7-Part 1-Scope of Work.pdf

PART 1-SCOPE OF WORK

ITB# 26B-008

SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPE BUFFER

SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPE BUFFER PART 1 Scope of Work – Page 1 of 9

1. SCOPE OF WORK

1.1. DESCRIPTION

Marion County is soliciting fully licensed and qualified firms to submit bids for the SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPING project. The project is located in the southwest quadrant of Marion County, Florida. The successful bidder will be responsible for all permits unless stated otherwise within this document and must be licensed by Marion County and State of Florida to perform such work. Project Manager for this project is Joshua Kramer of the Marion County Utilities Department, Construction Manager for this project is Alejandro Rad, and the Project ENGINEER of Record (EOR) for this project is Chuck A. Pigeon, P.E. of Ardurra Group, Inc. Successful bidder must be licensed for this type of work and must submit a copy of such license upon award of bid. All local codes and State of Florida ADA Code will apply. All work must be done by experienced trades.

1.2. GENERAL

1.2.1. The work included in this section is hereby defined as furnishing all labor, equipment and materials, and in performing all operations and procedures necessary for the construction and modification of an earthen berm, fencing, and landscaping feature along the specified perimeter of the Southwest Regional Water Reclamation Facility, and any other work in accordance with the specifications itemized below and the following documents:

1.2.1.1. Part 1 – Scope of Work

1.2.1.2. Part 2 - Bid Form

1.2.1.3. Appendix A – Measurement and Payment

1.2.1.4. Appendix B – Supplemental Specifications

1.2.1.4.1. 00800 – Technical Special Provisions

1.2.1.5. Construction Plans

1.2.2. Bidders must identify all subcontractors, and the work they will perform for this project, on the

Disclosure Form provided in the solicitation documents. It is the County’s expectation that any portion of the work not identified under a subcontractor will be self-performed by the Bidder.

Written approval must be obtained from the Construction Manager or his designee prior to any changes to subcontractors or their workload/responsibility under this project.

1.2.3. Marion County reserves the right to reject any subcontractor based on past performance, location, or any other grounds that may conflict with the best interests of Marion County Board of County Commissioners.

1.3. SPECIFIC SCOPE OF WORK

1.3.1. The list of activities shall include but not be limited to:

1.3.1.1. Construction and compaction of an earthen berm along the perimeter of the WRF site;

1.3.1.2. Construction of solid PVC fencing along perimeter of the WRF site;

1.3.1.3. Sodding of earthen berm along internal slope;

1.3.1.4. Demolition of specified portion of existing 6’ high chainlink fence;

1.3.1.5. Adjustment of existing double rolling gate;

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1.3.1.6. Installation of slats and windscreen on existing roller gates and specified portion of existing chainlink fencing;

1.3.1.7. Installation of irrigation piping and control units;

1.3.1.8. General restoration of disturbed areas on WRF property.

1.3.1.9. Provision of As-Built drawings.

1.4. GOVERNING SPECIFICATIONS

1.4.1. All improvements shall be made in accordance with the Marion County Land Development

Code, as amended and augmented by these specifications.

1.4.2. The CONTRACTOR is directed to the fact that the specifications are provided for reference.

It is the CONTRACTOR’S responsibility to verify all field conditions prior to initiating work.

1.5. SUBMITTALS

1.5.1. Prior to ordering the materials, CONTRACTOR shall submit to the ENGINEER the manufacturer’s most current catalogue sheets and performance specifications for associated appurtenances proposed for use on this project. Any material requiring a submittal that is purchased by the CONTRACTOR prior to receiving the ENGINEER’S approval of that material is at the CONTRACTOR’S own risk.

1.5.2. CONTRACTOR shall provide submittal via one (1) electronic copy in PDF format.

1.6. DAILY REPORTS

1.6.1. The CONTRACTOR shall submit daily reports of construction activities and total amount of materials installed. The report shall include the following:

1.6.1.1. Manpower, number of workers by craft.

1.6.1.2. Equipment on the project.

1.6.1.3. Major deliveries.

1.6.1.4. Activities work.

1.6.1.5. New problems.

1.6.1.6. Material installed and other pertinent information.

1.6.2. A similar report shall be submitted for/by each subcontractor.

1.6.3. The reports shall be submitted to the Construction Manager and Project Manager the following morning via email of the respective report date. Each report shall be signed by the CONTRACTOR’s Superintendent or Project Manager.

1.7. PROGRESS SCHEDULES

1.7.1. All work of this Contract shall be scheduled and monitored by the CONTRACTOR using the

Critical Path Method (CPM). The CONTRACTOR shall prepare the schedule for the project a minimum of two (2) weeks before starting any work and shall submit an updated schedule with each monthly pay request. The CONTRACTOR will prepare revisions of the schedule to reflect

SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPE BUFFER PART 1 Scope of Work – Page 3 of 9 changes in the CONTRACTOR’s plan of performance or changes in the Work and submit these revisions to the Construction Manager for acceptance.

1.7.2. The CONTRACTOR shall prepare schedules as a time scale logic diagram and bar chart unless otherwise approved by the Construction Manager. Each major and minor portion of work or operation shall be clearly identified and tied by logical sequence to the shop drawing schedule and schedule of values. All schedules shall be prepared and submitted on 11-inch-by-17-inch paper.

1.7.3. Schedule Content

1.7.3.1. The CONTRACTOR shall show the complete sequence of construction by activity, with dates for beginning and completion of each element of construction and provide sub-schedules to define critical portions of the entire schedule. Schedules shall also show accumulated percentage of completion of each item and total percentage of work completed as of the first day of each month.

1.7.4. Revisions to Schedules

1.7.4.1. The CONTRACTOR shall indicate the progress of each activity to the date of submittal and the projected completion date of each activity. Revised schedules shall identify activities modified since previous submittal, major changes in scope, and other identifiable changes.

The CONTRACTOR shall also provide a narrative report to define problem areas, anticipated delays, and impact on schedule. The CONTRACTOR shall also report corrective action taken or proposed and its effect, including the effect of schedule changes on other CONTRACTORs.

1.7.4.2. The CONTRACTOR acknowledges that free float belongs to the OWNER. Free float is the length of time that any activity can be delayed without adversely affecting the start of the activity scheduled to follow immediately after.

1.7.5. Recovery Schedule

1.7.5.1. If the CONTRACTOR fails to achieve the planned progress, as indicated in the approved/updated detailed CPM Schedule, and the CONTRACTOR’s lack of progress delays the Critical path and/or an intermediate milestone by more than 10 work days (monthly or cumulatively), the CONTRACTOR shall submit to the OWNER for review and acceptance a proposed Recovery Schedule indicating how the CONTRACTOR will recover the time lost.

1.7.5.2. If the CONTRACTOR fails to submit a Recovery Schedule and/or fails to cooperate with the OWNER in the Recovery Schedule process, the OWNER can immediately order the CONTRACTOR to accelerate completion of the late activities which have been delayed by whatever means necessary without any additional costs to the OWNER. The OWNER can withhold future progress payments until the CONTRACTOR’s progress is in compliance with the Contract Schedule or until the OWNER has approved by Change Order proposed adjustments to the contract milestones, extension of contract time, or modification of the Contract Schedule.

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1.8. Progress Meetings

1.8.1. The OWNER will organize and conduct a progress meeting at least once a month to discuss the progress of the Work. The CONTRACTOR and any subcontractors the CONTRACTOR deems necessary shall attend these meetings.

1.9. Work Hours

1.9.1. Regular work hours are hereby defined as 7:00 AM to 5:00 PM, Monday through Friday.

Regular work hours do not include Saturday, Sunday, or other Marion County Holidays.

1.9.2. CONTRACTOR shall limit all work to the regular work hours specified above. Any deviation from these regular work hours requires prior written approval from the ENGINEER. If CONTRACTOR is granted permission to work at times other than regular work hours, CONTRACTOR shall be responsible for paying for the OWNER’S, INSPECTORS’ and ENGINEER’S time expended on the project during that time period for the inspections and oversight.

1.10. Mobilization/Demobilization

1.10.1. Mobilization shall include moving equipment and materials to the Project Site, providing temporary construction electrical power and water supply, installing sanitary facilities for workers, providing a full time superintendent at the Project Site, providing required submittals, establishing a fire protection and safety plan, providing a detailed Critical Path Method schedule to the ENGINEER for approval, and posting of OSHA, Department of Labor, and all other required notices.

1.10.2. CONTRACTOR shall video all areas where construction will occur noting the condition of existing features in the work areas. CONTRACTOR shall provide a copy to the ENGINEER prior to commencement of work. Video quality shall be sufficient to see details of the existing features.

Any video that is out of focus or otherwise unclear shall be reshot at the CONTRACTOR’S expense prior to any construction activities in the area.

1.10.3. CONTRACTOR shall lay out only the quantity of materials at the work locations that can be installed during that work day. No materials or equipment shall be left at a work location after completion of the workday; such items must be stored during non-work hours at the designated stockpile locations.

1.10.4. Upon completion of the work, CONTRACTOR shall demobilize in a timely manner, properly restore all work sites in accordance with these specifications, and remove from the Project Site all equipment, materials, dirt, debris, and other items generated by the CONTRACTOR during the project. Waste materials shall be disposed of off the Project Site at a duly licensed solid waste disposal facility. The CONTRACTOR shall arrange with the appropriate utility for the proper disconnect and service termination for temporary water and electrical supplies.

1.11. Recording

1.11.1. The CONTRACTOR shall record construction information:

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1.11.1.1. Record and update daily Record information from field notes to the satisfaction of the

ENGINEER.

1.11.1.2. Provide felt tip marking pens, maintaining separate colors for each major system, for recording information.

1.11.1.3. Record information concurrently (daily) with construction progress. Work shall not be concealed until required information is recorded.

1.12. Permits, Licenses, And Fees

1.12.1. CONTRACTOR is responsible for determining the required permits unless otherwise noted and licenses for prosecution of the work and for obtaining them in a timely manner so that the work proceeds in accordance with the project schedule.

1.12.2. CONTRACTOR will be required to coordinate with the County Building Inspector to schedule a final inspection once all construction is complete and fence has been completed. If the Building Inspector disapproves the final Building inspection, CONTRACTOR is responsible for paying any and all re-inspection fees.

1.12.3. CONTRACTOR is responsible for paying all license application and permit fees as applicable and posting all necessary notices required by permits and licenses.

1.13. Traffic

1.13.1. CONTRACTOR’s vehicles (including personal vehicles of its workers) shall obey all posted speed limits and traffic signs while traversing the Project Site.

1.13.2. Under no circumstances shall CONTRACTOR’s vehicles (including personal vehicles of its workers), equipment or materials be parked or located in such a manner that blocks or impairs the flow of vehicular or pedestrian traffic on active roads and driveways.

1.14. Existing Pipe Location

1.14.1. CONTRACTOR shall contact Sunshine One Call to request locates of existing utilities prior to initiating any work in a particular area. CONTRACTOR shall be responsible for locating specific pipes as required to complete the work.

1.15. Protection Of Utilities

1.15.1. During the prosecution of the work, CONTRACTOR shall maintain the maximum practical distance between its work and underground and aboveground (e.g. cables, handholes, terminals, access points, transformers, switch boxes, cable TV pedestals and boxes, etc.) utility services and shall avoid any disturbance of these items and their supporting substrate.

1.15.2. CONTRACTOR shall be responsible at its own cost for repair and/or replacement of utilities damaged by its work.

1.16. Materials

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1.16.1. Refer to the general notes on the plans, specifications, FAC standards, and the Land

Development Code for material and performance specifications.

1.16.2. Pipes shall be homogeneous throughout; free from voids, cracks, inclusions, and other defects and shall be as uniform as is commercially practical in color, opacity, density, and other physical properties. Surfaces of the tubing shall be free from scratches, gouges, bloom, and other imperfections. Insides of tubing shall be kept free of dirt.

1.16.3. The OWNER reserves the right to sample and test any piping after delivery and to reject all piping represented by any sample that fails to comply with specified requirements. All pipes, fittings, and other ancillary materials shall be subject to inspection and approval by the ENGINEER after delivery. No broken, cracked, imperfectly coated, or otherwise damaged or unsatisfactory material shall be used. When any defect is discovered, the defective portion shall not be installed. Defective tubing shall have the defect cut off at least twelve inches (12”) from the defect in the non-defective section of the barrel.

1.16.4. Fencing materials shall be homogeneous throughout; free from cracks, discolorations, and other defects and shall be uniform as is commercially practical in color, opacity, density and other physical properties. Surfaces of the fencing shall be free from scratches, gouges, bloom, and other imperfections. The OWNER reserves the right to reject any and all fencing components that fail to comply with specified standards of structural and aesthetic quality.

1.17. Earthwork

1.17.1. Earthwork as it relates to the construction of the proposed earthen berm shall be completed using clean backfill free from any rocks, clay, vegetative matter, trash, or debris and shall be in compliance with relevant sections of the Marion County Land Development Code.

1.17.2. The earthen berm shall be compacted and tested in accordance with section 1.03 of the technical specifications for this project and shall be installed and compacted in lifts no greater than 6-inches.

CONTRACTOR shall provide testing results to OWNER and ENGINEER as they are completed.

If compaction testing does meet specified requirements, CONTRACTOR shall recomplete work on the failed section at their expense.

1.18. Sodding and Planting

1.18.1. Following the completion of the earthen berm, CONTRACTOR shall install sod along the internal slope of the earthern berm as soon as possible to avoid erosion of the installed berm. Sod type shall be Bahia and generally match the type surrounding the grading area on undisturbed areas and shall completely cover any disturbed areas and the berm inside of the fenced area.

1.18.2. Following the completion of the earthen berm, CONTRACTOR shall install bamboo plants along the outer slope of the earthen berm.

1.18.3. Topsoil shall be loosened or scarified to sufficient depth so that sod and bamboo roots easily penetrates the topsoil. Sod sections shall be placed so that edges are in close contact and manually compacted in place so that the root zone completely penetrates the substrate topsoil. The

SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPE BUFFER PART 1 Scope of Work – Page 7 of 9 individual bamboo plants shall be placed in relation to one another at the closest distance recommended by the plant supplier. After proper placement of sod, seed & mulch, CONTRACTOR shall be responsible for watering the sod and bamboo daily (Monday through Friday, holidays excluded) for a period of not less than thirty (30) working days.

1.19. Clean-Up And Waste Disposal

1.19.1. During construction, CONTRACTOR shall perform daily cleaning of the work site and remove waste materials and windblown debris resulting from construction operations or worker’s personal activities. No excavations shall be left open overnight without prior approval of the ENGINEER and COUNTY.

1.19.2. CONTRACTOR shall perform complete restoration of work area within _thirty_ (30) calendar days from completion of major installation work. The CONTRACTOR may be subject to liquidated damages for any work areas not restored within these prescribed times.

1.19.3. CONTRACTOR shall provide on-site container(s) for the collection and storage of waste materials, debris, and rubbish. On-site container(s) shall be located at designated temporary building and material stockpile area(s).

1.19.4. CONTRACTOR shall remove waste materials, debris, and rubbish from on-site container(s) as needed and dispose of it off the Project Site at a duly licensed solid waste disposal facility.

CONTRACTOR shall provide hauling and disposal ticket(s) to ENGINEER and COUNTY prior to project final inspection.

1.19.5. Prior to final completion, CONTRACTOR shall conduct an inspection of all work areas

(including the temporary building(s) and material stockpile area(s)) to verify that those areas are clean and free of trash, rubbish, and debris.

1.20. Basis Of Payment For Services

1.20.1. The CONTRACTOR should submit by the end of each month an invoice in the AIA format broken out in the same line items and sub items that have been defined in the Bid Form and Appendix A of the Contract Documents.

1.20.2. For compensation specifications, see Appendix A – Measurement and Payment.

1.20.3. Five (5) percent of the cost of each invoice will be withheld until final completion of the project.

CONTRACTOR SHALL PROVIDE THE COUNTY WITH FINAL RELEASES OF LIEN

(CERTIFIED ORIGINALS) FROM ALL SUBCONTRACTORS AND SUPPLIERS

WHEN SUBMITTING THEIR FINAL INVOICE. FAILURE TO PROVIDE THE FINAL

RELEASE OF LIEN WILL DELAY PAYMENT OF THE FINAL INVOICE.

1.21. Warranties

1.21.1. CONTRACTOR shall provide Marion County with a one (1) year warranty for all portions of the project. The one (1) year warranty shall cover all necessary labor, equipment and replacement parts resulting from faulty or inadequate equipment design, improper assembly or erection, SOUTHWEST REGIONAL WATER RECLAMATION FACILITY LANDSCAPE BUFFER PART 1 Scope of Work – Page 8 of 9 defective workmanship and materials, leakage, breakage or other failure of all equipment and components by the manufacturer.

1.21.2. When not specifically identified in the above language, the warranty shall commence upon release of final retainage.

1.21.3. Marion County shall incur no labor, material or equipment cost during the one (1) year warranty period for the repair of any work completed by the CONTACTOR.

1.22. Timelines

1.22.1. All work will commence upon authorization from the County’s Representative. All work will proceed in a timely manner without delays. The CONTRACTOR shall commence the work upon the issuance of Notice to Proceed from Procurement Services shall complete pre-construction activities within Sixty (60) calendar days. Following pre-construction activities Contractor shall achieve Substantial Completion of the work no later than Ninety (90) calendar days. An additional Thirty (30) days shall be allowed for Final Completion.

1.22.2. Pre-construction activities shall include shop drawing submittals, equipment and material procurement, and obtaining all required permits.

1.22.3. CONTRACTOR shall request a Substantial Completion walkthrough with the OWNER, ENGINEER, and Inspector. A satisfactory inspection is required prior to the CONTRACTOR being granted Substantial Completion.

1.22.4. CONTRACTOR shall request a Final Completion walkthrough with the OWNER, ENGINEER, and Inspector. A satisfactory inspection is required prior to the CONTRACTOR being granted Final Completion.

1.23. Liquidated Damages

1.23.1. Should the CONTRACTOR fail to substantially complete work under this contract and make the area available for beneficial use on or before the date stipulated for substantial completion (or such later date as may result from extension of time granted by OWNER), he shall pay OWNER liquidated damages. The sum of ONE THOUSAND DOLLARS ($1,000.00) shall be paid for each consecutive calendar day beyond the contract substantial completion date, which sum has been agreed upon as a reasonable and proper measure of damages which OWNER will sustain per diem by failure of CONTRACTOR to complete work within time as stipulated. This payment shall not be construed as a penalty on the CONTRACTOR; it being recognized by OWNER and CONTRACTOR that the injury to the OWNER which could result from a failure of CONTRACTOR to complete on schedule is uncertain.

1.23.2. For each consecutive calendar day that the work remains incomplete after the date established for Final completion, the OWNER will retain from the compensation otherwise to be paid to the CONTRACTOR the sum of ONE THOUSAND DOLLARS ($1,000.00). This amount is the minimum to complete all remedial work, correct deficient work, clean up the project and other miscellaneous tasks as required to complete all work specified. This amount is in addition to the liquidated damages prescribed above and shall not be construed as a penalty.

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1.24. Standard And Safety Equipment

1.24.1. At his expense, CONTRACTOR shall comply with all applicable OSHA and ADA regulations.

1.25. Taxes And Fees

1.25.1. The CONTRACTOR shall pay all applicable sales, consumer, use and other similar taxes required by law. The CONTRACTOR is responsible for reviewing the pertinent State statutes involving the sales tax and complying with all requirements.