Answers to Industry Questions - PSO Services NJ - Southern.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 70RFP324RE3000001
About this file
This document contains questions and answers related to a federal contract opportunity for Protective Security Officer (PSO) Services in Southern New Jersey.
The key details are:
- The contract is for armed guard PSO services to protect federal personnel and property at federally owned and leased buildings in Southern New Jersey.
- The contract will be a one-year base period with four one-year option periods, solicited as a commercial item/service using an IDIQ contract with fixed hourly rates.
- This is a 100% small business set-aside with an estimated 87,015 PSO hours per year.
- The contract incumbent is CDA Inc. DBA MaxSent with an approximate $28.6 million IDIQ contract set to expire 11/30/2024.
- The solicitation provides details on required equipment, training, medical exams, drug testing, post tracking system, and other contract requirements.
- The pre-proposal conference is scheduled for 6/25/2024 and proposals are due 7/12/2024.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Pre-proposal Conference - Southern NJ.pptx | PPTX presentation | |
| 70RFP324RE3000001 A0005 (SF30).pdf | ||
| RFP 70RFP324RE3000001 (09-2024).pdf | ||
| 70RFP324RE3000001 A0004 (SF30).pdf | ||
| Exhibit 3 - NDA.pdf | ||
| 70RFP324RE3000001 A0002 (SF30).pdf | ||
| 70RFP324RE3000001 A0001 (SF30).pdf | ||
| 70RFP324RE3000001 A0003.pdf | ||
| RFP 70RFP324RE3000001 (JUNE 2024).pdf |
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Q&A
| Question # | REFERENCE | Questions for PSO Services Southern NJ | FPS Response | |
| 1 (A) | Section 14 of SOW: Contractor Provided Equipment | Are weapons to be owned and provided to security personnel by us (the contractor) or can they be owned by the individual security guard? | The contractor will purchase the weapon then transfer ownership by assigning the weapon to the PSO. Each PSO must obtain a Permit to Purchase (through a licensed FFL) to own the firearm that he or she uses while on post/duty. PSOs must also acquire the State of New Jersey Permit to Carry (Civilian or Retired Police Officer) In result, the contractor must be compliant with all state and local licensing, permits etc. IAW SOW Section 14.4. | |
| 1 (B) | Section 14 of SOW: Contractor Provided Equipment | In New Jersey, according to the State Police and SORA II [Security Officer Registration Act - Armed guards], hired personnel have the option to use their own personal carry weapon with their CCW (Concealed Carry Weapon)? | No, the contractor is to provide the weapon. PSOs cannot use their own personal weapon. See answer to question #1(a). | |
| 2 | Exhibit 10 - Contractor-Provided Equipment | Are 9mm Sig Sauer’s one of the approved weapons? | All recommended 9mm weapons are found on Statement of Work, Exhibit 10, RFP page 52. | |
| 3 | SOW | Are the current contractors’ personnel on this project, permitted to be hired by us for this RFP when their contract ends? If so, is there a fee to us to absorb for any incurred costs of their previous employment and training? | The contractor’s decision to hire the incumbent contractor’s personnel is entirely at the discretion of the awardee. The Govt. does not get involved in hiring decisions. If the contractor decides to recruit the existing workforce, please refer to SOW Section 2.1.2 and 2.1.3. | |
| 4 | N/A - Exisiting Contract | What is the current contract(s) number(s), and what is their current value? | The current IDIQ contract number is 70RFP319DE3000001 to CDA Inc. DBA MaxSent for a total approximate amount of $28.6MM for 5.5 years period of performance which is set to expire 11/30/2024. | |
| 5 | 5.2.2. SOW - Pre-Employment and Recurring Physcial/Medical Examinations | How frequently are medical exams and physical test required? | IAW section 5.2.2.1 of the SOW, "The Contractor shall ensure PSOs undergo an initial pre-employment (new hire) medical and physical examination prior to working on the contract. Incumbent PSOs shall undergo a medical and physical exam every 5 years to continue working on any FPS contract." | |
| 6 | SOW - Section 5.2.4.5 | Is there a specific frequency required for drug testing required throughout the year? | Contractor must be in compliance with Section 5.2.4.5 of the SOW. Please also see the answer to question #5. Section 5.2.4.5 of the SOW, requires random drug screenings of 1% of all PSOs assigned to the contract monthly. | |
| 7 | Exhibit 10 - Contractor-Provided Equipment (Section 5) | Are Contractors required to supply vehicles for any of the post? If so, how many? | No. Exhibit 10 Contractor Provided Equipment Section 5 was purposefully left blank to indicate no vehicles are required for the resultant contract. | |
| 8 | Exhibit 10 - Contractor-Provided Equipment | Are shotguns required for this contract? If so, how many? | No - Shotguns are Not required on this contract. | |
| 9 | Section 14 of SOW: Contractor Provided Equipment | Can the Officers provide their own weapon if it meets the contract requirements and is maintained according to the contract requirements? | See answer to question 1 (b) | |
| 10 | Exhibit 13 - Post Exhibit | How many PTS computer/tablet/kiosk devices is the contractor required to provide for this contract, and are there specific devices required at specific post with reference to the Exhibit 10 list of approved PTS devices? | There are 22 total tablets under this contract. The PE has been updated to reflect this. There is one (1) tablet at each building and two (2) tablets at the Courthouses in NJ and Trenton. Exhibit 10 section 6 has now be updated in amendment 3. | |
| 11 | Exhibit 13 - Post Exhibit (PTS) & SOW Section 14.8.5 | What software is the contractor required to provide for the PTS devices? | Contractor must be in compliance with Section 14.8.5 of the SOW and the current software for all PTS Tablets is INTUNE Version 3. Furthermore, vendors will purchase and provide all PTS equipment hardware as well as the cellular service it will use; the FPS PTS Team controls and provides any necessary software. | |
| 12 | Exhibit 13 - Post Exhibit (PTS) | Is there a specific Network Service required/preferred for the PTS devices? If not, what is the current service being used? | No. There is not a specific network services required/preferred for the PTS devices. In accordance with SOW Section 14.8.10, the contractor shall provide cellular data service at all locations necessary for the PTS computer/tablet/kiosk devices to connect to the FPS PTS servers. The current service used by the incumbent provider is Verizon. | |
| 13 | N/A | Are Guard Mount hours required for this contract? | No. | |
| 14 | SF1449 | Is there an average estimated TAS number of hours anticipated based on previous years? | See question 53. Please note, this is not necessarily indicative of the TAS hours that will be required under the follow on contract. Please see Pg. 19-20 of the RFP, Definitions, Temporary Additional Services. The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for Temporary Additional Services (TAS). | |
| 15 | Exhibit 10 - 4. Communication Equipment Requirement. | Is the Contractor required to provide a cell phone at each post for this contract? | Yes. One cell phone for each post is required. | |
| 16 | Exhibit 13 | Is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government? | No. The Revised Exhibit 13, Post Exhibit, provided with Amendment 5 does not require vehicle screening. | |
| 17 | Exhibit 10 - 4. Communication Equipment Requirement. | Is the Contractor required to provide radios for any of the post, or are all radios being provided? | No. In accordance with Exhibit 11, Other Government Provided Equipment , radios will be provided by the Government. | |
| 18 | N/A | Are Guard Mounts required? | No. See answer to question 13 | |
| 19 | Attachment 02 - Master PSO Certification | Shall a Master Certification be sent out? | Yes. Amendment 0005 includes a new file labeled MASTER PSO CERTIFICATION FILE - AUG 2024 to publish training and certification records of PSOs on the existing contract. | |
| 20 | N/A | What is the contract value of the contract? | See answer to question #4. | |
| 21 | Exhibit 13 | This exhibit is necessary to complete a section of our proposal. If such an exhibit is available, could you please provide the details on what is required to obtain the file? | Amendment 0005 provides an updated Exhibit 13, Post Exhibit. Prospective offerors must submit a completed Non Disclosure Agreement to Ryan.Fitzpatrick@fps.dhs.gov to obtain a copy of the updated Post Exhibit. | |
| 22 | Amendment 0005, CBA 2024-240 | What is the CBA current rate and increases? | IAW Amendment 0005, CBA 2024-240, the current rate is $31.25 effective 6/1/2024. The MOA increases the rate to $32.81 per hour effective on 6/1/25. | |
| 23 | CBA 2024-240 | What are the Benefit Requirements? | Amendment 0005 provides an updated CBA 2024-240. Please see CBA 2024-240. | |
| 24 | SOW 5.1 | What are the Current Employee specifications? | Please see the PSO Qualification Section of the SOW Section 5.1 | |
| 25 | RFP Page 78, Para 5 | Details on Sub contracting details. Does the primary submit the bid, including the pricing for the sub-contractor? | Yes. Please refer to pg. 78, Paragraph 5 under Price Proposal. The contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the SOW, the Post Exhibits and the Contractor’s Technical proposal. | |
| 26 | SF 1449, Block 10 | Is an 8A required? | No. See Block 10 on the SF 1449 and FAR 52.219-6, Notice of Total Small Business Set Aside incorporated under FAR 52.212-5. | |
| 27 | SOW | I’ve gone throught the solicitation a couple times and can't seem to find the SOW in here. I see brief descriptions about the job, but not a detailed break down. Was it included and Im just missing it? | SOW is listed on Attachment 2 of the solicitation. If you are having issues finding the attachments: Open the PDF on the far left there should be a bunch of attachments. If there isn’t, you need to find a little arrow mid page on the left if you push that a paper clip will pop up, all the attachments are there. | |
| 28 | Exhibit 10.6 | Post Tracking System – Exhibit 10.6 Supplementary Equipment – How many tablets are required? The Qty says “See Note”, but there is no note. | See answer to Question #10 | |
| 29 | Exhibit 11.2 | Radio and accessories – Exhibit 10.4 Communications Equipment Requirement – No Qty is shown. Are these items not needed, as on Exhibit 11.2 Other Government-Provided Equipment – lists government provided radios. | See answer to question #17: Contractor is not required to provide radio's. FPS provides required radios at the sites indicated on Exhibit 11.2. However, the vendor is required to provide a cell phone to each post. | |
| 30 | Exhibit 10.1 | Attachment 02 Exhibits - Exhibit 10.1 Uniforms | ||
| This exhibit indicates the minimum quantity for “Boots” shows “0”; will FPS confirm that “0” is correct or revise if necessary. | Amendment 0005 provides a revised Exhibit 10. The minimum qty for boots was corrected to read 1. | |||
| 31 | Exhibit 10.2 | Attachment 02 Exhibits - Exhibit 10.2 Weapons | ||
| What is the current make and model of weapons the incumbent PSOs are using? | Glock 17 - 9MM | |||
| 32 | Exhibit 13 - Post Exhibit | Attachment 02 Exhibits – Exhibit 10.6 PTS Equipment | ||
| Will FPS please advise bidders of the minimum quantity required for PTS devices as this is usually on either the Post Exhibit or shown directly on this Exhibit? | See answer to question #10. | |||
| 33 | Exhibit 11.2 | Attachment 02 Exhibits – Exhibit 11.2 Government Furnished Equipment (GFE) - Radios | ||
| For the GFE Motorola radios: does the Government also provide the associated radio holder, batteries, and chargers for the radios? Also, there are a few locations listed here that are not on the Post Exhibit, please clarify. | For the FPS provided radios, FPS will provide any needed accessories. All post are listed on both the revised post exhibit and exhibit 11. | |||
| 34 | Exhibit 13 | Attachment 02 Exhibits – Exhibit 13 - Post Exhibit | ||
| Please confirm that NO Posts require a PSO for relief on break – this column states NO at every building and every post. | The updated Post Exhibit provided with Amendment 0005 has False values for relief on break on all post locations. Therefore, all posts require continuous coverage. There is no self-relief under this contract. | |||
| 35 | SOW - Section 7.4 & 7.1 | Attachment 01 SOW – 7.4.1 Training Academy Management System (TAMS) | ||
| Is TAMS currently in use on the incumbent Contract or is this new to this follow-on effort? | TAMs is currently in use on the incumbent contract. TAMS is a requirement for the follow on effort. | |||
| 36 | SOW - Section 9.5 | Attachment 01 SOW – 9.5 Post Tracking System (PTS) | ||
| Is PTS currently in use on the incumbent Contract or is this new to the follow-on effort? | Yes, it is currently used in the incumbent contractor and this requirement is also for the follow on. | |||
| 37 | Exhibit 13 | We request the Post Exhibit for Southern NJ. | Please see the answer to question #21. | |
| 38 | Pre-proposal conference | Can we also have a copy of the Pre-proposal Slides? | Yes, the pre-proposal conference slides will be posted with this solicitation amendment 0005. | |
| 39 | Exhibit 13 | When possible, can you please send over a copy of the post exhibit that was reference? I have reattached a copy of our NDA that was enclosed prior. | Please see the answer to question #21 | |
| 40 | Is there on-site office space for Contract Manager? If so, can it be accessed on weekend/holidays? | No | ||
| 41 | Would the government confirm the last Contract Award amount and/or provide the contract number? | See answer to Question #4. | ||
| 42 | Is there an NWDTP certified Instructor on the current contract? | Yes | ||
| 43 | Exhibit 13 | Is the Post Tracking System (PTS) currently on this contract, and in use at all buildings? | Yes. Please see the Exhibit 13 - Post Exhibit. | |
| 44 | Will the government confirm that radios are not needed? | Government will provide any needed Radios. See answer above. | ||
| 45 | Exhibit 10: CPE Section 2- Firearm and Ammunition | Can the Government please clarify if shotguns are required as Contractor Furnished Equipment? | No shotguns, see answer above. | |
| 46 | Exhibit 10: Section 1. Uniform Requirements - Contractor Provided Equipment | What is the current utilized brand of boots? | The current utlized brand of boots are: 6” Rocky Alpha Force Boot. The brand of boot for the RFP is at the discretion of the offeror. | |
| 47 | N/A | is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government? | See Question #16 | |
| 48 | Exhibit 10.2 | What is the current weapons platform, including make and model, currently in use on the contract? | See answer to Question #31 | |
| 49 | Are firearms required to be stored on site or are PSOs required to take weapons home after shift? If storing on-site, will the Government indicate which locations and provide storage space for weapons and ammo? | PSOs transport their firearms to and from work (in compliance with state laws) | ||
| 50 | Are the incumbents considered to be medical qualified per the current standard and per the standard listed in the SOW? | Incumbent employees are medically qualified in accordance with the requirements of the current contract. The current contract requires PSOs to undergo a medical and physical exam every (5) years. It is the responsibility of the awarded offeror to ensure all employees are medically qualified in accordance with the RFP/follow on contract requirements prior to standing post. | ||
| 51 | Incumbent contract | Are there any staffing shortage issues on the current contract? | The Government cannot comment on the incumbent contractor’s performance or current staffing. | |
| 52 | Is the level of effort reflected in the RFP the same level of effort that is currently being performed by the incumbent guard force? | Yes. However, offerors are reminded that in accordance with Maximum Quantities, Pg. 14 of the RFP, the Government reserves the right to order up to the maximum quantities set forth in the SF 1449 Schedule to include if the need arises the addition of new posts/buildings/locations and/or expansion of duty hours at existing posts. | ||
| 53 | Would the government provide the number of TAS and ESS hours performed in each of the last 5 years? | The approximate TAS hours ordered under exisiting contract in each of the last five years: 2019: 1,178.00, 2020: 1,117.00, 2021: 2,773.12, 2022: 12,705.00, 2023: 4,918.75, 2024: 1,021.75. No ESS hours were used on the previous contract. Please note, this is not necessarily indicative of the TAS and ESS hours that will be required under the follow on contract. Please see Pg. 19-20 of the RFP, Definitions, Temporary Additional Services. The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for Temporary Additional Services (TAS). ESS CLINs have been added via amendment 0005. | ||
| 54 | Are the current PSOs and Supervisors trained to the NWDTP standards in the solicitation? | All incumbent PSOs assigned to screening posts and incumbent Supervisors that oversee screening posts are trained to the NWDTP standards contained within the current contract. It is the responsibility of the awarded offeror to ensure any PSO assigned to a screening post or Supervisor that oversees a screening post is certified/qualified in accordance with the NWDTP requirements contained within the instant requirement by performance start date. | ||
| 55 | Will the current contractor employees be fully qualified in terms of training completion, weapons qualification and medical evaultions, by contract start date? | Incumbent employees are currently certified/qualified in accordance with the training, weapons qualifications and medical evaluation requirements of the current contract. It is the responsibility of the awarded offeror to ensure all employees are certified/qualified in accordance with the RFP/follow on contract requirements prior to PSOs standing post. | ||
| 56 | RFP | Will the Government please clarify if there are any additional stakeholder agency specific clearance or training/orientation requirements that are not noted in the solicitation? | Amendment 0005 incorporates Exhibit 9b-Special Training Requirements. Please refer to the original solicitation and Amendment 0005 for all agency specific clearance, training/orientation requirements. | |
| 57 | Exhibit 10 | Will the Government please clarify if the requirement for contractor supplied uniform boots, as 0 are indicated on the exhibit 10? | See answer to Question #30 | |
| 58 | PTS | Will the government please clarify if PTS is to be utilized on this contract? Exhibit 10 indicates to "See Note" for Qty. required, however, does not indicate on the post exhibit if any are required. | Please see the answer to Question #10. | |
| 59 | CBA | The CBA lists "eleven (12) holidays…" followed by a list of 12 holidays. Please confirm that 12 holidays are in fact subject to this article. | This is a typo. 12 holidays apply. | |
| 60 | Please confirm that a Contractor provided vehicle is not required for this contract. | See answer to Question #7 | ||
| 61 | Is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government? | See answer to Question #16 | ||
| 62 | SOW section 4.2.1 | Are Offerors required to be licensed in New Jersey and New York at the time of proposal submission or contract award? | Please see SOW Section 4.2.1. FPS needs the vendor to be licensed by day 1 of performance, not necessarily by proposal submission. Please note that the vendor needs to have a current, valid license prior to the post award conference since this would be a deliverable, please see SOW for full details to be in compliance. | |
| 63 | CBA 2024-240 | May I get a copy of current CBA for said solicitation? | Amendment 0005 provides an updated CBA 2024-240. Please refer to CBA 2024-240. | |
| 64 | Pre-proposal conference | Is there by any chance the meeting was recorded? | No, the pre proposal conference meeting was not recorded. Please see published slides attached to Amendment 0005. | |
| 65 | Exisiting Contract | Is it possible to get a copy of a successful bid (redacted) that we could study and learn from? | No | |
| 66 | Attachments | I am writing to request the Department of Labor Wage Determination(s) (Attachment 5) and Price Element Breakdown (Attachment 6) documents related to the Protective Security Officer (PSO) Services for Southern New Jersey, Notice ID70RFP324RE3000001. |
| Despite my efforts, I have been unable to locate these documents and would greatly appreciate it if you could forward them to me at your earliest convenience | See Question #27 above. All documents were paperclipped as attachments to the original RFP. Amendment 0005 provides an updated CBA 2024-240. | |||
| 67 | CBA 2024-240 | I noticed the most recent MOU was not added to the CBA. | Amendment 0005 provides an updated CBA 2024-240. CBA 2024-240 includes the MOU which extends the current CBA from May 30, 2025 through May 31, 2026 | |
| 68 | SF1449, Amendment 0005 | Is there an ESS requirement? | Yes there is an ESS requirement. Emergency Security Services (ESS) are anticipated to be ordered |
under the resultant contract. Amendment 0005 has revised the SF 1449 pricing schedule to incorporate
ESS CLINS.
File details come from the government source that posted it. Updated .