7-IFB 26-1-25200 Vol. 2 Bid Submittal Instructions.pdf

Madison County Transit IFB Volume 2 of 5

BID SUBMITTAL INSTRUCTIONS

Bids will be publicly opened and read out loud at the bid deadline.

In the project’s Supporting Documents section of the Bonfire portal, the as-read bid tabulation will be posted within 24 hours of the bid deadline.

Public bid opening location: Madison County Transit Administration Building 1 Transit Way Pontoon Beach, IL 62040

BID DELIVERY AND ACCEPTANCE INFORMATION:

The Owner requires that bids be submitted electronically via the Bonfire portal at mct-act.bonfirehub.com. Bids will be time and date stamped by the Bonfire portal. Bids submitted in any manner other than through the Bonfire portal will not be accepted. As a condition of bid responsiveness, the following completed forms and requested information are required by the bid deadline. Bidder must use the Owner’s supplied forms.

FORMS THAT MUST BE IN PDF or EXCEL FORMAT AND UPLOADED TO THE BONFIRE PORTAL:

1) Solicitation and Offer Form. This form can be signed manually or electronically. The person signing the bid on behalf of the bidder must be the duly authorized representative of the bidder and have the requisite authority to do so.

2) Schedule of Prices. Unit prices must be entered for each line. The Total Bid Price (Grand Total) will automatically calculate in the spreadsheet. Estimated quantities are used for bid evaluation purposes. Payment to the Contractor will be made based on actual quantity used multiplied by the Unit Price.

3) Bid Bond. A bid guarantee in the amount of five percent (5%) of the bidder’s Total Bid Price must accompany a bid to ensure that the bidder will honor its bid upon acceptance. The bond shall be provided on the AIA document hereto provided or an equivalent format. The surety company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc. Failure to provide a bid bond from a qualified surety company will render the bid non-responsive.

4) Contractor Prequalification with IDOT. Bidders and subcontractors must be IDOT prequalified in their respective work categories at the time of the bid opening in order to be eligible to bid and work on this project. Use the form provided to indicate the proposed company that will be used the perform the respective work category.

5) List of Subcontractors.

6) References.

7) Other Requested Information. Provide the names and contact information for the primary contact for bidding purposes and the proposed project manager, plus any other information requested on the form.

REQUESTED INFORMATION THAT MUST BE ANSWERED IN THE BONFIRE PORTAL:

8) If any addenda to the solicitation have been issued, you will be asked to confirm your receipt of each addendum.

https://mct-act.bonfirehub.com/