Amendment 0001_Attachment 1_Revised SOW - 11.5.25.pdf

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Department of Homeland Security Federal Emergency Management Agency (FEMA)

Statement of Work (SOW) Permanent Housing Replacement Program

DR-4847-CTM

Project: Permanent Housing Replacement – Apsáalooke Nation (Crow) Reservation

Date: October 9, 2025

Contracting Officer (CO):

Kamwren Nichols

Contracting Officer Representative (COR):

Francoise Dubois (Primary) Dana Stilley (Alternate)

Tarrence Harmon (Alternate)

Table of Contents

Title & Table of Contents ………………………………………………………. Page 1 & 2

Background ……………………………………………………………………… Page 3

Purpose …………………………………………………………………………… Page 3

Request for Quotes (RFQs) ……………………………………………………… Page 3

Contract Requirements Overview ……………………………………………… Page 3 o General Requirements (All Unit Types) o General Requirements for Additional Tasks

Technical Specifications by Unit Type ………………………………………… Page 6 o Manufactured Home Units (MHUs) o Travel Trailer Units (TTUs) o Tiny Homes (THs)

Cold Climate Adaptation (Zone 6) – All Unit Types ………………………… Page 9

Utilities and Connections – All Unit Types …………………………………… Page 9

Accessibility …………………………………………………………………….. Page 10

Delivery, Transportation, and Logistics ……………………………………… Page 10

Invoicing and Payment ………………………………………………………… Page 10

Delivery Condition …………………………………………………………….. Page 10

Additional Delivery Requirements …………………………………………… Page 10

Delivery Location and Schedule ……………………………………………… Page 11

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Statement of Work (SOW)

Certificate of Origin (COO)/Title/Manufacturers Statement of Origin (MSO) Page 11

Tribal Employment Rights Ordinance (TERO) Compliance ………………… Page 11

Contractor Furnished Items and Services……………………………………… Page 12

Site Work and Installation……………………………………………………… Page 12 o Demolition o Site Preparation o Haul and Installation

Deliverables……………………………………………………………………… Page 13

Performance Standards………………………………………………………… Page 13

Tribal Coordination Requirements ..………………………………………….. Page 13

Ordering Period…………………………………………………………………. Page 14

Government and Tribal Furnished Resources………………………………… Page 14

Points of Contact………………………………………………………………… Page 14

Definitions and Acronyms……………………………………………………… Page 14

Travel Trailer Standard Operating Procedures for Blocking…………………… Page 15-21

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Statement of Work (SOW)

Background

On August 6, 2024, severe storms and straight-line winds caused extensive damage to the homes and developments on the individual properties within the Apsáalooke Nation (Crow) Reservation in Montana. The event displaced numerous Tribal families which increased current housing shortages and further limited safe habitable occupancies.

The U.S. President signed a Disaster Declaration on November 14, 2024, making funds available to the Federal Emergency Management Agency (FEMA) to provide disaster assistance to the Apsáalooke Nation (Crow) Reservation in Montana, and the Permanent Housing Replacement (Procurement of Mobile Homes, Tiny Homes, and Travel Trailers) program has been approved. The Office of Response and Recovery (ORR), Recovery Directorate is seeking to replace eligible applicant housing affected by the disaster. The services required are in support of the Individual Assistance (IA) program office, and disaster relief effort, DR-4847- CTM. The program was approved by FEMA on July 31, 2025

Purpose

FEMA is authorized under Section 408, Federal Assistance to Individuals and Households (42 U.S.C.5174), of The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as Amended, to provide Direct Assistance to eligible Disaster Survivors. Direct Assistance can be in the form of Manufactured Home Units (MHUs), Travel Trailers (TTUs), and Tiny Homes (THs). The Stafford Act § 408(c)(3) provides a mechanism for FEMA to assist homeowners in replacing their destroyed primary residences after a disaster and pertains to the Replacement Housing Assistance program under FEMA's Individual Assistance provisions. Specifically, it addresses situations where a primary residence is destroyed in a federally declared disaster and cannot be repaired. FEMA contemplates establishing a Basic Purchasing Agreement (BPA) for the procurement of Manufactured Home Units (MHUs), Travel Trailers (TTUs), and Tiny Homes (THs).

This BPA shall also include the demolition of existing damaged structures, site preparation for replacement housing, and the hauling and installation of Commercial-Off-The-Shelf (COTS) Manufactured Home Units (MHUs), Travel Trailers (TTUs), and Tiny Homes (THs). These efforts aim to restore safe and habitable housing for disaster survivors on the Apsáalooke Nation (Crow) Reservation.

Request for Quotes

Under this BPA, the Government, will issue Request for Quotes (RFQs) and subsequent Call Order to BPA holders as requirements arise, based on needs. Unless the Government specifies otherwise, all RFQs will be for Manufactured Home Units (MHUs), Travel Trailers (TTUs), and Tiny Homes (THs) or related items. All terms and conditions of the BPA will flow down to the Task Orders.

Under the terms and conditions of any resulting Call Order, contractor shall furnish the Government with items fully in conformance with the requirements of the technical specifications detailed in this SOW.

BPA holders are encouraged to provide quotes for all CLINS but are not required to provide quotes for all

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Statement of Work (SOW)

CLINS. However, BPA holder must provide a quote for at least one CLIN.

Contract Requirements Overview

This requirement is for the purchase of Commercial-Off-The-Lot Manufactured Home Units (MHUs), Travel Trailers (TTUs), and Tiny Homes (THs). All housing types must be adapted to Montana’s climate (Zone 6), comply with local wind (110 miles hour winds) and snow load requirements, and be suitable for rural infrastructure conditions.

Work is to be performed in accordance with all Federal, State, and Tribal laws, rules and regulations or of any other legitimate political subdivision or authority having jurisdiction where the work is being performed.

General Requirements (All Unit Types):

• New and Unused: Units shall be new, unused, Commercial-Off-The-Lot, free of defects, recalls remedied, and of current or most recent model year at time of Request for Quotes(RFQ)

• Cold Climate Suitability: Recommended thermal performance for Crow Nation, Montana (Climate Zone 6; HUD Thermal Zone 3; Roof Load Zone North)

Manufactured homes (HUD Code 24 CFR 3280; Thermal Zone 3) o Ceiling/roof: R-38 to R-49 (R-30 minimum where manufacturer limits, but R-38+ strongly recommended) o Walls: R-19 to R-21 o Floor: R-30 to R-33+ o Windows: U-factor ≤ 0.32 (double-pane, low-E) o Ducts (if used): R-8 with sealed ducts in conditioned space or insulated chases

Tiny homes (IRC/Appendix Q or state modular) o Ceiling/roof: R-49 o Walls: R-21 cavity plus R-5 continuous (or equivalent R-25 effective) o Floor: R-30 o Windows: U-factor ≤ 0.32 (double-pane, low-E) o Air sealing and insulated/skirted crawl or chassis as applicable

Travel trailers (NFPA 1192/ANSI; RVIA) — “four-season” stationary use o Ceiling/roof: R-30+ o Walls: R-10 to R-15+ o Floor: R-30+ with enclosed, insulated, heated underbelly o Windows: Dual-pane recommended; lowest available U-factors o Tank/bay heat: Heated tanks and lines; cold-weather skirting when sited.

Additional cold-climate measures (all unit types)

• Roof Load Zone North (e.g., 60 psf) and Wind Zone III as applicable to Crow Nation

• Continuous air sealing; proper vapor retarder placement per manufacturer/code

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Statement of Work (SOW)

• Thermally broken doors (R-5+) and insulated, sealed penetrations

• HVAC sized for design winter conditions (e.g., high-efficiency furnace or cold-climate heat pump); pipe heat-trace where needed.

**** Note: HUD Code sets overall thermal performance via UO targets; the above R-values reflect commonly available cold-climate packages that meet or exceed Zone 6 expectations and are widely supported in manufacturer option sets.

• Structural Loads: Units shall meet or exceed local wind and snow load requirements for the delivery/installation location specified in the RFQ/Call Order. The contractor shall certify conformance and provide documentation upon delivery. Crow Nation area of Montana (Big Horn County):

HUD manufactured/mobile homes: Specify Roof Load Zone North with a minimum 60 psf design roof snow load. The HUD data plate should show the North designation (e.g., DO-N1). If site conditions/elevation warrant, require engineering for a higher design snow load per local authority/ASCE 7.

Tiny homes (state modular/IRC): Engineer to a minimum 60 psf roof live snow load and increase as required by the local building authority’s ground snow load (ASCE 7). Provide a continuous load path and details appropriate for cold-climate service.

Travel trailers (RV): RV roofs are not HUD/IRC snow-load rated; select reinforced “four-season” models and plan for active snow management. Where wintering in place, use cold-weather skirting and consider a separate engineered protective cover/carport designed to the local snow load.

• Rural Infrastructure Compatibility: Units shall be compatible with rural infrastructure conditions, including use with well and septic systems where applicable, variable site access, and potential reliance on propane and generator power.

• Safety and Indoor Air Quality: Units shall include smoke and carbon monoxide detectors, fire extinguisher, egress windows, and meet applicable IAQ standards for materials and ventilation.

Composite wood products shall comply with TSCA Title VI. Ventilation shall meet applicable code for unit type.

• Documentation: Provide complete owner’s manuals, operation and maintenance (O&M) documentation, warranty information, schematics, appliance manuals, parts lists, and compliance certificates, for all applicable units. Delivery packet shall include two sets of keys; the owner’s manual and all appliance manuals; the unit’s VIN/serial and certification label/data plate photos (HUD/RVIA/ANSI or state modular, as applicable); warranty documents with completed manufacturer and appliance warranty registrations; the Manufacturer’s Certificate of Origin and any title/registration paperwork requiring original signatures.

• Labeling and Identification: Provide serial number/VIN, model, manufacturer label, HUD or other required certification labels, data plate, and weight/towing data.

• Configuration Management: Any change in model, components, or specifications after award that affects

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Statement of Work (SOW) fit, form, function, safety, loads, or compliance requires prior COR approval in writing.

General Requirements Other Tasks:

Under this BPA, the contractor shall provide these other tasks:

• Demolition of Existing Structures: Removal and disposal of damaged structures on designated sites, in compliance with tribal, state, and federal environmental regulations.

• Site Preparation: Clearing, grading, and preparing home sites, including the installation of gravel pads or foundations, utility connections (water, septic, electric), and accessibility features as required.

• Haul and Installation of COTS Replacement Homes: Transportation of COTS MHUs, TTUs, and THs to designated sites, anchoring and skirting of units, and ensuring readiness for occupancy.

Technical Specifications by Unit Type

Manufactured Home Units (MHUs):

• Compliance: HUD 24 CFR Part 3280 and 3282; HUD certification label and data plate affixed.

• Sizes/Layouts: Floor plans and bedroom counts (e.g., 1–4 bedroom) will be specified per RFQ. Typical minimum features include kitchen with range and refrigerator, bathroom(s) with shower/tub, sleeping areas, living/dining area, HVAC, and storage.

• Structural Capacity: Design and construction suitable for site-specific wind (110mph) and roof snow loads per AHJ. Provide certification.

• Thermal Performance: Insulation and fenestration performance suitable for cold climates; higher-efficiency packages preferred when commercially available within model line, subject to RFQ/Call Orders.

• Systems: 120/240V electrical service; plumbing suitable for cold climate (see Section 6.3); forced-air heating capable of maintaining 70°F at design winter conditions; cooling as available/required by RFQ.

• Accessibility Units: When ordered, provide accessible floor plans (ADA Compliant) which may include widened doors, roll-in shower, reinforced grab bar backing, accessible layouts must be available and other features based on FEMA’s request specified in the RFQ.

• Size:

o Single-Wide: 14’ x 60’ up to 14’ x 78 (single-section); multi-section available based on site o Double-Wide: 28’ x 60’ up to 28 x 78’

• Bedrooms/Bathrooms: 2–4 bedrooms, 1–2 full bathrooms (Sleeps: 2 and up to 8)

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Statement of Work (SOW)

• Climate Adaptation: R-21 wall, R-30 floor, R-49 roof insulation

• Heating: ENERGY STAR® propane with programmable thermostat

• Cooling: Optional A/C; not standard unless requested

• Roofing: Minimum 60 lb./sq. ft. snow load; metal or architectural shingles

• Siding: Composite or fiber cement

• Skirting: insulated (R-5 minimum), weather sealed.

• Bottom Board insulation for energy efficiency should be included.

• Doors/Windows: Double-pane, insulated low-E; storm doors required

• Water System: Compatible with well/septic or tribal utility hookups

• Foundation: Pier spacing per manufacture

-Frost protected concrete, block piers, ground anchors, straps

• Fire Safety: Hard-wired smoke/CO detectors, fire extinguisher, egress windows

• Wind/Snow Compliance: Wind Zone III, Roof Load Zone III

Travel Trailer Units (TTUs):

• Compliance: NFPA 1192 and applicable ANSI/DOT requirements.

• Sizes/Layouts: Length, slide-outs, and sleeping capacity per RFQ; sleeping, galley, lavatory, and storage suitable for family occupancy as directed.

• Four-Season Package: Insulated and heated underbelly, enclosed gate valves, tank and line heat tracing or equivalent to prevent freeze-up, upgraded insulation, and cold-weather seals.

• Utilities: 120V AC electrical system; 30A/50A shore power as specified; propane system compliant with codes; fresh/gray/black water tanks sized per model; quick-connects as available. Site power pole at 240 VAC, stepped to 120 VAC, then converted to 12V DC.

• Towing: Delivered roadworthy with current safety inspections; weight distribution and hitch specifications provided.

• Size: 24’–36’ (Sleeps 2–4)

• Insulation: Four-season rated; enclosed underbelly with heat trace

• Sleeping: Fixed bedroom + convertible seating/dining

• Kitchen/Bath: Compact full kitchen; flush toilet; shower/tub; ventilation

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Statement of Work (SOW)

• HVAC: Roof A/C and propane or electric furnace

• Tanks: 40-gal fresh, 30-gal grey/black minimum

• Power: 30- or 50-amp; shore power or generator capable

• Accessibility: One or more ADA-compliant floorplans required

• Safety Features: LP detector, GFCIs, smoke/CO alarms

• Mobility: towable to remote sites

• Site Pad: Level, 4-inch concrete pad

• Anchoring: Stabilizers, tie-downs, and skirting included

Tiny Homes (THs):

• Compliance Path: As specified in the RFQ:

• Park Model on Chassis: ANSI A119.5.

• Code-Built on Foundation: IRC (including Appendix Q, if adopted by AHJ) or AHJ-adopted residential code. Verify with CO, Appendix Q

• Sizes/Layouts: Square footage and sleeping capacity per RFQ; must include kitchen, bathroom, sleeping area(s), and HVAC suitable for long-term occupancy.

• Cold Climate Package: Insulation, windows/doors, and system protections equivalent to Zone 6 suitability.

• UD manufactured housing climate ratings for Crow Nation (Big Horn County, MT):

• Thermal Zone: 3

• Roof Load Zone: North (e.g., 60 psf snow load)

• Wind Zone: III

• Building energy codes (IECC/ASHRAE):

• IECC Climate Zone: 6 (cold), typically 6B (cold-dry) for this area

• DOE/ASHRAE classification: Cold climate

• Size: 250–400 sq. ft. (excluding lofts)

• Foundation: Skid-mounted, pier, or slab-on-grade; frost-protected

• Structure: Wood or steel frame, super-insulated for cold climate

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• Roof Load: Minimum 60 lb./sq. ft. snow rating

• HVAC: Mini-split system (heat + A/C); optional wood or propane stove

• Interior Layout: One sleeping area or loft, kitchenette, and full bathroom

• Windows/Doors: Double-glazed, Energy Star windows, insulated steel doors

• Skirting: R-10 insulation, vented, fully sealed

• Utilities: On-grid preferred; off-grid capable (solar-ready, composting toilet, rain catchment)

• Accessibility: Units with low-threshold entrances, wide doorways, and roll-in showers as needed

• Foundation/Anchoring: If foundation installation is within scope of the RFQ, provide foundation/anchoring details stamped by a licensed professional for the AHJ; otherwise, provide compatibility specifications for standard anchoring systems.

• Site power pole at 240 VAC, stepped to 120 VACS, then converted to 12V DC.

Cold Climate Adaptation (Zone 6) – All Unit Types

• Insulation and Envelope: Thermal envelope, glazing, doors, and sealing suitable for prolonged sub-freezing conditions; minimize air leakage. For MHUs, comply with or exceed HUD thermal zone requirements appropriate to destination. For TTUs/THs, provide manufacturer’s four-season or cold-climate package where available.

• Heating: Primary heating system sized to maintain 70°F indoor temperature at local design winter temperature per AHJ. Sealed combustion appliances where applicable.

• Plumbing Freeze Protection: Enclosed and insulated water lines; heat tracing for exposed piping;

enclosed/heated underbelly where applicable; fixtures and traps protected from freezing.

• Skirting: If installation support is ordered, provide insulated, vented skirting compatible with unit type and site conditions.

• Ventilation/Condensation Control: Mechanical ventilation appropriate to unit type; bathroom and kitchen exhaust vented outdoors; moisture control to prevent condensation and mold.

Utilities and Connections – All Unit Types

• Electrical: Factory-installed electrical systems compliant with applicable codes. Provide shore power connection specifications (30A or 50A as applicable). Provide generator-ready connection kit when specified in the RFQ.

• Water/Sewer: Compatible with municipal or well/septic systems. Provide connection points and

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Statement of Work (SOW) specifications. Where tanks are used (TTU/TH as applicable), provide freeze protection features.

• Propane/Natural Gas: If applicable, provide compliant gas systems and regulators. Propane connection kits provided when specified in the RFQ.

• Communications: If included by model (e.g., CO/smoke alarms), ensure devices are interoperable and code compliant. No networked systems are required unless specified.

Accessibility

• The RFQ will identify the quantity and configuration of accessible units required. Accessible units shall include features specified in the RFQ, which may include no-step entrances, widened doorways, accessible controls, roll-in shower, grab bars, maneuvering clearances, accessible kitchen/lavatory fixtures, and other features consistent with applicable federal accessibility requirements for temporary housing.

Delivery, Transportation, and Logistics

• Delivery Terms: Seller shall be able to store units for up to 30 days before delivery.

• Schedule: Delivery schedule will be specified in each RFQ.

• Transportation: Comply with DOT requirements. Protect units from weather and transport damage. All units shall arrive clean, weather-tight, and secured.

• Site Access: Coordinate with the COR and local/Tribal authorities for delivery windows, access restrictions, and safety protocols.

• Condition Upon Arrival: Units shall be operationally ready for staging or installation, winterized if ambient conditions require, and accompanied by the required documentation.

Invoicing and Payment

Invoicing shall be in accordance with the terms of the base BPA and individual orders. Include unit serial/VIN numbers, delivery location, date received/accepted, and any optional services performed. Payment is contingent upon Government acceptance.

Delivery Condition

All 3 categories of homes (as mentioned above in paragraph-1 under “Purpose”) shall be delivered in “ready-to-be-used by FEMA to house disaster survivors’ condition.” (See Definitions/Acronyms and Alternate Names).Contractor is required to repair any known or unknown recalls related to the travel trailer or any equipment that comes standard with the units.

Additional Delivery Requirement

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Statement of Work (SOW)

Unless otherwise specified in the RFQ, Maintenance/Repair personnel will be present at the DO’s specified delivery location. To ensure that delivered homes are ready to be used immediately the contractor shall provide one or more representatives at the delivery site to assist with inspections and complete necessary repairs. The contractor shall provide their representative with sufficient parts for all repairs to be made during the acceptance process. The contractor shall have their representatives on-site daily for every day that homes are being delivered unless the contractor proposes fewer days and part of the RFQ response.

All categories of homes identified in this statement of work will not be accepted by FEMA until any necessary repairs identified during the inspection and acceptance process are complete, and the contractor will be responsible for the cost of any necessary repairs identified in the inspection and acceptance process.

The contractor shall ensure that all homes delivered are not subject to any open recalls, this includes both recalls associated with the unit and recalls associated with any accessory items, such as propane tanks and batteries, specifically for TTUs.

Delivery Location and Schedule

All deliveries will be within the geographic territory of the Apsáalooke Nation (Crow) Reservation in Montana.

Delivery locations will be specified in the RFQ. FEMA will provide the physical address of the program participants (Crow Tribe members). FEMA will also provide the name(s) and contact information of its site representative(s) for each delivery.

Delivery Schedule requirements will be provided as part of the RFQ.

Certificate of Origin (COO)/Title/Manufacturers Statement of Origin (MSO)

For purposes of this SOW, FEMA will use the term Certificate of Origin and the acronym COO to represent Certificate of Origin (COO)/Title/ Manufacturers Statement of Origin.

The Contractor shall provide FEMA with the original Certificate of Origin (COO) or title and a digital copy of the COO for each travel trailer purchased. The specific to be included on the COO or title will be provided to the contractor by FEMA and address it should be mailed to, as part of the final delivery process. The contractor shall include on all COO or title the Serial/Tag Number / Vehicle Identification Number (VIN). All COOs shall be titled in the name of the Crow tribe member, as provided to the contractor by FEMA. Each COO or title shall be received by identified tribal member to who the home shall be delivered to within one (1) week of the completion of the delivery. The Contractor SHALL NOT include an original COO or title with invoice.

Tribal Employment Rights Ordinance (TERO) Compliance

All work under DR-4847-CTM performed on the reservation must comply with the Apsáalooke Nation (Crow) Tribe’s Tribal Employment Rights Ordinance (TERO) and the TERO’s applicable policies, guidelines, regulations, and laws. The strategic direction and operational management of the TERO office is overseen by the TERO Director, who is positioned within the Crow Tribe Executive Branch office. If the prime Contractor will use any Subcontractors to perform the work in this SOW on the reservation, the Prime Contractor shall coordinate and register with the TERO office and Director, prior to any work on the

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Federal Emergency Management Agency (FEMA)

Statement of Work (SOW) Permanent Housing Replacement Program

DR-4847-CTM

reservation.

The Tribal Employment Rights regulation of the Crow Tribe requires Indian preference (or tribal preference where allowed) in employment by all employers subject to the Crow Nation Workforce Protection Act (Crow WPA) (For Subcontractors), and preference in Subcontracting to Indian-certified firms by all contract-awarding entities operating on lands over which the Crow Tribe has jurisdiction, if the Prime Contractor requires subcontracting out any portion of the work. Other TERO requirements apply such as registering with the TERO, submitting a Compliance Plan, a 4% project fee based on monthly payments, Crow Monitors during any ground disturbance, and $200.00 per non-Indian worker permit fee, which is valid for one year.

Contractor Furnished Items and Services:

The Contractor shall furnish all new houses, labor, materials, transportation, equipment, tools and any other items, and all services to perform all operations required by this statement of work.

The Contractor shall provide a fully qualified Project Manager (PM) who shall be responsible for the performance of work. The name of the person and a minimum of one Alternate PM shall be designated in writing to the FEMA Contracting Officer. The project manager shall have full authority to act for the Contractor. The project manager shall be on-site for any work being performed on the Reservation, during normal work hours and for contingencies requiring work beyond normal work hours. The designated individual must be able to speak and understand English. The Contracting Officer shall have the right to determine whether the proposed representative has sufficient technical and lingual capabilities, and the Contractor shall immediately replace any individual not acceptable to the Government (FEMA) Contracting Officer.

The Contractor shall have on hand a utility locator device for use to ensure missing existing utilities while excavating on site. For any ground disturbing work on the Crow Reservation, prior coordination with the FEMA COR, EHP, and Mitigation personnel is required.

Site Work and Installation

All site preparation shall be coordinated with the FEMA Contracting Office (CO) or the Contracting Officer Representative (COR), FEMA EHP representative, Crow Tribe TERO representative and comply with tribal, Bureau of Indian Affairs (BIA), and state land use regulations.

Contractor shall:

• Clear and grade home site

• Install gravel pads or foundations as required

• Connect to utilities (water, septic, electric) or provide off-grid systems

• Anchor and skirt all units

• Ensure accessibility paths (ramps, handrails) where required

• Remove and dispose of debris per state and tribal environmental protocols

• Provide code-compliant entry systems for every exterior door (front and rear if present), consisting of a landing plus stairs and/or an accessible ramp as required by the COR, with handrails/guardrails as required, frost-protected footings, slip-resistant treads, and exterior lighting at entries, and ensure conformance with applicable installation and building standards and AHJ/tribal requirements.

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Statement of Work (SOW)

The Contractor shall also perform the additional tasks of:

• Demolition: Safely demolish and remove existing damaged structures, including proper disposal of debris in compliance with tribal, state, and federal environmental protocols. Coordinate with FEMA COR, FEMA EHP representative, and Crow Tribe TERO representatives for any ground disturbance activities.

• Site Preparation: Clear and grade home sites, install gravel pads or foundations as required, and ensure compatibility with rural infrastructure conditions. This includes utility connections (water, septic, electric) or provision of off-grid systems where necessary.

• Haul and Install: Transport COTS replacement homes to designated sites, anchor and skirt all units, and ensure accessibility paths (ramps, handrails) where required. Units must be delivered in “ready-to-use” condition, with all systems operational and compliant with local codes.

Deliverables

The contractor shall provide:

• Provide complete housing units with final inspection sign-off

• Site setup and utility connection per tribal standards

• Occupancy readiness certificate issued by FEMA

• Final walkthrough and orientation with occupant

• Printed and digital owner’s manual

• 12-month minimum warranty on structure, appliances, and systems

• Final project completion report

• Notification to the COR within 2 business days of any safety recall affecting delivered units and provide remediation at no additional cost.

• Nonconforming Items: Units not meeting requirements may be rejected. The Contractor shall repair, replace, or remove rejected units at no additional cost and within timelines directed by the COR.

• Documentation of completed demolition, including photographic evidence and disposal records.

• Certification of site readiness, including grading, foundation installation, and utility connections.

• Confirmation of unit delivery, installation, and readiness for occupancy, including final inspection sign-off by FEMA COR, FEMA EHP, and Crow Tribe representatives.

Performance Standards

• The timeframe for demolition, site prep, haul-install will be determined for each unit at the task order level per subsequent RFQs under the BPA.

• All units must pass inspection by FEMA, Crow Tribe representative and local code (if applicable).

• Contractor must maintain a safety plan that aligns with tribal OSHA equivalents.

• Work crews must adhere to tribal employment preferences and cultural sensitivity protocols.

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Tribal Coordination Requirements

Contractor must:

• Observe all tribal sovereignty requirements, including holidays, permitting and approvals.

• Hire locally and subcontractor to Native-owned businesses when feasible.

Ordering Period

The base BPA shall be effective from the “Date of Award” through May 15, 2025; orders (calls) may be issued only during this period and will be funded at the order level. Performance of any order issued within the ordering period may extend beyond May 15, 2025, in accordance with its terms, and no option periods are included—any extension of the ordering period would require a bilateral modification.

Government and Tribal Furnished Resources

FEMA and the Crow Nation may provide:

• Site locations and parcel maps (if applicable)

• Utility infrastructure information

• Support in permitting and inspections

Points of Contact

• FEMA Contracting Officer (CO): Kamwren Nichols

• FEMA Primary COR: Francoise Dubois

• FEMA Alternate COR: Tarrence Harmon

• FEMA Alternate COR: Dana Stilley

Definitions and Acronyms

To ensure consistent understanding across all stakeholders, the following definitions and acronyms are provided:

COO: Certificate of Origin RFQ: Request for Quotes MHU: Manufactured Home Unit TTU: Travel Trailer Unit TH: Tiny Home ADA: Americans with Disabilities Act TERO: Tribal Employment Rights Ordinance EHP: Environmental and Historic Preservation NTP: Notice to Proceed COR: Contracting Officer Representative AHJ: Authority Having Jurisdiction IECC: International Energy Conservation Code

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ASHRAE: American Society of Heating, Refrigerating, and Air-Conditioning Engineers

Travel Trailer Standard Operating Procedures for Blocking

The following are the requirements for leveling and strapping travel trailers. For purposes of this requirement travel trailers include any towable recreational vehicle (RV). RV manufacturers state that the axles, wheels, tires and attached jacks are an integral part of travel trailer leveling design.

This guide provides the blocking and strapping requirements for travel trailers.

1. Material placed under travel trailer tires: The purpose for placing wood under the travel trailer tires is to reduce damage to the tires from being in direct contact with the ground.

a. Travel trailer tires shall not be placed directly on the ground. Travel trailer tires shall have appropriate wood material to provide a barrier between the tire and the ground.

b. The contractor shall park unit with at a minimum plywood rated at a nominal three quarter inch (3/4”) with an actual thickness of 23/32 inches or dimensional lumber that is at least nominally two inches (2”) thick and an actual thickness of approximately one and one-half inches (1 1/2”) and exceeds the width of the tire under each wheel to the exterior side. The wood used shall be a single continuous piece spanning the distance between the two tires at each axle.

c. Contractor shall clean away all grass roots, loose dirt, rocks and debris at the wood.

d. The Plywood or dimensional lumber shall be rated for external use.

e. Chocks:

i. Each wheel shall have a chock applied.

ii. The chock shall be attached to the plywood with screws to ensure there is no movement.

iii. Chocks may be made from wood or commercially produced. If the chock is made of wood, then the chock shall be at a minimum the following actual dimensions 8.7’’ long by 5’’ wide by 5’’ high at the rear angling so as to prevent the wheel from moving.

iv. For travel trailers with two or more axles the chocks shall be placed on the outside of the outermost wheels so that the chocks face toward the opposing axle.

v. For travel trailers with a single axle the tiers on each side of the trail shall have wood chocks on each rolling side of the trailer.

f. Chocks shall be installed on both the roadside and curb side of the travel trailer.

2. Jack, Piers and Blocking: The purpose of blocking a travel trailer is to ensure that the travel trailer is stable during the period that the travel trailer is occupied by a disaster survivor.

a. Blocking shall be at a height that allows the wheels to remain in contact with the ground with weight on the suspension.

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b. All jacks and piers shall have an appropriately sized ABS pier pads or wood pad placed on the ground where the jack or pier come in contact with the ground. Wood pads shall be made of plywood rated at a nominal three-quarter inch (3/4”) with an actual thickness of 23/32 inches rated for exterior use.

c. Contractor shall clean away all grass roots, loose dirt, rocks and debris that would be under the ABS pad or wood pad below the jacks or piers.

d. The contractor shall use the factory installed jacks at no more than ¾ of the actual length.

e. If the jack set at ¾ of the actual length do not reach the ground the contractor shall construct a pier between the ground and the jack.

f. Piers under travel trailer jacks shall make up any difference between a jack set at ¾ of the jack’s fully extended length and the ground. Concrete piers shall consist of directionally alternating layers blocks set two blocks wide (also known as double-block stack pier). A double-block/stack pier is described as; two (2) hollow concrete block placed side-by-side. Travel trailer jacks may be shortened to be shorter than the ¾ maximum length to accommodate the concrete blocks. Travel trailer piers shall consist of solid concrete cap blocks, hollow core concrete blocks or a combination of both:

i. Solid concrete cap blocks shall be nominally 8” wide by 16” long by a minimum of 2” thick. Thicker solid concrete cap blocks are acceptable.

ii. Hollow core concrete blocks are 8”x 8” x 16”. Hollow core concrete blocks shall be placed so that the hollow core is placed vertically.

g. Wooden wedges shall not be used when building travel trailer piers. Travel trailer jacks may be shortened to be shorter than the ¾ maximum length to accommodate the concrete blocks.

h. The concrete block piers shall be vertically aligned. If the piers are not vertical at the time of final inspection, they shall be removed and reinstalled by the contractor at no additional cost. The contractor is responsible for all necessary re-leveling and re-blocking.

3. Strapping and Anchoring of Travel Trailers: The purpose of anchoring is to reduce the possibility that the travel trailer will become debris during a flood or wind event.

a. The contractor shall install three (3) sets of straps and anchors.

b. The contractor shall use certified manufactured home anchors that are appropriate for the ground/soil type.

c. The anchors shall be connected to the travel trailer using an appropriate strap and turnbuckle system approved for manufactured home installation requirements for wind zone three.

d. The location of the straps shall be:

i. One (1) strap and anchor system shall be attached to the travel trailer at the draw bar (tongue area).

ii. Two (2) strap anchor systems shall be attached on the rear bumper of the travel trailer with both straps attached between the I-beams connecting the travel trailer to the bumper. The straps shall be immediately adjacent to the I-beams.

e. Each strap shall extend from the turnbuckle attached to the anchor and wrap one (1) complete loop around the tongue or the rear bumper, respectively, before being attached to the turnbuckle on the anchor head.

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Alternative to the above requirements may be used if the contractor can provide the COR with a current independent study by an appropriately licensed expert to support the conclusion that the alternative measure is equal to or exceeds requirements. The contractor is responsible for ensuring it meets the applicable FEMA and tribal requirements.

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