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Questions & Answers for LA Recompete 70RFPW21RW9000003 Issued via AM0001 Questions due 0900 PST on 12/30/2021

# Date Rec'd Question Answer Reference 1 11/21/2021 After the solicitation has been awarded about how long you have to stand up the contract?

Maximum of 120 days from contract award. Page 19/513 of the RFP package, Contract Clauses, Section 07, Contract Transition and Phase‐In. Also, please see Page 65/513 of the RFP package, SOW, Sub‐Section 2.1.1.

2 12/1/2021 Does it require an existing TS clearance or just be eligible. No, currently this contract does not require a Top Secret clearance. A Secret clearance is required, the Government will sponsor the Contractor.

Page 85/515 of the RFP package, SOW, Sub‐Section 5.7.2; Page 86/515 of the RFP package, SOW, Sub‐Section 5.8.4(b); also please see Pages 235‐ 240/515 of the RFP package, Exhibit 13, Post Exhibit.

3 12/9/2021 I was wondering if we can get more information on this contract, such as the winning bids for previous years this contract was in effect.

The incumbent contractor is Paragon Systems, Inc. who was awarded the contract on 05/31/2018. Specific bid information is source selection information and shall not be disclosed.

Additionally, some requirements have changed between the incumbent contract and the solicited effort so a comparison may not be reflective of the solicited effort.

FAR 2.101 and 3.104

4 12/9/2021 Are the 4,658,325 hours are for the first option year only or for the entire 66 months of performance?

As stated within the synopsis, "The estimated PSO hours throughout the Los Angeles area is 4,658,325 hours for a 60‐ month period." The 66‐month period includes the optional performance period the Government may elect to exercise available within FAR 52.217‐8.

See synopsis posted 11/18/2021.

Also, maximum ordering quantities are available via the Price Schedule, Page 4/515 of the RFP Package; FAR 52.217‐8, Option to Extend Services.

5 12/22/2021 Is this bid set aside SBE/MBE/WBE etc? No, this is being solicited as unrestricted, full and open competition.

Page 1/515 of the RFP package, Box 10.

6 12/23/2021 Would the Government clarify whether or not there will be an on‐site virtual site visit or if slides will be provided?

This contract covers a large geographical area, no site visit will be conducted. All applicable information related to this solicitation is posted to SAM.gov for all interested vendors.

www.SAM.gov

70RFPW21RW9000003 - AM0001

PSO Services for Los Angeles, CA Page 3 of 14

7 12/30/2021 So that offerors may accurately price the work with a weighted average bill rate, please provide the breakdown of hours between Basic and Temporary Additional Services for each geographic region.

The Government anticipates that approximately 4.5% of the maximum hours solicited under this requirement will be for Temporary Additional Services. It is not possible to provide a breakdown of the hours for each geographic region as TAS are non‐recurring requirements, the applicable geographic region cannot be determined until the specific TAS requirement is received by a customer agency. A breakdown for Basic, recurring hours is provided within the Post Exhibit. This document provides the current known requirement and the geographic areas are identified within the Exhibit. Vendors are reminded that the proposed fixed Basic/TAS bill rate should be inclusive of all costs and account for potential fluctuations in the quantity of TAS hours ordered as well as the potential for TAS to be ordered at any geographical areas covered by the contract.

Page 18/515 of the RFP package, Clauses, Section E(1)(b), Temporary Additional Services. Additionally, Pages 235‐240/515 of the RFP package, Exhibit 13, Post Exhibit.

8 12/30/2021 How many hours after notification of the need for TAS does the Government expect the Contractor to fulfill that need?

This will vary. The Government intends to provide as much notice as possible to avoid any disruption in service; however, the notification time will vary depending on when the request is received from the customer agency. The contractor may have days to hours to prepare for TAS requests, no specific answer can be provided as TAS requirements are non‐recurring and generally unknown at this time.

Page 18/515 of the RFP package, Clauses, Section E(1)(b), Temporary Additional Services.

9 12/30/2021 A. How many hours after notification of the need for ESS does the Government expect the contractor to fulfill the need? B.

What is the historical split of these hours between the two geographies: Los Angeles vs San Bernardino / Riverside?

A. This will vary. The Government intends to provide as much notice as possible to avoid any disruption in service; however, the notification time will vary depending on when the request is received from the customer agency. The contractor may have days to hours to prepare for ESS requirements, no specific answer can be provided as ESS requirements are unknown at this time. B. While ESS hours have historically fallen under CBAs covering Los Angeles, historical ESS requirements are not necessarily representative of future requirements and ESS hours may be required at any geographical areas covered by the contract

Pages 18‐19/515 of the RFP package, Clauses, Section E(2), Emergency Security Services.

PSO Services for Los Angeles, CA Page 4 of 14

10 12/30/2021 Please confirm if the security officers, management positions, and supervisors assigned to this contract should have any type of Security Clearance (SCI, TS, Secret, etc.)?

All current known security requirements have been provided as part of the RFP package. At this time, HSPD‐12 and Secret level clearances are required for PSOs standing post and PSO Supervisors.

Page 85/515 of the RFP Package, SOW section 5.7.2. Additionally, pages 235‐ 240/515 of the RFP package, Exhibit 13, Post Exhibit.

11 12/30/2021 Ref: 13.5 HS HSPD‐12 PIV Card (PIV Card) Equipment, A. Is there any cost to the Contractor associated with this equipment? B. If so, please provide more clarification.

A. As stated within the SOW, the DHS HSPD‐12 PIV Cards are Government Provided Equipment. B. Any potential Contractor costs associated with the PIV Card may include the PSO travel time to/from obtaining the PIV Card. However, that cost is a business decision and shall be determined by each contractor.

Page 130/515 of the RFP package, SOW section 13.5, DHS HSPD‐12 Personal Identity Verification (PIV) Cards.

12 12/30/2021 A. Is the Government providing the Post Tracking System, or does the Government expect the contractor to provide the system? B. If the Government plans on providing the Post Tracking System, may the contractor propose the use off an in‐ house software with the same or better capabilities?

A. The Government will provide the Post Tracking System. B.

No, software shall be IAW the requirements outlined in the solicitation and is provided by the Government. While the Government provides the software, the hardware/devices are Contractor‐Provided Equipment.

Page 105/515 of the RFP package, SOW Section 7.4.1, Training Academy Management System (TAMS); Pages 136‐137/515 of the RFP package, SOW section 14.8, PTS Computer/Tablet/Kiosk Devices; Page 208/515 of the RFP package, Exhibit 10, Contractor Provided Equipment.

13 12/30/2021 Are the Government‐provided Training hours billable or included in the rate?

No, training hours are not billable. Billable hours are limited to productive man‐hours through an approved sign‐in/sign‐out method as prescribed by the contract. The fixed hourly rate should be inclusive of all costs.

Pages 21‐23/515 of the RFP package, Clauses, Sections 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively.

PSO Services for Los Angeles, CA Page 5 of 14

14 12/30/2021 Will the Government allow officers to utilize smartphones as substitutes for radios?

No, where a radio is required no substitution will be permitted. Page 202/515 of the RFP package, Exhibit 10, Contractor‐Provided Equipment, 15 12/30/2021 A. Will the Government allow officers to use their own cell phones in place of a contractor‐provided cellphone? B. If not, please provide the number of posts that require cell phones.

A. No, use of personal cell phones on post is prohibited. B. The SOW offers the number of radios/cellular phones, "required to equip each security officer on past a method to communicate with FPS,"; additionally, the Post Exhibit identifies the current known requirement, to include each post, as a reference for vendors to determine the number of cell phones required. It is the responsibility of the contractor to examine the current known requirement (Post Exhibit) to determine the number of cell phones required.

Page 202/515 of the RFP package, Exhibit 10, Contractor‐Provided Equipment; additionally, Pages 235‐ 240/515 of the RFP package, Exhibit 13, Post Exhibit.

16 12/30/2021 Please identify which posts that are multi‐PSO (2+ PSOs) post/facility locations, and which posts are single / double guard locations.

The building number and address will assist in vendors identifying which facilities are multi‐PSO facilities, each row on the Post Exhibit represents one (1) armed PSO.

Pages 235‐240/515 of the RFP package, Exhibit 13, Post Exhibit.

PSO Services for Los Angeles, CA Page 6 of 14

17 12/30/2021 A. Are the vehicles billable or included in the rate? B. How many hours per day are the vehicles in operation? C. Can the fuel be billed separately, as occurred?

A. No, vehicles shall be included in the overall rate. B. This will vary, IAW the solicitation and resultant contract, the vehicles shall be used for patrol, transportation, and emergency response as necessary. Vendors are encouraged to examine the post exhibit to estimate the number of hours vehicles may be in operation each day. C. No, all costs associated with the vehicles, to include fuel, shall be included in the hourly bill rate.

Pages 21‐23/515 of the RFP package, Clauses, Sections 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively;

Page 203/515 of the RFP Package, Exhibit 10, Contractor‐Provided Equipment, specifically Section 5, Contractor Vehicle Requirement;

Attachments 6 and 6a, Price Element Breakdown and Price Element Breakdown Instructions.

18 12/30/2021 A. How often have the Escape Hoods been used in the past? B.

Please provide a total number of the Escape Hoods required to perform this contract.

A. None, this is a new requirement. B. It is each vendor's responsibility to examine the requirement and determine the number of Escape Hoods requried to perform this contract.

The Government has provided the posts which require Escape Hoods and has noted the Escape Hoods are a one‐time use item. It is a business decision for each vendor to determine how to best fulfill the requirement as stated within the solicitation.

Page 210/515 of the RFP Package, SOW, Exhibit 10 Section 8, Contractor‐ Provided Equipment, Supplementary Equipment; additionally, Pages 235‐ 240/515 of the RFP package, Exhibit 13, Post Exhibit.

PSO Services for Los Angeles, CA Page 7 of 14

19 12/30/2021 A. Could you please clarify what HS and HA stand for? B. There are some shifts that are longer than 8 hours, for example 07:00 ‐ 16:00 (9 hours), will the Government allow the contractor to bill 8 of these hours at the regular rate and one at the overtime rate due to California overtime law? C. The total number of hours shown in the Post Exhibit is 780,741.75, while the total number of hours shown in the pricing schedule for the Base Year is 841,225. Please confirm that the difference (60,483.25 hours) will be Temporary Additional Services (TAS) for the Base Year? If not, please clarify.

A. HS stands for Work Holidays of Selected Days; HA stands for Work All Holidays. B. No, there is no requirement, by the Government, to provide overtime hours. It is a business decision of each vendor to determine how to staff each post, IAW the requirements of the solicitation and resulting contract; and as a result, each vendor must develop pricing that includes regular and overtime payments to employees, if applicable. C. The Post Exhibit is reflective of the current known requirement while the Pricing Schedule is based on the maximum ordering quantities for each ordering period. The Government is not able to confirm the difference is solely due to TAS requirements. Differences in those figures can be attributable to, but not limited to: additional posts/buildings coming online at any time, extended hours/guards for existing posts, TAS requirements, etc.

Page 5/515 of the RFP package, Pricing Schedule; Pages 21‐23/515 of the RFP package, Clauses, Sections 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively; Pages 235‐240/515 of the RFP package, Exhibit 13, Post Exhibit;

20 12/30/2021 Are Contractors expected to develop subcontracting agreements to fulfill all of these goals? Or is there a specific subcontracting goal for this opportunity separate from the list above.

No, the figures have been provided simply as a reference for each vendor to develop their subcontracting goals. All vendors are reminded and encouraged to review the solicitation submission requirements to ensure all evaluation factors are being addressed and submitted IAW the solicitation provisions.

Pages 470‐480/515 of the RFP package, Solicitation Provisions, specifically non‐price technical evaluation factors.

21 12/30/2021 The Government uses the word "may" instead of "must" here.

Please confirm whether the Past Performance Questionnaires are required of contractors for this proposal.

Past Performance Questionnaires are not required; however, vendors are reminded Past Performance is the most important evaluation factor. As a result, it is recommended that vendors consider providing information which will assist the Government's understanding of their capabilities, which can include Past Performance Questionnaires. Vendors may choose to submit a Past Performance Questionnaire and ensure that the responses are sent back to the Contracting Officer or otherwise can rely upon CPARS if the vendor believes that its past performance information is reflected in CPARS.

Pages 470‐480/515 of the RFP package, Solicitation Provisions, specifically non‐price technical evaluation factors.

22 12/30/2021 Will the Government share the current bill rates? No, that information is source selection information and shall not be shared.

FAR 2.101 and 3.104

PSO Services for Los Angeles, CA Page 8 of 14

23 12/30/2021 Will the Government allow the Contractor to bill separately for holidays worked at the Overtime/Holiday rate?

No, it is each vendor's responsibility to examine the requirement and include all costs within the hourly bill rates.

No additional payments will be made to the vendor.

Pages 21‐23/515 of the RFP package, Clauses, 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively;

Attachments 6 and 6a, Price Element Breakdown and Price Element Breakdown Instructions.

24 12/30/2021 What are the payment terms? All vendors are encouraged to review the payment terms as identified within the RFP package.

Pages 20‐23/515 of the RFP package, Clauses, Sections 10A,10B and 10C, Invoicing; Payments and Adjusting Payments for Contractor Performance, respectively; Attachments 6 and 6a, Price Element Breakdown and Price Element Breakdown Instructions.

25 12/30/2021 Are all non‐Protective Security Officer positions expected to be armed as well? (Supervisors, Contract Managers, Training Instructors, NWDTP Instructors, and Quality Control Monitors)

No. PSO Supervisors are a uniformed position; therefore, they are required to be fully trained and armed. However, other key personnel detailed within the SOW are not subject to being armed.

Page 196/515 of the RFP package, Exhibit 10, Contractor Provided Equipment. Specifically, "The contractor will provide all security officers, including part‐time and reserve officers, with their own pistol."

26 12/30/2021 Considering the scope and complexity of a program of this size, will the Government consider a due date extension if answers to questions are not provided within two weeks of the current proposal due date of January 25th, 2022?

The Government intends to provide sufficient time to vendors for receiving answers to questions and submitting their proposals.

Page 1/515 of the RFP package, Box 8.

27 12/30/2021 In reviewing the newly provided documents on SAM.gov, we noticed that there were a change to the total hours. In the first draft description, the total hours shown was 4,658,325. In the current version, the total hours are 4,656,325. This is a difference of 2,000 hours. Please confirm this is the case.

The current hours, as shown on the Pricing Schedule, shall be used for vendor pricing. The Pricing Schedule reflects maximum ordering quantities and results in a total of 4,656,325 hours for the Base Year through Option Year 4.

Page 4/515 of the RFP package, Pricing Schedule; additionally, Attachment _Pricing Schedule posted to SAM.gov on 12/22/2021.

PSO Services for Los Angeles, CA Page 9 of 14

28 12/30/2021 Can the Government confirm the caliber of weapon required? The Government has provided options for each vendor to select, including an empty box for the vendor to submit for the Government's review and approval.

Pages 196‐200/515 of the RFP package, Exhibit 10, Contractor Provided Equipment.

29 12/30/2021 Can the Government provide the current platform/caliber being used?

Caliber .40 Glocks, Semi‐Automatic

30 12/30/2021 Can the Government confirm all facilities with more than 2 PSO posts require contractor provided radio communication, or provide a list of facilities and # of post radios required?

Building numbers on the Post Exhibit are unique for each address. Vendors may utlize the Post Exhibit, as it is sorted by building number in ascending order, to identify which facilities require more than one PSO. Each row represents a requirement for one PSO. Example: Building CA0149 is a single PSO facility location and would not require a radio.

Pages 235‐240/515 of the RFP package, Exhibit 13, Post Exhibit.

31 12/30/2021 Section 5.7 of the SOW mentions Top Secret clearances. The Post Exhibit only has Secret clearances. Can the Government please confirm there are no Top Secret clearances required on this contract.

The current known security clearance requirement is HSPD‐12 and Secret.

Page 85/515 of the RFP Package, SOW section 5.7.2. Additionally, pages 235‐ 240/515 of the RFP package, Exhibit 13, Post Exhibit.

32 12/30/2021 When does the Government anticipate the new Post Tracking System (PTS) will become active on this contract?

Within six (6) months of the contract award date. Page 136/515 of the RFP package, SOW sub‐section 14.8.2, PTS Computer/Tablet/Kiosk Devices.

33 12/30/2021 Would the Government provide Exhibit 13 ‐ Post Exhibit in Excel format?

Yes. Exhibit 13 attachment posted to SAM.gov via AM1.

34 12/30/2021 The specified font size is 11pt. Would the Government consider allowing the use of 10pt font size for tables and graphs?

No. Page 472/515 of the RFP package, Proposal Submission Requirements, Section 4, Page Limitations.

PSO Services for Los Angeles, CA Page 10 of 14

35 12/30/2021 Historically, California employers have been subjected to costly wage‐and‐hour class actions based on the overtime, paystub, meal break, and rest break provisions of the California Labor Code. In 2019, for example, Wackenhut settled a class action for $100M; in 2016, the California Supreme Court upheld a class‐action verdict against ABM Security for $90M; and such actions are routinely brought against hourly employers in the state, with defense costs in the millions of dollars. As Federal contractors, are offerors exempt from the wage and hour requirements of the California Labor Code?

No, vendors are subject to the requirements as laid out in the solicitation package and resulting contract. Contractors are required to comply with applicable Federal, State and local laws with no federal exemption at this time. Further, contractors are also required to provide at least minimum wage and fringe benefits identified in the applicable SCA CBA wage determinations to service employees.

Pages 374‐455/515 of the RFP Package, Attachment 5, Collective Bargaining Agreements to include CBA‐ 2021‐357 and CBA 2021‐358.

36 12/30/2021 California Labor Code Section 510 requires an employer to pay time and a half for all hours over eight in a day, all hours over 40 in a week, and all hours on the seventh consecutive day of work; it also requires double time for all hours beyond twelve in a day and beyond eight on the seventh consecutive day of work. Only a valid collective bargaining agreement in which the employer is a party can waive this requirement, so the existing CBA will not suffice for any but the incumbent. Will the Government compensate bidders for unforeseeable overtime costs during the time between contract start and the execution of a new CBA in which the successful offeror is a party?

No, the Government does not require the use of overtime and as a result it is used at the discretion of each offeror. All compensation is limited to actual productive man‐hours;

contractors are only permitted to bill the fixed bill rates proposed on the price schedule and incorporated into the contract for productive man‐hours. The fixed bill rate shall be inclusive of all costs, inclusive of consideration for staffing requirements such as the incurrence of overtime, meals or breaks, etc.

Pages 21‐22/515 of the RFP package, Clauses, Section 10B Payments; Pages 235‐240/515 of the RFP package, Exhibit 13, Post Exhibit; Pages 374‐ 455/515 of the RFP Package, Attachment 5, Collective Bargaining Agreements to include CBA‐2021‐357 and CBA 2021‐358; and Attachments 6 and 6a, Price Element Breakdown and Price Element Breakdown Instructions.

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37 12/30/2021 California Labor Code Section 512 requires that every employee must receive an off‐duty meal break of at least 30 minutes for every shift over five hours in length. California courts have ruled that “off duty” means completely freed from all responsibility and must not be “on call.” An employee who does not receive such a break must be paid an additional hour’s pay for that shift. The post exhibit shows that many single‐man posts do not require relief for breaks. Will the Government allow PSOs at self‐relieving posts to clock out midway through the shift and leave the premises, or must the PSO at a self‐relieving post remain on call? If the PSO must remain on call, will the Government reimburse the contractor for the additional hour of pay?

PSOs are entitled to any and all breaks as outlined within the applicable CBA(s) and state/federal law. For Posts requiring relief, the PSO may sign out and leave the premises; however, if the Post does not require releif, the PSO may sign out but shall remain on‐site. The Government will not reimburse for any additional pay beyond productive man‐hours. All compensation is limited to actual productive man‐hours;

contractors are only permitted to bill the fixed bill rates proposed on the price schedule and incorporated into the contract for productive man‐hours. The fixed bill rate shall be inclusive of all costs, inclusive of consideration for staffing requirements such as the incurrence of overtime, meals or breaks, etc.

Pages 21‐23/515 of the RFP package, Clauses, Sections 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively.

38 12/30/2021 California law also requires that every employee must receive an off‐duty but paid rest break of at least 10 minutes for every four hours of work or major part thereof. Recent legislation permits the employee to be “on call” during such a break only if covered by a collective bargaining agreement to which the employer is a party. An employee who does not receive such a break must be paid an additional hour’s pay for that shift. Will the Government allow PSOs at self‐relieving posts to clock out for rest breaks and leave the premises, or must the PSO at a self‐relieving post remain on call? If the PSO must remain on call, will the Government reimburse the contractor for the additional hour of pay?

PSOs are entitled to any and all breaks as outlined with the applicable CBA(s) and state/federal law. For Posts requiring relief, the PSO may sign out and leave the premises; however, if the Post does not require releif, the PSO may sign out but shall remain on‐site. The Government will not reimburse for any additional pay beyond productive man‐hours.

Pages 21‐23/515 of the RFP package, Clauses, Sections 10B and 10C, Payments and Adjusting Payments for Contractor Performance, respectively.

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39 12/30/2021 California law also requires that employee vacations be vested on a daily basis, as opposed to the Service Contract Act’s requirement that it vest annually. Employees who leave service during the anniversary year must therefore be paid for their accrued but unvested vacation time. Example: An employee with a Service Contract Act anniversary date of June 1 resigns on May 30. Under the SCA, the unvested leave that has accrued since his previous June 1 anniversary date is forfeited, but under California law, all 363 days of accrued daily leave must be paid out. As Federal contractors, are offerors exempt from those requirements?

No, vendors are subject to the requirements as laid out in the solicitation package and resulting contract. Contractors are required to comply with applicable Federal, State and local laws with no federal exemption at this time. Further, contractors are also required to provide at least minimum wage and fringe benefits identified in the applicable SCA CBA wage determinations to service employees.

Pages 374‐455/515 of the RFP Package, Attachment 5, Collective Bargaining Agreements to include CBA‐ 2021‐357 and CBA 2021‐358.

40 12/30/2021 The specified font size is 11pt. Would the Government consider allowing the use of 10pt font size for tables and graphs?

Please see answer from question 34.

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Exhibit 10

Contractor-Provided Equipment

5. Contractor Vehicle Requirement

The Contractor shall furnish vehicle(s), as indicated below, for patrol, to transport supervisors in the course of supervision duties, or emergency response, as may be necessary. The vehicles shall carry distinctive markings of the company. The vehicles shall be available at all times during the life of the contract.

The Contractor shall immediately replace a vehicle must be removed from operation for any reason. It is the Contractor's responsibility to register, insure, and provide proper maintenance for the vehicles. The vehicles shall have the following equipment:

• Rotational emergency roof light in compliance with applicable state and local laws

• One (1) 10 – 15 lb. portable dry chemical, ABC extinguisher, installed and maintained in accordance with NFPA 10, Portable Fire Extinguishers

• One (1) conventional, universal first aid kit that contains an Airway pack, Cling bandages, and a minimum of two bite sticks

Vehicle Type

Estimated use mi/hours

Vehicle Type

Estimated use mi/hours

One (1) Sedan @ CA0521

One (1) Sedan @ 0052CA*

8 miles / hour

3 miles /hour

*Building 0052CA is noted as building 0029CA on the Post Exhibit. Building address is 645 Durfee Avenue South, El Monte, CA 91733.

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