Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Revised 2024-10 Page 1 of 10

Request for proposals 70CNR-S3689

Release Date February 11, 2026

Solicitation number 70CNR-S3689

Single point of contact name Nocoasha L. Henry

Single point of contact email nhenry@admin.nv.gov

Single point of contact phone 775-531-3317

Soliciting agency Dept. of Conservation and Natural Resources

Contracting agency Nevada Division of Outdoor Recreation

Solicitation title Tahoe Meadows Statewide Outdoor Recreation Economic Impact Study

Deadline for submissions March 5, 2026

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

1. Applicable regulations governing procurement

2. Project overview

3. Scope of work

4. Attachments

5. Timeline

6. Evaluation

7. Mandatory minimum requirements

8. Critical items

9. Submission checklist https://purchasing.nv.gov/ https://nevadaepro.com/

Page 2 of 10 Request for proposals 70CNR-S3689

1. APPLICABLE REGULATIONS GOVERNING PROCUREMENT

1.1. Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.html

1.2. Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

1.3. Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to

NRS 281A, NRS 333.800, and NAC 333.155.

2. PROJECT OVERVIEW

2.1. The Purchasing Division, on behalf of the Nevada Division of Outdoor Recreation, is seeking proposals from qualified vendors to provide a Tahoe Meadows Winter Safety Management Strategic Plan” (WSMSP) on Mt. Rose Hwy, Nevada.

“as described below and in the scope of work and attachments.

2.2. The State intends to award one (1) contract in conjunction with this request for proposal (RFP), as determined in the best interest of the State. The Nevada Division of Outdoor Recreation shall administer the contract resulting from this solicitation. The resulting contract is expected to be for a contract term of six (6) months, subject to Board of Examiners’ approval.

2.3. Contracting agency background

2.3.1. The Tahoe Meadows winter recreation area(s) has created safety hazards for over 20 years. This area creates excessive road and recreation traffic on SR 431 6+ months out of the year, creating congestion and illegal parking on the highway on Mt. Rose. This area is extremely popular for snow play such as sledding and snowmobiling, but there is no designation for recreation causing users to sled or fall into highway traffic causing injury or death.

2.3.2. These common issues also make snow removal difficult and dangerous both for NDOT and the public. Additionally, access to this very popular recreation site has many user conflicts and infrastructure challenges that could be mitigated through creating parking areas, staging areas, signage, wayfinding, bathrooms, trash receptacles, and eating areas that move users off the highway and into designated zones. This will improve efforts between USFS, NDOT, and recreators to improve efforts for shared conservation and stewardship, as well as improved access for all users including ADA compliant options.

2.4. Goals and objectives

2.4.1. This project will create a strategic plan allowing all of the stakeholders at the community, county, and government levels to work cohesively with the public to improve safety while accommodating improved access for all.

2.4.2. This is a multi-state and federal agency effort to work with local and community stakeholders to create a plan that works for all Stakeholders.

3. SCOPE OF WORK

3.1. The selected Contractor shall/will:

3.2. Provide a written master/strategic plan for the Tahoe Meadows Recreational Area and corridor on Mt. Rose, Reno NV, that addresses winter safety challenges and provides pathways for solutions, and 1-, 3-, and 5-year outlooks. This process is subject to approval by the Core Partners Group.

3.3. Set up public and partner interaction, meetings, periods of public feedback, and summarize collected data.

3.4. Identify possible data gaps from surveys, public meetings, etc. and work with core group to incorporate those gaps into the final plan.

3.5. Identify possible strategies to address issues identified in the stakeholder assessment produced by NPS RTCA and work with the core group to develop a draft master plan.

3.6. Set up site visits with Core Stakeholder group, land managers, landowners, and grant managers for grant monies already awarded for land use projects.

3.7. Research and provide mapping of public and private land, including but not limited to right of ways (ROW).

3.8. The transportation and parking assessment to include maps and meetings with Nevada Department of Transportation

(NDOT), and municipalities or private entities who provide road or ROW access.

https://www.leg.state.nv.us/nrs/ https://www.leg.state.nv.us/nac/Chapters.html http://www.leg.state.nv.us/law1.html https://www.leg.state.nv.us/nac/nac-333.html#NAC333Sec155 https://www.leg.state.nv.us/nrs/nrs-281a.html https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec800 https://www.leg.state.nv.us/nac/nac-333.html#NAC333Sec155

Page 3 of 10 Request for proposals 70CNR-S3689

3.9. Provide assessment of RTCA interviews, feedback, and strategy to implement areas of identified importance.

3.10. Provide survey models used in other locations to address similar issues

3.11. Produce monthly reports to be delivered to the core group on the last day of each month that summarizes, but is not limited to; monthly meetings, public engagement, stakeholder engagement, discussions with land managers including those already identified for private land improvements (parking lots, bathrooms etc.) through Q1 funding or other grants or land exchanges through state lands or private entities.

3.12. Definitions.

3.12.1. The Tahoe Meadows Winter Safety Management Strategic Plan (WSMSP): A master/strategic plan for the Tahoe

Meadows Recreational Area and corridor on Mt. Rose, Reno NV.

3.12.2. Core (Partners) Group: This is the group of land managers, agencies, departments and divisions on the state and federal level who will be making final decisions such as but not limited to; US Forest Service (USFS), Nevada Division of Outdoor Recreation (NDOR), Nevada Department of Transportation (NDOT).

3.12.3. Stakeholder Group: An Advisory group only and should be divided into sub-steering committees for continuity and rapport, at the discretion of the core group and contractor together.

A. The Tahoe Meadows WSMSP analysis and data collection, asset mapping, land mapping/layout and design, including the scope of work, deliverables, and outlines of expectations for the final written strategic plan to be used for all future planning efforts between state and federal agencies, municipalities, utilities, counties, law enforcement and first responders, stakeholders, and any current and future partners who are deemed relevant by the core group.

B. Initiate stakeholder meetings, identifying needs & gaps and offering solutions for addressing parking issues, safety areas of concern, congested areas, needs for assets such as bathrooms, trash receptacles, parking lots/areas, signage

- both instructional and directional for where and how to play and be a steward to the land. Signage for sensitive wildlife and ecosystems areas, fire awareness, wildlife awareness (Bear Aware signage with NDOW).

C. Recognizing and engaging areas where grants have already been awarded but not utilized to address some of these issues (awarded through Q1 funding) and these areas should be required to finalize grant projects to assist in this process. Addressing snow removal access and storage.

D. Develop a stakeholder engagement plan that ties to the needs of varying stakeholders and the capacity of the core group, the stakeholders should be broken into subgroups with assistance of the core group:

E. List of Stakeholder Group:

1. Incline Village General Improvement District

2. Lake Tahoe Snowmobilers

3. Mt. Rose Ski Tahoe

4. Nevada Department of Transportation, Winter Road Maintenance

5. Nevada Nordic

6. Nevada State Police Highway Patrol

7. Nevada Tahoe Conservation District

8. Reno-Sparks Indian Colony

9. Snowlands Network

10. Tahoe Fund

11. Tahoe Rim Trail Association

12. Tahoe Transportation District

13. USFS Carson Ranger District (Humboldt-Toiyabe National Forest)

14. USFS Lake Tahoe Basin Management Unit

15. USFS Law Enforcement and Investigations (Humboldt-Toiyabe National Forest)

16. Washoe County Commissioner, District 1

17. Washoe County Regional Parks and Open Space

18. Washoe County Sheriff

19. Washoe Tribe of Nevada and California

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3.13. Agency History

3.13.1. The Tahoe Meadows area, located at elevation 8470' along Mt. Rose Highway (State Hwy 431, Mt. Rose Scenic Byway), has been a favorite spot for winter recreation for both residents and tourists since the 1970s.

3.13.2. Nevada Division of Outdoor Recreation (NDOR) established in 2020 and obtains CARES Act funding to assist the Forest Service in addressing public safety issues stemming from winter recreation in the Tahoe Meadows area of the Mt. Rose Corridor/Mt. Rose Scenic Byway

3.13.3. Multiple discussions followed in late 2022-late 2023. Personnel changes and differing perspectives among stakeholders regarding the focus of the planning effort stymies the process.

3.13.4. Community benefits

A. Improve public safety B. Enhance the winter recreation experience by reducing stress around parking and access and considering visitor experience as a value in evaluating solutions C. Reduce social conflicts that have persisted for decades D. Potentially contribute to economic health by exploring the role private entities and concessionaires can play in a solution E. Protect the qualities of the Mt. Rose Scenic Byway and address issues identified in the Corridor Management

Plan.

3.13.5. Nevada Agreement for Recreation Shared Stewardship: This project meets the intent of the Nevada Agreement for Recreation Shared Stewardship to collaboratively manage outdoor recreation opportunities, particularly those on federal lands (which comprise 87% of the state) for ecological, economic and social sustainability

3.13.6. Road Safety Audit Report (https://epubs.nsla.nv.gov/statepubs/epubs/31428003040355-2011.pdf): NDOT's 2011 Road Safety Audit Report for the Tahoe Meadows section of the Mt. Rose Corridor provides detailed information on safety concerns, includes pictures and incorporates a discussion of potential solutions. This report predates substantial population increases in Reno and Carson City over the last decade and increased interest in outdoor recreation among both residents and visitors.

3.13.7. With limited off-highway parking, visitors looking for snow play opportunities, both non-motorized and motorized, compete for spaces in the right of way, causing traffic congestion, interfering with snow removal and creating safety concerns as pedestrians crossing the highway conflict with vehicles traveling through the corridor or maneuvering in and out of parking.

3.13.8. The Forest Service and the Nevada Department of Transportation have discussed the situation intermittently for decades, but none of these previous conversations have resulted in a solution. Meanwhile, the growing population in the Reno- Carson area, and increasing interest in outdoor recreation on the part of both local residents and visitors to the Lake Tahoe region have caused the pressure to increase.

3.13.9. The public safety problem is most acute on days when Tahoe Meadows receives new snowfall, the "bluebird" days following, and during winter holidays.

A. Maintain or enhance the status quo in terms of environmental impacts -- under the current situation, significant natural resource impacts aren't an issue

3.13.10. Both Nevada Division of Outdoor Recreation and the U.S. Forest Service have received stakeholder requests to address public safety concerns in Tahoe Meadows, including members of the Washoe County Board of County Commissioners, the Tahoe Fund and the Snowlands Network

3.13.11. The corridor management plan for the scenic byway discusses the access and safety issues along this section and identifies potential solutions, including increasing shuttles, additional parking, and segregating parking by user type.

The corridor management plan sets purpose and vision and establishes broad management guidance for the byway.

A. "The NDOT Road Safety Audit indicated parking demand often exceeds the supply during the winter months.

The concentration of pedestrians and vehicles parked along the Tahoe Meadows area combined with through traffic movements, contributes to safety issues from congestion and pedestrian conflicts."

3.13.12. Difficulty disentangling public safety concerns around winter recreation access from the desire on the part of a few stakeholders to further restrict or prohibit motorized winter recreation is a major challenge. The partners need assistance in clearly delineating desired conditions and the scope and sideboards of a master planning process.

3.14. Tahoe Meadows Winter Recreation – Situation Assessment project (See Attachment 3_TM Winter Recreation – Situation Assessment Scope 8.4 C) https://epubs.nsla.nv.gov/statepubs/epubs/31428003040355-2011.pdf

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4. ATTACHMENTS

4.1. Attachments incorporated by reference. To be read and not returned.

4.1.1. Terms and conditions for services

4.2. Additional Attachments for Reference Only

4.2.1. Attachment 1 8.4A_TM Winter Safety USFS HISTORY

4.2.2. Attachment 2_NDOR Division Description 8.4B

4.2.3. Attachment 3_TM Winter Recreation situation assessment SCOPE 8.4C

4.2.4. Attachment 4 TM 8.4 D Tahoe_Meadows_Assessment_Report_2025-12-15_FINAL

• RTCA Summary & Recommendations Report

• Project Map (created by RTCA)

• Appendix of current/relevant management docs

• Any existing visitor data

• Survey maps

4.2.5. Attachment 5_Tahoe Meadows Summary with map SCOPE 8.4-E

4.2.6. Attachment 6_TM RFP 8.5 other attachment docs – maps

4.2.7. Attachment 7_TM SB 426 for TRPA – Scope 8.5B

4.2.8. Attachment 8_Tahoe Meadows scope 8.5C IVGID Deed Restriction and Funding Agreement & Attachment 9_TM

SCOPE 8.5 H-1 NTCD-TahoeMdwsSouth-ProjectOverview

• Maps of existing Q1 (Quarter 1) projects through the Conserve Nevada Program for existing grants that have not been expended, and this map will include state land and/or privately owned land that also have existing, OPEN, grant funds for parking and assets such as bathrooms, signage, and trash receptacles.

• Q1 project summary

• Incline Village GID (IVGID) Deed restriction recording

4.2.9. Attachment 10_TM SCOPE 8.5D Non-Revocable Deed Restriction Tahoe Meadows IVGID

4.2.10. Attachment 11_TM 8.5E IVGID Funding Agreement Tahoe Meadows

4.2.11. Attachment 12_TM IVGID survey map Scope 8.5F

4.2.12. Attachment 13_TM -IVGID Incline Lake FT ASCOPE 8.5 G

4.2.13. Attachment 14_TM South Sustainable Recreation and Pedestrian Safety Project - IVGIG Q1-8.5H

4.2.14. NDOT Mt. Rose Highway Corridor Study(Any existing traffic data) https://www.dot.nv.gov/projects-programs/programs-studies/mt-rose-highway-corridor-study

4.3. Attachments for review. To be read and not returned (unless redlining).

4.3.1. Standard form contract

4.3.2. Insurance schedule

4.4. Attachments for response. To be completed and returned.

4.4.1. Reference questionnaire

4.4.2. Vendor information response

4.4.3. Certification regarding lobbying

5. TIMELINE

5.1. Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

5.2. Timeline. The following represents the proposed timeline for this project.

5.2.1. All times stated are Pacific Time (PT).

5.2.2. These dates represent a tentative schedule of events.

5.2.3. The State reserves the right to modify these dates at any time.

5.2.4. The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

https://www.dot.nv.gov/projects-programs/programs-studies/mt-rose-highway-corridor-study https://www.dot.nv.gov/projects-programs/programs-studies/mt-rose-highway-corridor-study

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A. Deadline for questions ................................................................................... No later than 5:00 pm on 02/19/2026 B. Answers posted .................................................................................................................. On or about 02/26/2026 C. Deadline for references .................................................................................. No later than 5:00 pm on 03/02/2026 D. Deadline submissions and opening ................................................................ No later than 2:00 pm on 03/05/2026 E. Evaluation period (estimated) ............................................................................................. 03/05/2026-03/12/2026 F. Vendor presentations (if applicable) (estimated) .................................................................. *03/12/2026-03/19/26 G. Notice of intent (estimated) ............................................................................................... On or about 03/20/2026 H. Notice of award (estimated) ............................................................................................... On or about 04/01/2026 I. BOE approval (estimated) ..................................................................................................................... 05/12/2026 J. Contract start date (estimated) ............................................................................................................... 05/12/2026

6. EVALUATION

6.1. Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

6.1.1. Responses shall be kept confidential until a contract is awarded.

6.1.2. In the event the solicitation is withdrawn prior to award, responses remain confidential.

6.1.3. The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

6.1.4. The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

6.1.5. Financial stability shall be scored on a pass or fail basis.

6.1.6. Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

A. Provide a written master/strategic plan for the Tahoe Meadows Recreational Area and corridor on Mt. Rose, Reno NV, that addresses winter safety challenges and provides pathways for solutions, and projected outlooks. This process is subject to approval by the Core Partners Group/Project Team

B. Design and run public engagement process that must translate into the master plan. The Contractor must have the ability to create and execute several different public meetings styles where data will be collected and used for identifying concerns and solution opportunities

C. Willingness to conduct 2–3-day site visit with members of the Core Partners Group to assist with layout design, public and private property identification areas, right of ways, and mapping necessary for assessment and public engagement

D. Launch master planning process utilizing regular meetings and adaptive process with Core Group E. Gap Analysis – identify gaps in desired condition for planning, funding sources, and timelines to achieve a successful outcome F. Previous experience in the areas of outdoor recreation, safety, and conservation planning (desired) G. Cost factor H. Presentation factor #1 Provide written concepts & matrices for potential design of final master plan summary..75 I. Presentation factor #2 A verbal presentation via TEAMS or Zoom that will explain the written concept and provide additional insight, experience, and thought-provoking ideas

6.1.7. Cost factor. The cost factor score is based on the following equation, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total.

This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

6.1.8. Presentations. The State may require vendors to make a presentation. The State reserves the right to add additional criteria for presentations. The State reserves the right to forego presentations and select vendor(s) based on written responses submitted.

6.1.9. Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers. Vendors are encouraged to submit their best offer at time of initial response.

6.2. Nevada-based business preference

6.2.1. The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

6.2.2. Nevada-based business is defined in NRS 333.3352(1).

6.2.3. The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v.

Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

6.2.4. To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.

https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec335 https://www.leg.state.nv.us/nac/nac-333.html#NAC333Sec160 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec3351 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec3352

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6.2.5. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

6.3. Inverse preference

6.3.1. The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to NRS 333.33695.

6.3.2. The amount of the inverse preference is correlated to the amount of preference applied in the other state.

6.3.3. Vendors who meet this criterion must indicated it on their submitted quote in nevadaepro.com.

6.3.4. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

7. MANDATORY MINIMUM REQUIREMENTS

7.1. Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

7.2. Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

7.3. No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

7.4. nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration.

Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

7.5. Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

7.6. System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

7.7. Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

7.8. Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that

State data assets must be maintained in the United States and data will not be held offshore.

7.9. Confidentiality and certification of indemnification

7.9.1. Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential may not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded;

at which time, both successful and unsuccessful vendor proposals become public information.

7.9.2. Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State is not responsible for any information contained within a response; responses shall be released as submitted.

https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec33695 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec311 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec339 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec338 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec338 https://www.leg.state.nv.us/NRS/NRS-333.html#NRS333Sec313 https://nevadaepro.com/ https://sam.gov/ https://nevadaepro.com/ https://nevadaepro.com/ https://www.leg.state.nv.us/nrs/nrs-353.html#NRS353Sec007 https://www.leg.state.nv.us/nrs/nrs-076.html https://www.leg.state.nv.us/nrs/nrs-076.html#NRS076Sec100 https://nevadaepro.com/ https://sam.gov/ https://nevadaepro.com/ https://www.leg.state.nv.us/NRS/NRS-333.html#NRS333Sec333 https://www.leg.state.nv.us/NRS/NRS-600A.html#NRS600ASec030

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7.9.3. By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

7.10. Vendor certifications

7.10.1. Vendor understands and acknowledges that the representations within their response are material and important and are relied on by the State in evaluation of the response. Any vendor misrepresentations can be treated as fraudulent concealment from the State of the true facts relating to the response.

7.10.2. Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

7.10.3. All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

7.10.4. The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

7.10.5. The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

7.10.6. All employees and contractors assigned to the project are authorized to work in this country.

7.10.7. Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

7.10.8. Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

8. CRITICAL ITEMS

8.1. In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project.

These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

8.2. Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

8.3. Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

8.4. Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available

NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

https://www.leg.state.nv.us/nrs/nrs-041.html

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8.5. Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is.

Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

8.6. Vendor background

8.6.1. Provide a background, history, and why vendor is qualified to provide the services described in this solicitation.

Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.

8.6.2. No marketing material desired. Unnecessarily elaborate brochures or other presentations beyond those requested and sufficient to present a complete response are not desired.

8.6.3. Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

8.6.4. Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person is performing or producing the services which you shall be contracted to provide under this contract, you must disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

8.6.5. Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response.

Any exclusion shall be in writing and included in the response at the time of submission.

8.7. Subcontractors

8.7.1. Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

8.7.2. Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

8.7.3. Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

8.7.4. Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

8.7.5. Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

A. How the work of any subcontractor(s) shall be supervised B. How channels of communication shall be maintained C. How compliance with contracts terms and conditions will be assured D. Previous experience with subcontractor(s)

8.8. Confidential business information

8.8.1. The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

8.8.2. This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

8.8.3. Dun and Bradstreet number. Vendor shall provide their Dun and Bradstreet Number.

8.8.4. Financial information. Vendor shall provide the last two full years and current year interim (a) profit and loss statements and (b) balance statements.

8.8.5. Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

8.8.6. Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special https://www.leg.state.nv.us/NRS/NRS-333.html#NRS333Sec020 https://www.leg.state.nv.us/NRS/NRS-333.html#NRS333Sec333

Page 10 of 10 Request for proposals 70CNR-S3689 discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

8.8.7. Client references

A. Vendor may be asked to provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.

B. The single point of contact may receive up to three complete reference questionnaire documents directly from the client references via email, if determined to be required for evaluation of the work solicited.

C. The purpose of these references is to document relevant experience and aid in the evaluation process.

D. Reference questionnaire will not be accepted directly from proposing vendors.

E. Client references are not to be requested from the contracting agency.

F. The State will not disclose client references, but may confirm the quantity of reference questionnaires received.

G. The State reserves the right to contact client references during evaluation or negotiations.

9. SUBMISSION CHECKLIST

9.1. This section identifies documents that vendors can submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

9.1.1. This is a general request for most solicitations. There may be additional instructions within the body of the solicitation that require scope specific response documents. Vendors are encouraged to thoroughly review all requirements.

9.1.2. Responses must be submitted as a quote through nevadaepro.com.

9.1.3. Vendors are encouraged to submit a single file attachment per section where possible.

9.1.4. Technical proposal information and cost proposal information are not to be included in the same attachment.

9.1.5. Cost proposal attachment needs to be a not be flagged as confidential in nevadaepro.com.

9.1.6. Additional attachments may be included, but are discouraged and should be kept to a minimum.

9.2. Technical proposal

A. Title page B. Table of contents C. Signed certification regarding lobbying D. Response to mandatory minimum requirements E. Response to critical items F. Response to scope of work G. Other informational material

9.3. Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

A. Title page B. Table of contents C. Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

9.4. Cost proposal

9.5. Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

9.6. Other attachments. If necessary, not recommended.

9.7. Client references. Not submitted directly by vendor.

https://nevadaepro.com/ https://nevadaepro.com/

3.13.12. Difficulty disentangling public safety concerns around winter recreation access from the desire on the part of a few stakeholders to further restrict or prohibit motorized winter recreation is a major challenge. The partners need assistance i...

3.14. Tahoe Meadows Winter Recreation – Situation Assessment project (See Attachment 3_TM Winter Recreation – Situation Assessment Scope 8.4 C)