NJ_PSO_Pre-Proposal_Conference_Slides_FINAL.pdf

Protecting People and Federal Facilities Across the Country Federal Protective Service

Pre-Proposal Conference

Solicitation 70RFP318RE3000002 Protective Security Officer (PSO) Services

Southern New Jersey

PSO Pre-Proposal Conference

• Disclaimer:

– Statements made in this presentation or in response to inquiries do not revise the written terms of the Solicitation.

– Changes to the Solicitation must be made in writing via Amendment.

– All questions must be submitted in writing.

Mission Statement

• Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life.

The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

FPS Introductions

– FPS Acquisitions Division

• Tiffany Lumpkin, Contract Specialist

• Thomas Schrank, Contracting Officer

– Program Office (Region 3)

• Joan Lohse, COR

• Todd Wanner, COR Supervisor

• Shawn Brown, PSO Program Manager

• Richard Rhames, Area Commander

Requirement Overview

• Solicited – 100% Small Business Set-Aside.

• Competitive Procedures under FAR Parts 12 and

15.

• A technical proposal as well as a price proposal is required. Technical Factors are More Important than Price.

Contract Type

• Government anticipates awarding a single award, indefinite delivery/indefinite quantity (IDIQ) type contract with Firm-Fixed price provisions.

• Resultant task orders under this contract will be

Firm-Fixed price.

• The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.00.

Contract Award

• Anticipated Award: Late September 2018

– Current Contract for Southern New Jersey

PSO Services ends January 31, 2019

Contract Transition

• Government anticipates a 120 day transition period from date of award before PSOs stand post.

Periods of Performance

• The anticipated Performance Periods are as follows:

– Base Year: February 1, 2019 through January 31, 2020

– Option Year 1: February 1, 2020 through January 31, 2021

– Option Year 2: February 1, 2021 through January 31, 2022

– Option Year 3: February 1, 2022 through January 31, 2023

– Option Year 4: February 1, 2023 through January 31, 2024

– Option per FAR 52.217-8 February 1, 2024 through July 31, 2024

• Individual Task Orders will include specific performance periods.

• All posts to begin on February 1, 2019.

• Full Term of IDIQ Contract if all Options are Exercised:

February 1, 2019 to July 31, 2024

General Scope

• Protective Security Officer (PSO) Services

• The Contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitation.

• Compliance with all terms and conditions established in the RFP, including the Statement of Work (SOW).

PSO Services

• Basic Service

– Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

• Temporary Additional Services (TAS)

– Short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post.

– Little advance notice (requires CO authorization)

– Approximately 1% of the max hours solicited will be for TAS

Emergency Security Services (ESS)

• Emergency surge security force services for large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events on an as needed basis.

• The requirements under the “ESS” Contract Line Items Number (CLIN) shall be ordered for anywhere in the geographic area covered under this contract with little, if any, advance notice.

Emergency Security Services (continued)

• Hourly rate for ESS shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles).

• There will be no “phase-in” period for ESS.

• The contractor shall have sufficient, fully qualified staff to meet all requirements ordered under the ESS CLIN at any time.

Continuity of Operations Plan (COOP) Implementation

• The Contractor shall submit a COOP to the Government as a post-award deliverable.

• Identify provisions made for the acquisition of necessary personnel, resources, and supplies if necessary, for continuation of PSO operations in the event of an emergency until normal operations can be resumed.

• Government has provided estimates and established not-to-exceed amounts in the Schedule of Supplies/Services and Prices.

Source Selection Criteria

• Proposals will be evaluated based on the following three (3) evaluation factors:

1) Relevant Past Performance

2) Management Approach

3) Price

RFP #70RFP318RE3000002

• Technical Proposal

– Past Performance » Attachment 3a – PPP Summary Sheet » Past Performance Questionnaires (PPQs)

– Management Approach » Attachment 8 – Field Level Supervision

Exhibit (New Item) » Quality Assurance » Transition » Staffing Plan

Relevant Past Performance

• Relevant Past Performance

• The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

• The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers.

Teaming Arrangements Reference FAR 9.6

• Where teaming arrangement is proposed, an additional maximum of up to three projects for partner(s)/subcontractor(s) shall be submitted.

• Provide a narrative and/or the actual teaming agreement if one exists.

• Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance.

Relevant Past Performance – Things to Remember

• Failure to submit a narrative/teaming arrangement could increase performance risk

• Be as specific as possible in describing roles, responsibilities, distribution of effort, etc. (Doesn’t count against Page Limitations)

• “Meaningful Involvement”

Management Approach

• Quality Assurance

– Field Level Supervision

• Field Level Supervision Exhibit at Attachment 8 (required)

• Narrative (at offeror’s discretion) – Enhance understanding of

Supervision Exhibit, address methods, processes and procedures

– Quality Control

• What will be inspected, methods of inspection and frequency

• Discuss processes for addressing non-compliance issues

• Transition

• Outline significant transition steps

• Associated timeframes

• Staffing

• “12 Hour Rule”

• PSO Gun Permits

Management Approach – Things to Remember

• All “shall” statement are required to be addressed in the offeror’s proposal

– Failure to address can be considered a deficiency

• Please ensure the Supervision narrative matches what is provided on the Field Level Supervision Exhibit

RFP #70RFP318RE3000002

• Price Proposal

» Attachment 6 –PSO Sheet

Price Proposal

• PSO Service will be priced as fixed hourly rates

• COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established not-to-exceed (NTE) amounts in the Schedule of Supplies/Services and Prices.

• Contractors shall submit price proposal on the Pricing Schedule and include a detailed price breakdown for the unit prices.

• Government suggests that the Contractor complete the ‘Price Element Breakdown’ (RFP Attachment 6).

Price (continued)

• Total evaluated price (Base + Options +

52.217-8)

• Prices may be evaluated for realism

• Minimum wage rates and fringe benefits

• CBA 2018-11424 apply

– Supervisors not considered service employees

Achieved Technical Ceiling

• Non-price factors, when combined, are more important than price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage.

• As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP.

The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received.

Achieved Technical Ceiling

• Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating.

• This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the government to incur cost beyond the price of the technical proposals already reviewed.

Basis for Selection

• The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Proposal Submission Requirements

• SF1449 & All Amendments

• Pricing Schedule

• Price Breakdown (Attachment #6)

• Chart Identifying Accounting Practices for

Applying Proposed Indirect Rates to ODCs

• Offeror Reps & Certs

Due Dates

• Questions are due by: Monday, July 16, 2018 by

2:00 p.m. EST

• Proposals are due by: Monday, July 30, 2018 by

12:00 p.m. EST

• Submit offers to:

U.S. Department of Homeland Security Office of Procurement Operations – FPS 701 Market Street, Suite 3200 Attn: Tiffany Lumpkin Philadelphia, PA 19106

FPS Points of Contact

• Tiffany Lumpkin, Contract Specialist

• Email: tiffany.lumpkin@hq.dhs.gov

• Phone: (215) 521-3058

• Thomas Schrank, Contracting Officer

• E-mail: thomas.schrank@hq.dhs.gov

• Phone: (215) 521-2257