7-Scoresheet For information only.xls

XLS spreadsheet 91 KB Posted

Attached to
BB27-101, Locum Tenens Staffing Services - Pharmacists
Solicitation number
BB27-101
Issued by
Utah

About this file

This file is an RFP evaluation scoresheet template prepared by the State of Utah Division of Purchasing and Department of Health and Human Services (DHHS) for Solicitation BB27-101, Locum Tenens Staffing Services - Pharmacists. The RFP seeks to establish multiple contract awards with qualified vendors to provide locum tenens pharmacist staffing services on an as-needed basis for DHHS facilities. The anticipated contract term is five years, with vendors required to guarantee pricing for a minimum of one year. The scoresheet is designed as a draft tool for the evaluation committee to organize minimum mandatory requirements and scoreable technical criteria; it is not subject to return to the Division of Purchasing and is not subject to disclosure under the Government Records Access and Management Act (GRAMA).

The evaluation framework establishes five scoreable technical criteria weighted at 30, 30, 30, 25, and 25 points respectively, totaling 700 technical points across a 0-5 scoring scale. Vendors must achieve a minimum threshold of 420 technical points to remain eligible for award consideration. Cost is weighted at 30 percent of the total evaluation score, with 300 available points, and will be calculated using a comparative formula where the lowest-cost offeror receives 100 percent of cost points and other offerors receive a proportional percentage based on their pricing relative to the lowest bid. Award will be made to vendors meeting both a minimum technical score threshold of 420 points and a combined threshold of 600 total points (technical plus cost). The minimum mandatory requirements focus on offeror agreement to provide licensed pharmacist staffing, maintain required business and professional licenses including Utah licensure and DEA certification, implement credentialing and background check procedures, provide 24/7 emergency staffing support, and deliver qualified candidates by DHHS-specified deadlines.

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Instructions

Instructions for Interactive Scoresheet
Description: The interactive scoresheet is designed as a tool to help the evaluation committee organize the minimum mandatory requirements and the scoreable technical criteria that will be used in the RFP. The scoresheet will be filled out in phases and upon completion will become the scoresheet that is published with the RFP and eventually used to score the offers. Data should be entered in shaded cells only. This scoresheet may need to be modified, such as adding more rows and adjusting formulas accordingly, to meet the needs of your RFP.
Identify Important Criteria
1. Begin by making a list of all criteria that is important to the eventual solution. The list can be done on the Interactive Scoresheet or any other program you are comfortable with, pen and paper included. The initial list should be a brainstorm. Consider items that would be important later in the life of the solution. For example, compatibility with existing technology, maintenance, service, scaleability, enterprise solutions, emerging technologies, etc.
Prioritize Important Criteria
2. When you feel the list is fairly comprehensive, begin to organize the list. You may choose to organize similar items into subcategories, but most importantly, prioritize the criteria by what is most important.
Identify "Pass - Fail" Criteria
3. Once you have identified all the criteria and their relative importance, consider which items are mandatory and can be scored with either a "Pass", meaning it meets the criteria, or "Fail", meaning it does not meet the criteria. These criteria can be used for Minimum Mandatory Requirements and an initial evaluation.
Insert Minimum Mandatory Requirements
4. Taking the list of criteria, put the Minimum Mandatory requirements in the section labeled "Minimum Mandatory Requirements". You can add lines by clicking on row 20 to highlight the row, right-clicking, and selecting Insert Row. Follow this procedure for any additional lines needed. You will have to fix row numbering and formatting if you insert additional rows.
Insert Technical Criteria
5. Copy Scoreable Technical Criteria items into the apprpriate section. You can add lines by clicking on row 46 to highlight the row, Right-clicking, and selecting Insert Row. Follow this procedure for any additional lines needed. You will have to fix row numbering and formatting if you insert additional rows.
Develop the RFP Scope of Work
6. It is now time to begin writing the "Detailed Scope of Work" and "Proposal Requirements and Company Qualifications" sections of the RFP. The "Detailed Scope of Work" section is designed to describe each task as carefully and with as much detail as possible. If appropriately done, it will produce responsive Proposals and ease the task of managing the project/contract.
Ensure All Scorable Criteria is Included in RFP
7. The "Proposal Requirements and Company Qualifications" section should spell out all of the items on the "Score Sheet". Begin with the "Minimum Mandatory" items and how the offeror will respond and meet the minimums. For example, if the scoresheet says, "Meets minimum wireless technology", this section will state what the minimum wireless technology is, and if necessary, how the offeror will demonstrate compliance. This could be done by stating in the response that the Offeror complies or providing some kind of documentation to establish compliance.
Identify RFP Page Numbers or Section Numbers for all Scoreable Criteria
8. As you address each one of the "Minimum Mandatory" and "Scoreable Technical Criteria", put the section and page number of the criteria explanation on the "Score Sheet" in the cells provided.
Identify Weights for All Scorable Criteria
9. Enter a weight for each "Scoreable Technical Criteria" in column J. The weight is used to identify the importance of the criteria to the project/contract. The weighting should clearly identify the priority of the "Scoreable Technical Criteria". For example, if you have the criteria "The solution should be blue to match our new furniture" and "The solution will sync with our legacy software", and one is more important than the other, you would identify that by the numbers assigned in the "Criteria Weight" column. For example, you could give weight assignments like the following: 1 and 2, 2 and 3, 1 and 4, or 1 and 6. Don't worry about assigning points. Just worry about the relative importance of each of the criteria against each other. This is important because if you weight one criteria of lesser importance the same as the most important criteria, then you could get a substandard solution.
Identify Required Minimum Technical Percentage
10. Enter the technical score minimum threshhold that has to be met to be considered for award.
Identify Cost Percentage
11. The last thing to consider before posting the Score Sheet is the percentage amount that will be used in scoring of the cost portion of the response. Cost has to equal a minimum of 30%. Please fill in the cell labeled "Percent of Total" at this time.
Filling out the RFP Score Sheet
12. When it is time to score the evaluations, first make a copy of the "Score Sheet" tab by right-clicking on the tab and selecting Move or Copy. There is a check box for Make a Copy and you can select where in the workbook you would like the page to be located. Make a sheet for every offer you will be evaluating.
Evaluate Proposals
13. Now is the time to evaluate the offers. First evaluate whether the offer meets each of the Minimum Mandatory Requirements. Use the drop down menu that appears in the cell for "Evaluation" when you click in the cell. If any of the Minimum Mandatory Requirements are not met, you do not need to continue your evaluation.
Proposals Passing Minimum Mandatory Requirements
14. For all offers that pass the Minimum Mandatory Requirements, proceed to the Scoreable Technical Criteria. Using the requirements written in the RFP and identified on the Score Sheet, evaluate each criteria on a scale of 1 - 5. The scale is included on the Score Sheet for your reference. When it is time to make an award recommendation, you will need to put together a Justification Statement. You will have the information you need if you fill these sections out while performing the evaluation.
Scoresheet Summary
15. The "Scoresheet Summary" tab may be used to make the evaluation score sheet that will be used at the Award Determination meeting. All committee members will have an opportunity to review scores before finalizing the technical scores. Some formulas can be used to facilitate this process, but those can only be written after it has been determined how many offers will be evaluated. For help on this please contact your Purchasing Agent.
Bonfire Posting
16. The "U3P Posting" tab illustrates the format to use for the scoresheet summary posted in U3P when the award is made. The Purchasing Agent will complete this information from the Scoresheet Summary grand totals. Firms that have been disqualified will not be included in the U3P Posting document.

Score Sheet

Locum Tenens Staffing Services - Pharmacists
SOLICITATION # BB27-101
RFP EVALUATION SCORESHEET
DRAFT: This document is intended to be a draft and should not be returned to the Division of Purchasing. Please return this document to the evaluation committee chairperson
This document is not subject to GRAMA pursuant to Utah Administrative Code R33-7-702(2).
Score will be assigned as follows:
0 = Fail, the proposal fails to address the requirements or criteria described in the RFP or cannot be assessed due to missing information
Firm Name:1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information
2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner
Evaluator:3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner
4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them
Date:5 = Excellent, the proposal addresses and exceeds all of the requirements or criteria described in the RFP
Minimum Mandatory RequirementsRFP SectionEvaluation (Pass/Fail)
1Offeror agrees to provide licensed and qualified Locum Tenens staffing on an as-needed basis
2Offeror agrees to maintain all required business and professional licenses, including current Utah licensure, board certification or board eligibility, and valid DEA and Controlled Substance licenses for applicable personnel.
3Offeror agrees to pre-screen and verify candidate qualifications, licensure, and experience, provide Utah criminal background checks, and comply with all applicable employment laws.
4Offeror agrees to provide 24/7 emergency staffing support, submit qualified candidates with required credentials by DHHS deadlines, provide in-person services.
5
6
0
Scoreable Technical CriteriaRFP SectionEvaluator Score (0-5)Criteria Weight% of Tech CriteriaPoints PossiblePoints
EarnedMinimum Required
1Describe how you demonstrate ability to provide qualified, licensed, and experienced Locum Tenens pharmacist staffing services.3021.4%150.000.00
2Describe how you demonstrate credentialing, screening, and verification processes for professional staff, including licensure, certifications, and background checks.3021.4%150.000.00
3Describe how you demonstrate experience providing healthcare staffing services in correctional or similar healthcare environments.3021.4%150.000.00
4Describe how you provide qualified staffing candidates within required response timelines and maintain reliable staff coverage.2517.9%125.000.00
5Describe how you provide 24/7 emergency staffing support and communication processes.2517.9%125.000.00
60.0%0.000.00
70.0%0.000.00
80.0%0.000.00
90.0%0.000.00
100.0%0.000.00
110.0%0.000.00
120.0%0.000.00
130.0%0.000.00
140.0%0.000.00
150.0%0.000.00
160.0%0.000.00
170.0%0.000.00
180.0%0.000.00
190.0%0.000.00
200.0%0.000.00
210.0%0.000.00
220.0%0.000.00
230.0%0.000.00
100.0%700.000.000.00
Required Technical Point ThresholdRFP SectionMin PercentMin Points RequiredPoints EarnedPercent EarnedEvaluation
60%420.00.00.0%0
CostRFP SectionLow Cost OptionOffered CostPercent of TotalPoints PossiblePoints Earned
30%300.00.0
* Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
Total Evaluation PointsPercent of TotalPoints PossiblePoints Earned
Total Technical Evaluation Points70%700.00.0
Total Cost Evaluation Points30%300.00.0
Total Evaluation Points100%1,000.00.0

Scoresheet Summary

XX##### Solicitation Name Scoresheet Summary
Instructions:
Enter the solicitation number and name.
Enter each Offeror name.
Enter the Criteria name for each category.
Enter the Weight in column B that corresponds to the Criteria Weight on the Score Sheet tab column J for each criterion.
Enter the Total Possible Points for each Criterion, Cost Points, and Score Summary section.
Mandatory Minimum Requirements: Evaluate each offer and enter pass or fail
Ensure that the number of evaluator lines matches the number of evaluators.
Offers not meeting the Minimum Mandatory Requirements will not be evaluated further.
Ensure that the Total Average Score formula includes all of the evaluator line items.
Technical Scores: Enter each evaluator score for each offer.
Signatures:Date:
Evaluator 1__________________
Evaluator 2__________________
Evaluator 3__________________
Evaluator 4__________________
Evaluator 5__________________
Minimum Mandatory RequirementsOfferor AOfferor BOfferor COfferor DOfferor EOfferor FOfferor GOfferor HOfferor IOfferor JOfferor KOfferor LOfferor MOfferor NOfferor OOfferor POfferor QOfferor ROfferor SOfferor T
1
2
3
WeightTechnical ScoresOfferor AOfferor BOfferor COfferor DOfferor EOfferor FOfferor GOfferor HOfferor IOfferor JOfferor KOfferor LOfferor MOfferor NOfferor OOfferor POfferor QOfferor ROfferor SOfferor T
Criteria #1
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #1 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #2
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #2 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #3
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #3 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #4
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #4 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #5
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #5 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #6
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #6 - Total Points (Total Possible XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #7
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Total Average Score0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Criteria #7 - Total Points (Total Possible Points = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Total Technical Points (Total Possible Points = XX) Minimum Threshold = XX0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Total Cost PointsCost ScoresOfferor AOfferor BOfferor COfferor DOfferor EOfferor FOfferor GOfferor HOfferor IOfferor JOfferor KOfferor LOfferor MOfferor NOfferor OOfferor POfferor QOfferor ROfferor SOfferor T
Cost
300.0Cost Points0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Score SummaryOfferor AOfferor BOfferor COfferor DOfferor EOfferor FOfferor GOfferor HOfferor IOfferor JOfferor KOfferor LOfferor MOfferor NOfferor OOfferor POfferor QOfferor ROfferor SOfferor T
Total Technical Points (Total Possible = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Total Cost Points (Total Possible = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Grand Total Points (Total Possible = XX)0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

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