7-Special Instructions to Vendors GEN2132545Q1.pdf
PDF 156 KB Posted
- Solicitation number
- GEN2132545Q1
- Issued by
- Broward County, Fort Lauderdale City, Florida
About this file
This document contains special instructions to vendors for an open-end contract solicitation issued by Broward County Greater Fort Lauderdale Convention and Visitors Bureau for a Project Specialist position focused on Continental Europe Travel Trade. The contract is indefinite in quantity with no guaranteed minimum purchase requirement, meaning the County will issue purchase orders as needed without obligation to procure a specific volume of services. The initial contract period begins on the date of award and extends for one year, with advance notification of renewal intent to be provided before expiration. The County reserves the right to obtain services from alternative sources if the selected vendor cannot meet delivery timelines at the contracted price. Vendors must submit responses electronically through BPRO by the specified closing date and time, and the County will not accept submissions through other means.
Evaluation of vendor proposals will be conducted by a Review Team comprising the project manager and other County staff, who will assess submissions for responsiveness, responsibility, and compliance with the Scope of Services requirements. The County will select the vendor offering the best overall value based on the evaluation criteria and established ranking system. No price adjustment or escalation mechanisms apply to this contract, and pricing information is to be addressed according to the General Conditions. No set-asides, prevailing wage requirements, liquidated damages provisions, licensing requirements, permits and fees, or recycling preferences apply to this solicitation. The vendor must perform 100 percent of the total contract price without subcontracting or outsourcing, and bears full responsibility for all equipment, materials, and timely delivery regardless of whether items are manufactured by the vendor.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Scope of Services GEN2132545Q1.pdf | ||
| 1-Insurance Requirements - Quotes Bids.docx | DOCX document | |
| 8-Addenda No. 1.pdf | ||
| 3-General Conditions - Quotes Bids.docx | DOCX document | |
| 2-Vendor Questionnaire - Quotes and Bids.docx | DOCX document | |
| 6-Evaluation Criteria GEN2132545Q1.pdf | ||
| 9-BidTabulation GEN2132545Q1.pdf | ||
| 4-Minimum Insurance Requirements GEN2132545Q1.pdf |
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Text version
SPECIAL INSTRUCTIONS TO VENDORS
QUOTATION REQUEST OR INVITATION TO BID
Project Specialist for Continental Europe Travel Trade
A. Scope This open-end contract is for a Project Specialist for Continental Europe Travel Trade for the Broward County Greater Fort Lauderdale Convention and Visitors Bureau in accordance with the Scope of Services.
B. Contract Type
Open-End/Indefinite Quantity Contracts. This solicitation is not for a definite quantity of goods or services and is for an open-end/indefinite quantity contract. Unless otherwise stated in the solicitation, there is no guaranted minimum quantity of goods or services. Any quantities stated are estimates only. The County may issue purchase orders on this solicitation as and when required; issue a blanket purchase order for individual agencies; issue instructions for use of direct purchase orders by various County agencies; procure amounts above any stated guaranteed minimum quantity by any method from any other source(s); or do any combination of the foregoing.
No delivery of goods or performance of services shall become due or be accepted without a written purchase order and delivery instruction by the County, unless otherwise expressly provided in the solicitation. Such order will contain the quantity, time of delivery, and other pertinent data. If the County requires delivery within a shorter period than the delivery time specified in the solicitation (if any), and if the Vendor is unable to deliver by that time at the contracted price, the County may obtain such delivery from other sources, without penalty or prejudice to the County, and such shall not be a violation of the contract.
Contract Term/Period: The initial contract period shall start on date of award and shall terminate one-year from that date. Notification of intent to renew will be sent in advance of expiration date of this contract. The Vendor must complete delivery, and the County will receive delivery, on any orders issued by the County to the Vendor prior to the date of expiration.
C. Office of Economic and Small Business Requirements
A SBE/CBE Reserve or CBE Goal is not applicable to this solicitation.
D. Funding Requirements (ex. Grant, State, or Federal) Not applicable to this solicitation.
E. Specifications and Requirements The Scope of Services included apply to this solicitation. If the Scope of Services reference a third party (i.e., manufacturer, applicator, subcontractor, etc.), the reference is to be construed as the Vendor through the third party.
F. Requests for Approved Equals
G. Vendor Responsibilities The Vendor will be responsible for the provision, installation (if applicable, per Scope of Services, and performance of all equipment, materials, services, etc. offered in their submittal. The Vendor is not relieved of responsibility for the performance of all equipment furnished, or of ensuring timely delivery of materials, equipment, etc., even if the equipment or materials are not of their own manufacture.
The Vendor must itself perform, without subcontracting or other forms of outsourcing, work that constitutes at least 100% percent of the total contract price.
H. Fiscal Year End
I. Basis of Award A Review Team will be comprised of the solicitation’s Project Manager and other County staff based on their experience. The Review Team will review and evaluate Vendor submittals for responsiveness, responsibility, and compliance with the Scope of Services to ensure Vendors are following solicitation requirements and to select vendors to provide services that are in the best interest of the County. The Review Team will evaluate the Vendor in accordance with the evaluation criteria and establish a ranking. The Project Manager will compile the results of the Vendor’s submittals into a Vendor Evaluation Criteria Response Matrix which will contain the ranking of the Vendors. County reserves the right to select a Vendor and award a Contract based solely on the Vendor’s written submittal, choosing the proposal that represents the best overall value as determined through the evaluation process.
J. Multiple Awards
K. Price Adjustment/Escalation
L. Maintenance and Service Requirements
M. Licensing Requirements
N. Certification Requirements
O. Permits and Fees
P. Allowances
Q. Public Bid Disclosure Act
R. Recycling Preference
S. Prevailing Wage Rates
T. Liquidated Damages
U. Payment Refer to General Conditions.
V. Additional Information/Instructions
Form Date 7/17/26
| A. Scope |
| B. Contract Type |
| C. Office of Economic and Small Business Requirements |
| D. Funding Requirements (ex. Grant, State, or Federal) |
| E. Specifications and Requirements |
| F. Requests for Approved Equals |
| G. Vendor Responsibilities |
| H. Fiscal Year End |
| I. Basis of Award |
| J. Multiple Awards |
| K. Price Adjustment/Escalation |
| L. Maintenance and Service Requirements |
| M. Licensing Requirements |
| N. Certification Requirements |
| O. Permits and Fees |
| Q. Public Bid Disclosure Act |
| R. Recycling Preference |
| S. Prevailing Wage Rates |
| T. Liquidated Damages |
| U. Payment |
| V. Additional Information/Instructions |
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