Amendment 0001_Attachment 3_DR4847-CTM Responses to Questions.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Manufactured housing units, tiny homes, and travel trailers for the Crow Tribe of Montana
- Solicitation number
- 70FBR826Q00000001
- Issued by
-
Federal Emergency Management Agency
About this file
This document is an Amendment 0001 Questions and Answers (Q&A) spreadsheet for a FEMA disaster relief procurement for the Crow Tribe of Montana. The solicitation seeks multiple vendors to provide manufactured housing units, tiny homes, and travel trailers to replace housing damaged by severe storms and straight-line winds in August 2024. Key details include establishing a Blanket Purchase Agreement (BPA) for up to 29 housing units, with subsequent task orders to be issued, and a BPA ordering period through May 15, 2026.
The procurement is a small business set-aside with specific technical requirements, including HUD Code compliance, wind zone ratings up to 110 mph, 60 psf snow load, and meeting "safe, sanitary, and functional" standards. Contractors will be responsible for demolition, site preparation, unit delivery, and installation, with performance periods starting at task order award. The government intends to award multiple BPAs, with future requirements to be competed among BPA holders through subsequent Requests for Quote (RFQs). The RFQ response deadline is extended to 11/12/25 at 2:00 pm MST, and no progress payments will be authorized, with invoicing permitted only after units are ready for occupancy.
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Sheet1
| Question Number | Question/Comment | Document, Page #, and Section | FEMA Response |
| 1 | Please clarify if Site Preparation is required. 1449 states: Site preparation and any construction (e.g., grading, pads/piers/foundations, trenching, utility installation/extension) are performed under a separate contract vehicle. Statement conflits with CLIN001 and SOW | pg. 3 of SF1449, CLIN001 pg.4, SOW pages 6, 12, 13 | Yes, site preparation is required. Clarification will be provided in solicitation amendment. |
| 2 | Will all permitting with TERO be expedited to meet the following deadline: "Demolition and site preparation must be completed within 7 days of Notice to Proceed (NTP)." | SOW page 13 | Clarification on delivery timeframe will be provided in SOW Amendment. Circumstances outside the contractor control will not result in a breach of contract. |
| 3 | If we are unable to make the 14 day turnaround (as stated below) can we still submit a proposal with our projected timeline? "Units must be delivered, installed, and ready for occupancy within 14 days of NTP." | SOW page 13 | Yes, clarification on delivery timeframe will be provided in SOW Amendment. Circumstances outside the contractor control will not result in a breach of contract. |
| 4 | Clarify Wind Rating Requirements: CLIN 0001 references Wind Zone 1. The SOW refrences 100 mph winds (page 1), wind zone 1 on (page 4), 110 mph (page 6), and wind zone 2 (page 7). | SF1449 CLIN 0001, SOW pages 1, 4, 6, and 7 | Clarification on Wind Speed Requirements to be provided in SOW Amendment. Wind speed requirements up to 110 mph (based on Billings Building Code and a Risk Category 2 [2021 IRC]) |
| 5 | Clarify roof load requirement: CLIN 0001 references a Roof Load Zone North 40 PSF. On the SOW, page 7 references a 60 lb./sq. ft. snow load. | SF1449 CLIN 0001 (pg. 4), SOW page 7 | Roof Load Requirement, please refer to SOW page 7, Technical Specifications By Unit Type, Manufactured Housing Unit, "Roofing: Minimum 60 lb./sq. ft. snow load; metal or architectural shingles" |
| 6 | For Tiny homes, can those be built under HUD or IRC code? Our ability to meet this may depend on specific size of home/floorplan. | Page 15 “Volume I” section. Page 5 under CLIN 0002. | Per page 4, 5 and 8 of the SOW, IRC is the defining code for anything under 400 SF. IRC code-built tiny homes compliance. |
| 7 | Clarify the number of units that will need to be ADA -compliant for each home type | SF1449 CLIN001, CLIN002, CLIN003 pages 4-7 | Specific numbers will be defined in subsequent Requests for Quote. |
| 8 | SOW states BPA shall also included demolition of existing damaged structures, but not included in the CLIN descriptions. Does demolition need to be included in the FFP? | SOW Page 3, Page 6, Page 12 | Yes, demolition is required. Clarification will be provided in solicitation amendment. |
| 9 | Will Demo, Site Prep and Haul and Install details be provided at the task order/RFQ level for pricing or are expected to be included with the unit FFP for the BPA proposal? | SOW Page 6, Page | It is expected that the contractor provide a price that includes all work including demolition, site prep, haul and install for the establishment of the BPA. Contractors will have the opportunity to submit updated quotes in subsequent RFQs which will include the opportunity for site visits and specific unit details will be provided for the most accurate quote possible. |
| 10 | Performance Standards - please confirm the NTP performance periods start after manufacturing completion, not at task order award. | SOW Page 13 | The NTP performance period starts at task order award. Each delivery timeframe will be specified during RFQ using the shortest delivery timeframe possible based on the vendor's available inventory or manufacturing timeframes. |
| 11 | Ordering Period - what is the expected award date for BPA holders? Is the BPA Agreement only valid until May 15, 2026? | SOW page 14 | Ordering Period, per the SOW page 14, "The base BPA shall be effective from the ‘Date of Award’ through May 15, 2026; orders (calls) may be issued only during this period… Performance of any order issued within the ordering period may extend beyond May 15, 2026…The disaster may receive an extension by the program office and if so "any extension of the ordering period would require a bilateral modification" |
| 12 | Invoicing & Payment -Will any progress billing be considered? Or Is the government only planning to issue payment after the unit is ready for occupancy? | SOW page 10 | Progress payments are not authorized. Contractor may submit invoice after Ready for Occupancy (and RFO paperwork is signed). |
| 13 | TERO - Is the 4% project fee applicable to the entire project cost, or only the work completed on the reservation? | Attach 4, Page 4 (c) & (d) | Confirmed with TERO 11/5 and per page 12 of SOW, Tribal Employment Rights Ordinance (TERO) Compliance: "Other TERO requirements apply such as...a 4% project fee based on monthly Progress payments." This RFQ and subsequent RFQs should have the 4% built into the price. |
| 14 | Wage Determination- is only the SCA appliable? Please a;sp confirm there is no scope within Davis Bacon DBA. | Attach 6 | Yes, only SCA is applicable because this is not considered construction (per federal guidelines). |
| 15 | How many BPA holders are you planning to award for this effort? | General | Per page 1 of SF 1449,"the Government intends to award multiple Blanket Purchase Agreements (BPAs) in accordance with Federal Acquisition Regulation." |
| 16 | Does FEMA have specific floorplans in mind for each housing type or can the contractor design according to compliance. | General | FEMA does not provide specific floorplans for each housing type. The contractor may rely on commercially available designs. |
| 17 | Should the contractor anticipate all 29 MHU's on 1 Task order? If staggard, is there an estimated work load per order? | General | Up to 4, possibly more. The amount is not known at this time, but we do not anticipate placing a single order for all units. |
| 18 | Does the contractor need to have a State of Montana manufactured home dealer's license to supply these homes? | SOW, Page 11, COO/Title | Per page 12 of the SF 1449, Instructions to Quoters & Evaluation Criteria and Basis for Award, "c. Applicable licenses and certifications required for sale and delivery of MHUs, tiny homes, and travel trailers in Montana." |
| 19 | Does the contractor need to have a State of Montana travel trailer dealer's license to supply these homes? | SOW, Page 11, COO/Title | Per page 12 of the SF 1449, Instructions to Quoters & Evaluation Criteria and Basis for Award, "c. Applicable licenses and certifications required for sale and delivery of MHUs, tiny homes, and travel trailers in Montana." |
| 20 | Does the contractor need to be a DLI-approved Factory-Built Dealer in the State of Montana to supply tiny homes? | SOW, Page 11, COO/Title | No, there is no DLI requirements to do business with the US Government, but state requirements are out of our jurisdiction. |
| 21 | Should the unit price include all the cost associated with the installation of the unit. Including site inspections and management labor? | Price CLIN Schedule | Yes. |
| 22 | How quickly will the contrator be required to mobilize with a call order is issued? | Solicitation - Page 4-7 | The NTP performance period starts at task order award. Each delivery timeframe will be specified during RFQ using the shortest delivery timeframe possible based on the vendor's available inventory or manufacturing timeframes. |
| 23 | How long will the contractor have to install the home once a call order is issued? | Solicitation - Page 4-7 | The NTP performance period starts at task order award. Each delivery timeframe will be specified during RFQ using the shortest delivery timeframe possible based on the vendor's available inventory or manufacturing timeframes. |
| 24 | Will FEMA provide standard foundation or anchoring details for each unit type (HUD MHU, modular, tiny home, and travel trailer), or is the contractor expected to design foundations meeting Crow Nation and HUD criteria? | Solicitation - Page 4-7 | Clarification is provided in the SOW Amendment, and the Technical Specifications by Unit Type, pages 7-9. |
| 25 | Page 9 of the SOW mentions “off-grid capable (solar-ready)” for Tiny Homes. Is this an optional feature or a required baseline capability? | 9 | Per page 9 of the SOW, "Utilities: On-grid preferred; off-grid capable" |
| 26 | Can FEMA confirm whether demolition (including disposal) is always required or only when specified per task order? | 12 | Yes, demolition is required per page 6 of the SOW, "Demolition of Existing Structures: Removal and disposal of damaged structures on designated sites, in compliance with tribal, state, and federal environmental regulations." |
| 27 | Can FEMA confirm whether site preparation is always required or only when specified per task order? | 12 | Yes, site preparation is required per page 6 of the SOW, "Site Preparation: Clearing, grading, and preparing home sites, including the installation of gravel pads or foundations, utility connections (water, septic, electric), and accessibility features as required." |
| 28 | Will the Crow Nation or FEMA provide site readiness certification before unit delivery (as referenced in QASP Government-Furnished Inputs)? | 2 | FEMA will provide ongoing quality assurance inspections on site to ensure contract compliance. |
| 29 | The TERO Regulations (Part 1.4 & 3.1) impose a 4% project fee for contracts over $5,000. Should bidders include this fee in their pricing, or will FEMA treat it as a reimbursable expense? | 4 | This should be factored in to the bidder's quote. |
| 30 | Please clarify whether demolition and site prep is incorporated into the SOW and is to be incorporated into the price. | SF 1449 (pg 9) & SOW page 12 | Yes, refer to Question 1 and Question 8. |
| 31 | Please clarify whether demobilization is within the scope of the statement of work and is to be incorporated into the price. | N/A | No. |
| 32 | Please clarify what "sleeps up to" means. Is there a room qty specification or a space specificiation that the contractor needs to meet? | Price Sheet | "Sleeps up to" refers to how many dedicated individual sleeping areas there are. |
| 33 | If we apply to build tiny homes, do we have to complete all work associated with placing tiny homes (including demo of existing damaged structures and site preparation for replacement housing) or can we just supply the homes and complete setup? | Attachment 1 (SOW), page 12, Site work and installation | It is expected to complete all work including site preparation and demolition. |
| 34 | Would there be a trigger point before the NTP whereby we could feel confident about beginning to build tiny home units? | Attachment 1 (SOW), page 13, Performance standards | The "trigger point" to start building would be at task order award. |
| 35 | How many tiny home units would we be expected to deliver at one time? | Attachment 1 (SOW), page 13, Performance standards | TBD- at task order award, unknown at this time. |
| 36 | Who determines floor plan/sq footage on tiny home units? | Attachment 1 (SOW), page 8, Tiny Homes | The US Government's requirement will be based on how many individuals the tiny home will sleep, not exact square footage. |
| 37 | How many tiny home units/what sizes will be on foundations vs chassis? | Attachment 1 (SOW), page 8, Tiny Homes | This is unknown at this time, but details will be provided to BPA holders at future RFQs. |
| 38 | Do you have a breakdown of required layouts for the 1 person and 3 person tiny home units? For example, can all 3 person tiny home units have sleeping lofts or will you require three private bedrooms? | Attachment 2 (Price CLIN Schedule), Line 10-11 | The US Government's requirement will be based on how many individuals the tiny home will sleep. |
| 39 | What is the definition of safe, sanitary, and functional? | SF 1449_70FBR826Q00000001document, page 5 | In FEMA Individual Assistance, “safe, sanitary, and functional (SSF)” means a primary residence can be occupied without endangering health or safety and has working essential systems. FEMA Home Repair Assistance only funds disaster-caused repairs needed to restore SSF, not to pre-disaster condition or for cosmetic items. Safe: Structurally sound; secure roof, walls, windows, doors; safe access/egress; no exposed wiring or gas leaks. Sanitary: Potable water; functional wastewater/septic; at least one working toilet, sink, and bathing facility; no raw sewage or hazardous mold/contamination; ability to store/prepare food.Functional: Essential utilities and systems operate (electrical, plumbing, gas, water heater; heating—and cooling where required for habitability); at least one operable cooking appliance and a refrigerator; at least one habitable living/sleeping area. Nonessential or cosmetic repairs (e.g., aesthetics, landscaping, detached outbuildings) are generally not covered under SSF. |
| 40 | Do the tiny homes require laundry facilities within the homes? | Attachment 1 (SOW), page 8 | No, this is not a requirement. |
| 41 | Are there cosmetic/finish standards that need to be met? | Attachment 1 (SOW), page 8 | Refer to Question 39, Safe, Sanitary and Functional |
| 42 | We have been approached by multiple companies inviting us to be listed as a subcontractor in their Quote for this project. May we submit our own Quote for a single CLIN as well as be listed as on other companies' Quotes as a subcontractor? | Please refer to subcontractor requirements listed in the solicitation. | |
| 43 | Is there a page limit for our response? | No. | |
| 44 | (Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 40 psf; Thermal Zone 3) This is doable but the 40 pound roof load is unnecessary for that area and is going to be a large expense. Can we get by with a 30 pound roof Load? | Attachment-2 section 0001 | Clarification will be provided on the SOW Amendment, the requirement is 60 psf, applicable for all unit installations and elevations. |
| 45 | (All housing types must be adapted to Montana’s climate (Zone 6), comply with local wind (100 miles hour winds) and snow load requirements) Are you still ok with me bidding the homes built as:(Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 30 or 40 psf; Thermal Zone 3) | Attachment-1 page 4 | Clarification will be provided on the SOW Amendment, the requirement is 60 psf and wind zone is 110 mph, applicable for all unit installations and elevations. |
| 46 | (Ducts (if used): R-8 with sealed ducts in conditioned space or insulated chases) Are you still ok with me bidding the homes built as:(Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 30 or 40 psf; Thermal Zone 3) | Attachment-1 page 4 | Please refer to the Statement of Work and required Unit Specifications. |
| 47 | (Demolition of Existing Structures: Removal and disposal of damaged structures on designated sites, in compliance with tribal, state, and federal environmental regulations.) I assume we're not bidding this now? If we are bidding it now, how do we do that without looking at the job site? | Attachment-1 page 6 | It is impracticable to visit each site at this time at it is unknown which structures will need demolition. Offerors (if awarded a BPA) will be provided the opportunity to visit each site during subsequent Requests For Quote. The US Government is providing photos of 3 properties that are representative of site conditions and what to expect. |
| 48 | (Structural Capacity: Design and construction suitable for site-specific wind (110mph) and roof snow loads per AHJ. Provide certification.)Are you still ok with me bidding the homes built as:(Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 30 or 40 psf; Thermal Zone 3) | Attachment-1 page 6 | Please refer to the Statement of Work and required Unit Specifications. |
| 49 | (Heating: ENERGY STAR® propane with programmable thermostat) I can do a high efficiency propane with programmable thermostat. Is that OK? | Attachment-1 page 6 | Please refer to the Statement of Work and required Unit Specifications. Contractors are free to exceed the minimum requirements. |
| 50 | (Cooling: Optional A/C; not standard unless requested) Do you want the bid to include air conditioning? | Attachment-1 page 7 | No, A/C is optional. Contractors are free to exceed the minimum requirements. |
| 51 | (Roofing: Minimum 60 lb./sq. ft. snow load; metal or architectural shingles)Are you still ok with me bidding the homes built as:(Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 30 or 40 psf; Thermal Zone 3) | Attachment-1 page 7 | Please refer to the Statement of Work and required Unit Specifications. |
| 52 | (Siding: Composite or fiber cement) This would be very expensive and it could mess up our timeline. I could add an upgraded vinyl siding. Would that be ok? | Attachment-1 page 7 | Please refer to the Statement of Work and required Unit Specifications. |
| 53 | (Wind/Snow Compliance: Wind Zone II+, Roof Load Zone III) Are you still ok with me bidding the homes built as:(Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification and Crow Nation site ratings (Wind Zone I; Roof Load Zone North 30 or 40 psf; Thermal Zone 3) | Attachment-1 page 7 | Please refer to the Statement of Work and required Unit Specifications. |
| 54 | Units shall meet HUD Code 24 CFR Part 3280 with DAPIA/IPIA certification (and Crow Nation site ratings) I don't know what the Crow Nation site ratings are, can you clarify this? | Attachment-2 section 0001 | Please refer to CLIN 0001, CLIN 0002, and CLIN 0003 on SF 1449. |
| 55 | I'm planning on bidding the two bedrooms as a 14 x 60. Is that OK? | Attachment-1 page 6 | Yes. |
| 56 | I'm planning on bidding the three bedrooms as a 14 x 66. Is that OK? | Attachment-1 page 6 | Yes. |
| 57 | I could bid the four bedroom as a 16 x 76 and save quite a bit of money? Or do you want me to bid the four bedroom as 28x60? | Attachment-1 page 6 | Yes. |
| 58 | What is the code and the Facility code? | SF 1449 17a | Not Applicable |
| 59 | Do you want me to fill out 23 and 24? | SF 1449 23 and 24 | Not required |
| 60 | Do you want us to fill in the checkmarks and boxes on the SF 1449 form on pages 51,53,57-69, 72 and 73? | SF 1449 | Representations and Certifications should be obtained from the vendor's profile in SAM.gov or completed by filling out the Representations and Certifications contained in the soliciation |
| 61 | Our homes come with a refrigerator, stove & oven combo. It does not come with dishwasher, but can be upgraded if you want? Does not include any other furniture. | Dishwasher, laundry facilities, and furniture are not a requirement. Contractors are free to exceed the minimum requirements. | |
| 62 | Our homes are insulated and have the right kind of windows for all your requirements but they are not Energy star rated. Is this OK? | Please refer to page 9 of Statement of Work and required Unit Specifications, Energy Star Rated windows is for tiny homes only. | |
| 63 | Kindly provide a description of the site. | Each site is individual and unique. Offerors if awarded a BPA, will be provided the opportunity to visit each site during subsequent Requests For Quote. | |
| 64 | Does the 14-day timeline begins upon contract award, site identification, after receiving authority to access the reservation or after having initial contact with the tribal member | At task order award. Delays outside of contractor control would not result in breach of contract. | |
| 65 | Will the Government would consider extending this requirement on a case-by-case basis to a reasonable time allow adequate time for site preparation, permitting, inspections, and coordination with local authorities. | A clockstop may be requested by the contractor when circumstances occur outside of the contractor's control. The CO/COR would approve or deny clockstops as warranted. | |
| 66 | Whether phased delivery (i.e., units ready as sites are approved and prepared) would be acceptable. | TBD - up to 4 units or more per call order. | |
| 67 | Could the Government clarify whether any assistance or facilitation will be provided to expedite coordination with local permitting authorities? In mountainous regions, permitting and inspection schedules can vary significantly due to weather and resource availability. | TBD - as information is gathered, the US Government will share with the contractor. | |
| 68 | Given the potential for weather-related delays and terrain challenges outside the contractor’s control, will the Government consider a waiver or conditional extension of the move-in readiness requirement when such delays are caused by environmental or jurisdictional factors. | A clockstop may be requested by the contractor when circumstances occur outside of the contractor's control. The CO/COR would approve or deny clockstops as warranted. | |
| 69 | Will the Government consider waiving the requirement holding contractor who are not manufacturers of the products/personal property responsible for recalls of the products/personal property. Industry practice solely holds manufacturers responsible for recalls. | Per page 4 of the SOW, under General Requirements (All Unit Types) must be "free of defects, recalls remedied…" | |
| 70 | Please clarify how tenant assignments and site access will be coordinated to ensure alignment with contractor setup schedules, particularly in areas where weather and topography may limit access or extend setup times. | Applicant does not have access to unit until it is Ready for Occupancy (and RFO paperwork is signed). The terms and conditions that are signed by the applicant goes into detail that the applicant will not have access to the property during the installation and is responsible for moving all essential personal property out of their home 2 days prior to the start date. | |
| 71 | Would FEMA permit contractor to deliver travel trailers to a central FEMA location/drop-off center/distribution location in lieu of delivering unit to site or creating a separate CLIN(s) for such an option(s). | No, FEMA will not provide a staging site. Per page 10 of the SOW, Delivery, Transportation, and Logistics, Delivery Terms: "Seller shall be able to store units for up to 30 days before delivery." | |
| 72 | If contractor is permitted to drop travel trailer and/or mobile homes at a FEMA distribution center then is inspection and delivery concluded upon FEMA’s acceptance of the delivered unit? | Refer to Question 71. | |
| 73 | How soon after delivery will FEMA and Tribal Director inspect the unit? | FEMA will be involved throughout the haul and install process and will provide a final sign off within no more than 10 business days. Confirming with the Tribe if they need to inspect the units. | |
| 74 | Will FEMA and Tribal Director inspect the unit at the same time/same day? | Will require coordination, pending confirmation from the Tribe. | |
| 75 | Kindly provide clarification on the earliest a contractor can submit an invoice (i.e., what is the last task the contractor must perform in order to be able to submit an invoice that will be paid)? | After the RFO (Ready For Occupancy) paperwork is signed. | |
| 76 | Is the contractor permitted to submit an invoice upon providing a Copy of the Original Title? | Refer to Question 75. Contractor may submit invoice after the RFO paperwork is signed. | |
| 77 | When is the tribal member’s pertinent information provided so that contractor can effectuate a valid title/transfer of title to the tribal member? | The tribal member's information will be provided at task order award. | |
| 78 | What is the turnaround time from a contractor submitting an invoice and remittance of that invoice? | Invoices will be paid in accordance with the Prompt Payment Act. |
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