1. 70LGLY23RGLB00002 0001.pdf

served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Federal Law Enforcement Training Center; Procurement Division; 1131 Chapel Crossing Road Bldg. 93; Glynco, GA 31554.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

L.5 Proposal Submission Instructions

The Government intends to make one award without discussion with Offerors. The Government reserves the right to discuss submissions and/or ask clarification questions to contractors submitting a proposal if deemed in the Government’s best interest. The contracting officer will determine the responsibility of each proposal. A non-responsible and/or non-responsive proposal will preclude an evaluation and subsequent award.

The Offerors shall clearly present information adequate to evaluate fully each of the evaluation criteria listed in this solicitation. Therefore, the Offeror is advised to carefully read the entire RFP.

Any objections to the RFP requirements must be communicated with submission of written proposal for experience (Phase 1).

Offerors Representations and Certifications included in Section K shall be completed in SAM by the Due Date and time of the Phase 1 submission or submitted with the Phase 1 submission in a Microsoft or Adobe compatible format.

All proposal clarifications/questions shall be received via email to jamel.t.hooker@fletc.dhs.gov With a copy to sheryle.wood@fletc.dhs.gov, no later than 2:00 PM ET January , 2023. Amendment for all proposal clarifications/questions to be issued as soon as possible after the questions due date and time. The Government reserves the right to not answer all of the questions submitted.

Late questions/comments may not be considered. The Government will not provide any information concerning questions in response to telephone calls from Offerors. The Government reserves the right not to answer any or all vendor questions. Offerors are strongly encouraged to seek clarification on solicitation requirements in lieu of submitting copious assumptions with their pricing proposal.

L.6 GENERAL INFORMATION

This source selection will utilize a two-phase advisory down-select process. Phase 1 will consist of written submission and evaluation of Factor 1 – Prior Experience only. After evaluating all submissions, each offeror will be notified of its viability of being competitive in Phase 2. Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors. The intent of this advice is to minimize proposal development costs for those Offerors with little to no chance of receiving an award. However, the Government’s advice will be a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the procurement. All Offerors who elect to advance to Phase 2 will have two business days to notify the Contracting Officer of their intent to proceed. Offerors who elect to advance to Phase 2 will receive instructions on when to submit Phase 2 proposal volumes via email. The Government anticipates providing two weeks from the date that Phase 2 instructions are provided for the due date of Phase 2 responses. Failure to participate in Phase 1 of the procurement precludes further consideration of an Offeror. In lieu of a Site Visit a pictorial illustration of important items from the PWS will be distributed to all Offerors who choose to participate in Phase 2 in the form of a power point presentation.

Phase 1 Advisory Down-select Notifications will be issued as soon as possible after Phase 1-Factor 1 technical evaluations are complete.

Proposal documents are to be emailed to sheryle.wood@fletc.dhs.gov. sheryyyle.wood@flfflfllfletc.dhhhs.gov.

Offerors are limited to one (1) email proposal. Multiple proposals will not be accepted nor evaluated and could cause all proposals to be considered unresponsive. All submissions shall be marked “70LGYL23RGLB00002 Proposal Source Selection Material” in the subject line. Note: zip files from outside sources are not accepted.

Information furnished by the Contractor under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personally identifiable information must be clearly marked. Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the requirements of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and information and must ensure that all work performed by its Subcontractor(s) shall be under the supervision of the Contractor or the Contractor’s employees.

Proposals must be prepared in accordance with the instructions and provide all required information in the format specified herein. Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

Proposal must set forth full, accurate, and complete information as required by the Request for Proposal. There is a criminal penalty for making false statements.

Offerors are advised that the use of generalized statements such as; The Offeror understands, or the Offer can and will comply with the requirements, or “standard procedures will be used,” “well known techniques will be used,” or statements that paraphrase the requirements of the PWS or RFP in whole or in part, will not constitute compliance with the requirements concerning the content of responses, thereby rendering the proposal non-responsive.

Volume contents:

The Offerors initial submission will be the Prior Experience Volume. This submission is to only include a cover sheet and a narrative concerning experience as outlined below. Submission is limited to seven (7) pages, One (1) of the seven (7) pages is the cover sheet which at the minimum should include the solicitation number and contractor’s information (company name; address; point of contact; point of contact’s email address and phone number; DUNs number; and Unique Entity Identifier). Additional information can be added to this cover sheet.

Each page is to be no larger than letter size (8.5”X11”); one (1) sided; font is to be no smaller than times new roman font 11; and Microsoft Office compatible. All tables and exhibits are to be included in the seven- count page limit. This volume shall include the following for the Government’s Consideration:

L.7 Phase 1: Factor 1 - Prior Experience – Seven (7)-Page Limit (excluding cover sheet): Offeror shall describe and present specific experience for work that has been performed within the past five years that are similar in scope and complexity of the requirement, in which the Offeror has provided Logistics Services (and identify whether the Offeror performed as the prime contractor or subcontractor). The Offeror should address experience as it relates to the PWS with specific attention given to the following areas:

Describe your teams experience in managing a mailroom facility to include daily sales recording and accountability of supplies and cash handling.

Describe your teams experience in handling significant fluctuating mail/packages from multiple commercial carriers.

Describe your teams experience with handling multiple movement actions simultaneously to include last minute rush actions.

(excl

Offeror may include the same information listed above for subcontractors; however, no information for the sub and prime shall exceed the page limit. For the contracts reference, the vendor shall include a contract number, contract total dollar value, and a brief narrative regarding the project’s scope and complexity. The information shall be sufficiently detailed that the evaluators can determine whether the example(s) demonstrate the prime vendor’s experience.

Offerors submissions will not be accepted from Offerors who have not submitted Phase 1 – Written Submissions by the due date and time stated in this solicitation.

The Government will only evaluate seven (7) pages as listed above. If the offeror submits more than the limit listed, the extra page(s) will not be evaluated.

L.8 Phase 1: Advisory Down-select Notification

Advisory Down-select Notifications will be issued as soon as possible after Phase 1-Factor 1 technical evaluations are complete. Within 2 days of the Government’s issuance of the Advisory Notice, Contractors wishing to participate in Phase 2 written submissions shall notify sheryle.wood@fletc.dhs.gov

L.9 Phase 2: Factor 2 – Management, Staffing/equipment, and Scheduling Approach.

Phase 2-Factor 2 will consist of a written proposal to only include a cover sheet and a narrative outlining the offerors’ approach to Management, Staffing, and Scheduling as outlined in the paragraphs below. Submission is limited to 26 pages. One (1) of the 26 pages is the cover sheet with at the minimum should include the solicitation number and contractor’s information (company name; address; point of contact; point of contact’s email address and phone number and Unique Entity Identifier). Additional information can be added to this cover sheet. Each page is to be no larger than letter size (8.5”X11”); one (1) sided; font is to be no smaller than times new roman font 11; and Microsoft Office compatible. All tables, exhibits, etc. are to be included in the 21-page limit. This volume shall include the following for the Government’s Consideration:

Staffing Plan: Present a Staffing/Equipment Plan that provides the Offeror’s approach to ensure that the Contractor has the required staff to meet the requirements of the Performance Work Statement and to adjust to changing staffing requirements. A Staffing Matrix shall be provided that includes a list of labor categories, the function of each labor category, and the number of productive hours that will be provided with each labor category. Any teaming (including subcontractor) arrangements and percentage of work to be performed by the prime contractor must be described. The Offeror shall identify all equipment (to include forklift/vehicles) in support of the Offeror’s approach identified in this plan. Forklift and Vehicles shall include the Make, Model, Year, type (box truck, Flat Bed, van, pickup), projected use (mail requirements, moving requirements, etc).

Recruitment Approach: Present a recruitment approach that clearly and concisely demonstrates how the Offeror will recruit and retain qualified personnel for this requirement. Offerors are to identify which personnel are already on staff and available and identify which personnel are being sought. Offerors are to present how their company’s available hiring pool contains enough qualified personnel to ensure continued support throughout the life of the contract. The Offeror shall demonstrate the Offeror’s ability to retain staff to mitigate risk and provide a cross functional team that collectively possesses knowledge in all functional areas. The Offeror shall state an example in which the Offeror was required to increase personnel staffing and the measures in which this was accomplished.

Key Personnel: The offeror shall explain how it will hire and retain key personnel as well as how it will hire and retain personnel for overall staffing of the contract.

Management Plan: The Offeror shall clearly and concisely demonstrate how the Offeror will:

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1. Track and control the work;

2. Ensure timeliness of performance during planned and surge periods;

3. Maintain responsiveness and customer satisfaction.

4. Execute effective verbal and written correspondence

5. Perform conflict management and work in a team environment

6. The Offeror shall address how it will manage multiple scenarios occurring simultaneously at one location with each group geographically separated on the same campus.

Scheduling. Describe your company’s plan managing additional or increased workload with staff shortage (i.e.

today’s schedule reflected four office moves of various complexities). Upon arrival to the work area you find out no one is at the location to gain access to the work area. Due to this unforeseen circumstance how would your scheduling be adjusted to meet the customer’s stated timeline while maximizing your staff’s efficiency to the greatest possible extent.

L.10 Phase 2 – Factor 3 Past Performance

See “General Information”, above for submission due date. This is to be a separate volume from Price; phase 2 written submission. This volume shall only address past performance. The offeror shall provide information on no more than three (3) contracts performed allowing a maximum of two (2) pages, (as a prime contractor or subcontractor) within the last five (5) years that is the same as or similar to this effort in terms of type, scope and complexity. To be considered, past performance data may not be older than five (5) years from the date of the proposal and may include active contracts. The contractor shall include those contracts entered by the federal government, agencies of state and local government, and commercial customers.

If the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide addition information on at least two (2) contracts performed by the other teaming partner(s) or subcontractor(s) (as a prime contractor or subcontractor) within the last five (5) years that is the same as or similar to this effort in terms of type, scope and complexity. To be considered, past performance data may not be older than five (5) years from the date of the proposal and may include active contracts. The contractor shall include those contracts entered by the federal government, agencies of state and local government, and commercial customers. This is in addition to the three (3) contracts listed in the paragraph above.

The offeror shall include the following information on each contract submitted: 1) Name of Agency; 2) Primary Point of Contact (name, title, phone, and email); 3) Prime or Subcontractor; 4) Contract Number; 5) Contract Type; 6) Period of Performance; 7) Total Contract Dollar Value; and 8) Brief Description of the Work completed within the Scope of the Contract. Submission is limited to seven (7) pages to include the cover sheet. Each page is to be no larger than letter size (8.5”X11”); one (1) sided; font is to be no smaller than times new roman font 11;

and Microsoft Office compatible. All tables, exhibits, etc. are to be included in the seven- count page limit.

L.11 Phase 2 – Factor 4 Price

See “General Information”, above for submission due date. This is to be a separate submission from Past Performance and phase 1 written submission. This volume shall only address price. The offeror shall identify all resources required to accomplish the work required by the PWS. Price proposal shall include price for the phase-in period, base period, and all option periods.

i. The contract type for this contract is firm-fixed price (FFP) contract. This is to be a separate volume from Phase 2 – Factor 2 Management, Staffing/Equipment, and Scheduling Approach and Phase 2 – Factor 3 Past Performance submissions. This data will be utilized in assessing compliance associated with FAR Clause 52.219- 14, Limitations on Subcontracting.

ii. Offerors shall provide a detailed breakdown in excel format (no pdf ) of how it arrived at proposed costs as follows: Contract Line Item Number, Description, Service Contract Act (SCA) Occupation Code, Firm Fixed Price

(FFP), Direct Labor Categories and Rates, for all proposed exempt and non-exempt positions; clearly identifying the proposed positions as exempt or non-exempt, full time equivalents for each labor category, hours, overtime hours and rate (if applicable based on technical proposal), proposed exempt and non-exempt fringe benefits, to include FUTA, SUTA, Workers Comp, Health & Welfare, Annual Benefit Funds, Burdened Labor Rates, Site and Individual Other Direct costs, Overhead, G&A, and Profit. Clearly identify all other direct costs associated with this requirement to include quantities, unit price/cost, etc.

For non-exempt positions not conformed through Department of Labor (DOL), the offeror shall provide rationale for development of the position and applicable wage rate in the cost/pricing rationale section of the price proposal. Subcontractor, if applicable, shall submit pricing detail correlating to that required herein. Should subcontractor information be considered proprietary, subcontractor information shall be submitted to Jamel Hooker, Contracting Officer at email address: sheryle.wood@fletc.dhs.gov

Price proposal shall include the completed price breakdown of all labor including material, supplies and other services in accordance to pricing section of the solicitation.

All acknowledgement of amendments is to be included in the Price submission.

Price schedule submission shall be submitted on a signed, completed copy of SF1449.

Options: Offerors shall price the option requirements by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to additional option periods. The minimum wage rates and fringe benefits applicable to the initial period of performance are outlined in the U.S. Department of Labor Wage Determination located in Section J of this solicitation.

Offerors are cautioned that any noncompliance with the terms and conditions of this solicitation may cause their proposal to be determined unacceptable.

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 Award

Offerors will be evaluated on an all or none basis inclusive of the option years. Award will be made in accordance with M.2.

M.2 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Phase 1: Factor 1 Prior Experience Phase 2: Factor 2 Management, Staffing/equipment Phase 2: Factor 3 Past Performance Phase 2: Factor 4 Price

A Tradeoff analysis will be used to make an award decision. The relative importance of the factors are as follows:

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