Answers_to_Industry_Questions_70RFP318RE3000002_NJ_PSO_Services.pdf

SOLICITATION No. 70RFP318RE3000002 FPS PSO Services Southern New Jersey

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference QUESTION RESPONSE

1 SOW Attachments – Post Exhibit

The Post Exhibit has two columns labeled “HS” and “HA.”

What is the meaning and purpose of the “HS” and “HA” columns in the Post Exhibit?

Holidays-Selected Day (HS) – work the selected Federal holiday.

Holidays-All Days (HA) – work all Federal holidays in addition to the selected Federal holidays.

2 SOW Attachments – Post Exhibit

The post exhibit indicates a significantly high number of PSOs required than the quantity listed on the contract Seniority List. Potential reasons for this might be that personnel are missing from the list or new posts have been added.

Can the Government clarify the number of posts on the post exhibit?

See revised Post Exhibit issued with Amendment 0003.

3 SOW Attachments – Post Exhibit

As required by SOW Section 6.7.4 PSO Training and Certification Requirements, NWDTP is required for this contract but the Post Exhibit doesn’t list the posts requiring qualification.

Can the Government indicate which posts are screener posts (Magnetometer and/or X-ray) on the post exhibit?

See revised Post Exhibit issued with Amendment 0003.

4 SOW Attachments – Attachment 1 - SOW

SOW Section 6.7.4, PSO Training and Certification Requirements

Which post(s) require NWDTP Training (8 hrs versus 16 hrs)?

See revised Post Exhibit issued with Amendment 0003.

5 SOW Attachments – Attachment 1 - SOW

SOW Section 2, Contract Transition

Will the Government confirm that the transition period is to be a maximum of 120 days from Notice of Award (with all posts to begin on February 1, 2019)?

This timeline assumes award is made

Yes, the contract transition and phase in period is 120 days and all posts are required to start February 1, 2019. Refer to SOW Section 2.1.1.

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference

QUESTION RESPONSE

on October 1, 2018.

6 SOW Attachments –

Attachment 1 - SOW SOW Section 4.2, Privacy Requirements

Could the online-based SPII training be conducted while the officer is on duty?

PSOs are required to follow and execute the post duties when they are on post without interruption. Therefore, the SPII training shall be completed while off post.

7 SOW Attachments – Attachment 1 - SOW

SOW Section 5, PSO Qualifications

Does the Government have minimum experience or education requirements for supervisory personnel?

There is no minimum experience or educational requirements for supervisory personnel. All PSOs (to include supervisors) must meet the qualifications specified under Section 5, PSO Qualifications, of the

SOW.

8 SOW Attachments – Attachment 1 - SOW

SOW Section 6.4, Training Requirements

Will incumbent PSOs who are not due for refresher training based on their previously completed training be required to be re-certified before assuming their posts under the new contract?

If an incumbent PSO previously completed basic (64 hour) training or refresher training under the predecessor contract and has not yet reached the 3-year refresher period, he or she would not require re-certification.

9 SOW Attachments –

SOW Section 6.7.2.1.2 & 6.7.4.1.8.1

Will instructors be authorized to conduct the minimum of two (2) hours of OJT training every sixty (60) days outside of the non-peak hour periods?

Yes.

10 SOW Attachments – Attachment 1 - SOW

SOW Section 6.7.3.1.2 (16 hours of co-teaching the NWDTP curriculum with a certified FPS NWDTP Instructor and 16 hours of being observed by a TPD NWDTP Instructor)

How will the remaining 32 hours of NWDTP training be coordinated within the contract transition period?

The Contractor shall coordinate with the COR and PSOPM.

11 SOW Attachments –

SOW Section 6.8.2, Orientation Training

What are the minimum requirements to schedule the Government-Provided

There is no minimum for the number of students to attend

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference QUESTION RESPONSE eight (8) hour block of Orientation Training, i.e. (minimum number of students, minimum notice period, approved training locations, etc.)?

orientation training. Advanced notice is typically 30 days. The training takes place at a FPS location. Training cannot be given to a person until they have at minimum pre-appointment suitability.

12 SOW Attachments – Attachment 1 - SOW

SOW Section 9.3, Time and Attendance

Will the Government advise of the acceptable format for monthly reports to be prepared?

There are no format requirements for the monthly reports beyond those set forth in the SOW Section 9.3.2.

13 SOW Attachments – Attachment 1 - SOW

SOW Section 9.3, Time and Attendance

Can a Contractor use its existing electronic Post Tracking System (PTS) until such time as the FPS will implement its system?

The Contractor shall use Form 139 for time and attendance until FPS issues the Post Tracking System (PTS) in the future.

14 SOW Attachments – Attachment 1 - SOW

SOW Section 12.1 Which posts have mandatory relief?

Are the single post sites self-relieving?

All posts require relief. There are no self-relieving posts.

15 SOW Attachments – Attachment 1 - SOW

SOW Section 12.1.2, Breaks

Is the Roving Shift Supervisor allowed to provide the restroom and meal breaks?

Refer to SOW Section 12.2.5.2 which states, “The Contractor shall not allow supervisors to perform productive PSO hours while performing the capacity of a supervisor”.

16 SOW Attachments – Attachment 1 - SOW

SOW Section 12.2, Contract Effort Required

Has the scope changed from the current security program to the pending security program with regards to a decrease or an increase in service hours / posts?

Solicitation is clear on its face.

17 SOW Attachments – Attachment 1 - SOW

SOW Section 14.6.8 What is the Government’s position regarding female PSOs desiring to wear a Hijab (traditional muslim head covering) while on duty?

Refer to SOW Section 14.6.8 which states, “Religious headgear shall be consistent with duty uniform colors and shall be no larger than required by an individual’s religious requirements. The PSO may have a requirement for religious headgear to bear an insignia and other distinctive uniform markings for ease identification during an

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference QUESTION RESPONSE emergency”.

18 SOW Attachments –

Post Exhibit Why are the calculated annual post hours increased by 25% for evaluation purposes?

The post exhibit states the current hours for this requirement. We provide an increased level of hours on the contract in case the requirement increases at some point during the life of the contract. Please refer to “Maximum Quantities” on page 15 of the RFP.

19 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 9B

Exhibit 9B, Other Special Training

Attachment 2, Exhibit 9B, Other Special Training, requires 2 hours of initial training for a location that is on the post exhibit –NJ 5015, Five Executive Campus, Cherry Hill, NJ.

Will building NJ5117 require 2 hours of initial training also?

Yes. See revised Exhibit 9B issued with Amendment 0003.

20 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 10

Does the Government expect the security provider to issue bullet-proof body armor to each PSO?

Yes. Refer to Attachment 2 – SOW Exhibits, Exhibit 10.

21 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 10

Exhibit 10 (pg. 106) – Contractor Provided Equipment states that the contractor must provide one radio per post

Will the Government confirm that the contractor is not required to provide radios at the sites that have Government Provided Equipment?

The vendor is responsible for providing their own communication equipment at each post. There is no guarantee that government provided communication equipment will be available for the life of the contract.

22 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 10

Exhibit 10 (pg. 106) – Contractor Provided Equipment states that the contractor must provide a radio and a cellular telephone for every post.

Will the Government confirm that the contractor must provide both radio and cellular telephone for every post?

Yes, the Contractor is responsible for providing both radio and cellular telephone for every post.

23 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 11

Exhibit 11 – 2.) Other Government-Provided Equipment

What is the location of the ICE building referenced in SOW Exhibit 11 Government Provided Equipment?

See revised Exhibit 11 issued with Amendment 0003.

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference QUESTION RESPONSE

24 SOW Attachments – Attachment 2-SOW Exhibits, Exhibit 11

Exhibit 11 – 2.) Other Government-Provided Equipment

What is the location of the USCIS building referenced in SOW Exhibit 11 Government Provided Equipment?

See revised Exhibit 11 issued with Amendment 0003.

25 SOW Attachments – Attachment 5 - CBA

The Collective Bargaining Agreement (CBA) is effective through February 15, 2020, a point in time mid-way during the contract term.

Will the Government honor a “retroactive” Request for Equitable adjustment for Option Year One, if a new CBA is negotiated with increased wages and benefits during the Base Year?

The Government will consider equitable adjustments in the option years that are submitted IAW FAR 52.222-43 and FAR 52.222-41, paragraph (f).

26 SOW Attachments – Attachment 9, Proposal Submission Checklist

Will the Government confirm that the requirements outlined in the Solicitation Provisions supersede the information in Attachment 9 – Proposal Submission Checklist?

Attachment 9 – Proposal Submission Checklist reiterates the same information that is in the Solicitation Provisions.

27 SOW Attachments – Attachment 9, Proposal Submission Checklist

Proposal Checklist for Offerors indicates that a certified statement of current Secret/Top Secret Facility Clearance must be provided in Package Two.

Will the Government confirm whether a facility clearance is required to perform services on this program?

A facility clearance is not required.

This section has been deleted. See revised Attachment 9 issued with Amendment 0003.

28 SOW Attachments – Attachment 10, PSO Seniority List

The PSO Seniority List provides the hire dates for 54 officers.

Can the Government provide the estimated split between FTEs vs PTEs?

No.

29 General - Weapons What is the current make and model of the weapons currently utilized on the contract?

Glock 9MM.

30 General - Weapons What are the preferred firearms platform options for this opportunity?

Refer to Attachment 2- SOW Exhibits, Exhibit 10 (Contractor- Provided Equipment).

31 General Is the incumbent fully staffed at this time as the current number of 54 appears to be insufficient to fully staff the current post requirements?

It is the vendor’s responsibility to ensure the requirement is adequately staffed in accordance with the post exhibit.

32 General Will the Government confirm that approximately 5% of the maximum

Yes, approximately 5% of the maximum hours solicited will be for

Answers to Industry Questions

No. Question Reference (RFP Section)

Question Reference QUESTION RESPONSE hours solicited will be for Temporary Additional Services (TAS)?

Temporary Additional Services (TAS). Refer to section D1 on page 19 of the RFP.

33 General What are the required security clearances?

Only DHS Suitability is required.

34 General Do the incumbent guards currently possess PIV cards?

Yes.

35 General – Office Space Does the security force have dedicated office space in any of the buildings?

No.

36 General – Office Space Will the security services provider be contractually-obligated to maintain office space within the geographic area where security services are being provided?

Maintenance of office space within the geographical area covered by the contract is not required.

37 General - Pricing Will the Government confirm a certified statement regarding security clearance is not required as part of the pricing volume?

There are no agencies on the contract that require PSOs to have a clearance (i.e. TS or Secret, etc.);

therefore, a Facility Security Clearance is not required in the pricing volume.

38 General – Training Is non-firearms training allowed to be conducted on site at any of the buildings?

No. The Contractor must secure training space for the PSOs on the contract.

39 General – Training Are the current PSOs and supervisors trained to NWDTP standards?

Yes.

40 General – Training Do the current NWDTP trainers require FLETC certification?

The current contractor NWDTP instructor requires re-certification annually after initial certification

41 General – Vehicles Is there a specific requirement for assignment of vehicles to this opportunity?

There is no requirement for vehicles.

SOW Section 5.7, Security Clearances