6-Evaluation Criteria GEN2132545Q1.pdf

EVALUATION CRITERIA

INFORMAL REQUEST FOR PROPOSAL

PROJECT SPECIALIST FOR CONTINENTAL EUROPEAN TRAVEL TRADE

1. Ability of Professional Personnel:

Identify the Vendor’s Project Specialist, including other key members of the team for this project. Provide the qualifications and relevant experience of the key team members and key staff that are intended to be assigned to this project. Include resumes for the project manager and all key staff described, as well as an organization chart showing Vendor’s managerial and staff structure. Provide any licenses, certifications, designations, and affiliations of the Vendor’s team. Identify which Team members will run project meeting(s).

2. Project Approach:

Describe the Vendor’s approach to the project. Provide the Team's methodology and recommended approach to research, considering the services described in the Scope of Services. Include specific team members and their responsibilities related to the following events/activities:

Provide details on how the vendor will coordinate Activities in Continental Europe:

• Activations/Trainings with Tour Operators and Travel Agencies Describe the Vendor’s approach to creating agenda, securing training appointments with tour operators and travel advisors, and securing venues and offices as needed for events throughout Continental Europe. Provide proposals and costs associated for Visit Lauderdale program.

Provide proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

Provide final report on training activities, appointment notes and follow-up process. (include Lauderdale Loyalist new registrations and certifications).

• Attend TravMedia’s International Media Marketplace (IMM) Media Event in Berlin - March 2027 Describe the Vendor’s approach to creating agenda and securing appointments with media/public relations outlets during the IMM Media event in Berlin.

Provide proposed registration fee and space as needed.

Provide and secure appointments with key media, press and journalists.

Proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

Provide final report and evaluation on appointments held and follow-up process.

• Attend International Travel Show (ITB) in Berlin - March 2027

Describe how Vendor will participate during the ITB trade show by securing appointments and meetings that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Sope of Services).

Provide proposed registration fees to attend. Booth base and build is in Visit Lauderdale’s budget request for ITB.

Provide information for any marketing and sponsorship fees associated with the program platform.

Provide proposed fees for in-person representatives to attend and coordinate, including all

• Attend UNIQUE Switzerland - October 2026

Describe the Vendor’s detailed approach to participate during the UNIQUE Switzerland luxury travel show by securing appointments that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend the show.

Provide information for any marketing and sponsorship fees associated with the program platform.

Provide proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

• Visit USA Netherlands 3-day Roadshow - January 2027 Outline the Vendor in-person training details as it relates to the 3-day roadshow with agenda, locations, agencies, and events.

Provide proposed registration fees to attend.

Provide proposed fees for in-person representatives to attend and coordinate, including all travels costs.

Provide information for any marketing and sponsorship fees associated with the program

• Visit USA Florida Day France - February 2027 Describe the Vendor coordination of agenda, training program, and agents that will be present for this event with Visit USA Florida Day for tour operators, travel agents and media.

Provide proposed registration fees to attend.

Provide proposed fees for in-person representatives to attend and coordinate, including all travels costs.

Provide information for any marketing and sponsorship fees associated with the program platform.

Provide final report on training activities, appointment notes and follow-up process. (Lauderdale Loyalist coordination and certification).

• Visit Florida Annual Germany Roadshow - October 2026 Outline the Vendor in-person training details as it relates to the roadshow with agenda, locations, agencies, and events.

Provide proposed registration fee and space.

Provide information for any marketing and sponsorship fees associated with the program platform.

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

• Expipoint Roadshow Cruise Destinations - November 2026 Outline the Vendor in-person training details as it relates to the roadshow with agenda, locations, agencies, and events.

Provide proposed registration fee and space.

Provide information for any marketing/sponsorship fees associated with the program platform.

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

• Attend MyCruise Trade Show Denmark - October 2026 Describe the Vendor’s detailed approach to participate during the MyCruise Back-Back (B2B) and Consumer trade show and Blue Ocean Awards program by securing appointments with cruise agencies that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend the show.

Provide information for any marketing and sponsorship fees associated with the program platform.

Provide proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

• Showcase USA-Italy - February/March 2027 Describe the Vendor’s detailed approach to participate during Showcase USA-Italy B2B appointment travel show by securing appointments that the Vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend the show.

Provide proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

Provide information for any marketing and sponsorship fees associated with the program

• Attend Going Italy - November 2026 Describe the Vendor’s detailed approach to participate during the Going Italy travel show by securing appointments that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend the show.

Provide proposed fee for in-person representative to coordinate, manage and attend, including all travels costs.

Provide information for any marketing and sponsorship fees associated with the program

• Continental Europe Media/Trade Destination Preview to Greater Fort Lauderdale - date to be determined (TBD) Describe the Vendor’s approach for the development of a Media/Trade Destination Preview to include journalists, travel influencers, press, tour operators, and travel agents from the Continental European region. This will include the vetting of media and trade-related partners, invitations, and managing travel-related needs.

Provide proposed project fees relating to the development of this project.

Provide proposed fees for representatives to attend and coordinate, including all travels costs while on the Destination Preview.

Provide and coordinate key airline partnerships in conjunction for this event (refer to Scope of

Service).

Provide final report on mission activities, appointment notes and follow-up process.

• Cruise Line Luxury Media/Destination Preview to Greater Fort Lauderdale – TBD.

Describe the Vendor’s approach for the development of a Media/Trade Destination Preview to include journalists, travel influencers, press, tour operators, and travel agents from the Continental European region in conjunction with a cruise line. This will include the vetting of media and trade-related partners, invitations, and managing travel-related needs.

Provide proposed project fees relating to the development of this project.

Provide proposed fees for representatives to attend and coordinate, including all travels costs while on the Destination Preview.

Provide and coordinate key airline partnerships in conjunction for this event (refer to Scope of

Service) Provide final report on mission activities, appointment notes and follow-up process.

• Any other relative trade and public relations (PR) activities proposed.

Vendor to provide proposals of other trade-related or public relations activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

Provide proposed fees for in-person representatives to attend and coordinate, including all

Provide information for any marketing/sponsorship fees associated with the program platform.

• Provide details on how the Vendor will deliver research, trends and outlooks for outbound travel-specific from targeted Continental European Markets to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing Continental European operators, outbound to Greater Fort Lauderdale, along with current product available and current/actual production numbers being updated every six months during contracted period.

3. Past Performance:

Describe Prime Vendor’s experience on projects of similar nature, scope, complexity, and duration, along with evidence of satisfactory completion, both on time and within budget, for the past three (3) years.

Specify which of the Vendor’s team is involved. If any of the Vendor’s projects have been or are agreements with state or local governments, include a copy of the agreement. Vendor should provide references for similar work performed to show evidence of qualifications and previous experience. Refer to Vendor Questionnaire and submit as instructed.

Provide at least three (3) references for similar work performed to show evidence of qualifications and previous experience, from within the last three (3) years. References should be from contacts directly involved with vendor’s projects related to visual interactive experiences. References provided should be for services like those described in the Scope of Services. Vendor references and performance evaluations, if applicable, will be considered in evaluation of vendor’s past performance.

4. Vendor Workload:

Vendor will list all active projects that it is currently managing.

Describe the vendor’s approach in managing these projects along with Project Specialist for Continental European region. Will there be any challenges for any of the listed projects? If so, describe how the vendor will deal with the project challenges. Include your explanation of meeting “project specific” time and budget requirements and indicate whether the vendor is committed to meet these requirements (refer to Scope of Services).

Estimated Contract Budget: $99,900

5. Pricing:

Vendors are to submit pricing via BPRO. It is the Vendor’s sole responsibility to assure their pricing is submitted and received electronically through BPRO by the end date and time specified in the solicitation.

The County will not consider pricing received by other means. Pricing submitted electronically in BPRO is a matter of responsiveness. Failure to complete and electronically submit pricing in BPRO shall determine the Vendor to be non-responsive to the solicitation pricing requirements.