shall provide open market pricing for associated materials, fabrication, production, and installation that support the associated exhibit design.

3.1.3 Construction Documentation. Construction Documentation (exhibit blue prints and drawings) shall implement all approved designs into final fabrication and production documents. The Contractor shall develop and provide a project schedule to structure, track, and document the Construction Documentation (exhibit blue prints and drawings) phase.

3.1.3.1 The Contractor shall ensure compliance with the timeline and milestones by attending at the appropriate meetings established to review and integrate drawings, graphics, deliverables and all required information into the Construction Documentation (exhibit blue prints and drawings) packages.

3.1.3.2 The Contractor shall provide the COR and USCG Design Team with design documentation and specifications necessary for preparation of requests for fabrication and production proposals. A budgetary evaluation of the packages that clearly identifies the breakdown of associated prices for all materials, fabrication, production, and installation shall be provided at 50% and 95% of construction documentation completion.

3.1.3.3 Draft exhibit scripts shall be coordinated with final text and label copy for production and final artwork.

3.1.3.4 Specification documents shall include all exhibit materials, finishes, fabrication and installation standards, graphic materials and production standards, lighting specifications and fixture schedules. These specifications shall also include audiovisual equipment specifications, lists, and installation standards and specifications for any specialty exhibits such as special finished and exhibit environments. The graphic design package shall be fully integrated and related directly to the exhibits package.

3.1.3.5 The graphic design package shall match the exhibits package.

Images, photographs, illustrations, and documents, to be used in graphic designs shall be clearly identified, including copyright use. The graphic design package shall include a proposal to produce all required high-resolution scans of images, photographs, illustrations, and documents.

3.1.3.6 The Construction Documentation (exhibit blue prints and drawings)shall include progress presentations at 50% and 95% complete drawing and specification. All comments provided by the COR and USCG Design Team shall be integrated into the final Construction Documentation (exhibit blue prints and drawings) Package. Once submitted, the final Construction Documentation (exhibit blue prints and drawings)Package becomes the property of the Government and owns all right to the data within. This package shall be provided in a format that can be easily shared and attached to accompany the NCGM’s formal Request for Proposals (RFP) during the future solicitation of the exhibit construction phase.

3.1.3.7 The Construction Documentation (exhibit blue prints and drawings) developed by the Contractor shall detail the interior design of the Museum’s exhibits and include the following tasks and deliverables:

3.1.3.7.1 Final scaled plans, elevations and sections of all exhibit elements.

3.1.3.7.2 Exhibit fabrication details, related directly to the plans and elevations.

3.1.3.7.3 Exhibit specifications:

3.1.3.7.3.1 Exhibit case schedules.

3.1.3.7.3.2 Object schedules.

3.1.3.7.3.3 Object layouts and mounting specifications.

3.1.3.7.3.4 Final edited script and label copy for the

exhibit graphics.

3.1.3.7.4 Graphic specifications:

3.1.3.7.4.1 Typography, including label hierarchy, i.e.

text, labels, titles,

3.1.3.7.4.2 Specifications for maps, charts, diagrams, illustrations, icons.

3.1.3.7.4.3 Colors and finishes.

3.1.3.7.5 Graphic panel schedules.

3.1.3.7.6 Interactive component details.

3.1.3.7.7 The contractor shall provide open market pricing for all associated materials, fabrication, production, and installation that support costs associated with the exhibit design for all exhibit elements at 50% and 95% of construction documentation completion.

3.1.3.7.8 Updated project schedule including fabrication and

installation milestones.

3.1.3.7.9 Interactive component details, as applicable.

3.1.3.7.10 Audiovisual and media systems engineered plans

(coordinated with contracted audio visual/Media producers and base building architect and production team).

3.1.3.7.11 Lighting plans, specifications (coordinated with building architect and production team) and fixture cut sheets.

3.1.4 Media and Software Development. Working in conjunction with the Schematic Design, Design Development, and Construction Documentation the Contractor shall work closely with the COR and USCG Design Team to create, develop, select and validate all software and media experiences via prototyping and formative user testing.

Wireframes shall be developed to create the basis for the user experience. Media scripts shall be developed and written and once approved, used to develop and create storyboards for each media experience. Selection, approval, and confirmation of exhibit media including interview subjects, oral histories, images, graphics, interview locations and logistics shall be made, planned, and scheduled.

3.1.4.1 During the Media Software and Development phase the Contractor shall produce a range of linear media either as standalone experiences and/or as integrated interactive. These shall include field and studio production shoots and corresponding rough cut and fine cut production. The Contractor shall provide software development to create interactive based on the approved media pre-development. The Contractor shall provide baseline experiences including a basic Content Management System with personalized information for the visitor as well as additional experiences including highly stylized interactive that can support multiple visitors via layered content. The software shall be fully interactive and the Contractor shall host user testing to ensure viability, functionality, and to ensure a seamless visitor experience.

3.1.4.2 The Media Software and Development created by the Contractor shall include the following tasks and deliverables:

3.1.4.2.1 Pre-Production:

3.1.4.2.1.1 Content outline.

3.1.4.2.1.2 Film scripts and field studio production.

3.1.4.2.1.3 Storyboard and pre-production planning.

3.1.4.2.1.4 Rough cut.

3.1.4.2.1.5 Fine Cut.

3.1.4.2.2 Software Pre-Development:

3.1.4.2.2.1 Media content matrix.

3.1.4.2.2.2 Wireframes (annotations, feature sets, and

prioritizations) with initial visual design moments.

3.1.4.2.2.3 Proto-typing of hardware and software, including user testing.

3.1.4.2.2.4 Interactive Software Alpha.

3.1.4.2.2.5 Interactive User Testing.

4.0 CONTRACTOR PERSONNEL.

The Contractor shall provide qualified personnel to perform all requirements in this PWS. Contractor support personnel performing Exhibit design shall have prior experience managing and performing interior design, developing schematics and construction documentation, graphics development, integrating media and software, fabrication of exhibits, as well as installation of exhibits into planned spaces at current museum industry standards. The contractor personnel for Exhibit Design must be qualified museum professionals with extensive experience illustrated through past performance, with a minimum of 5 years experience with museum exhibit design and interior design. Documents created for these items must be authored by appropriate professionals to ensure detail drawings and specifications are provided in scale with detail required for construction and fabrication.

The following contractor personnel are recommended, all, a portion, or a combination of these positions, or a contractor recommendation shall be used to ensure contractor personnel have the required skills and experience.

4.1 MID CONSULTANT.

The Contractor shall provide a Consultant that shall be responsible for work performed under PWS, Sections 3.10.

4.1.1 Mid Consultant shall have a minimum of a Masters Degree in related area of expertise with seven (7) to ten (10) years of recent experience working with museum and interior design and have experience consulting on a team of designers and providing requirements for detail drawings and specifications for design construction and fabrication.

4.2 CREATIVE DIRECTOR (OR DESIGNER).

The Contractor shall provide a Creative Director (or Designer) that shall be responsible for work performed under PWS, Sections 3.10.

4.2.1 Creative Director (or Designer) shall have a minimum of a Bachelor’s degree with ten (10) years experience in museum design. Creative Director shall have experience leading a team of design, museum, research, writer, and media professionals to develop and create museum interior exhibitions which create a complete museum visitor experience. Creative Director shall be able to communicate clearly and effectively. Creative Director shall be experienced in creating exhibit schedules and managing exhibition projects to ensure timelines are maintained and project goals and milestones are met. Creative Director shall be knowledgeable in creating scale drawings and plans, and be able to draft or manage the drafting of scale drawing and construction specifications for planning, construction, execution, and fabrication of museum interior exhibit design.

4.3 PROJECT MANAGER I (JUNIOR).

The Contractor shall provide a Project Manager I (Junior) that shall be responsible for work performed under PWS, Sections 3.10.

4.3.1 Project Manager I (Junior) shall have a minimum of a Bachelor’s Degree with two

(2) to three (3) years recent experience in project management including the ability to communicate clearly and identifying, managing, monitoring, evaluating, performing tasks associated with the overall National Coast Guard Museum Enterprise and experience in supervising administrative/design staff.

4.4 SCRIPT WRITER.

The Contractor shall provide a Script Writer that shall be responsible for work performed under PWS, Sections 3.10.

4.4.1 Script Writer shall have a minimum of a Bachelor’s Degree with five (5) years recent experience in writing museum script and label copy, including experience and skill conducting research to develop the written elements of museum exhibitions. The Script Writer shall also have previous experience in historical or academic writing.

Script Writer must be proficient in spoken and written English and communicate clearly with exhibit design team members. Script writer shall have a minimum of 2 years experience with copy editing and publishing.

4.5 HISTORIAN/RESEARCH IV.

The Contractor shall provide a Historian/Research IV that shall be responsible for work performed under PWS, Sections 3.10.

4.5.1 Historian/Research IV shall have a minimum of a Master’s Degree with five (5) years recent experience conducting independent and team research projects in support of museum projects. The Historian/Research contractor shall have experience researching maritime or military history and be familiar with academic and museum industry standards as well as conducting background research and on-site archival research for cultural resource survey.

4.6 DESIGNER.

The Contractor shall provide a Designer that shall be responsible for work performed under PWS, Sections 3.10.

4.6.1 Designer shall have a minimum of a Bachelor’s Degree in graphic design/art or design or art related field of study with five (5) years recent experience with museum exhibit design or interior design with experience working on a team of design, museum, research, writer, and media professionals to create a complete museum visitor experience.

4.7 MEDIA SPECIALIST V.

The Contractor shall provide a Media Specialist V that shall be responsible for work performed under PWS, Sections 3.10.

4.7.1 Media Specialist V shall have a minimum of a Bachelor’s Degree with seven (7) to ten (10) years recent experience in web and multimedia programming. Media

Specialist V shall have a minimum of five (5) years experience developing media and software elements for museum exhibitory and interactive elements of a museum’s interior exhibitions and visitor experience. The Media Specialist V shall have expertise and experience in testing media and software items and integrating testing feedback into media development to create a dynamic and educational museum visitor experience via planned visitor interactive and media exhibitory. Media Specialist V shall have experience leading a team of media specialists and creators and managing the media elements for a full museum exhibit design team. Media Specialist V shall manage all elements of media design and represent these media programs, films, audio, and software items to Exhibit Designer and Exhibit Design Team to ensure media elements reflect, engage, and interact with the museum interior exhibit design for a seamless visitor experience.

4.8 MEDIA SPECIALIST III.

The Contractor shall provide (two) 2 Media Specialists III that shall be responsible for work performed under PWS, Sections 3.10.

4.8.1 Media Specialist III shall have a minimum of a Bachelor’s Degree with three (3) to five (5) years recent experience working with web and multimedia programming.

Media Specialist III shall have a minimum of five (5) years experience developing media and software elements for museum exhibitory and interactive elements of a museum’s exhibit and visitor experience. The Media Specialist III shall have expertise and experience in testing media and software items and integrating testing feedback into media development to create a dynamic and educational museum visitor experience via planned visitor interactive and media exhibitory. The Media Specialist III shall have experience developing and designing media for museums which reflect, engage, and interact with the museum interior exhibit design for a seamless visitor experience.

4.9 EMPLOYEE IDENTIFICATION.

Contractor employees working onsite at Government facilities shall be required to obtain and wear a valid Contractor’s identification card that includes the person’s name, name of the contractor and function. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and shall wear the Government issued badge on the outer clothing above the waist, which shall be visible at all times.

All Contractor personnel requiring routine access to a USCG Computer Information System or requiring Public Key Infrastructure (PKI) authentication to perform their required duties under this task order shall require a Common Access Card (CAC).

4.9.1 For all Contractors working for the USCG, the Contractor shall use the Department of Defense (DoD) Contractor Verification System (CVS) to apply for a CAC.

To obtain a CAC, each Contractor employee must complete an online Electronic Questionnaire for Investigations Processing (eQIP) (http://www.opm.gov/e- QIP/index.asp). The Contractor may allow an employee to commence work on items that do not require access to USCG or other federally controlled computer information systems after conducting its own background and credit check and submitting the results to the COR for approval. The USCG may refuse to allow access until final http://www.opm.gov/e-QIP/index.asp http://www.opm.gov/e-QIP/index.asp adjudication. Contractor employees granted access to USCG or other federally controlled computer information systems must maintain qualification for access throughout their employment under the contract.

4.9.2 Contractor or subcontractor employees who are declined a CAC via the CVS are ineligible to perform work under this contract. When an employee with a CAC is no longer performing work under this contract, the Contractor shall notify the COR on the same day the employee stops working and shall deliver the CAC to the COR within seven (7) calendar days after such notification. All Government issued equipment, identification, or proxy card must be returned to the COR within seven (7) calendar days.

4.10 PERSONNEL CONDUCT.

Contractor personnel shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security (DHS).

4.10.1 Removing Employees for Misconduct or Security Reasons. The USCG may, at its sole discretion (via the KO), direct the Contractor to remove any Contractor personnel from USCG and DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The USCG will provide the Contractor with an immediate written or verbal explanation of the request to have an employee immediately removed from the USCG contract and/or premises.

4.10.2 Employee Identification. Contractor employees working on-site at Government facilities shall wear a Government issued visitor identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all USCG escort rules and requirements.

4.10.3 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or appear to cause a conflict of interest. If either the Contractor or the USCG determines that the Contractor and/or an employee of the Contractor faces a potential, perceived, or actual conflict of interest, the individual that determined the existence of the conflict shall notify the other party (i.e. the Contractor/USCG) and the Contractor and/or contractor employee shall cease all work on the assigned task. At the USCG’s option, the Contractor shall provide an acceptable replacement.

file://///hqs-nas-t-001/CG-00/G-CR/G-CR-4/Complaints%20Processing%20Unit/CONTRACTOR,%20CONTRACTING%20&%20SOW/FY%202012/Templates/MASTER%20CATALOG%20Task%20Orders.doc%23_EmployeeID file://///hqs-nas-t-001/CG-00/G-CR/G-CR-4/Complaints%20Processing%20Unit/CONTRACTOR,%20CONTRACTING%20&%20SOW/FY%202012/Templates/MASTER%20CATALOG%20Task%20Orders.doc%23_ConflictInterest

4.11 NON-PERSONAL SERVICES.

It is a matter of policy within the United States Government to rely on the private sector for needed commercial services. However, using Contractor support must be done in a way that does not interfere with the Government’s ability to effectively create Government policy, monitor Contractor performance, or maintain a competent and highly-skilled workforce. Information provided herein sets forth guidance stating the Government’s limitation on contractors performing personal services and its’ restriction of contractors performing inherently governmental activities for government requirements.

In accordance with federal procurement policies and regulations, no personal services or inherently governmental activities shall be performed under this task order. No Contractor employee shall be directly supervised by a Government employee. All individual contractor employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship and/or result in a Contractor performing inherently governmental activities between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication, direction or action.

An activity may be provided by Contractor support where the Contractor does not have the authority to decide on the course of actions, but is tasked to develop options or implement a course of actions with agency oversight. Furthermore, any commercial activity related to the procurement of these requirements shall not be so intimately related to the public interest as to mandate performance by Government personnel.

The Contractor shall ensure that all of its employees supporting these subsequent requirements are informed of the substance of this stipulation. Nothing in this requirement shall limit the Government’s rights in any way under any other provision, including those related to the Government’s right to inspect and accept the services to be performed in accordance with this contract. The substance of this requirement shall be included in all subcontracts at any tier and/or teaming arrangements.

5.0 GOVERNMENT ACRONYMS.

AAM American Alliance of Museums

AIC American Institute for Conservation of Historic and Artistic Works CAC Common Access Card CGA Coast Guard Academy COR Contracting Officer Representative CVS Contractor Verification System DHS Department of Homeland Security eQIP Electronic Questionnaire for Investigations Processing FBO Federal Business Opportunities FTP Full Time Personnel FFP Firm Fixed Price JTR Joint Travel Regulations (JTR)

KO Contracting Officer NCGM National Coast Guard Museum (Military) NCGMA National Coast Guard Museum Association (Civilian) NCR National Capital Region OCI Organizational Conflict of Interest OSHA Occupational Safety and Health Administration PWS Performance Work Statement RFP Request for Proposal TIFF Tagged Image File Format USCG Unites States Coast Guard USLSS United States Life-Saving Service USPAP Uniform Standards of Professional Appraisal Practice USRC U.S. Revenue Cutter Service

6.0 GOVERNMENT FURNISHED PROPERTY.

The USCG will provide work space (general meeting space, and access to a processing work station), information, documentation, and standards to perform the work under this contract. This includes access to the Past Perfect system reports. The Contractor shall use Government furnished property only for the performance of work under this task order and shall be responsible for returning all Government furnished property in good working condition, subject to normal wear and tear

7.0 CONTRACTOR FURNISHED PROPERTY.

The Contractor shall provide all services, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and necessary to fulfill the requirements of this PWS except for those items specified as Government Furnished Property and Resources specified in PWS Sections 3.0 and 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD.

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor to provide notification that the deliverable has been accepted.

The COR will have 30 business days to review deliverables and make comments. The Contractor shall have 10 business days to make corrections and redeliver.

9.0 DELIVERABLES.

ITEM

PWS

REFERENCE

DELIVERABLE /

EVENT

DUE BY

DISTRIBUTION

1 1.7 Post Award Conference

NLT five (5) business days after the date of award.

N/A

REFERENCE

DELIVERABLE /

2 1.8 Draft Contractor

Project Plan Post Award Conference KO and COR

3 1.8 Final Contractor

Project Plan

NLT ten (10) business days after receipt of government comments.

KO and COR

4 1.9 Progress Reports

NLT the 5th business day of the month and before submitting the monthly invoice.

KO and COR

5 1.10 Bi-Monthly Weekly

Meeting Agenda and Minutes

Agenda due NLT two (2) days prior to the meeting. Meeting minutes due NLT two (2) business days after the meeting.

KO and COR

6 1.13 Quality Control

Plan

Final due NLT fifteen

(15) business days after award.

KO and COR

7 3.10.1 Schematic Design Progress Meetings and Presentations

The Project manager and Design Team will meet in person once every four (4) weeks at the Government facility to review progress and address Government comments. Revisions shall be submitted with the next monthly report following the revision.

USCG Design Team, COR, KO

8 3.10.1 Schematic Design

Package

The Contractor shall submit a final Schematic Design package to the COR not later than ten

(10) business days after receipt of final government comments.

USCG Design Team, COR, KO

REFERENCE

DELIVERABLE /

9 3.10.2

Design Development

Progress Meetings and Presentations

The Project manager and Design Team will meet in person once every six (6) weeks at the government facility to review progress and address Government comments Revisions shall be submitted with the next monthly report following the revision.

USCG Design Team, COR, KO

10 3.10.2 Design

Development Package

The Contractor shall submit a final Design

Development package to the COR not later than ten (10) business days after receipt of final Government comments.

USCG Design Team, COR, KO

11 3.10.3

Construction Document Progress

Meetings and Presentations

The Project Manager and Design Team will meet in person at 50% and 95% completion at the government facility to review progress and address Government comments

USCG Design Team, COR, KO

12 3.10.3 Construction

Documentation Package

The Contractor shall submit a final Construction

Documentation package to the COR not later than ten (10) business days after receipt of final Government comments

USCG Design

REFERENCE

DELIVERABLE /

13 3.10.4 Media and Software Progress Meetings and Presentations

The Project Manager shall submit, when applicable, the Media and Software progress during already scheduled design meetings and address Government comments.

Revisions shall be submitted with the next monthly report following the revision.

USCG Design Team, COR, KO

14 3.10.4 Media and Software

Package

The Contractor shall submit a final Construction

Documentation package to the COR not later than ten (10) business days after receipt of final Government comments

USCG Design Team, COR, KO

15 3.10.1 Schematic Design

Package

The Contractor shall submit a final Schematic Design package to the COR not later than ten

(10) business days after receipt of final government comments.

USCG Design