Attachment_4_70RFPW21QWA000005 Juneau QAs (003).pdf

Attachment 4 Questions & Answers for 70RFPW21QWA000005 – Juneau VSS Installation

Via AMD0003

Site Visit 5/19/2021 Questions Due 5/25/2021

Question Answer Reference

Reference Cameras #20 and #21 During the site visit we were unable to locate the conduit run from the building to the light pole in the daycare playground area. We were able to locate where the wire exits the building in a larger pathway however unable to locate the location of a pull box or location of where the 3/4 “ flex conduit from the pole terminates.

Please provide any drawings, documentation and pictures showing the pathway from the light pole to the building.

Please provide any drawings, documentation and pictures showing any pull boxes that are part of that pathway from building to the light pole in the day care playground area.

This information is critical to be able to install these 2 cameras and replace the existing coax.

The current camera has Siamese coax cable ran to it. There are no photos or documentation showing any cable pathway from the building to the light pole area where the camera is to be located.

SOW dated 6/15/2021 Attachment B Juneau Federal Building Photos Camera Locations, Page 18 of 34

Is there an incumbent for the existing system? No. This is a new requirement. See attached SOW marked Amendment 0003, Section B

Regarding Solicitation # 70RFPW21QWA00005 | VSS Juneau Federal Building, Juneau, Alaska; would the Government consider scheduling an additional, second site survey date, possibly after the Memorial Day holiday?

No. Per the RFQ, “A one-time only site visit will be offered for 70RFPW21QWA000005. The site visit will be conducted on Wednesday, 05/19/2021…”

RFQ Package Page 133, Paragraph 3.a)

The RFQ package states that the contractor must install a minimum of (5) 24-port network switches, however the scope does not state which closets are approved for switches. Are we allowed to place the switches anywhere in the facility? If not, are there desired/approved locations?

See SOW Section C.7.1 “Contractor is to purchase and install a minimum of three 24 port network switches. If the Contractor determines more than three 24 port network switches are needed, the Contractor shall also include them in their proposal. Contractor is to determine location of where network switches are to be placed.”

Please see SOW marked Amendment 0003, Section C, sub section 7.1.

June 15, 2021 SOW Section C.7.1, page

The RFQ package does not include drawings of the facility. Is the government able to supply so we can accurately estimate the project?

Please see SOW attached drawings marked Amendment 0003.

June 15, 2021 SOW pages 59-61, Attachment A Building Drawings

Solicitation Section C.1.8 states "All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the require trades or professions which require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW."

a. Please clarify. It is our understanding that in order to work on a Federal Building (owned by the Federal Government), a Contractor must only be registered with SAM, rather than licensed in the specific state the building resides.

It’s the contractor’s responsibility to verify if any additional licenses are required by the state, local authority, and/or the city local authority in the required trades or professions which require licensing by such jurisdictions.

June 15, 2021 SOW Sections C.1.9 & 10, page 9, attached via Amendment

Solicitation Section 8.3.5 states "The Contractor shall purchase and install a new security desk to replace the existing one in the lobby. Beneath the current lobby desk is a cable penetration for the existing cameras. The existing cable penetration shall be used for any new wire runs to the new desk. Contractor provided desk will sit over the top of the cable penetration. For any wire runs to this location, the Contractor shall provide an extra 20 feet of cable for each run.

The cable will be neatly wrapped and labeled.

The GSA Property Manager has a future project to reconfigure the lobby. The desk will be moved when this happens."

a. Does the Government have a specific manufacturer and/or model in mind to use for the new Security desk?

No, the Government does not have a specific manufacturer in mind. Will be a custom security desk to match salient characteristics. See SOW dated June 15, 2021 Section D.7.

[NOTE solicitation reference incorrect.

Security Desk SOW Section B.3.5 not 8.3.5]

June 15, 2021 SOW Section D.7, page

b. Only dimensions, necessary storage, and monitor mounting specifications were provided in the SoW. Does the aesthetics of the desk need to match the interior of the building?

Typically, the construction material of the desk is also provided.

See revised Section D.7 of SOW: “Security Desk”

See also Security Desk Specifications provided with SOW marked Amendment 0003.

June 15, 2021 SOW Section D.7, page

c. Will the Government provide drawings, to include measurements, of the lobby to show the new desk location?

The new contractor provided desk is going where the old desk is located. Drawings have been included as Attachment A to the SOW marked Amendment 0003.

June 15, 2021 SOW Section C.12, page 20 and Attachment A Building Drawings

d. What size is the penetration below the desk, and will the Government provide drawings to show the pathway of this penetration?

See SOW Section C.12 “The cable penetration is approximately two inches wide.” There are no drawings to show pathway penetration.

June 15, 2021 SOW Section C.12, page

Solicitation Section C.2.4 states "All cameras (including existing) require new cabling. The Contractor is responsible for determining and installing the required cabling to each camera. This may require additional conduit to be ran. IP camera data transport method shall not exceed 70 percent of manufacturer recommended maximum distance spec."

Will the Government provide drawings, with pathways, in order to determine cable lengths?

There are no drawings showing cable pathways.

N/A

b. Since all cameras are to terminate in the basement rack, will using fiber optic media converters be acceptable where the cable distance will exceed 70% of the maximum distance?

i. If media converters are not acceptable, is it acceptable to install network switches in other areas of the building to mitigate cable runs that might otherwise exceed the distance requirements?

Not all cameras have to terminate in the basement rack.

See Section C.3.1 of SOW “… The new server shall be installed in either the telecom closet on the mezzanine floor or in the Protective Security Officers Supervisor’s Office in the basement of the facility.”

Section C.7.1 of SOW states the Contractor is to determine location of where network switches are to be placed.

June 15, 2021 SOW Sections C.3.1 and C.7.1 attached via Amendment 0003

Solicitation Section C.3.1 states "The Contractor shall purchase, install, and program a new NVR server. The new server shall be installed in the Protective Security Officers Supervisor's Office in the basement of the facility. The Contractor shall purchase and install a rack. Inside the rack the Contractor shall install the server and any equipment needed to support the server. The NVR server must be capable of up to 256 cameras and have a minimum of 192TB of storage."

a. Will the Government provide drawings, to include measurements, of the location where the new rack is to be installed?

There are no drawings of the PSO Supervisor’s Office.

See Section C.3.1 of the SOW.

The new server shall be installed in either the telecom closet on the mezzanine floor or in the Protective Security Officers Supervisor’s Office in the basement of the facility.

June 15, 2021 SOW Section C.3.1, page 12 attached via Amendment 0003

Solicitation Section C.13.1 states "All software and hardware warranties shall cover the same period of time. If there is any additional cost to extend either, the Contractor shall include the cost in their proposal."

a. Please specify the "same period of time" from this section.

“Same period of time” removed. See revised SOW Section C.13.1, “Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall provide the warranty period. The NVMS and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturer’s recommendations.”

June 15, 2021 SOW Section C.13.1, page 20 via Amendment 0003

6. Solicitation Section C.13.4 states "The Contractor shall provide notification of patches affecting security within a prenegotiated period as identified in the patch management process. 1) Pre-Contract Award - The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified."

a. Please clarify if this is information is intended to be included in the Proposal or only provided by Contractor once Contractor receives Notice to Proceed

Section C.13.4 has been removed from the SOW dated June 15, 2021. The system is not being connected to the network/ internet. It is a standalone system.

RFQ Package SOW Section C.13.4 – Removed in its entirety from SOW dated June 15, 2021 via Amendment

b. Does our patch management and update process only need to cover the warranty period of the installation?

The system is not being connected to the network/internet. It is a standalone system.

RFQ Package SOW Section C.13.4 – Removed in its entirety from SOW dated June 15, 2021 via Amendment

c. Will the NVR be connected to the internet in any way to provide easier access to updates?

No. RFQ Package SOW Section C.13.4 – Removed in its entirety from SOW dated June 15, 2021 via Amendment

Please specify if the Aiphone intercom is to be recorded by the NVR.

Yes. See SOW Section C.6.11 Camera locations subparagraph 41), last two sentences. “The video station shall be tied into the VMS. Video station shall be recorded, and the operator has the capability to pull up live views even when no motion is detected.”

June 15, 2021 SOW Section C.6.11, subparagraph 41) pages 17-18

Is the Aiphone to be connected to the same PoE switches as the rest of the camera system or shall it be a standalone solution?

That is the decision of the contractor, as long as it meets the requirements outlined in SOW. See SOW Section C.6.11 Camera locations subparagraph 41), last two sentences. “The video station shall be tied into the VMS. Video station shall be recorded, and the operator has the capability to pull up live views even when no motion is detected.”

June 15, 2021 SOW Section C.6.11, subparagraph 41) attached marked Amendment 0003

Is the intention to have the Aiphone remotely unlock a door?

a. If the Aiphone is supposed to remotely unlock a door, who is responsible for integrating the Aiphone with the access control system?

No, the purpose of the video station is to identify someone is at the door. The PSO will then go and open the door.

N/A

Solicitation Section C.9.1 states “All CCV electrical and electronic equipment installed shall be powered from an Uninterruptable Power Supply (UPS). It is expected that all equipment necessary for continuous live viewing, recording, and archiving CCV video will be uninterrupted during a power outage. The UPS shall be sized to provide at least four (4) hours battery back-up in the event the primary power source is interrupted.”

a. Please confirm that 4 hours of UPS backup power is needed.

Yes. See SOW Section C.9.2 attached marked Amendment 0003.

June 15, 2021 SOW Sections C.9.2, page 19 and E.1.4, page 30 attached marked Amendment 0003

b. Please confirm which devices need to have 4 hours of battery backup. Does this include all monitors, switches, NVR, cameras, and client workstation?

Yes. See SOW Section E.1.4 attached

June 15, 2021 SOW Section E.1.4, page 30 attached marked Amendment 0003

c. Does all UPS equipment need to be installed in the server rack?

Yes. See SOW Section C.11 attached marked Amendment 0003.

June 15, 2021 SOW Section C.11, page 20 attached marked Amendment 0003

d. Is there a requirement to have the client workstation at the guard desk connected to a UPS?

If so, how long does this machine need to be able to run on UPS power?

Yes. See SOW Section E.1.4 attached

June 15, 2021 SOW Section E.1.4, page 30 attached marked Amendment 0003

Solicitation Section C.11 States “The Contractor shall purchase a lockable 24-unit server rack (with a cooling fan) to house the new server and other VSS equipment that is being installed in the Protective Security Officers’ Office in the basement.

a. If the aforementioned 4 hours of battery backup is required, a 24-unit rack will not be large enough to house all of the equipment. Please confirm if a larger server rack will be acceptable to house the UPS, NVR, and additional components.

Yes, a larger rack can be used. See SOW Section C.11 attached marked Amendment 0003.

June 15, 2021 SOW Section C.11, page 20 attached marked Amendment 0003

Does the Government wish to have a KMM (Keyboard, Monitor, Mouse) installed in the server rack to provide local viewing of the server?

Yes. See SOW Section C.3.1 attached marked Amendment 0003.

June 15, 2021 SOW Section C.3.1, page 12 attached marked Amendment 0003

Does all network cabling need to be terminated in a patch panel and then connected to the network switch with a pre-manufactured patch cable?

No, the system is not being connected to the network.

See SOW marked Amendment 0003

Solicitation Section E.3.7 States “There shall be no crimp type fittings utilized during cable/wire termination unless specified by the equipment manufacturer.”

a. Please confirm that the network cable for each camera

Incomplete question. Do not understand. June 15, 2021 SOW Section E.3.8, page 31 marked Amendment 0003

Does any Fluke testing/certification of the cabling need to be provided?

Yes. Section E.3.11 in the SOW states:

“All cable and fiber installed in support of this SOW shall be tested and test reports included in the O&M manual.”

June 15, 2021 SOW Section E.3.11, page 32 marked Amendment 0003

For the requested PTZ with heaters, a PoE++ midspan is typically used to keep the cost of the network switch lower. Please confirm if using the PoE++ midspans will be acceptable.

See SOW Section C.7.4, last sentence: “… No midspans shall be used.” Adding midspans makes for an additional point of failure.

June 15, 2021 SOW Section C.7.4, page 18 attached marked Amendment 0003

The table shown after B.3.6 indicates that 2 “Decoders” are to be included. Please confirm the need for these decoders and if they are needed, what is their intended purpose?

Decoders no longer required. June 15, 2021 SOW Section C.4.1, page 12 attached marked Amendment 0003

The Solicitation mentions using “Bosch…or equivalent” for the VSS.

a. Will a different VSS manufacturer, meeting or exceeding the Bosh specifications, be acceptable?

Yes, other manufacturers are acceptable as long as the salient characteristics outlined in the SOW are met.

June 15, 2021 SOW Section D.1.1, page 23 attached marked Amendment 0003

i. If another manufacturer will not be accepted, please provide Brand Name Justification Documentation.

Not applicable. Other manufacturers are acceptable as long as the salient characteristics outlined in the SOW are met.

N/A

Please confirm the Period of Performance of this contract post award. Due to manufacturing limitations during the Coronavirus Pandemic, extended lead times on some material has been seen.

See Section G.2.1 of SOW: All work shall be completed within 90 business days following contract after receipt of notice to proceed.

June 15, 2021 SOW Section G.2.1, page 46 attached marked Amendment 0003

Please confirm if any asbestos abatement will be required in any areas of the building.

There is no asbestos abatement required in areas where the cameras are being installed.

N/A