RFP - 70RDAD22R00000002 Amendment 0003 (Vendor Question and Government Response) Issued 7-20-2022.pdf

(x)

70RDAD22R00000002

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20528-0115

DHS/OPO/DEPT.OPS

245 Murray Lane SW, #0115 Dept. Operations Acquisition Div.

Office of Procurement Operations U.S. Dept. of Homeland Security

Washington DC 20528 245 Murray Lane SW, Mailstop 0115

70RDAD

Dept. Operations Acquisition Div.

Office of Procurement Operations U.S. Dept. of Homeland Security

DEPT OPS ACQ DIV(70RDAD)

07/20/20220003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/28/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

Provide a response to remaining Vendor question that was received by 10:00 EST on July 1, 2022.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Tracy Miller

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 202-447-5339 tracy.miller@hq.dhs.gov

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 1 of 25

70RDAD22R00000002

Vendor Questions and Government Response

Reference RFQ Section Paragraph No.

Page No.(s)

Vendor Question Government Response

3.1 Background 1 72 Please clarify the statement "…as

permitted by law…"; will this program operate under State or Federal jurisdiction? Pharmacist licensure is at the state level.

We need to follow all State requirements (e.g. licensures, etc.)

where applicable and federal laws (e.g.

FDA licensed vaccines, EUA, CDC, OSHA, etc.) were applicable.

3.1 Background 2 72 Does DHS have a list of locations

nationwide that will be supported under this contract? Please provide.

DHS operates across all 50 U.S. States, Hawaii, Alaska, and many U.S.

territories. We can not disclose all DHS operating facilities for security reasons.

This Contract will be used for voluntary vaccination services when requested by the DHS office and the vendor will have on opportunity to assess the specific needs at that time for that specific location.

3.1 Background 2 72 Does DHS have a breakdown of

expected patients by location and type (e.g., x employees plus z detainees at y facility) that will be supported under this contract?

Please provide.

This Contract will be used for voluntary vaccination services. At the TO/DO when requested by the DHS office and the vendor will have on opportunity to assess the specific needs at that time for that specific location.

3.1 Background

3 72 Will unaccompanied and other minors be able to receive immunizations without parental consent?

DHS does not have unaccompanied minors. Not applicable.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 2 of 25

Reference RFQ Section Paragraph No.

Page No.(s)

Vendor Question Government Response

3.1 Background 3 72 If the program operates under state

law please note: there are state-specific regulations on the age by which minors can receive immunization from a pharmacist.

Yes, correct. We must follow all State and Federal laws where applicable.

3.3 Scope 2 73 Please provide population

breakdowns by geographic area.

This Contract will be used for voluntary vaccination services when requested by the DHS office. At the task order level, the vendor will have on opportunity to assess the specific needs at that time for that specific location.

3.3 Scope 3 73 How will vendors know which (and

number) of vaccines to administer by location and date? Please expand on how specific each task order will be.

The TO/DO will identify the vaccine requested, quantity and population to be vaccinated.

3.5.1 Vaccinations 7 75 Does the government have a

particular preferred form and format (e.g., COVID-19 vaccine card or CDC Form 731 yellow book)? Or is a print out of the vaccine receipt acceptable?

Any state or federally recognized proof of vaccination is acceptable. It must contain appropriate vaccine administration information required by FDA and CDC standard practices (e.g.

date of vaccination administration, name of manufacturer, Lot number, dose, signature of administrator, etc.)

3.5.2 Credentialing of Medical

Professionals

3 75 Pharmacists do not enroll in the NPDB. Will the Government accept alternate indicators of good standing based upon Licensed Immunizer and other relevant confirmations?

All regulated healthcare professionals are listed in the NPDB. Please see link to NPDB website and look under “Practitioner Type” The NPDB - Research Statistics (hrsa.gov) https://www.npdb.hrsa.gov/resources/definitions.jsp https://www.npdb.hrsa.gov/resources/definitions.jsp

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 3 of 25

Page No.(s)

Vendor Question Government Response

3.5.2 Credentialing of Medical

Professionals

3 75 Will pharmacy technicians be allowed (if per state law) to administer certain vaccines?

The vendor is responsible for obtaining qualified, trained and appropriately licensed medical personnel to administer vaccines depending on what is allowed for that State. The vendor may provide a pharmacist, pharmacy tech, nurse, LPN/LVN, physician assistant, nurse practitioner, etc. There is no specific DHS requirement for this service other than meeting State requirements for their license, appropriately trained and qualified to provide vaccine.

3.5.3 Logistics Support 5 77 Please expand on how patient

registration will be captured for detainees and others? Will this be part of the task order?

This Contract will be used for voluntary vaccination services when requested by the DHS office. At the task order level, the vendor will have on opportunity to assess the specific needs at that time for that specific location.

3.5.10 Employee Conduct and

Identification

2 79 How will these badges be issued and will a list of contract personnel attending these events be required in advance?

For small events where 1 or 2 vaccinators are needed, the contract staff will be a visitor and will be escorted by a DHS employee at all times. Names and vehicle information may be requested ahead of time for security and parking. For a larger event, or events that span multiple days, the security requirements may be more involved. These events will provide a

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 4 of 25

Page No.(s)

Vendor Question Government Response longer lead time to include contract staff security processing.

3.5.13 Non-Disclosure

Agreement

1 79 Please provide a copy of the draft NDA. This will need to be reviewed and confirmed by our Legal Department - please confirm this is acceptable.

The Non-Disclosure Agreement (NDA) is now provided as an attachment.

3.6.3 Other Deliverables 1 80 How will the DO/TO be awarded?

Do different companies bid on them?

DO’s/TO’s would be competed at order level.

3.6.3 Other Deliverables 1 80 Can a company decline to bid on a specific(s) DO/TO?

Yes, vendors are not required to bid on each DO/TO.

16 4.5.2 Factor Two, Management Approach 9 86

Please confirm resumes do not count against the 10-page section limit.

Resume’s do not count against the 10-page section limit.

17 3.3 Scope 1 75 Who is the current vendor(s)? There is no incumbent.

18 3.3 Scope 1 75 What is the current pricing? See Government’s response #17 above.

19 3.3 Scope 1 75 What if any deficiencies have there been with the current vendor(s)?

There is no incumbent.

RFP - 70RDAD22R00000002

- Issued 6-28- 2022.pdf, 4.4.1

Proposal Content

1 Page 86 Referencing the resumes for Factor 2: Management Approach (Confidence Assessment): Can the Government confirm that the resumes for the 2 key personnel (max 3 pages each) are not included in the 10-page count for Factor 2 write up?

See Government Response #16 above.

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf Section

3.5.3 Logistics

Support, bullet #4

Page 77 Is using a phone translation service acceptable to meet the translation requirement?

Yes.

22 RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf

General General Do we need any handouts to be given to patients regarding the

Yes, electronic or paper is acceptable.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 5 of 25

Page No.(s)

Vendor Question Government Response immunization/ vaccines other than COVID – 19. (We already have handouts in both English and Spanish for COVID – 19 vaccines).

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf General General What is the age range for pediatric patients that require these immunizations/ vaccines?

Ages 6 months old - 17 years old.

RFP Attachment III Vaccine and Services Pricing

"Pricing Template" tab

The formulas in cells N13:N41 are creating a circular reference and incorrectly calculating the expected values. Should this adjustment be made by each Offeror, or will the Government provide an amended template?

The formulas are now corrected. New attachment provided.

RFP Attachment III Vaccine and Services Pricing

"Pricing Template" tab

The Total Quantities in column Q does not sum the contract periods.

Should this adjustment be made by each Offeror, or will the Government provide an amended template?

Quantities updated. New attachment provided.

RFP Attachment III Vaccine and Services Pricing

"Pricing Template" tab

A formula appears to be missing in cells J12 J36 and will not calculate the extended amount for those line items. Should this adjustment be made by each Offeror, or will the Government provide an amended template?

The formulas are now corrected. New attachment provided.

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf Section 3.5.3, Bullet 1

Page 76 Can the Government confirm that there is a requirement to register in EACH STATE IIS and VFC or is there a specialized, singular federal program in which to enroll?

These are registered by individual State. To our knowledge, there is no singular federal program.

RFP - 70RDAD22R00000002 Page 79 Is it expected that the Offeror have ability to bill the medical benefit The vendor will bill the employee’s health plan as allowed to pay for

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 6 of 25

Page No.(s)

Vendor Question Government Response

- Issued 6-28-2022.pdf Section 3.5.3, bullet # 8 for Fed Employee health plans, or is ability to bill the pharmacy benefit also acceptable?

vaccine and administration services as allowed by law and health plan.

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf Section 3.5.3, bullet # 8

Page 79 Are there examples of what Offeror would submit to demonstrate contracted status with the Fed Employee health plans?

This is not required. The vendor is providing a service that is equivalent as if the employee would go to any retail pharmacy or their private physician.

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf

Page 79 Will the Offerors be provided examples of proof of registration in the CDC COVID 19 vaccination program?

Information about how to enroll as a COVID vaccine provider is available here:

https://www.cdc.gov/vaccines/covid- 19/vaccination-provider-support.html The vendor can provide their company’s registration number, a copy of their signed CDC COVID-19 Vaccination Program Provider Agreement, or other proof of registration.

RFP - 70RDAD22R00000002

- Issued 6-28-2022.pdf Section

3.5.14 and

3.5.2

Page 81 In 3.5.14 (Cybersecurity Continuous Monitoring), the requirement states Contractors "shall provide continuous monitoring of Information Technology used in support of this contract and provide monthly reports on the information technology software patch levels, known vulnerabilities associated with the software, and status of vulnerability remediation."

However, under 3.5.2, the

Any software(s)/IT systems the vendor uses to receive, process, store, or output sensitive PII will require continuous processing and reporting. Since the procurement will include the capture of Sensitive PII, at a minimum, security protections at a Moderate level or appropriate for protection of sensitive information in a nonfederal information system or organization would be expected.

https://www.cdc.gov/vaccines/covid-19/vaccination-provider-support.html https://www.cdc.gov/vaccines/covid-19/vaccination-provider-support.html

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 7 of 25

Page No.(s)

Vendor Question Government Response requirement states "the contractor will not have access to any DHS IT systems, nor will they be requested to do any vaccination data transfer to any DHS IT system through an API portal or any IT solution." Can the Government please clarify for what system(s) it expects the contractor to provide continuous cybersecurity monitoring?

3.5.1 Vaccinations 77 CDC Immunization Information

System (IIS):

RFP states “report all vaccines administered withing the CDC Immunization information System (IIS)”. The CDC website sates “CDC does NOT have vaccination record information” and directs readers to State Health Departments.

Can we correctly assume we report vaccinations via the State Health Department systems and those feed into the CDC IIS?

Correct, yes, the vendor reports vaccine administration to the individual State IIS which is accessible to CDC, or if they have access to Immunization (IZ) Gateway, that will also meet the requirement as it feeds multiple IISs.

2.17.1 Clauses Incorporated by

Reference

N/A 12-14 Regarding the inclusion of FAR 52.227-14, HSAR 3052.204-70 and others, can the government confirm if a FIPS-199 assessment has been performed, and what the result

The Government has not specifically conducted a FIPS-199 assessment at this time; however, since the procurement will include the capture of Sensitive PII, at a minimum, security

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 8 of 25

Page No.(s)

Vendor Question Government Response indicates, with respect to specific technology security requirements for this project?

protections at a Moderate level or appropriate for protection of sensitive information in a nonfederal information system or organization would be expected.

HSAR Class Deviation 15-01 (e)

3.5.1 Vaccinations

“(e) Authority to Operate.”

“The contractor will not have access to any

DHS IT

systems nor will they be requested to do any vaccination data transfer to any DHS IT system through an API portal or any IT solution.”

63, 75 Can the government identify any additional technology security or hosting requirements, such as FedRAMP and/or other agency ATO documentation that the contractor will be expected to support or obtain in the performance of this project?

Since the procurement will include the capture of Sensitive PII, at a minimum, security protections at a Moderate level or appropriate for protection of sensitive information in a nonfederal information system or organization would be expected. for At a minimum, evidence of HIPAA Compliance, a system security plan, the validation of Security control effectiveness meeting NIST standards and the intent of an ATO would be required

3.5.1 Vaccinations “Report all

vaccines administered within the

CDC

Immunization

75 Can the government confirm if use of the CDC IZGateway Connect will be available to the contractor, or if the contractor should be prepared to directly submit IIS data to all ~45 states, territories, and jurisdictions individually?

The vendor is responsible for all reporting to individual State IIS directly. The vendor will not use any DHS IT systems. If the vendor has access to CDC Immunization (IZ) Gateway, that would indeed meet the

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 9 of 25

Page No.(s)

Vendor Question Government Response

Information System (IIS)” requirement to report vaccines to IIS as the IZ Gateway enables information sharing between multiple IISs.

General Is there a projected volume for all vaccines administered in a year?

Also, is there a percentage of vaccines administered that will be underinsured or uninsured?

This is a new contract for DHS and is a voluntary program. We do not have any projections for this new initiative.

Vaccine administration for underinsured or uninsured can be addressed at the TO/DO level.

Pricing Structure What is the intended CLIN/Pricing type for all of the CLINs, i.e., FFP, T&M, Fixed Price Labor Hour, etc.?

CLIN 0001 Labor Hour CLIN 0002 through CLIN 0004 FFP;

General 77 At what point is it determined that uninsured or underinsured vaccine administration cannot be recouped from federal or state resources and should be invoiced under this contract?

Vaccine administration for underinsured or uninsured can be addressed at the TO/DO level; funding sources should be identified prior to administration and a cost estimate should be provided at that time should no funding be available.

General Will operations be conducted on tribal land or in tribal buildings?

Operations will be conducted on facilities owned or leased DHS.

40 General Will these operations include tribal communities?

See Government’s response #39 above.

General Will this operation vaccinate people of tribal origin?

Vaccination services will be provided to DHS employees and people under DHS care and custody.

General If operations are conducted on or within tribal communities, will there be additional requirements?

See Government’s response #39 above.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 10 of 25

Page No.(s)

Vendor Question Government Response

General

Will the contractor be able to determine if a task order should contain mobile set up CLINs or is that at the sole discretion of the Government?

At the task order level, the vendor will have an opportunity to assess the specific needs at that time for that specific location and size of the vaccine event. The Government may specifically request a mobile set up;

however, if not identified and the vendor thinks a mobile set up is better suited that should be communicated to the Component CO (Contracting Officer). If a different mix of labor is needed, that will need to be addressed at that time.

General

Will the contractor be able to determine the labor needed from CLIN 0001 at the task order level or is that at the sole discretion of the Government?

The vendor may recommend to the Component CO the number of staff required only for Mobile events in the following categories. If a different mix of labor is needed, that will need to be addressed at that time.

• General and Operations Managers (Mobile Set up-onsite manager)

• Laborers and Freight, Stock, and Material Movers, Hand (Mobile Set up)

Pricing Structure Is the vaccine administrative fee (CLIN 0003) reimbursable regardless of insurance status?

CLIN 2 and CLIN 3 should be obtained through health insurance benefits or other State or Federal funding. If no other source of funding, at the TO/DO level, these would be paid by DHS.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 11 of 25

Page No.(s)

Vendor Question Government Response

CLIN 1 and CLIN 4 will be paid by

DHS.

Pricing Structure Are the Operations Manager and Laborers only associated with CLIN 0004 or can they be utilized and billed for task orders that do not contain CLIN 0004?

Yes, the Operations Manager and Laborers are meant for CLIN 0004, mobile set up events.

At the task order level, the vendor will have an opportunity to assess the specific needs at that time for that specific location and size of the vaccine event. The Government may specifically request a mobile set up;

however, if not identified and the vendor thinks a mobile set up is better suited that should be communicated to the Component CO (Contracting Officer). If a different mix of labor is needed, that will need to be addressed at that time.

RFP Attachment V – Labor Categories and Descriptions

Minimum Qualifications

1-2 Will the government allow substitutions of years’ experience in lieu of Degree, ie) Bachelor’s degree equivalent to 4 years additional experience; Master’s degree equivalent to 6 years experience?

No.

Pricing Sample Task Orders 1 – 4

Are the hours represented in CLIN 1 Labor the governments representation of execution or is it

Samples provided for the vendor to complete to evaluate their pricing. It does not represent actual execution for an event.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 12 of 25

Page No.(s)

Vendor Question Government Response just a sample template for customers to complete?

Section F. Proposal Instructions Given the Governments detailed task area requirements, can the Government increase the page limit from 15 pages for Factor One to 35? Can the government increase the page limit from 10 pages for Factor Two to 25?

The page limits will not be adjusted at this time

3.5.9 - Travel 78 The government does not specifically address any ODC’s around shipping of items and only includes reimbursement for travel.

Will the contractor be able to bill for associated ODC’s at the Task order level?

Yes.

3.5.3 1 77 Is the DHS agreeable to a pricing structure where all services (including vaccines) would be billed directly to DHS vs. billing the employee’s federal health benefits carrier?

3.5.3 1 77 Will DHS accept proposals for vendors who can serve the 50 states and not the territories?

Yes.

Is there a current (or recent/previous) incumbent or incumbents performing similar services to those required by this contract? If yes, who are the incumbent contractor(s)?

See Government’s response #17 above.

3.4.1

Compliance Documents 1 73 of 93 Will HRSA bill be required by contractor?

There are multiple ways to get reimbursed for vaccines and vaccine

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 13 of 25

Page No.(s)

Vendor Question Government Response services; employees’ health benefits, Medicare, Medicaid, as well as other State or Federal resources that may become available for a specific response as we saw during the Pandemic. HRSA COVID-19 Coverage Assistance Fund is no longer accepting claims. If future Federal funding becomes available for vaccines and vaccine services we would expect the vendor to be able to utilize funding as allowed and applicable.

3.4.1 Compliance Documents

1 73 of 93 Does DHS anticipate or know if

HRSA

billing will be re-established for vaccinations specific to this contract?

We are not aware of any additional HRSA funds.

5.2 Evaluation Criteria 1 89 of 93 Will DHS release a weighted order of importance/scoring to Factors 1-3 in the Evaluation Criteria?

As noted in the RFP page 91 of 95, the factors are listed in their order of importance. There is no weighted value given to factors.

Attachment III Are contractors required to bid all CLIN's?

As noted in the RFP on page 89 of 95, the Offeror shall prepare a Price Proposal that contains all information necessary to evaluate the prices and/or discounts proposed by the Offeror. Additionally, the Offeror shall provide the pricing requested in Attachment III.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 14 of 25

Page No.(s)

Vendor Question Government Response

Attachment III CLIN 0002 Please confirm DHS is not anticipating or requiring contractors to provide vaccinations or to contact vaccine manufacturers to develop a bid response?

DHS will not obtain any vaccines for this contract. The contractor will obtain and provide the vaccine. The contractor will not need to work directly with vaccine manufacturers to develop a bid response. It is up to the contractor to obtain vaccine by appropriate vaccine procurement channels.

3.5.3 Logistics Support 3 77 of 93 How is the contractor to determine any permitting or location securement costs and incorporate those fees into its bid if the location and duration of vaccination events is unknown?

DHS will provide location, there should be no costs for locations/venues. The locations are government owned, leased, or operated facilities.

Factor one: Technical Understanding and Capability

5. Mobilize Licensed Healthcare Providers

89 of 93 Will the government or contractor be responsible for the location and securement of vaccination sites and/or required permits outside of DHS facility locations?

DHS will provide location, there should be no costs for locations/venues. The locations are government owned, leased, or operated facilities.

Factor one: Technical Understanding and Capability

5. Mobilize Licensed Healthcare Providers

89 of 93 If the government expects the contractor to locate and procure vaccination sites outside DHS facility locations, what information will the government provide to the contractor to expedite this process and ensure that acceptable sites are quickly located and secured?

DHS will provide location, there should be no costs for locations/venues. The locations are government owned, leased, or operated facilities.

Attachment III CLIN 0004 Site fees can include anything from leases, permits, traffic control (personnel and equipment), security, signage, lane controls (cones or

At the task order level, the vendor will have on opportunity to assess the specific needs at that time for that

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 15 of 25

Page No.(s)

Vendor Question Government Response delineators), EMTs or ambulances as required by local laws, lighting, etc. These unknown fees will require the offeror to propose costs that include tents with side-panels and heaters and other requirements for locations in harsh climates. Is the government expected pricing to be a not-to-exceed amount for Site fees that will be reduced at the task order level?

specific location and size of the vaccine event.

The vendor should quote a price that would include these costs for larger more involved vaccination events assuming the government will not provide it.

2.1 Types of DO/TO 1 6 of 93 Will DHS layout vaccination days and duration of events, timeframe and/or work-week schedule at the DO/TO level?

Yes.

Attachment III CLIN 0002 /

CLIN 0003

Will vaccine pricing vary on per location (delivery, cost, travel, etc).

If so, will DHS adjust pricing schedule to incorporate? Or is this to be incorporated into CLIN 0004?

The vendor is responsible for obtaining vaccines. The vendor should provide the unit cost for obtaining this vaccine that would be used regardless of location in CLIN 0002.

CLIN 0003 are the wrap around incidental costs with administration of the vaccine. Travel is not included in either of these CLINs.

Attachment III CLIN 0001 Is contractor able to bill labor involved with training in CLIN 0001. If not, please advise contractor on additional training costs.

No. The Government will not pay for Contractor training.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 16 of 25

Page No.(s)

Vendor Question Government Response

3.3 Scope 3 73 of 93 Is DHS anticipating on spot

locations for ordering vaccines?

The vendor is responsible for obtaining vaccines.

3.5.9 Travel 1 78 of 93 FAR 31.205-46 Travel, will travel

and ODC be labeled at the OD/TO level?

Yes.

3.5.9 Travel 1 78 of 93 Please confirm DHS will cover

travel costs per FAR 31.205-46 and contractor is to bill separately?

As noted in section 3.5.9, Travel may be required at the TO/DO level. If travel is required, the terms and conditions of the travel will be identified in the order and shall be reimbursed consistent with Federal Acquisition Regulation (FAR) 31.205-46, Travel Costs, the substantive provisions of the Federal Travel Regulation (FTR) or Joint Travel Regulations (JTR), and the DHS Travel Handbook, as applicable, and consistent with the limitation of funds specified in the

TO/DO.

Factor 2: Management Approach, Staffing Plan

4.5.2

88 (of 96), 86 (of 93)

Please confirm that the resumes are excluded from the 10-page limit for the “Factor 2: Management Approach”

See Government’s response #16.

Factor 2: Management Approach, Staffing Plan, Resumes

4.5.2

88 (of 96), 86 (of 93)

Resumes: What “points of contact” are you seeking? Is this the contact information for the Key Personnel?

Or for References? If References, how many?

Points of contact refers to the proposed Key Personnel’s supervisors or a contact that can verify their employment. The number of contacts will depend on the proposed Key Personnel’s previous work experience.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 17 of 25

Page No.(s)

Vendor Question Government Response

Safeguarding safe information E 63 of 93 RFP states an ATO needs to be signed prior to any IT containing information. Does this include internal dashboards tracking vaccine inventory and number of vaccines in each clinic?

Since the procurement will include the capture of Sensitive PII, at a minimum, security protection at a Moderate Level Security Baseline of appropriate for protection of sensitive information in a nonfederal information system or organization would be expected.

Specific requirements apply to IT systems receiving, processing, storing, or outputting Sensitive information such as PII.

RFP Attachment III, CLIN 0002 Can the Government clarify if offerors are to propose a quantity of 1 (representing the price of a single shot for each listed vaccine), or some other quantity for CLIN 0002? How are the quantities to be utilized in the sheets since they are either zeros or blank currently?

Attachment III has been updated to include quantities.

RFP Attachment III, CLIN 0004 Can the Government clarify the quantity to be proposed, and if offerors are to propose a single unit price that is paid for each mobile site on a task order requiring set-up?

Attachment III has been updated to include quantities.

RFP Attachment III, CLIN 0003 Can the Government clarify the quantity to be proposed, and if offerors are to propose a single unit price that will be paid to the offeror for each individual vaccinated within the range?

Attachment III has been updated to include quantities.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 18 of 25

Page No.(s)

Vendor Question Government Response

RFP Attachment III Can the Government clarify whether the unit prices proposed on Tab 1 become not-to-exceed (NTE) IDIQ prices, or is Tab 1 just to calculate a total evaluated price, but does not bind the offeror to any proposed unit prices on subsequent task orders?

The rates and unit costs on Tab 1 will be incorporated as not-to-exceed pricing on the IDIQ. Thus, this will not reflect the IDIQ ceiling.

76 N/A Can the Government provide a copy of DHS Form 700-23?

See Government’s response #13 above.

Vaccinations 3.5.1 75 of 93 Contractors report all vaccines administered through the IIS of the state where vaccination occurs.

State IIS then reports to CDC. Can the Government confirm that contractors should continue reporting through state IIS, and not directly in the CDC IIS?

Correct, yes, the vendor reports vaccine administration to the individual State IIS which is accessible to CDC, or if they have access to Immunization (IZ) Gateway, that will also meet the requirement as it feeds multiple IISs.

Instructions to Offerors 4.5.2 86 of 93 DHS states that bidders should include resumes for key personnel, which is defined as the Program Manager and Task Order Managers (HSAR 3052.215-70). Attachment III outlines 4 Sample Task Orders.

Please, confirm that only two resumes are required for the IDIQ submission (PM/TOM).

Yes. Correct. Resumes for 1-PM and 1- TOM. If the vendor requires additional TOMs, when fulfilling specific TO/DO additional resumes will be required.

Medical Professional Credentialing Management

A 70 of 93 DHS states that continuous monitoring of National Data Bank.

How often does the report need to be provided?

We will request random monthly audits or as requested by the task order COR.

General Question Does the government envision awarding any task orders at the The Government does not yet have a date as to when the first task order will be awarded.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 19 of 25

Page No.(s)

Vendor Question Government Response time of the IDIQ award, apart from the minimum guarantee of $1000.

RFP 4.6 N/A 87 DUNS number has been replaced by UEID. Can the Government confirm that offerors should provide their UEID, instead of

DUNS?

Yes.

RFP 4.4.1, Technical Evaluation Factors

84 Factors 1, 2 and 3 are annotated with "(Confidence Assessment)".

Can the Government clarify the intent and confidence rating process that they intend to use for this?

Refer to Attachment VII – Confidence Ratings and Definitions

RFP - 3.5.10 - Employee Conduct and Identification

1 79 How will the employee contractors become familiar with the applicable Government regulations, policies, and procedures? Will these areas be provided to the employees when they arrive on-site or could the government send the contractors the applicable documentation so the employee contractors can read and acknowledge ahead of time?

For one-time events, vendor personnel will be escorted at all times.

Information regarding safety and conduct will be provided at that time.

If a TO/DO requires vendor employees multiple times to that site, additional training and information will provided in that TO.

RFP - 3.5.2 - Credentialing of Medical Personnel

N/A 75 Is there a requirement for the medical personnel to have the COVID-19 vaccine? If so, please clarify if partially vaccinated, fully vaccinated & booster are required.

Do medical personnel qualify if they have a medical/religious exemption to the COVID-19 vaccine?

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 20 of 25

Page No.(s)

Vendor Question Government Response

RFP 5.2, Factor Four Price 91 It is clear that IDIQ total evaluated price is calculated from Tab 1 of Attachment III. The role of Sample Task Orders 1-4 in the evaluation is not clear. Can the Government clarify how the Sample Task Orders will be evaluated, and how the evaluation of these tabs will contribute to an award decision (if at all)?

The sample task orders are being used for purposes of evaluating how the offeror will handle a potential Task Order.

Instructions to Offerors 4.4.1 84 of 93 Please confirm that resumes for

Key Personnel candidates are not included with the 10-page limit for Factor 2, Management Approach?

See Government’s response #16 above.

Pricing Template Attachment

III

Please, confirm which CLIN labor costs for persons administering vaccinations should be included?

CLIN 0003 includes the vaccinator labor costs. This CLIN is to be billed to Insurance.

RFP - 3.5.2 - Credentialing of Medical Personnel, bullet point & Attachment V - Labor Categories

N/A RFP - 76

Attch 5 - Entire document

Qualified, trained, and licensed medical personnel to administer an FDA-licensed or FDA Emergency Use Authorized vaccine(s) as required.

What does the government considered "medical personnel" that can support this project? Are there any positions that the government will not consider able to support? Attachment V does not list out any medical labor categories or the qualifications each medical category should obtain.

The vendor is responsible for obtaining qualified, trained and appropriately licensed medical personnel to administer vaccines depending on what is allowed for that State. The vendor may provide a pharmacist, pharmacy tech, nurse, LPN/LVN, physician assistant, nurse practitioner, etc. There is no specific DHS requirement for this service other than meeting State requirements for their license, appropriately trained and qualified to provide vaccine.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 21 of 25

Page No.(s)

Vendor Question Government Response

Vaccinations 3.5.1 74 of 93 Regarding vaccine ordering and management, will contractors receive preferential ordering for DHS, if timeline requires rapid deployment of services (i.e.

influenza)?

It is up to the vendor to obtain vaccines.

DHS will not be involved in acquiring vaccines in any capacity.

RFP 3.5.1 75 RFP 3.5.1 states that contractors will not have access to any DHS IT system, and no data transfer will be required. Can the Government clarify if the Authority to Operate (ATO) process described on page 63 still applies to contractor systems, even if there is no connection or interface to DHS IT systems?

Since the procurement will include the capture of Sensitive PII, at a minimum, security protections at a Moderate level or appropriate for protection of sensitive information in a nonfederal information system or organization would be expected. At a minimum, evidence of HIPAA Compliance, a system security plan, the validation of Security control effectiveness meeting NIST standards and the intent of an ATO would be required.

RFP 3.5.9 Travel 78 Section 3.5.9 states travel will be identified at the order-level.

However, Sample Task Orders 1, 2 and 3 in Attachment III do not include a travel CLIN. Can the Government clarify how travel will be priced on task orders, and whether travel costs should be included in the Sample Task Orders?

Most task orders will have a Government provided not-to-exceed level for travel. For the purposes of evaluation, the Sample Task Orders on Attachment III do not include travel.

RFP Attachment III, Sample Task Order 3

Since this task order is for a quantity of 600, it appears that Cell A15 inconsistently lists a quantity range of 100-499. Would the government please clarify quantity?

Typo: Table has been modified to read “500-999”.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 22 of 25

Page No.(s)

Vendor Question Government Response

Damage and Waste 3.5.4 80 of 93 States: Unused vaccine(s) after an event should not be charged to the Government unless the vaccine/vial was opened during the event and resulted in an unused portion. Will a list of vaccines and quantities of vaccines be provided with each Task Order?

Yes.

Attachment III Pricing Worksheet

Sample Task Order 1/2/3/4

Column E The formula in Column E for the Proposed Hourly Rate is incorrect, providing a summation upon itself in the labor sections of each Sample Task Order.

Formula has been corrected.

Contract Terms 2.17 FAR 52.219-

46 The government marked FAR 52.219-16 as applicable. Can the government please advise what the terms of the liquidated damages are? When are they applicable and how are they calculated?

Terms and applicability of the clause can be found at:

https://www.acquisition.gov/far/52.219-

16#FAR_52_219_16

Price Proposal 4.6 89 The Offeror shall prepare a Price Proposal that contains all information necessary to evaluate the prices and/or discounts proposed by the Offeror.

Can the government please clarify if a cost breakdown is required as part of the Price Proposal? Is a written price narrative required?

Pricing should contain all information necessary allow Government to evaluate the prices and/or discounts proposed by the Offeror.

RFP - 3.5.2 - Credentialing of Medical Personnel, Item (2)

1 75 The statement includes that PSV packets must be submitted and approved by the local COR before the medical professional performs services.

PSV packets would be required for TO/DO that request vaccination services on a regular or ongoing basis before starting, then random audits of credentialing files may be required

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 23 of 25

Page No.(s)

Vendor Question Government Response

Due to the quick turnaround times from contract award to PoP start date, there are times where we have executed changes in less than 24 hours. Is this something the government is going to provide leniency on in order to start on time or does the government intend to award at least 30 days prior to contract PoP start date?

depending on length of service, or per TO COR. In this instance, there will be more time in pre-planning.

For one time vaccine services, PSV packets are not required prior to providing vaccine services. Random audits of credentialing files will be requested.

RFP 5, Evaluation Criteria 88 This section does not describe the evaluation ratings for each Factor.

Because this is a best-value tradeoff, the evaluation ratings for technical and past performance are critical to helping offerors develop highly-rated proposals. Can the Government provide the evaluation ratings and definitions?

Evaluation ratings and definitions are now provided under Attachment VII – Confidence Ratings and Definitions.

Scope 3.3 73 of 93 Vaccines must be ordered/booked in advance. Typically, a 30 window after the closing of the booking period is allowed for cancellations or revisions of the vaccine bookings. In the case any changes are made after the 30 window, cancellation fees apply. Will these cancellation fees be an allowable cost to the contract?

No cancellation fees will be allowed.

RFP 4.6 N/A 87 Volume 2 instructions require offerors to submit a completed DHS Form 700-23 and Small Business Subcontracting Plan (if applicable), per FAR 52.219-9.

The requirement to submit DHS Form 700-23 is removed.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 24 of 25

Page No.(s)

Vendor Question Government Response

Should offerors submit both a Form 700-23, and a SBSP following the format in FAR 52.219-9(d)?

Where do we capture other PMO costs? Recruiting, billing, contracts? At the Delivery Order level, will the government allow us to propose additional labor categories on CLIN I?

Those costs would be captured in CLIN 0001. At the task order level, the vendor will have an opportunity to assess the specific needs at that time. If a different mix of labor is needed, that will need to be addressed at that time.

Attachment V Labor Category Descriptions, Duties, and Qualifications

DOC 1 With regard to medical oversight of the program, who has the medical authority (i.e. MD or Senior Physician) in cases where questions of vaccine eligibility are a concern?

There is no Chief Medical Officer (CMO) position. Would the Government consider adding this position to key personnel and ensuring this is out of page count?

Medical oversight is not required.

These vaccines are provided on a voluntary basis. No CMO position is required.

Scope 3.3 73 of 93 With regard to the bracket breakdown of vaccinations, does this allow contractor to increase number of personnel based on increased throughput?

Yes.

Pricing Template Attachment

III

Would the Government allow vaccinators, including nurses, CNA, etc. to be included in CLIN I and for the contractor to set the number of hours within the sample task?

No Vaccination Costs should be covered by the individual's insurance.

For people under DHS custody may have foreign insurance that may not be identified at the time of providing vaccines, in this case, for U.S. purposes they are uninsured or underinsured.

70RDAD22R00000002 0003– Vendor Questions and Government Response Page 25 of 25

Page No.(s)

Vendor Question Government Response

In the situation where uninsured or underinsured will be present, directions will be included at the order level and can include that the Contractor shall seek reimbursement from other Government, federal and state resources where applicable.

Pricing Template Attachment

III

Would the government consider eliminating Tab 1 and using the sample tasks to evaluate pricing, assuming that Tab I is not contract ceiling pricing?

No.

Pricing Template Attachment

III

Would the government please confirm that Tab 1 is not contract ceiling pricing since it is not marked nor indicated as such?

The rates and unit costs on Tab 1 will be incorporated as not-to-exceed pricing on the IDIQ. Thus, this will not reflect the IDIQ ceiling.