Pre-proposal Conference - Southern NJ.pptx

Federal Protective Service Pre-Proposal Conference PSO Services Region 3

RFP 70RFP324RE3000001 Protective Security Officer (PSO) Services Southern New Jersey

Federal Protective Service - Protective Security Officer (PSO) Services Disclaimer:

Statements made in this presentation or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation must be made in writing via amendment.

All questions must be submitted in writing.

Federal Protective Service Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

Request for Proposals Total Small Business Set Aside

Competitive Procedures under FAR Parts 12 & 15 The technical evaluation factors, when combined, are more important than price

Contract Type Government anticipates awarding a single award IDIQ Contract with firm fixed price provisions. Resultant task orders under this contract will be firm fixed price.

The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.

Contract Award/Transition Anticipated Award: NLT September 1, 2024 Government anticipates the following transition period:

At least 90 days from date of award for PSOs standing post

Period of Performance

The anticipated performance periods are as follows:

Base Year: 12/01/2024 through 11/30/2025 Option Year 1: 12/01/2025 through 11/30/2026 Option Year 2: 12/01/2026 through 11/30/2027 Option Year 3: 12/01/2027 through 11/30/2028 Option Year 4: 12/01/2028 through 11/30/2029

Individual task orders will include specific performance periods

All posts to begin on December 1, 2024

Full Term of IDIQ Contract if all Options are Exercised: 12/01/2024 to 11/30/2029

General Scope PSO Services The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitation.

Compliance with all terms and conditions set forth in the RFP, including the Statement of Work (SOW).

General Scope (continued) FPS Statement of Work for PSO services (July 2019)

PSO CLIN

One CLIN inclusive of Basic and TAS service No Separate Temporary Additional Service (TAS) CLIN No ESS requirement

Correction (8/26/24): There is now an ESS requirement. See latest amendment 0004 for details.

PSO Services Region 3 PSO Services Basic Service Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

TAS

Short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post.

Little advance notice

Source Selection Criteria Proposals will be evaluated based on the following three (3) evaluation factors:

Source Selection Criteria (continued) The technical evaluation factors listed below are listed in descending order of importance.

Relevant Past Performance Management Approach

The technical evaluation factors, when combined, are more important than price.

Factor #1) Relevant Past Performance Relevant past performance Maximum of 3 projects Timeframe: within the past 3 years Scope: Armed PSO Services Complexity: Multiple, Geographically-dispersed Locations, Similar duties as SOW, etc.

Magnitude: minimum hours similar to the instant requirement Past Performance Form, CPARS assessments, and Past Performance Questionnaires

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers.

Teaming Arrangements Reference FAR 9.6 Where teaming arrangement is proposed, an additional maximum of up to three projects total for partner(s)/subcontractor(s) shall be submitted.

Provide a narrative and/or the actual teaming agreement if one exists.

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance.

Factor #2) Management Approach Quality Assurance Quality Control What will be inspected, methods of inspection and frequency Discuss processes for addressing non-compliance issues Supervision Field Level Supervision Exhibit Transition Outline significant transition steps Associated timeframes Staffing Outline plan to recruit, retain and manage PSOs.

Factor #3) Price PSO Service will be priced as fixed hourly rates Contractors shall submit price proposals on the Pricing Schedule and include a detailed price breakdown for the unit prices.

Government suggests that the Contractor complete the ‘Price Element Breakdown’ (RFP Attachment 6).

Instructions Provided via RFP Attachment 6A Please review historical CBA information provided Please ensure Post Tracking System (PTS) is Priced

Evaluation Criteria - Price (continued) Total evaluated price (Base + Options)

Prices may be evaluated for realism

CBA 2023-231 applies.

Minimum wage rates and fringe benefits will apply.

Proposal Evaluation Information Non-price factors, when combined, are more important than price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage.

As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received.

Proposal Evaluation Information

Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating.

This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the government to incur cost beyond the price of the technical proposals already reviewed.

Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Proposal Submission Requirements - Price

SF1449 & All Amendments Pricing Schedule Price Breakdown (Attachment #6) Offeror Reps & Certs

Closing/Due Date Proposals are due by: Friday, July 12, 2024, 17:00 ET

Questions should be emailed by this Friday, June 28, 2024, 17:00 ET.

Submit offers and questions electronically to Melissa Stolle (CO) and Ryan Fitzpatrick (CS).

Federal Protective Service - Points of Contact Contracting Officer: Melissa Stolle E-mail: Melissa.stolle@fps.dhs.gov Phone: (267) 400-1510 Contract Specialist: Ryan Fitzpatrick E-mail: Ryan.t.fitzpatrick@fps.dhs.gov image1.png