Attachment 9 - Proposal Submission Checklist - via AM3.doc

ATTACHMENT 9

PROPOSAL CHECKLIST FOR OFFERORS

(70RFPW21RW9000003)

The below checklist will serve to assist you in insuring that all required elements of your proposal are submitted. You are cautioned that the below is a summary of items necessary for submittal with your proposal, however it is imperative that you completely and thoroughly examine all elements of the Request for Proposal and all Amendments thereto, as these sections provide more detailed information regarding our evaluation and describes particular items you must address on forms and your narratives. Failure to comply and adequately respond to the full requirements of the solicitation may result in an Unacceptable rating. If there is a discrepancy between the information provided on this checklist and the body of the Request for Proposal and Amendments, the Request for Proposal and Amendments shall take precedence.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

ELECTRONIC FILE ONE – TECHNICAL PROPOSAL

RELEVANT PAST PERFORMANCE: Minimum Submission Requirements

1. Contractors may submit up to a maximum of three (3) contract references for evaluation. Where a teaming arrangement is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) may be submitted. Thus a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) may be submitted in total. See RFP for Note to Joint Ventures.

2. Past Performance Questionnaires (Attachment 4) may be submitted for each reference contract. Contractors shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company.

3. If a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement if one exists shall be submitted as part of the proposal.

4. If submitting reference contracts performed by an affiliate, a narrative demonstrating that the affiliate will be meaningfully involved in the performance of the solicited contract shall be submitted as part of the proposal.

MANAGEMENT APPROACH: Minimum Submission Requirements

A. Quality Assurance

1. Field Level Supervision. Complete Attachment 8, “Field Level Supervision Exhibit”.

2. Quality Assurance.

a. Provide a narrative summary of your Quality Control Plan which will be provided as a post award deliverable. At a minimum, the summary shall detail what will be inspected, the methods of inspection to be used and the frequency of inspections.

b. Discuss your processes for addressing non-compliance issues (employee and other) which are identified through their Quality Control efforts.

B. Transition. Offerors shall outline significant transition steps and the associated timeframes for completing these steps to assure timely contract start-up and performance.

C. Staffing: Minimum Submission Requirements

1. Staffing Plan. The offeror shall describe their staffing Plan.

2. DHS Mentor Protégé Program Participation.

Large businesses shall indicate participation in the DHS Mentor-Protégé Program. In order to receive credit, the offeror shall provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Agreements approved by other agencies will not be considered.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

ELECTRONIC FILE TWO – ALL NON-TECHNICAL DOCUMENTS

PRICE PROPOSAL

1. SF 1449

2. Acknowledge Amendments (if any) in accordance with the instructions in Block 11 of the Amendment(s) SF 30.

3. Pricing Schedule

4. Detailed Breakdown of Proposed Unit Prices. Price Element Breakdown Worksheet (Attachment #6) provides expected form.

5. Indirect Burden Rates for the proposed Base year and four Option years.

OTHER DOCUMENTS TO INCLUDE IN ELECTRONIC FILE TWO

Subcontract Plan. Offerors other than small businesses shall prepare and Submit an individual type Small Business Subcontracting Plan.

Disclosure. Completed disclosure required under HSAR 3052.209-76, Prohibition on Federal Protective Service Guard Services Contracts with Business Concerns Owned, Controlled, or Operated by an Individual Convicted of a Felony (Dec 2009).

Representation and Certifications. Completed certification. See FAR 52.212-3. Offeror Representations and Certifications – Commercial Items (FEB 2021)

Telecommunications Representations. Completed certifications. See FAR 52.204-24 Representation Regarding Certain Telecommunications and video Surveillance Services or Equipment (NOV 2021) (required only if applicable) and FAR 52.204-26 Covered Telecommunications Equipment or Services – Representation (OCT 2020)

Information Regarding Responsibility Matters. Completed certification. See FAR Clause 52.209-7, (OCT 2018)

Provide a certified statement of current Secret/Top Secret Facility Clearance.

Exhibit 10, Contractor Provided Equipment (firearm selection) Completed form which identifies the intended firearm to be used by selecting the appropriate box.

August 2021 Version