70CDCR20R00000005_0002.pdf

(x)

70CDCR20R00000005

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20536

ICE/DCR

801 I Street NW, suite 930 Office of Acquisition Management Immigration and Customs Enforcement ICE/Detention Compliance & Removals

WASHINGTON DC 20536

ICE/DCR

801 I Street, NW Suite 930 Office of Acquisition Management Immigration and Customs Enforcement ICE/Detention Compliance & Removals

06/09/2020

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION

NO. 0002

5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/02/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Transportation Services for San Antonio, Texas Field Office

The North American Industry Classification System (NAICS) code for this requirement is 561612 - Security Guards and Patrol Services.

This solicitation is for the provision, operation and management of the transportation and protection of detainees for the U.S. Immigration and Customs Enforcement (ICE) San Antonio (SNA) Field Office in accordance with the terms outlined in sections B-M of this document.

This amendment updates Page 78 of the RFP, Table 13 to clarify the deadline of the request for an interview. The deadline for the request to participate in Phase I Continued ...

IAN SOMPPI

TEL: EMAIL: 202-732-1066 IAN.SOMPPI@ICE.DHS.GOV

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

PAGE OF

(A) (B) (C) (D) (E) (F)

REFERENCE NO. OF DOCUMENT BEING CONTINUED

70CDCR20R00000005/0002

interviews is 12:00 EDT on Wednesday June 10, 2020.

The Questionnaire associated with the interview is due 24 hours prior to the time scheduled for the interview. This time will be provided by the Government.

LIST OF ATTACHMENTS

Attachment 1 Performance Work Statement (PWS)

Attachment 2 Quality Assurance Surveillance Plan

(QASP)

Attachment 3 SNA Transportation Address List

Attachment 4 Form G-391

Attachment 5 G-391 Upload Template

Attachment 6 Texas Counties

Attachment 7 Wage Determinations/Collective Bargaining Agreements Attachment 8 SNA ERO Ground Transportation Detailed Summary

Attachment 9 SNA HSI Ground Transportation Detailed Summary

Attachment 10 Pricing Template

Attachment 11 Corporate Experience Questionnaire

Attachment 12 Past Performance Questionnaire

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION B

SUPPLIES OR SERVICES AND PRICES

B.1 BACKGROUND

The U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removals Operations (ERO), San Antonio Field Office (SNA) has a requirement for Transportation Guard Services in San Antonio, Texas, and surrounding areas. ICE ERO manages and oversees the nation's civil immigration detention system. Its mission is to identify, arrest, and remove immigrants who may present a danger to national security or are a risk to public safety, as well as those who enter the United States illegally or otherwise undermine the integrity of our immigration laws and our border control efforts. ERO's enforcement and removal efforts are conducted by 24 Field Offices that are located throughout the United States. Each Field Office is assigned an Area of Responsibility (AOR) and oversees the administration and application of immigration detention standards and programs for detention related facilities and subject contracts in each of the AORs. There are approximately 230 detention facilities throughout the United States, Puerto Rico, and a Migration Operations Center in Cuba. Providing safe transportation services to and from these facilities, is an integral part of the ERO mission. This acquisition is mission critical and will be for transportation services for the ERO SNA AOR and surrounding states.

The purpose of this acquisition is to provide detention/transportation services for the San Antonio Field Office. These services involve the management, transportation, and the escort of immigrants in a secure manner. These services will also provide for the safe and secure transportation of immigrants who have entered the United States illegally or have become removable after admission. The proposed contract will provide 24/7/365 on-demand transportation services throughout the ERO SNA AOR and surrounding states.

B.2 GENERAL

The Contractor shall provide all management, supervision, labor, and materials necessary to perform the services identified in the Performance Work Statement on an Indefinite Delivery – Indefinite Quantity basis to have detention beds purchased on a hybrid firm-fixed price (FFP) and time and materials (T&M) basis.

B.3 CONTRACT PRICING

All Task Orders (TOs) issued under this contract will be Fixed Price, and T&M and billed in accordance with the fixed rates established in this schedule.

B.4 MATERIALS AND EQUIPMENT

Material means property that may be consumed or expended during performance, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item.

Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for performance.

After contract award, any material and equipment cost not factored into the proposed prices, and not requested by the Government at any time, will not be covered under this contract.

B.5 CONTRACT LINE ITEM NUMBER (CLIN) FRAMEWORK TABLE

Table 1

Base Year

Contract Line Item

Number

(CLIN)

Description of Services Unit Price

Quantity Unit of Measure

Total

90 Day Transition Period Transition from the incumbent contractor to the new contractor in order to start up activities.

(Firm-Fixed Price)

1 Lot

Guaranteed Minimum (GM) Miles and Guard Hours (Up to 100,000 Miles per Month) All contractor personnel hours (including standing/processing time), vehicle costs, facilities costs, fuel, maintenance, management, overhead/ G&A, and profit to meet the requirements outlined in the PWS for 100,000 miles per month. Only miles that are driven with detainees on board are included.

(Firm-Fixed Price)

9 Mo

0003A

ERO Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 1,000,000 miles per year.

Only miles that are driven with detainees on board are included.

(Blended T&M rate)

750,000 Miles

0003B

HSI Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 30,000 miles per year.

22,500 Miles

Only miles that are driven with detainees on board are included.

(Blended T&M rate)

Stationary and Delay Hours Stationary and Delay Hours include additional wait time or delay, caused through no fault by the contractor, outside of the included 1-hour start/stop/end wait period in CLIN 0002 and 0003.

(fully burdened hourly rate – T&M)

32,400 Hours

0005A

ERO Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 0002, CLIN 0003, and CLIN 0004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

3,150 Hours

0005B

HSI Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 0002, CLIN 0003, and CLIN 0004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

3,825 Hours

Per Diem (Hotel, M&IE) Per Diem and Hotel will only be considered for travel outside of the Texas counties in Attachment 6 or to adjoining states, HSI extended operations, or mass evacuations. All travel shall be approved in advance by the Contracting Officer Representative (COR) or will not be reimbursed.

(Reimbursable only in accordance with the FTR)

$37,500 1 Lot $37,500

Sack Lunches Sack Lunches for detainees.

(T&M - fixed unit cost)

36,000 EA

Option Year One

Item

Description of Services Unit Price

Quantity Unit of Measure

Total

Number

(CLIN)

Guaranteed Minimum (GM) Miles and Guard Hours (Up to 100,000 Miles per Month) All contractor personnel hours (including standing/processing time), vehicle costs, facilities costs, fuel, maintenance, management, overhead/ G&A, and profit to meet the requirements outlined in the PWS for 100,000 miles per month. Only miles that are driven with detainees on board are included.

12 Mo

1003A

ERO Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 1,000,000 miles per year.

Only miles that are driven with detainees on board are included.

(Blended T&M rate)

1,000,000 Miles

1003B

HSI Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 30,000 miles per year. Only miles that are driven with detainees on board are included.

(Blended T&M rate)

30,000 Miles

Stationary and Delay Hours Stationary and Delay Hours include additional wait time or delay, caused through no fault by the contractor, outside of the included 1-hour start/stop/end wait period in CLIN 1002 and 1003.

43,200 Hours

1005A

ERO Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 1002, CLIN 1003, and CLIN 1004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

4,200 Hours

1005B HSI Funding - Remote Post Guard Hours 5,100 Hours

Remote Post Guard Hours include labor hours outside of CLIN 1002, CLIN 1003, and CLIN 1004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

Per Diem (Hotel, M&IE) Per Diem and Hotel will only be considered for travel outside of the Texas counties in Attachment 6 or to adjoining states, HSI extended operations, or mass evacuations. All travel shall occur in accordance with the Federal Travel Regulation (FTR) and approved in advance by the Contracting Officer Representative (COR) or will not be reimbursed.

(Reimbursable only in accordance with the FTR)

$50,000 1 Lot $50,000

Sack Lunches Sack Lunches for detainees.

(T&M - fixed unit cost)

48,000 EA

Option Year Two

Contract Line Item

Number

(CLIN)

Description of Services Unit Price

Quantity Unit of Measure

Total

Guaranteed Minimum (GM) Miles and Guard Hours (Up to 100,000 Miles per Month) All contractor personnel hours (including standing/processing time), vehicle costs, facilities costs, fuel, maintenance, management, overhead/ G&A, and profit to meet the requirements outlined in the PWS for 100,000 miles per month. Only miles that are driven with detainees on board are included.

12 Mo

2003A

ERO Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 1,000,000 miles per year.

Only miles that are driven with

1,000,000 Miles detainees on board are included.

(Blended T&M rate)

2003B

HSI Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 30,000 miles per year. Only miles that are driven with detainees on board are included.

(Blended T&M rate)

30,000 Miles

Stationary and Delay Hours Stationary and Delay Hours include additional wait time or delay, caused through no fault by the contractor, outside of the included 1-hour start/stop/end wait period in CLIN 2002 and 2003.

43,200 Hours

2005A

ERO Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 0002, CLIN 0003, and CLIN 0004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

4,200 Hours

2005B

HSI Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 2002, CLIN 2003, and CLIN 2004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

5,100 Hours

Per Diem (Hotel, M&IE) Per Diem and Hotel will only be considered for travel outside of the Texas counties in Attachment 6 or to adjoining states, HSI extended operations, or mass evacuations. All travel shall occur in accordance with the Federal Travel Regulation (FTR) and approved in advance by the Contracting Officer Representative (COR) or will not be reimbursed.

(Reimbursable only in accordance with the FTR)

$50,000 1 Lot $50,000

2007 Sack Lunches 48,000 EA

Sack Lunches for detainees.

Option Year Three

Item

Number

(CLIN)

Description of Services Unit Price

Quantity Unit of Measure

Total

Guaranteed Minimum (GM) Miles and Guard Hours (Up to 100,000 Miles per Month) All contractor personnel hours (including standing/processing time), vehicle costs, facilities costs, fuel, maintenance, management, overhead/ G&A, and profit to meet the requirements outlined in the PWS for 100,000 miles per month. Only miles that are driven with detainees on board are included.

12 Mo

3003A

ERO Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 1,000,000 miles per year.

Only miles that are driven with detainees on board are included.

(Blended T&M rate)

1,000,000 Miles

3003B

HSI Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 30,000 miles per year. Only miles that are driven with detainees on board are included.

(Blended T&M rate)

30,000 Miles

Stationary and Delay Hours Stationary and Delay Hours include additional wait time or delay, caused through no fault by the contractor, outside of the included 1-hour start/stop/end wait period in CLIN 3002 and 3003.

43,200 Hours

3005A ERO Funding - Remote Post Guard Hours 4,200 Hours

Remote Post Guard Hours include labor hours outside of CLIN 3002, CLIN 3003, and CLIN 3004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

3005B

HSI Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 3002, CLIN 3003, and CLIN 3004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

5,100 Hours

Per Diem (Hotel, M&IE) Per Diem and Hotel will only be considered for travel outside of the Texas counties in Attachment 6 or to adjoining states, HSI extended operations, or mass evacuations. All travel shall occur in accordance with the Federal Travel Regulation (FTR) and approved in advance by the Contracting Officer Representative (COR) or will not be reimbursed.

(Reimbursable only in accordance with the FTR)

$50,000 1 Lot $50,000

Sack Lunches Sack Lunches for detainees.

48,000 EA

Option Year Four

Item

Number

(CLIN)

Description of Services Unit Price

Quantity Unit of Measure

Total

Guaranteed Minimum (GM) Miles and Guard Hours (Up to 100,000 Miles per Month) All contractor personnel hours (including standing/processing time), vehicle costs, facilities costs, fuel, maintenance, management, overhead/ G&A, and profit to meet the requirements outlined in the PWS for 100,000 miles per month. Only miles

12 Mo that are driven with detainees on board are included.

4003A

ERO Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 1,000,000 miles per year.

Only miles that are driven with detainees on board are included.

(Blended T&M rate)

1,000,000 Miles

4003B

HSI Funding - Over GM Miles and Guard Hours The fully burdened mileage rate that includes both above-GM mileage and above-GM labor costs up to (and not to exceed) 30,000 miles per year. Only miles that are driven with detainees on board are included.

(Blended T&M rate)

30,000 Miles

Stationary and Delay Hours Stationary and Delay Hours include additional wait time or delay, caused through no fault by the contractor, outside of the included 1-hour start/stop/end wait period in CLIN 4002 and 4003.

43,200 Hours

4005A

ERO Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 4002, CLIN 4003, and CLIN 4004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

4,200 Hours

4005B

HSI Funding - Remote Post Guard Hours Remote Post Guard Hours include labor hours outside of CLIN 4002, CLIN 4003, and CLIN 4004 that are required to perform guard post duties for medical runs, court trips, monitoring detainee hotel stays, etc.

(fully burdened hourly rate – T&M)

5,100 Hours

Per Diem (Hotel, M&IE) Per Diem and Hotel will only be considered for travel outside of the Texas counties in Attachment 6 or to adjoining states, HSI extended

$50,000 1 Lot $50,000 operations, or mass evacuations. All travel shall occur in accordance with the Federal Travel Regulation (FTR) and approved in advance by the Contracting Officer Representative (COR) or will not be reimbursed.

(Reimbursable only in accordance with the FTR)

Sack Lunches Sack Lunches for detainees.

48,000 EA

Table 2

Period Total Price Base Period OY1 Total OY2 Total OY3 Total OY4 Total Grand Total

B.6 ERO AND HSI USAGE, BILLING AND INVOICING

CLINs X003A and X005A represent requirements and the contract ceiling for ICE’s Enforcement and Removal Operations. CLINs X003B and X005B represent requirements and contract ceiling for ICE’s Homeland Security Investigators (HSI).

The two offices have independent Contracting Officer’s Representatives (CORs), funding, invoicing, and reporting requirements. The vendor shall invoice the two offices separately using the respective CLINs.

Mileage used in CLIN X002 (Guaranteed Minimum) will be invoiced to ERO only, while all HSI mileage shall be invoiced under X0003B and hours X0005B.

The billing rates shall be the same for both respective CLINs (X003A/B and X005A/B).

B.7 CONTRACT ESTIMATED QUANTITIES, MINIMUM AND MAXIMUM

In accordance with FAR 16.504(a)(4)(ii), the minimum and maximum quantity the Government will acquire under this contract is as follows:

(b) Minimum: $1,000,000 during the period of performance of the IDIQ contract.

(c) Maximum: $TBD during the period of performance of the IDIQ contract

The maximum for the IDIQ contract will be the calculated total value of the IDIQ including the base year and all options, plus 30% of the total value. * Note: This amount will be stated in the resulting IDIQ contract award.

*The purpose of including the additional 30% of the total value, is to account for unanticipated program growth due to possible changes in mission requirements. This value will only impact the IDIQ Contract Maximum and is not accounted for operationally (in the CLINs) at this time. As it is expected, that overall operational management, fleet, maintenance, etc., costs are accounted for in the Guaranteed Mileage CLIN (X002), if this additional scope is needed, it shall be modified into, and utilize the pricing established in CLINs X003A/X003B.

B.7 FUNDING

Funds for the services provided will be obligated at the task order level as the requirement arises, by unilateral modification to the task order by the Government

Please review Section L.5.6.4, Volume 6: Price Proposal Content, and corresponding, Section B.5 Contract Line Item Number (CLIN) Framework Table, for pricing proposal instructions. *

* The estimated total number of hours provided are not contractual commitments or guarantees and are not intended to represent actual expected experience of any given contractor. The estimated quantities were chosen based on historical data and this is determinative of the price evaluation. There is no intent on the part of the Government to obligate funds in the amount of the CLIN totals (ceilings).

(END OF SECTION B)

(Remainder of page intentionally left blank)

SECTION C

PERFORMANCE WORK STATEMENT

(See Attachment 1 - Performance Work Statement)

(END OF SECTION C)

SECTION D

PACKAGING AND MARKING

D.1 PACKING, PACKAGING, MARKING AND STORAGE OF EQUIPMENT

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor.

D.2 EQUIPMENT REMOVAL

All Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within thirty (30) calendar days after contract expiration, or as mutually agreed by the Government and the Contractor. Exceptions to this requirement shall be mutually agreed upon and written notice issued by the CO.

(END OF SECTION D)

SECTION E

INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at this internet address:

https://www.acquisition.gov/far.

Table 3 Clause Number Clause Title Date 52.246-4 Inspection of Services – Fixed-Price Aug 1996

52.246-6 Inspection of Services – Time and Material and Labor Hour

May 2001

(End of clause)

E.2 INSPECTION REQUIREMENTS

Review of Deliverables ---

a. The Contracting Officer or Contracting Officer’s Representative will provide written acceptance, comments and/or change requests, if any, within thirty (30) business days from receipt by the Government of the initial deliverable.

b. Upon receipt of the Government comments, the Contractor shall have fifteen (15) business days to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form.

c. If written acceptance, comments and/or change requests are not issued by the Government within thirty (30) calendar days of submission, the draft deliverable shall be deemed acceptable as written and the Contractor may proceed with the submission of the final deliverable product. The Contractor shall provide all deliverables to the COR in Microsoft Excel, PowerPoint or Word format.

E.3 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to contract requirements by the COR. The scope and nature of inspections will be sufficiently comprehensive, to ensure the completeness, quality and adequacy of all deliverables.

https://www.acquisition.gov/far.

The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection unless otherwise specified in the TO. For periods exceeding thirty (30) days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

E.4 BASIS OF ACCEPTANCE

The basis for acceptance shall follow the requirements set forth in the PWS, the task order, the Contractor's proposal, and other terms and conditions of this contract. Deliverable items rejected under this contract shall be corrected in accordance with the applicable clauses. Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected.

E.5 REVIEW OF DELIVERABLES

(a) The Government will provide written acceptance, comments and/or change requests, if any, within fifteen (15) business days from receipt by the Government of the initial deliverable. For periods exceeding fifteen (15) days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

(b) Upon receipt of the Government comments, the Contractor shall have fifteen (15) business days to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form.

(c) If written acceptance, comments and/or change requests are not issued by the Government within thirty (30) calendar days of submission, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

E.6 WRITTEN ACCEPTANCE / REJECTION BY THE GOVERNMENT

The Government shall provide written notification of acceptance or rejection of all final deliverables within thirty (30) calendar days. Absent written notification, for periods exceeding thirty (30) days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s). All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

E.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Services will be evaluated in accordance with the metrics outlined in the QASP. (see Attachment 2 -

QASP)

(END OF SECTION E)

SECTION F

DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at the following internet address: https://www.acquisition.gov/far/

Table 4

FAR CLAUSE NO. TITLE AND DATE

52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.247-34 F.O.B. Destination (NOV 1991)

(End of clause)

F.2 PERIOD OF PERFORMANCE

The period of performance of the this IDIQ comprises a one-year base period and four, one-year option periods. The period of performance of any task order issued under the contract shall not exceed twelve months.

The FAR clause at 52.217-8 (Option to Extend Services) will be evaluated and included in the resulting contract, allowing the government the option to extend for an additional 6 months at the rates established in the contract. TOs may be issued at any time during the base or option periods.

Table 5 Period of Performance Dates

Transition Period (90 days) 90 days Base Period 9 months

In Accordance with FAR 52.217-9 Option 1 12 months Option 2 12 months Option 3 12 months Option 4 12 months

F.3 TASK ORDER PERIOD OF PERFORMANCE AND PRICING

TOs may be issued at any time during the base and/or option periods. The period of performance of any task order issued under the contract shall not exceed twelve months TOs shall be priced using the rates provided in B.5 CONTRACT LINE ITEM NUMBER (CLIN) FRAMEWORK TABLE, that will be applicable to the task order’s anticipated period of performance.

https://www.acquisition.gov/far/

F.4 PLACE OF PERFORMANCE

The place of performance shall be primarily, but not limited to, locations within the San Antonio Field Office Area of Responsibility (see Attachment 6 - Texas Counties and Attachment 3 - SNA Transportation Address List).

On an as needed basis, Transportation services will be required to locations outside the San Antonio Field Office Area of Responsibility (AOR) and in some cases to locations in bordering states.

F.5 NOTICE OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule, or as soon as the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR in writing. This notification shall give pertinent details and this data shall be informational only in character; this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6 CONTRACTOR EVALUATING PROCEDURES:

The Government will issue Contractor performance ratings via the Contractor Performance Assessment Reporting System (CPARS) in accordance with FAR 42.1502. The CPARS website is located:

https://www.cpars.gov/.

F.7 DELIVERABLES

(a) For purposes of delivery, all deliverables shall be made by close of business (COB) 4:30 P.M. Eastern Standard Time, at destination, Monday through Friday, unless stated.

(b) All deliverables submitted in electronic format shall be free of any known computer virus or defects.

If a virus or defect is found, the initial deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus.

(c) Each deliverable shall be accompanied by a cover letter from the Contractor on Company letterhead.

Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

(d) In the event the Contractor anticipates difficulty in complying with any delivery schedule, the Contractor shall immediately provide written notice to the CO and COR. Each notification shall give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

https://www.cpars.gov/

(e) If a Contractor is non-compliant in submission of deliverables, the Government will document the non-compliance in any requested Contractor’s past performance report and may draft a Contractor Deficiency Report.

(f) Table 6 lists deliverables due as specified in the Deliverable Table. The format and content of all deliverables are subject to Government approval.

Table 6 Contract Deliverable Requirements List (CDRL)

# Deliverable Description PWS/Solicitation Reference

Due Date and Frequency of Updates

1. Transition-In Plan PWS – Section 1.5 With Proposal; finalized two weeks after award and updated weekly.

2. Transportation Operations Plan PWS – Section 1.4 Within 30 days of award;

Updated as Needed

3. Communication Plan PWS - 1.16 and 7.1.2 Within 30 days of award;

Updated as Needed

4. Staffing Plan PWS Section 2.1 With Proposal Submission;

finalized two weeks after award; and updated as needed

5. Quality Control Plan RFP Section L.7 and Quality Assurance

Surveillance Plan Section 3

With Proposal Submission;

Updated as Needed

6. Emergency Plan PWS – Section 1.19 and Section 6.0

Within 30 days of award;

Updated as Needed

7. IT Security Plan HSAR 3052.204-70 and PWS – Section 7.2

Within 30 days of award;

Updated as Needed

8. Subcontracting Plan FAR 52.219-9 With Proposal Submission;

Updated as Needed

9. Daily Transportation Schedule PWS – Section 1.7.1.1 As requested by the COR

10. Summons Log PWS – Section 1.7.1.2 As requested by the COR

11. Schedule/Dispatch/Tracking and Reporting System PWS- Section 1.7.1.3

Conceptual description plan due with proposal; finalized working system due after award. Updated as needed

12.

Contractor Employee Registrations, Commissions, Permits and Licenses

PWS – Section 3.10.2.1 Prior to Entry on Duty and then as requested by COR

13. Vehicle Inspection Checklist PWS – Section 1.8.2.3 Within 30 days of award of contract award

14. Departure Scheduling and Security Notification PWS - Section 1.11

Description of notification due with proposal; Due prior to the commencement of each trip and updated as needed

15.

Record of Persons and Property Transferred (Form I- 216)

PWS - Section 1.12.2 As Requested by the COR

16. Vehicle Surveillance Recordings PWS- Section 1.14.4 As Requested by the COR

17. Meals, Snacks and Special Dietary Meals PWS – Section 1.15

Description and content of meals, snacks and special dietary melas due with proposal submission and then as requested by COR

18. Temperature Report Log for Refrigerators PWS – Section 1.15.2 As requested by the COR

20. Number of Meals Served PWS – Section 1.15 Provided Monthly and as requested by the COR

21. Vehicle Insurance FAR 52.228-10 Within 30 days of award of contract

23. Plans, Policy and Procedures Manual PWS Section 2.1

Plan and Policy: as required with Proposal Submission;

Procedures Manual: 5 days after award

24. Resumes of Key Personnel PWS – Section 2.1.3 With Proposal Submission and after that anytime a change is anticipated

25. Organizational Chart RFP and PWS – Section 2.1

With Proposal Submission and after that, anytime as requested.

26. Suitability and e-Qip Security Process

RFP Section H and PWS – Section 2.1.4.3

With proposal Submission;

Updated as needed.

27. COR Monthly Report PWS -Section 2.3.1 Monthly beginning 30 Days after contract award

28. TMO Monthly Report PWS – Section 2.3.2 Within 5 business days post invoice

29. Transition Out Plan PWS – Section 2.4 Within 30 Calendar Days from COR Request

30. Employee Standard of Conduct PWS – Section 3.1.1 Within 30 days of contract award

31. Permits and Licenses PWS – Section 3.10 Within 30 days of contract award and as requested by the

COR

32. Training Documentation PWS – Section 4.0 As requested by the COR

33. Prison Rape Elimination Act PWS – Section 4.5

Proof of Training must be provided to the COR prior to the

Contract Employees being granted access to detainee population

34. List of Firearms by serial number PWS – Section 4.9 Within 30 days of contract award and as requested by COR

35. Firearm Training PWS – Section 4.9.22 Within 30 days of contract award and within 15 days prior to entry on duty for new hires.

36. Standard Operating Procedures PWS – Section 5.0 Within 30 days of contract award and updated as needed

37. Escape Procedures and Process PWS – Section 5.2 Within 30 days of contract award and updated as needed

38. Sexual Abuse Prevention and Reporting PWS – Section 6.1

Immediate Notification of any knowledge, suspicion, or information regarding sexual abuse, assault or discovery of any employees who engaged in past sexual abuse

39. Injury, Illness and Reports PWS – Section 6.2

Monthly Injury Report and Immediate Notification for incidents for physical harm to or threaten the safety, health or welfare of any person

40 E-Verify Data FAR 52.222-54 Quarterly

(END OF SECTION F)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 PRIMARY GOVERNMENT ROLES AND RESPONSIBILITIES

The following subsections describe the roles and responsibilities of individuals and/or authorized users who will be the primary Points of Contact (POC) for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time.

G.1.1 Government Personnel

Contracting Officer’s Representative (COR)

The COR within the Enforcement and Removal Office, (ERO), is responsible for the receipt and acceptance of the contract-level deliverables and reports and past performance reporting for the SNA Transportation TOs. The COR supports the CO in the general management of the acquisition. The COR for SNA Transportation is:

Name: To Be Named at Contract Award Address:

Email:

Telephone Number:

The COR for this contract will be identified by the CO through a written designation. A copy of the letter of designation with specific duties and responsibilities will be provided to the Contractor.

The COR will represent the CO in the administration of technical details within the scope of the task order. The COR is also responsible for the final inspection and acceptance of all task order deliverables and reports. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the CO or the Government. The COR does not have authority to alter the Contractor’s obligations or to change the contract specifications, price, terms or conditions. If, as a result of technical discussions, it is desirable to modify task order obligations or the specification, changes will be issued in writing and signed by the CO.

Contracting Officer (CO)

The ICE Office of Acquisition Management has the overall responsibility for administration of the SNA Transportation Contract. The CO, without right of delegation, is the only authorized individual to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. The CO for this contract is:

Name:

Email:

G.1.2 Minimum Contractor Key Personnel

Contractor’s Program Manager (PM)

The PM shall be responsible for comprehensive account support for the SNA Transportation contract, and act as the central point of contact with the Government for all contract issues. The PM will represent the Contractor at all post-award meetings.

A chronological summons log will be maintained by the PM indicating disposition of the transportation and stationary services. The chronological summons log will be made available to the Government upon request.

Transportation Coordinator (TC)

The TC is responsible for transportation management operations and ensure all contractor personnel perform their duties in accordance with PBNDS 2011. The TC will ensure for the safety and accountability of all detainees and is responsible for all documentation that can be made available to the Government at the Government’s request. The TC will be responsible for the contractor vehicles assigned to this contract.

Corporate Security Officer (CSO)

The CSO is responsible for managing the contractor employee background clearance process, to ensure that every contracted personnel assigned are in full compliance to all rules, regulations, of the contract requirement.

G.2 UNILATERAL ORDERS

TOs under this contract may be issued unilaterally. If the parties fail to agree, the CO may require the Contractor to perform and any disagreement shall be deemed a dispute within the framework of the "Disputes" clause.

G.3 INVOICING INSTRUCTIONS

Invoices shall be submitted as follows:

Service Providers/Contractors shall use these procedures when submitting an invoice.

1. Invoice Submission: Invoices shall be submitted monthly in a “.pdf” format in accordance with the contract terms and conditions via email, United States Postal Service (USPS) or facsimile as follows:

a) Email:

• Invoice.Consolidation@ice.dhs.gov mailto:Invoice.Consolidation@ice.dhs.gov

• Contracting Officer Representative (COR) or Government Point of Contact (GPOC)

• Contract Specialist/Contracting Officer

Each email shall contain only (1) invoice and the invoice number shall be indicated on the subject line of the email.

b) USPS:

DHS, ICE

Financial Operations - Burlington P.O. Box 1620 Williston, VT 05495-1620

ATTN: (utilize code below based on which requirement)

Codes: ICE-ERO-FOD-FAO

The Contractors Data Universal Numbering System (DUNS) Number must be registered and active in the System for Award Management (SAM) at https://www.sam.gov prior to award and shall be notated on every invoice submitted to ensure prompt payment provisions are met. The ICE program office identified in the task order/contract shall also be notated on every invoice.

c) Facsimile:

Alternative Invoices shall be submitted to: (802)-288-7658

Submissions by facsimile shall include a cover sheet, point of contact and the number of total pages.

Note: The Service Provider’s or Contractor’s Dunn and Bradstreet (D&B) DUNS Number must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award and shall be notated on every invoice submitted to ensure prompt payment provisions are met. The ICE program office identified in the task order/contract shall also be notated on every invoice.

2. Content of Invoices: Each invoice shall contain the following information in accordance with 52.212-4 (g), as applicable:

(i). Name and address of the Service Provider/Contractor. Note: the name, address and DUNS number on the invoice MUST match the information in both the Contract/Agreement and the information in the SAM. If payment is remitted to another entity, the name, address and DUNS information of that entity must also be provided which will require Government verification before payment can be processed;

(ii). Dunn and Bradstreet (D&B) DUNS Number;

(iii). Invoice date and invoice number;

(iv). Agreement/Contract number, contract line item number and, if applicable, the order number;

https://www.sam.gov/

(v). Description, quantity, unit of measure, unit price, extended price and period of performance of the items or services delivered;

(vi). If applicable, shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vii). Terms of any discount for prompt payment offered;

(viii). Remit to Address;

(ix). Name, title, and phone number of persons to resolve invoicing issues;

(x). ICE program office designated on order/contract/agreement and

(xi). Mark invoice as “Interim” (Ongoing performance and additional billing expected) and “Final” (performance complete and no additional billing)

(xii). Electronic Funds Transfer (EFT) banking information in accordance with 52.232-33 Payment by Electronic Funds Transfer – System for Award Management or 52-232-34, Payment by Electronic Funds Transfer – Other than System for Award Management.

3. Invoice Supporting Documentation. To ensure payment, the vendor must submit supporting documentation which provides substantiation for the invoiced costs to the Contracting Officer Representative (COR) or Point of Contact (POC) identified in the contract. Invoice charges must align with the contract CLINs. Supporting documentation is required when guaranteed minimums are exceeded and when allowable costs are incurred. Details are as follows:

(i). Guaranteed Minimums. If a guaranteed minimum is not exceeded on a CLIN(s) for the invoice period, no supporting documentation is required. When a guaranteed minimum is exceeded on a CLIN

(s) for the invoice period, the Contractor is required to submit invoice supporting documentation for all detention services provided during the invoice period which provides information demonstrating the additional invoicing.

(ii). Allowable Incurred Cost. Fixed Unit Price Items (items for allowable incurred costs, such as transportation services, stationary guard or escort services, transportation mileage or other Minor Charges such as sack lunches and detainee wages): shall be fully supported with documentation substantiating the costs and/or reflecting the established price in the contract and shall be submitted in .pdf format:

a. Detention Bed Space Services. For detention bed space CLINs without a GM, the supporting documentation must include:

• Bed day rate;

• Detainees check-in and check-out dates;

• Number of bed days multiplied by the bed day rate;

• Name of each detainee;

• Detainees identification information

b. Transportation Services: For transportation CLINs without a GM, the supporting documentation must include:

• Mileage rate being applied for that invoice;

• Number of miles;

• Transportation routes provided;

• Locations serviced;

• Names of detainees transported;

• Itemized listing of all other charges; and,

• for reimbursable expenses (e.g. travel expenses, special meals, etc.) copies of all receipts.

c. Stationary Guard Services: The itemized monthly invoice shall state:

• The location where the guard services were provided,

• The employee guard names, and number of hours being billed,

• The employee guard names and duration of the billing (times and dates), and

• for individual or detainee group escort services only, the name of the detainee(s) that was/were escorted.

d. Other Direct Charges (e.g. VTC support, transportation meals/sack lunches, volunteer detainee wages, etc.):

1) The invoice shall include appropriate supporting documentation for any direct charge billed for reimbursement. For charges for detainee support items (e.g. meals, wages, etc.), the supporting documentation should include the name of the detainee(s) supported and the date(s) and amount(s) of support.

(iii) Firm Fixed-Price CLINs. Supporting documentation is not required for charges for FFP CLINs.

4. Safeguarding Information: As a contractor or vendor conducting business with Immigration and Customs Enforcement (ICE), you are required to comply with DHS Policy regarding the safeguarding of Sensitive Personally Identifiable Information (PII). Sensitive PII is information that identifies an individual, including an alien, and could result in harm, embarrassment, inconvenience or unfairness.

Examples of Sensitive PII include information such as: Social Security Numbers, Alien Registration Numbers (A-Numbers), or combinations of information such as the individuals name or other unique identifier and full date of birth, citizenship, or immigration status.

As part of your obligation to safeguard information, the follow precautions are required:

(i) Email supporting documents containing Sensitive PII in an encrypted attachment with password sent separately to the Contracting Officer Representative assigned to the contract.

(ii) Never leave paper documents containing Sensitive PII unattended and unsecure. When not in use, these documents will be locked in drawers, cabinets, desks, etc. so the information is not accessible to those without a need to know.

(iii) Use shredders when discarding paper documents containing Sensitive PII.

(iv) Refer to the DHS Handbook for Safeguarding Sensitive Personally Identifiable Information (March 2012) found at http://www.dhs.gov/xlibrary/assets/privacy/dhs-privacy-safeguardingsensitivepiihandbook-march2012.pdf for more information on and/or examples of Sensitive PII.

5. Invoice Inquiries. If you have questions regarding payment, please contact ICE Financial Operations at 1-877-491-6521 or by e-mail at OCFO.CustomerService@ice.dhs.gov.

Invoices without the above information may be returned for resubmission.

The preferred method of submittal is email.

(END OF SECTION G)

mailto:OCFO.CustomerService@ice.dhs.gov

SECTION H

SPECIAL CONTRACTING REQUIREMENTS

H.1 TRAINING

The Government will not allow costs, nor reimburse costs associated with the Contractor training employees in an effort to attain and/or maintain minimum personnel qualification requirements of this contract. Attendance at workshops or a symposium is considered training for purposes of this clause.

H.2 GENERAL PURPOSE OFFICE EQUIPMENT (GPOE) AND INFORMATION

TECHNOLOGY (IT)

The cost of acquisition of General-Purpose Office Equipment (GPOE) and IT shall not be allowable as direct charges to this contract. The Contractor is expected to have the necessary facilities to perform the requirements of this contract, including any necessary GPOE and IT. GPOE means equipment normally found in a business office such as desks, chairs, typewriters, calculators, file cabinets, etc. “IT” means any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, movement, control, display, switching, interchange, transmission, or reception of data or information. IT includes computers, ancillary equipment, software, firmware and similar products, services (including support services), and related resources.

H.3 PERFORMANCE-BASED SERVICES CONTRACTING (PBSC)

Through the direction of the Office of Management and…