RFP 70FB7019R00000025 v2.pdf
PDF 429 KB Posted
- Attached to
- Plastic Sheeting
- Solicitation number
- 70FB7019R00000025
- Issued by
-
Federal Emergency Management Agency
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 00002 Signed.pdf | ||
| Goverment Answers Q_As FEMA Plastic Sheeting updated 2.14.20.xlsx | XLSX spreadsheet | |
| Goverment Answers Q_As FEMA Plastic Sheeting updated 2.14.20.pdf | ||
| CLIN Pricing Sheet - Attachment 2 Updated.xlsx | XLSX spreadsheet | |
| Amendment 00001 Signed.pdf | ||
| Goverment Answers Q_As FEMA Plastic Sheeting.xlsx | XLSX spreadsheet | |
| RFP 70FB7019R00000025 v3.pdf | ||
| SOW - Attachment 1.pdf | ||
| QA Template.xlsx | XLSX spreadsheet | |
| CLIN Pricing Sheet - Attachment 2.xlsx | XLSX spreadsheet | |
| Past Performance - Attachment 3.pdf |
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Text version
SEE ADDENDUMIS CHECKED
CODE 18a. PAYMENT WILL BE MADE BY
CODE
FACILITYCODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
OFFEROR
FEMA HQ
WASHINGTON DC 20472
500 C STREET SW
ACQUISITION MANAGEMENT
FEDERAL EMERGENCY MANAGEMENT AGENCY
FEMA HQ
CODE 16. ADMINISTERED BYCODE
X
X
423330
SIZE STANDARD:
% FOR:SET ASIDE:UNRESTRICTED ORFEMA
RFPIFB
10. THIS ACQUISITION ISCODE
RFQ
14. METHOD OF SOLICITATION
13b. RATING
NAICS:
SMALL BUSINESS
1600 ET202-646-3924Isaac Chapple (No collect calls)
INFORMATION CALL:
FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME
4. ORDER NUMBER3. AWARD/ 6. SOLICITATION
70FB7019R00000025
5. SOLICITATION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF
1 79 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
3RD FLOOR
TELEPHONE NO.
17a. CONTRACTOR/
VARIOUS LOCATIONS
15. DELIVER TO
WASHINGTON DC
500 C STREET SW
9. ISSUED BY
7.
2. CONTRACT NO.
EFFECTIVE DATE
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW
ISSUE DATE
DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
11.
SEE SCHEDULE
12. DISCOUNT TERMS
THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13a.
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
8(A)
FEDERAL EMERGENCYMANAGEMENT AGENCY
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
The purpose of this Request for Proposal is to establish a multiple award IDIQ contract with up to 3 vendors. FEMA intends to issue a firm fixed price task orders under this IDIQ contract.
0001 Plastic Sheeting (20 X 100) 1 EA Product/Service Code: 5650 Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
(Use Reverse and/or Attach Additional Sheets as Necessary)
HEREIN, IS ACCEPTED AS TO ITEMS:
XX
DATED
Isaac Chapple
. YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER
ARE
ARE
31c. DATE SIGNED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
OFFER
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
30b. NAME AND TITLE OF SIGNER (Type or print)
30a. SIGNATURE OF OFFEROR/CONTRACTOR
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
25. ACCOUNTING AND APPROPRIATION DATA
29. AWARD OF CONTRACT:
REF.
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER
37. CHECK NUMBER
FINALPARTIAL
36. PAYMENT
FINALPARTIAL
35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER33. SHIP NUMBER
COMPLETE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)
42b. RECEIVED AT (Location)
42a. RECEIVED BY (Print)
41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
STANDARD FORM 1449 (REV. 2/2012) BACK
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
0002 Steady State- Delivery/Freight to DC Atlanta 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0003 Steady State- Delivery/Freight to DC Frederick 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0004 Steady State- Delivery/Freight to DC Ft.Worth 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0005 Steady State- Delivery/Freight to DC Moffett 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0006 Steady State- Delivery/Freight to DC Hawaii 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
79 2 of
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
3 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
0007 Steady State- Delivery/Freight to DC Guam 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0008 Steady State- Delivery/Freight to DC Puerto Rico 1 EA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0009 Emergency- Delivery/Freight to TBD 1 EA
Location-Price negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0010 Emergency- Delivery/Freight to DC Atlanta - Price 1 EA negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0011 Emergency- Delivery/Freight to DC Frederick - 1 EA
Price negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0012 Emergency- Delivery/Freight to DC Ft. Worth - 1 EA
Price negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0013 Emergency- Delivery/Freight to DC Moffett - Price 1 EA negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110
4 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
0014 Emergency- Delivery/Freight to DC Hawaii - Price 1 EA negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0015 Emergency- Delivery/Freight to DC Guam - Price 1 EA negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0016 Emergency- Delivery/Freight to DC Puerto Rico - 1 EA
Price negotiated on task order level
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0017 Diversion Rate ( New destination must be more 1 DH than 50 miles from the original destination.
Diversion does not apply if the contractor has not started the original trip.)
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
0018 Drop Trailer Rate 1 DA
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1001 Plastic Sheeting (20 X 100) 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1002 Steady State- Delivery/Freight to DC Atlanta 1 EA
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
5 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1003 Steady State- Delivery/Freight to DC Frederick 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1004 Steady State- Delivery/Freight to DC Ft.Worth 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1005 Steady State- Delivery/Freight to DC Moffett 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1006 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1007 Steady State- Delivery/Freight to DC Guam 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
6 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
1008 Steady State- Delivery/Freight to DC Puerto Rico 1 EA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1009 Emergency- Delivery/Freight to TBD 1 EA
Location-Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1010 Emergency- Delivery/Freight to DC Atlanta - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1011 Emergency- Delivery/Freight to DC Frederick - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1012 Emergency- Delivery/Freight to DC Ft. Worth - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1013 Emergency- Delivery/Freight to DC Moffett - Price 1 EA negotiated on task order level
(Option Line Item)
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
7 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1014 Emergency- Delivery/Freight to DC Hawaii - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1015 Emergency- Delivery/Freight to DC Guam - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1016 Emergency- Delivery/Freight to DC Puerto Rico - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1017 Diversion Rate ( New destination must be more 1 DH than 50 miles from the original destination.
Diversion does not apply if the contractor has not started the original trip.)
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
1018 Drop Trailer Rate 1 DA
(Option Line Item)
Date Option to be Exercised 365 Days After Award
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
8 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2001 Plastic Sheeting (20 X 100) 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2002 Steady State- Delivery/Freight to DC Atlanta 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2003 Steady State- Delivery/Freight to DC Frederick 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2004 Steady State- Delivery/Freight to DC Ft.Worth 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2005 Steady State- Delivery/Freight to DC Moffett 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2006 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
9 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2007 Steady State- Delivery/Freight to DC Guam 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2008 Steady State- Delivery/Freight to DC Puerto Rico 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2009 Emergency- Delivery/Freight to TBD 1 EA
Location-Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2010 Emergency- Delivery/Freight to DC Atlanta - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2011 Emergency- Delivery/Freight to DC Frederick - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
10 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
2012 Emergency- Delivery/Freight to DC Ft. Worth - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2013 Emergency- Delivery/Freight to DC Moffett - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2014 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2015 Emergency- Delivery/Freight to DC Guam - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2016 Emergency- Delivery/Freight to DC Puerto Rico - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2017 Diversion Rate ( New destination must be more 1 DH
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
11 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
than 50 miles from the original destination.
Diversion does not apply if the contractor has not started the original trip.)
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
2018 Drop Trailer Rate 1 DA
(Option Line Item)
Date Option to be Exercised 730 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3001 Plastic Sheeting (20 X 100) 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3002 Steady State- Delivery/Freight to DC Atlanta 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3003 Steady State- Delivery/Freight to DC Frederick 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3004 Steady State- Delivery/Freight to DC Ft.Worth 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
12 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
MATERIALS
3005 Steady State- Delivery/Freight to DC Moffett 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3006 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3007 Steady State- Delivery/Freight to DC Guam 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3008 Steady State- Delivery/Freight to DC Puerto Rico 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3009 Emergency- Delivery/Freight to TBD 1 EA
Location-Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3010 Emergency- Delivery/Freight to DC Atlanta - Price 1 EA negotiated on task order level
(Option Line Item)
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
13 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3011 Emergency- Delivery/Freight to DC Frederick - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3012 Emergency- Delivery/Freight to DC Ft. Worth - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3013 Emergency- Delivery/Freight to DC Moffett - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3014 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3015 Emergency- Delivery/Freight to DC Guam - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
14 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
MATERIALS
3016 Emergency- Delivery/Freight to DC Puerto Rico - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3017 Diversion Rate ( New destination must be more 1 DH than 50 miles from the original destination.
Diversion does not apply if the contractor has not started the original trip.)
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
3018 Drop Trailer Rate 1 DA
(Option Line Item)
Date Option to be Exercised 1095 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4001 Plastic Sheeting (20 X 100) 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4002 Steady State- Delivery/Freight to DC Atlanta 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
15 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
4003 Steady State- Delivery/Freight to DC Frederick 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4004 Steady State- Delivery/Freight to DC Ft.Worth 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4005 Steady State- Delivery/Freight to DC Moffett 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4006 Steady State- Delivery/Freight to DC Hawaii 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4007 Steady State- Delivery/Freight to DC Guam 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4008 Steady State- Delivery/Freight to DC Puerto Rico 1 EA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
16 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
4009 Emergency- Delivery/Freight to TBD 1 EA
Location-Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4010 Emergency- Delivery/Freight to DC Atlanta - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4011 Emergency- Delivery/Freight to DC Frederick - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4012 Emergency- Delivery/Freight to DC Ft. Worth - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4013 Emergency- Delivery/Freight to DC Moffett - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4014 Steady State- Delivery/Freight to DC Hawaii 1 EA
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
17 79
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
70FB7019R00000025
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4015 Emergency- Delivery/Freight to DC Guam - Price 1 EA negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4016 Emergency- Delivery/Freight to DC Puerto Rico - 1 EA
Price negotiated on task order level
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4017 Diversion Rate ( New destination must be more 1 DH than 50 miles from the original destination.
Diversion does not apply if the contractor has not started the original trip.)
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
4018 Drop Trailer Rate 1 DA
(Option Line Item)
Date Option to be Exercised 1460 Days After Award
Product/Service Code: 5650
Product/Service Description: ROOFING AND SIDING
MATERIALS
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
RFP 70FB7019R00000025
Section B - Continuation of any block from SF 1449
(1) Block 15. Deliver to:
The Contractor shall deliver to the following FEMA Disaster Centers (DC) or any identified CONUS and OCONUS location during an emergency response.
Distribution Center Address City / State Zip Code DC Frederick (CONUS) 4420 Buckeystown Pike Frederick, MD 21704 DC Atlanta (CONUS) 3780 Southside Industrial
Parkway Atlanta, GA 30354
DC Fort Worth (CONUS) 501 W. Felix Street Fort Worth, TX 76115 DC Tracy (CONUS) 1547 E. Grant Line Tracy, CA 94035 DC Hawaii (OCONUS) 99-1269 Iwena Street Aeia, HI 96701 DC Guam (OCONUS) Bldg. 100 Barrigada GU 96913
DC Caribbean (OOCNUS) Rd. 1, Km. 25.1, Quebrada Arenas Ward
Caguas, PR 00725
(2) Block 18b. Invoices:
(i) Invoice Approval
The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:
Authorized Invoice Approver:
Name: TBD Title:
Phone:
Email:
(ii) Identification of Government Officials
The Government Officials assigned to this contract are as follows:
Administrative Contracting Officer:
Name: Isaac Chapple Phone: 202-646-XXXX Email: Isaac.chapple@fema.dhs.gov
Contract Specialist:
Name: Kristyl Grier Phone: 202-212-XXX Email:Kristyl.Grier@fema.dhs.gov
Contracting Officer's Representative:
Name: TBD Phone:
Email:
(iii) Billing Instructions
Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA-Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.
(iv) Defective or Improper Invoices
Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.
Name:
Title:
Phone:
Email:
(v) Invoice Instructions
Invoices shall be submitted as follows:
Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.
SF 1034 and 1035 instructions:
SF 1034 -Fixed Price
The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:
1. U.S. Department, Bureau, or establishment and location: Name and address of the contracting office which issued the contract
2. Date voucher prepared: Date voucher submitted to the designated billing office cited under the contract or order.
3. Contract No. and date: Contract No. and, when applicable, the Order No. and date as shown on the award document.
4. Requisition No. and date: Leave blank or fill-in in accordance with the instructions in the contract.
5. Voucher No.: Start with “1” and number consecutively. A separate series of consecutive numbers must be used beginning with “1” for each contract number or order number (when applicable). Note: Insert the word “FINAL” if this is the last voucher.
6. Schedule No.; paid by; date invoice received; discount terms; payee's account No.;
shipped from/to; weight; government B/L: Leave all these blocks blank.
7. Payee's name and address: Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show “CONTRACT ASSIGNED” below the name and address of the contractor.
8. Number and date or order: Leave blank. (See #3 above.)
9. Date of delivery or service: The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.).
10. Articles or services: Insert the following: “For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X.”
11. Quantity; unit price; (cost; per): Insert for supply contracts
12. Amount: Insert the total amount claimed from the last page of the SF 1035.
"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."
Name of Official Title
INVOICE PREPARATION INSTRUCTIONS SF 1035
The SF l 035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.
The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:
U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office. Voucher Number - insert the voucher number as shown on the Standard Form 1034.
Schedule Number - leave blank.
Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence.
Use as many sheets as necessary to show the information required.
Number and Date of Order - insert payee's name and address as in the Standard Form 1034.
Articles or Services - insert the contract number as in the Standard Form 1034.
Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).
A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges: by showing current and cumulative goods and services both currently invoiced and cumulative to date.
(3) Block 20. Schedule:
(i) Minimum and Maximum
The minimum guarantee for this contract is set to $5,000.00/vendor, for a total of three vendors.
With respect to the maximum quantity of supplies the total amount of supplies ordered under this shall not exceed the total productive capacity of all vendors under this contract.
(4) Period of Performance
The period of performance for this effort is from date of award for a period of one (1) year thereafter, hereto referred to as the base period. This effort includes four 12-month option year periods, which may be unilaterally exercised by the government.
Delivery Orders
All delivery orders will be initiated by the Contracting Officer via a request for proposal with specific information and instructions for supplies required. The Contractor will be required to perform the services per the written delivery order. The delivery order proposal request is not a commitment that the FEMA will issue a delivery order, nor will any Contractor incurred proposal cost become reimbursable. In addition, the Contractor shall not initiate any performance efforts until a written delivery order has been signed and issued by the Contracting Officer.
Delivery Order Procedures
The Government (CO/CS) will issue a delivery order proposal request with documents and information to include (but, not limited to): the statement of work, pricing schedule, period of performance, place of performance; questions and Answers Spreadsheet. The contractor must submit its technical and price proposals to CO and CS only. The government evaluates both the technical and price proposals for contract award, and the contractor receives the executed Delivery Order.
Delivery Order Issuance
A Delivery Order may be issued without negotiations based on acceptability of the Delivery Proposal. If negotiations are required, the Contract Specialist will arrange a meeting or a conference call among the appropriate Government and Contractor personnel. The Government may request submission of a Revised Proposal and/or Final Work Plan, if required. If an agreement cannot be reached on any aspect of the delivery, the Government has the right to unilaterally issue the Delivery Order, and the Contractor is required to perform; however, while performance is taking place, the Contractor has the right to pursue applicable remedies under the Disputes clause of the Contract.
Upon signature by the Contracting Officer, each Delivery Order is considered fully executed, binding and ready for implementation. Each Delivery Order will be forwarded promptly to the Contractor and shall conform to all terms and conditions of the contract.
Modifications
Under this contract, and subsequent Delivery Orders, the Contracting Officer is the only Government official authorizes to make changes via a Standard Form 30.
Section C - Contract Clauses
(1) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, by reference (see SF 1449 block 27a)
(2) Addendum to 52.212-4
In addition to the FAR 52.212-4 “Contract Terms and Conditions—Commercial Items” the following FAR, HSAR and FEMA Clauses are incorporated as an addendum to this solicitation.
The full text can be accessed at https://www.acquisition.gov/:
FAR Clause Title Year 52.202-1 Definitions Nov 2013 52.203-3 Gratuities Apr 1984
52.203-12 Limitation on Payments to Influence Certain Federal Transactions
Oct 2010
52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights
Apr 2014
52.204-4 Printer or Copied Double-Sided on Postconsumer Fiber Content Paper
May 2011
52.204-13 System for Award Management Maintenance
Oct 2018
52.204-18 Commercial and Government Entity Code Maintenance
Jul 2016
52.204-19 Incorporation by Reference of Representations and Certifications
Dec 2014
52.211-15 Defense Priority and Allocation Requirements
Apr 2008
52.211-17 Delivery of Excess Quantities Sep 1989
52.222-3 Convict Labor Jun 2003
52.222-19 Child Labor---Cooperation with Authorities and Remedies
Jan 2018
52.223-6 Drug Free Workplace May 2001
52.225-8 Duty-Free Entry Oct 2010
52.229-3 Federal, State, and Local Taxes Feb 2013 52.229-6 Taxes -- Foreign Fixed-Price Contracts Feb 2013 52.232-1 Payments Apr 1984 52.232-8 Discount for Prompt Payment Feb 2002 52.232-9 Limitation on Withholding of Payments. Apr 1984 52.232-11 Extras Apr 1984 52.232-17 Interest May 2014 52.232-23 Assignment of Claims May 2014 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 https://www.acquisition.gov/
52.232-39 Unenforceability of Unauthorized Obligations
Jun 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
Dec 2013
52.233-1Alt I
Disputes Dec 1991
52.242-13 Bankruptcy Jul 1995 52.246-2 Inspection of Supplies-Fixed-Price Aug 1996 52.246-16 Responsibility for Supplies Apr 1984
FAR 52. 211-11 Liquidated Damages -- Supplies, Services, or Research and Development (Sept 2000)
(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $5.00 per unit of plastic sheeting per calendar day of delay.
(b) If the Government terminates this contract in whole or in part under the Default -- Fixed- Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services.
These liquidated damages are in addition to excess costs of repurchase under the Termination clause.
(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default -- Fixed-Price Supply and Service clause in this contract.
(End of Clause)
FAR 52.216 - 18 Ordering (Oct 1995)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued May XX, 2020 through May XX, 2025.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.
(End of Clause)
FAR 52.216-19 Order Limitations (Oct 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor --
(1) Any order for a single item in excess of $40,000,000.00 ;
(2) Any order for a combination of items in excess of $80,000,000.00 or
(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216- 21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of Clause)
FAR 52.216-22 Indefinite Quantity (Oct 1995)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;
provided, that the Contractor shall not be required to make any deliveries under this contract after May XX, 2025.
(End of Clause)
FAR 52.217-6 Option for Increased Quantity (Mar 1989)
The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.
(End of Clause)
FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
Inspection and Acceptance
The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor, to inspect the supplies delivered at the location(s).
For all orders, the contractor shall obtain Proof of Delivery (P.O.D.) including the time of delivery, full delivery address; and the name and signature of the person who accepted the shipment.
Delivery Schedule
Delivery of items will be determined on an individual delivery/delivery order basis.
HSAR 3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (Sep 2012)
The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:
(b) Clauses.
__X__3052.203-70 Instructions for Contractor Disclosure of Violations.
__X__3052.205-70 Advertisement, Publicizing Awards, and Releases.
__X__3052.219-70 Small Business Subcontracting Plan Reporting.
__X_3052.242-72 Contracting Officer’s Technical Representative.
__X_3052.247-72 F.o.B. Destination Only.
(End of clause)
FEMA Notice of Filing Requirements for Agency Protests (Aug 2015)
Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for disputes resolution, Alternative Dispute Resolution (ADR). ADR is an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA’s ADR services, please contact FEMA’s ADR office at the following address:
Federal Emergency Management Agency
Alternative Dispute Resolution Division FEMA Office of Chief Counsel 400 Virginia Avenue, SW Washington, DC 20472-3400
If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third-party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC.
If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest.
Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103.
A. Definitions.
1. “Agency protest” is one that may be filed with either the contracting officer or the officer responsible for the resolution of all agency protests filed at the level above the contracting officer.
2. “Ombudsman” is the agency official above the level of the contacting officer designated by the Director of Acquisitions Operations to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the ombudsman.
3. “Day” is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is Saturday, Sunday, or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday, or a Federal holiday.
Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open.
B. Submission Guidelines.
1. Agency protests may be filed through the contracting officer or, at a level above the contracting officer, through the ombudsman either by facsimile transmission or by “Certified Mail” (Return Receipt Requested) as follows:
Hand Carried Address:
Tyauana Bailey Agency Protest Ombudsman (Task Order Level) Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency 500 C Street SW 3rd Floor Washington, DC 20472
David Orris Agency Protest Ombudsman (IDIQ Level) Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency Building D, Room 123 16825 South Seaton Avenue Emmitsburg, MD 21727
Isaac Chapple, Contracting Officer Office of the Chief Procurement Officer Federal Emergency Management Agency 500 C Street SW Washington, DC 20024-2523 Fax: 202-646-1765
2. The outside of the envelop or beginning of the FAX transmission must be marked “Agency Protest”. If the protester submits the protest directly through the ombudsman, the protester must also, within one (1) day of submitting the protest to the ombudsman, submit a copy of the protest to the responsible contracting officer either by FAX transmission or by “Certified Mail” (Return Receipt Requested).
3. To be filed on a given day, protests and any subsequent appeals must be received by 4:30 p.m., current-local time. Any protests received after that time will be considered to be filed on the next day.
4. Protest submission will not be considered filed until all of the following information is provided:
a. The protester’s name, address, telephone number and fax number;
b. The solicitation or contract number;
c. A detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced;
d. Copies of relevant documents;
e. A request for ruling by the agency;
f. A statement detailing the form of relief requested;
g. All information establishing that the protester is an interested party for the purposes of filings a protest; and
h. All information establishing the timeliness of the protest.
5. All protests must be signed by an authorized representative of the protester; and must be addressed to the contracting officer or the ombudsman.
C. Timeliness/Resolution of Protests.
1. Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation.
2. Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required.
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