7-Exhibit C3 - MFMP Transaction Fee.pdf

This is an exhibit document for a competitive solicitation issued by the Florida Department of Transportation District Four for District Wide Title Search and Examination Services under RFP DOT-RFP-27-4001-CO. The solicitation seeks qualified vendors to provide comprehensive title search and examination services across twelve counties in the District Four region, including Broward, Palm Beach, Martin, St. Lucie, Indian River, Miami-Dade, Collier, Hendry, Okeechobee, Osceola, and Brevard. All reports must be delivered within specified timeframes: certified title search reports within 30 calendar days of Letter of Authorization issuance, updated title reports within 7 calendar days, ownership reports within 14 calendar days, right-of-way reports within 30 calendar days, and specialized reports within 15 calendar days. Critical deadlines include a mandatory pre-proposal conference on May 20, 2026, at 2:30 PM, technical questions due by May 29, 2026, at 5:00 PM, electronic proposal submission by June 8, 2026, at 10:30 AM, technical proposal opening on June 8, 2026, at 11:00 AM, price proposal opening on July 13, 2026, at 11:00 AM, notice of intended award on July 20, 2026, at 9:30 AM, and contract commencement on August 14, 2026. The anticipated contract term extends through August 13, 2031, with renewal provisions allowing up to three additional years or the original contract term, whichever is longer, subject to mutual agreement and satisfactory performance.

Exhibit C3 specifically addresses the MFMP Transaction Fee requirement, mandating that all payments to the selected vendor resulting from this competitive solicitation shall be subject to the MFMP Transaction Fee in accordance with Form PUR 1000 General Contract Condition #7d, with fees based upon the date of issuance of payment. By submitting a response, proposers acknowledge agreement with all solicitation terms and conditions. The Department has established a maximum budgetary limitation of $1,050,000 for the contract, with all unit prices and billing rates encompassing all costs associated with service delivery, including salaries, overhead, fringe benefits, operating margin, labor, equipment, supplies, tools, travel, and administrative expenses. Qualified vendors must maintain an active Florida-licensed attorney in real property or licensed title agent owning at least 50 percent of the company, demonstrate at least ten years of experience in title search services, possess technological capability to access the District's network via VPN, and carry general liability insurance with minimum coverage of $200,000 per person and $300,000 per occurrence.